I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 14 December 2021

10.00am

This meeting will proceed via Microsoft Teams.
Either a recording or written summary will be
uploaded on the Auckland Council website.

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

8 December 2021

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

14 December 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Auckland Council’s Performance Report: Aotea / Great Local Board for quarter one 2021/2022                                                               7

12        Council-controlled Organisations Quarterly Update: Quarter One, 2021-22                           35

13        Local government elections 2022 - order of names on voting documents                             53

14        Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021                                                  63

15        Local Ward Area Councillor's Update            111

16        Environmental agency and community group reports                                                                129

17        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022              141

18        Aotea / Great Barrier Local Board Workshop Record of Proceedings                                    149

19        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting held by Microsoft Teams and welcome everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 30 November 2021, including the confidential section, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

14 December 2021

 

 

Auckland Council’s Performance Report: Aotea / Great Local Board for quarter one 2021/2022

File No.: CP2021/18987

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated performance report for quarter one, 1 July – 30 September 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.

3.       The key activity updates from this period are:

·        Build capacity - Aotea Family Support Services and Community Worker project (SP ID 146): Aotea’s community worker continued to deliver immense support to the local community during the COVID-19 lockdown period.

·        Food Resilience and Sustainability (SP ID 1765): AoteaOra Trust appointed an Oruawharo Community Garden Coordinator who commenced work under COVID–19 alert level 4 Health & Safety protocols.

·        (OLI) Great Barrier - develop solar energy system including electric vehicle with infrastructure (SP ID 22250): Work on the electric bike charging station commenced during this period ready for installation once COVID-19 restrictions allow.

·        Aotea marine education programme (SP ID 1686): Chairs from Motairehe Marae and Kawa Marae were engaged to further develop this project.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. There are 45 activities reported with a status of green (on track) and no activities identified as having a significant risk of delivery (red status). There are two activities with a status of amber (some risk or issues, which are being managed) and one activity with a grey status (merged), namely:

Amber

·    Tryphena Coastal Trail directional signage (SP ID 22285)

·    Aotea Great Barrier Island - Interpretive signage – continuation (SP ID 22286)

Grey

·    CARRY FORWARD: Great Barrier community spaces and reserves (SP IS 3140)

5.       The financial performance report to date for the work programme 2021/2022 is attached. There are some points for the local board to note; Overall operating results for the first three months of the year is 23 per cent below the budget due to slightly higher revenue and substantively lower expenditure. Overall, expenditure is below budget by 23 per cent as only restricted services are offered to the public during COVID-19 alert levels 3 and 4. In Locally Driven Initiatives (LDI), expenditure is five per cent above budget. Capital expenditure delivery is mainly focussed on local asset renewals programme. COVID-19 restrictions have had an impact on the delivery of capital projects.

6.       The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C of the report).

Horopaki

Context

7.       On Tuesday 22 June 2021, the Aotea / Great Barrier Local Board approved the 2021/2022 work programme for the following operating departments:

·        Customer and Community Services (Resolution number GBI/2021/72)

·        Infrastructure and Environmental Services (Resolution number GBI/2021/73) and

·        Auckland Emergency Management (Resolution number GBI/2021/74)

8.       Work programme activities meet the Local Board Plan outcome ‘Ko te tino hia hia kia a manawaroa to tatou motu / Our island is resilient’.

COVID-19 restrictions

9.       Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August 2021 which is six weeks of quarter one (just under half the period this report covers).

10.     Asset based services were significantly impacted as all regional and community facilities were closed.

11.     Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), have significant issues (red) and activities that have been cancelled/deferred/merged (grey).


 

Graph 1: Work programme by RAG status

13.     The graph below shows the stage of the activities in each of the departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 2: Work programme by activity status and department

Key activity updates

14.     The following are key activity updates in the delivery of Aotea / Great Barrier Local Board’s 2021/2022 work programme for reporting period quarter one, 1 July – 30 September 2021:

·    Build capacity - Aotea Family Support Services and Community Worker project (SP ID 146): During this COVID-19 lockdown period, the Aotea Community Worker continued to deliver an enormous task of support to the local community such as applications for the Resurgence Payment and Wage Subsidy, assisting with welfare needs (financial and emotional), food boxes and crisis support. The community worker also worked on the following: Habitat for Humanity's healthy homes project, Te Puni Kōkiri on potential home repairs for mana whenua; drug and alcohol hui for Hub students and the wider community.

·    Food Resilience and Sustainability (SP ID 1765): AoteaOra Trust finalised employment of an Oruawharo Community Garden Coordinator who started work under COVID-19 alert level 4 conditions and placed advertisements for a food resilience coordinator.

·    (OLI) Great Barrier - develop solar energy system including electric vehicle with infrastructure (SP ID 22250): A contractor was secured to deliver the design and build of the electric bike charging station in Claris with work to commence once COVID-19 travel restrictions are lifted.

·    Aotea marine education programme (SP ID 1686): Staff progressed conversations with mana whenua regarding their involvement and leadership in this project. A representative from Kawa Marae will work with the project manager on the development of a marine education document through the collation of research and stories of the moana around Aotea.

Activities with moderate issues

15.     There are two work programme activities with a status of amber (some risk or issues, which are being managed) for the reporting period quarter one, 1 July – 30 September 2021:

·    Aotea Great Barrier Island - Interpretive signage – continuation (SP ID 22286): Of the three components of the interpretative signage project, two had been put on hold. The board only agreed to proceed with the plant metal image signs project. There had been slow progress in this activity during the reporting period due to staff movements and travel restrictions under COVID-19 alert level 4.

·    Tryphena Coastal Trail directional signage (SP ID 22285): This project is now part of a wider island signage strategy including a Pou whenua project which requires implementation before the directional signage can be progressed. Consultation with iwi and local board is continuing.

Changes to the local board work programme

Activities merged with other activities for delivery

16.     There is one work programme activity with the status of grey. The project titled CARRY FORWARD: Great Barrier community spaces and reserves (SP ID 3140) has been merged with the Great Barrier Island Community spaces and reserves activation plan (SP ID 1535) for ongoing delivery and reporting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

18.     Work programmes were approved in June 2021 and delivery is underway. Should significantly changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report informs the Aotea / Great Barrier Local Board of the performance for quarter one of 2021/2022 from 1 July to 30 September 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     On 31 July 2021 the results of the 2021 Election of Trustees of Ngāti Rehua Ngātiwai ki Aotea Trust were announced at its Annual General Meeting (AGM) held in Mt Roskill.

22.     The 2021/2022 work programme supports the Local Board Plan (LBP) outcome Ko te tino hia hia ki a manawaroa to tatou motu / Our island is resilient. One of the LBP objectives is that Mana whenua will prosper.

23.     Auckland Council have been actively engaging with mana whenua on a number of regional and local projects during the last quarter, some examples are:

·    Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua Ngatiwai ki Aotea coordinator (SP ID 158): A formal letter was sent to the trust to arrange a hui when COVID-19 restrictions lift to progress this activity.

·    Māori Responsiveness: Community Te Reo course (SP ID 148): Te Reo classes are set to continue in the north and south of the motu when COVID-19 restrictions allow.

·    Destination Great Barrier Island (DGBI) and implementation of the Aotea / Great Barrier Island Visitor Strategy (SP ID 154):  Ngāti Rehua Ngātiwai ki Aotea expressed an interest to manage the Visitor Information Centre at Claris. Conversations are ongoing.

·    Community emergency resilience programme – Great Barrier (SP ID 1589): Staff are connecting with local Marae and community youth hub to develop a plan to deliver Kia Rite Kia Mau outreach programme.

·    Aotea marine education programme (SP ID 1686): The Project manager is working with a Kawa Marae representative to develop a marine education document.

Ngā ritenga ā-pūtea

Financial implications

24.     This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There are no financial implications associated with this report.

Financial Performance

25.     Revenue is currently just above the budget.

26.     Expenditure of $521,000 is below the budget by $155,000 overall. In asset-based services, some maintenance and arboriculture services are impacted by COVID-19 restrictions while essential services continued to be delivered. In Locally Driven Initiatives, expenditure is above budget by $10,000. Projects totalling over $83,000 are carried forward to this financial year.

27.     Capital spend is made up of $14,000 on local asset renewals programme and a reversal of $13,000 in local improvement projects which was over provided last year.

28.     The Aotea / Great Barrier Local Board Financial Performance report can be found in Attachment B.

Revised Capex Budget

29.     Capex budgets are revised to reflect changes in timing of delivery for individual projects.

30.     Projects that were still in progress at 30 June 2021 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

31.     If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2021 to reflect early completion.

32.     Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

33.     The net budgetary impact of these changes is reflected in the revised budget for the board.

34.     The Customer and Community Services Capex work programme financial allocations have been updated in accordance with the carry forwards (refer Attachment C).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

36.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with moderate issues’ section.

Ngā koringa ā-muri

Next steps

37.     The local board will receive the next performance report for quarter two (1 October 2021 to 31 December 2021) in the first quarter of 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board quarter one 2021/2022 work programme update

13

b

Aotea / Great Barrier Local Board quarter one 2021/2022 financial performance

26

c

Aotea / Great Barrier Local Board 2021/2022 CAPEX work programme

31

      

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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14 December 2021

 

 

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14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Council-controlled Organisations Quarterly Update: Quarter One, 2021-22

File No.: CP2021/17173

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an update on Council-controlled Organisation work programme items in its area, along with proposed changes to the Aotea / Great Barrier Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2.       A number of general changes are proposed for the Local Board Joint CCO Engagement Plans, as part of ongoing work to improve and refine the approach to engagement with Council-controlled Organisations (CCOs).

3.       The four substantive CCOs – Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare – may also propose specific changes.

4.       The Quarter one reporting framework proposed changes and updates from the CCOs are as follows:

i.     General changes which include the refined approach to the engagement levels across the work programmes are  outlined in Attachment A

ii.    Work programme updates from Auckland Unlimited are in Attachment B.

iii.    Auckland Transport and Eke Panuku Development Auckland will join the reporting framework in Quarter Two.

iv.   Noting Aotea / Great Barrier has no specific engagement programme with Watercare.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, and Eke Panuku Development Auckland.

 

Horopaki

Context

5.       Each local board has agreed an engagement approach with the four CCOs for the 2021-2022 local work programme.  Expect for Aotea / Great Barrier Local Board who agreed engagement plans with Auckland Transport, Auckland Unlimited and Eke Panuku Development Auckland only. The board does not have an engagement plan with Watercare.

6.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

7.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans.

8.       This report may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement

9.       In addition, as part of implementing the Joint CCO Engagement Plan, the three CCOs provide a quarterly update on projects listed in the engagement plan.

10.     We are introducing these new reports gradually, so for Quarter One your report may not include updates from all three CCOs.

11.     For Quarter Two reporting, we expect to have updates from all four CCOs for all local board areas. Expect for Aotea / Great Barrier where we expect updates from three of the CCOs but not Watercare.

Tātaritanga me ngā tohutohu

Analysis and advice

Changes proposed by Local Board Services

12.     The original discussions with local boards used the five levels of engagement outlined by the International Association for Public Participation (IAP2): inform, consult, involve, collaborate and empower. Feedback from local boards indicated that using all five levels was unwieldy, and in particular that there was confusion and disagreement about when ‘empower’ might be used.

13.     We are proposing that we reduce the engagement levels down to a simplified three step model of inform, consult and collaborate. This helps to better distinguish between projects and to clarify the kinds of engagement that are expected at each step.

14.     We have also moved the CCO work programme tables from being embedded within the engagement plan, to being a series of four attachments. This makes it easier to use the work programmes as the basis for quarterly reporting.

15.     Minor changes may have also been made to names of Local Board Services and/or CCO contacts.

16.     These changes are all shown as tracked changes in Attachment A – Aotea / Great Barrier Local Board Joint CCO Engagement Plan 2021-2022.

Auckland Transport

17.     Auckland Transport has not provided updates for this quarter’s report. Auckland Transport will be joining the combined reporting framework for Quarter Two.

18.     Auckland Transport has not proposed any changes to the engagement plan work programme. 

19.     Noted in Attachment A is the Road Corridors Renewals programme changing to a consult engagement approach to align with the proposed simplified three step model of inform, consult and collaborate.

Auckland Unlimited

20.     Auckland Unlimited’s work programme updates for Quarter One are provided as Attachment B.

21.     The main update is that on Friday 5 November 2021 the event organisers of the 2023 Ocean Race announced their intention not to proceed with the Auckland stopover of this global race, stating that “the ongoing and unpredictable effects of COVID have made it impossible, at this time, to do the planning necessary to ensure successful stops in China and New Zealand.”

Changes to the Auckland Unlimited work programme

22.     Aotea / Great Barrier Local Board has elected to remove major Auckland events from its engagement plan as these events are not relevant to the Aotea community.

23.     Only local events will now be included in the Auckland Unlimited engagement plan work programme.

24.     Landowner Approval – Screen production has been changed to a collaborate engagement approach to align with the proposed simplified three step model of inform, consult and collaborate.

25.     These proposed changes are reflected in Attachment A.

Eke Panuku Development Auckland

26.     Eke Panuku has not provided updates for this quarter’s report. Eke Panuku will be joining the combined reporting framework for Quarter Two.

27.     Eke Panuku has not proposed any changes to the engagement plan work programme. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

29.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Adopting the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

31.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the three CCOs is focussed on those priority areas.

33.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

35.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

36.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

37.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

39.     The local board will receive the next quarterly update for Quarter Two in March 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board Joint CCO Engagement Plan 2021-2022

39

b

Auckland Unlimited 2021-22 Q1 Report - Aotea / Great Barrier Local Board

49

     

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Local government elections 2022 - order of names on voting documents

File No.: CP2021/18751

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2022 elections.

Whakarāpopototanga matua

Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·        alphabetical order of surname

·        pseudo-random order; or

·        random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013, 2016 and 2019 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.

 

Horopaki

Context

Options available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)   The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)   Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)   If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)   If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)   In this regulation, -

pseudo-random order means an arrangement where -

(a)   the order of the names of the candidates is determined randomly; and

(b)   all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013 the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order. From 2016 there has been no additional cost to use random order, due to changes in printing technology. 

9.       For the 2019 elections the following table outlines decisions of those regional and metropolitan councils whose data was available:

Council

Order

Auckland Council

Alphabetical

Bay Of Plenty Regional Council

Random

Environment Southland Regional Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Otago Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Waikato Regional Council

Random

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Tātaritanga me ngā tohutohu

Analysis and advice

Options for 2022

Pseudo-random order and true random order

10.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is true random order, which means the order on every voting document is different.

11.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter.

Alphabetical order

12.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When a large number of candidates compete for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

13.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

14.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

15.     An analysis of the council’s election results for 2010, 2013, 2016 and 2019 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·    The impact of ballot position on the number of votes received by candidates (i.e. the impact on the vote share) for local boards and wards

·    The impact of ballot position on whether an individual was elected or not (i.e. the impact on election outcomes).

16.     This analysis of Auckland Council elections data show that while there might be a small impact of being listed first on the percentage share of votes received in local board elections, there is no compelling evidence that candidates being listed first were more likely to be elected in the last four elections. Given the relatively small sample size and variability in the data, these analyses may be less able to detect the real effects. Therefore, conclusions should be drawn with caution. That said, it is reasonable to conclude that results from the last four elections were not significantly affected by the use of alphabetical ordering on voting documents.

17.     Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The order of names on voting documents does not have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The order of names on voting documents does not have an impact on the wider group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Feedback from local boards will be reported to the Governing Body when it is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori and that such profile statements are contained in the candidate profile booklet in alphabetic order. Having voting documents in alphabetic order makes it easier for any voter to match the candidate in the profile booklet.

Ngā ritenga ā-pūtea

Financial implications

22.     There is no additional cost to the printing of voting documents if names are ordered using the random method.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     If names are ordered alphabetically there is the risk of perceived bias.  If names are randomised there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri

Next steps

24.     The feedback from the local board will be reported to the Governing Body.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ballot order effects and Auckland Council elections - November 2021

59

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021

File No.: CP2021/18964

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Group Māori Outcomes Report 2020-2021 shows how the council group is contributing to the 10 mana outcomes of Kia Ora Tāmaki Makaurau, and the LTP 10-year budget priorities.

3.       The council group published its first Māori Outcomes Report in 2019. This third edition flows on from earlier reports and provides information on performance, including how the council group has been supporting a Māori response and recovery from COVID-19. Each report aims to provide a comprehensive picture of annual progress to decision makers across the council group, Māori partners, elected members, leaders in governance, and whānau Māori.

4.       Highlights for the 2020-2021 year include:

·    approval by Parks, Arts, Community and Events (PACE) Committee of ‘Kia Ora Tāmaki Makaurau – a Māori outcomes performance measurement framework’

·    support for Māori led COVID-19 response and recovery initiatives through the Manaaki Fund 2020 which saw a total of $2.9m granted

·    the Māori Outcomes Fund achieving its highest ever annual spend of $17.6 million

·    Toi o Tāmaki / Auckland Art Gallery hosting the Toi Tū Toi Ora exhibition which was the largest exhibition in the 132-year history of the Gallery. Toi Tū Toi Ora received a record number of Māori visitors and showcased several up-and-coming and established Māori artists.

5.       A key learning for the year is the need to move towards a Māori-led funding approach by partnering with Māori organisations with similar aspirations and outcomes. Work is underway on this through a Māori-led initiatives fund.

6.       Separate to the annual Māori outcomes report is the 6-monthly measures report for Kia Ora Tāmaki Makaurau. The inaugural measures report for the July 2021 – Dec 2021 period will be presented to the PACE committee in the new year.

7.       The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021 will be publicly published with copies distributed to key partners including mana whenua iwi and mataawaka entities.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021: Auckland Council Group Māori Outcomes Report.

65

     

Ngā kaihaina

Signatories

Author

Ashley Walker - Advisor - Maori Outcomes

Authorisers

Rose Leonard - Manager Governance Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Local Ward Area Councillor's Update

File No.: CP2021/18961

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's December 2021 update

113

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Environmental agency and community group reports

File No.: CP2021/18960

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the Agenda.

3.       Inclusion of items on the Agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the Aotea / Great Barrier Natural Environment-Islands monthly update – November 2021 report and the Motu Kaikoura newsletter, November 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Natural Environment-Islands monthly update – November 2021

131

b

Motu Kaikoura newsletter November 2021

137

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2021/18966

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at December 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

December 2021 Aotea / Great Barrier Local Board governance forward work calendar

143

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2021/18967

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 16th and 30th of November 2021 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on Tuesday 16 November 2021 and Tuesday 30 November 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20211116 Aotea / Great Barrier Local Board Workshop Record

151

b

20211130 Aotea / Great Barrier Local Board Workshop Record

153

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

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Aotea / Great Barrier Local Board

14 December 2021

 

 

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