Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held on Tuesday, 14 December 2021 at 10.06 am via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

From 10.27am, item 6.3

 

ALSO PRESENT

 

Councillor

Pippa Coom

Waitematā and Gulf

Ward Councillor

From 10.28am, item 6.3

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager, Local Board Services

Jacqui Fyers

Senior Local Board Advisor, Aotea / Great Barrier Local Board

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

Audrey Gan

Lead Financial Advisor

Kathy Cumming

Barrier Bulletin

 


Aotea / Great Barrier Local Board

14 December 2021

 

 

 

1          Welcome

 

Chairperson I Fordham opened the hui and welcomed everyone in attendance.

 

Note:   A roll call was conducted by Chairperson I Fordham that ascertained the following members were in attendance at the commencement of the meeting:

Member

Attendance

Chairperson Izzy Fordham

Deputy Chairperson Luke Coles

Member Sue Daly

Member Patrick O’Shea        

Member Valmaine Toki

X

 

 

2          Apologies

 

Resolution number GBI/2021/153

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          accept the apology from Member V Toki for lateness.

CARRIED

 

 

3          Declaration of Interest

 

Member V Toki declared an interest in respect to item 11 – Auckland Council’s Performance Report: Aotea / Great Local Board for quarter one 2021/2022 report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2021/154

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 30 November 2021 including the confidential section, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Anna Davis

 

 

 

Resolution number GBI/2021/155

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)    thank Anna Davis for her outstanding mahi, calm professionalism, and expert advice. We wish her all the best in her future endeavours.

CARRIED

 

 

6.2

Aotea Emergency Response Team

 

The Aotea Great Barrier Island’s Emergency Response Team is made up of representatives from Mana Whenua, Auckland Council, Aotea / Great Barrier Local Board, Health Services, Fire & Emergency New Zealand (FENZ), Aotea Family Support Group, Police and Department of Conservation.

 

Resolution number GBI/2021/156

MOVED by Deputy Chairperson L Coles, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)    thank the Aotea Emergency Response Team for their superhuman mahi in managing 107 days of Auckland’s COVID-19 lockdown in order to maintain the island’s safety. We are grateful for everything they did, and continue to do, for the community.

CARRIED

 

 

6.3

Izzy Fordham

 

 

 

Resolution number GBI/2021/157

MOVED by Deputy Chairperson L Coles, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)    acknowledge and thank Chairperson Izzy Fordham for her exceptional leadership and incredibly hard mahi, particularly for her role in the Emergency Response Team and the Caulerpa Response Governance Group.

CARRIED

 


 

 

6.4

Councillor Pippa Coom and Team Aotea staff

 

 

 

Resolution number GBI/2021/158

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)    thank our ward councillor, Pippa Coom and all our local board services staff – Team Aotea for their advice and guidance this past year.

CARRIED

 

Note: During item 6 - Acknowledgements, each board member verbally outlined their highlights and challenges for the year of 2021.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Council’s Performance Report: Aotea / Great Barrier Local Board for quarter one 2021/2022

 

Member V Toki declared an interest and took no part in the discussion or voting in resolution d).

 

Resolution number GBI/2021/159

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C of the report).

c)          approve allocation of the unspent freshwater management funding to purchase plants for the 2021/2022 or 2022/2023 planting season to mitigate the risk of an underspend for the activity and ensure water quality outcomes are achieved on the island.

d)         approve allocation of the unspent accessway and linkages funding to assist the design and scope of the Ngāti Rehua Ngātiwai ki Aotea pou whenua project.

e)          thank all staff and contractors for their advice, hard mahi and ability to adapt to COVID-19 lockdown protocols over the past months.

 

CARRIED

 

 

12

Council-controlled Organisations Quarterly Update: Quarter One, 2021-22

 

Resolution number GBI/2021/160

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:   

That the Aotea / Great Barrier Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22.

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, and Eke Panuku Development Auckland.

 

CARRIED

 

 

13

Local government elections 2022 - order of names on voting documents

 

Resolution number GBI/2021/161

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)          recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.

 

CARRIED

 

 

14

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021

 

Resolution number GBI/2021/162

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)          receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

 

CARRIED

 

 

15

Local Ward Area Councillor's Update

 

Resolution number GBI/2021/163

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          receive the written and verbal report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

CARRIED

 

 

16

Environmental agency and community group reports

 

Resolution number GBI/2021/164

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      note the Aotea / Great Barrier Natural Environment-Islands monthly update – November 2021 report and the Motu Kaikoura newsletter, November 2021.

 

CARRIED

 

 

17

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2021/165

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)          note its Governance Forward Work Calendar for the political term 2019 - 2022 as at December 2021.

 

CARRIED

 

 

18

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2021/166

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Tuesday 16 November 2021 and Tuesday 30 November 2021.

 

CARRIED

 


 

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Note:   Chairperson I Fordham ended the meeting thanking and wishing members and staff all the best for the festive season and new year and to enjoy the break with whanau.

 

 

 

 

11.26 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................