I hereby give notice that an extraordinary meeting of the Governing Body will be held on:
Date: Time:
Meeting Room: Venue:
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Wednesday, 8 December 2021 11.30am or at the conclusion of the Extraordinary Finance and Performance Committee meeting, whichever is later This meeting
will be held remotely and can be viewed on the Auckland Council website
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
Mayor |
Hon Phil Goff, CNZM, JP |
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Deputy Mayor |
Deputy Mayor Cr Bill Cashmore |
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Councillors |
Cr Josephine Bartley |
Cr Richard Hills |
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Cr Dr Cathy Casey |
Cr Tracy Mulholland |
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Cr Fa’anana Efeso Collins |
Cr Daniel Newman, JP |
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Cr Pippa Coom |
Cr Greg Sayers |
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Cr Linda Cooper, JP |
Cr Desley Simpson, JP |
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Cr Angela Dalton |
Cr Sharon Stewart, QSM |
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Cr Chris Darby |
Cr Wayne Walker |
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Cr Alf Filipaina |
Cr John Watson |
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Cr Christine Fletcher, QSO |
Cr Paul Young |
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Cr Shane Henderson |
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(Quorum 11 members)
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Sarndra O'Toole Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors
2 December 2021
Contact Telephone: (09) 890 8152 Email: sarndra.otoole@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Those powers which cannot legally be delegated:
(a) the power to make a rate
(b) the power to make a bylaw
(c) the power to borrow money, or purchase or dispose of assets, other than in accordance with the Long-Term Plan
(d) the power to adopt a long-term plan, annual plan, or annual report
(e) the power to appoint a chief executive
(f) the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement
(g) the power to adopt a remuneration and employment policy
Additional responsibilities retained by the Governing Body:
(h) approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation
(i) approval of a draft bylaw prior to consultation
(j) resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer
(k) adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct
(l) relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees
(m) overview of and decisions relating to any CCO review including the implementation of any resulting changes to CCOs
(n) oversight of work programmes of all committees of the governing body.
For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx
Exclusion of the public – who needs to leave the meeting
Members of the public
All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.
· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.
· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.
· In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).
· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.
· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.
Independent Māori Statutory Board
· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.
· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.
Staff
· All staff supporting the meeting (administrative, senior management) remain.
· Other staff who need to because of their role may remain.
Local Board members
· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.
Governing Body 08 December 2021 |
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1 Affirmation 9
2 Apologies 9
3 Declaration of Interest 9
4 Petitions 9
5 Public Input 9
6 Local Board Input 9
7 Extraordinary Business 9
8 Tūpuna Maunga Authority Operational Plan 2022/2023 11
9 Annual Budget 2022/2023: Mayoral Proposal items for consultation 13
10 Annual Budget 2022/2023: Budget Update 15
11 Annual Budget 2022/2023: Kerbside refuse charging policy review 17
12 Annual Budget 2022/2023: Other rates and fees issues 19
13 Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies 21
14 Consideration of Extraordinary Items
His Worship the Mayor will read the affirmation.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
There is no petitions section.
There is no public input section.
There is no local board input section.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Governing Body 08 December 2021 |
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Tūpuna Maunga Authority Operational Plan 2022/2023
File No.: CP2021/16298
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Tūpuna Maunga Authority Operational Plan 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Tūpuna Maunga Authority Operational Plan 2022/2023.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |
Governing Body 08 December 2021 |
|
Annual Budget 2022/2023: Mayoral Proposal items for consultation
File No.: CP2021/16288
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Mayoral Proposal items for consultation.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Mayoral Proposal items for consultation.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |
Governing Body 08 December 2021 |
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Annual Budget 2022/2023: Budget Update
File No.: CP2021/16299
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Budget Update.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Budget Update.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |
Governing Body 08 December 2021 |
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Annual Budget 2022/2023: Kerbside refuse charging policy review
File No.: CP2021/16291
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Kerbside refuse charging policy review.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Kerbside refuse charging policy review.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |
Governing Body 08 December 2021 |
|
Annual Budget 2022/2023: Other rates and fees issues
File No.: CP2021/16295
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Other rates and fees issues.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Other rates and fees issues.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |
Governing Body 08 December 2021 |
|
Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies
File No.: CP2021/16296
Te take mō te pūrongo
Purpose of the report
1. To whakaaroaro / consider recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies.
Whakarāpopototanga matua
Executive summary
2. The comprehensive report for this item is contained in the agenda of the 8 December 2021 Extraordinary Finance and Performance Committee.
3. The recommendations will be provided after the Extraordinary Finance and Performance Committee meeting concludes.
Recommendation/s
That the Governing Body:
a) whakaaroaro / consider the recommendations of the 8 December 2021 Extraordinary Finance and Performance Committee regarding the Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors |