Minutes of Extraordinary Meeting of the Governing Body

Tira Kāwana / Governing Body

OPEN MINUTES

Minutes of an extraordinary meeting of the Governing Body held on Wednesday, 8 December 2021 at 5.04pm and can be viewed on the Auckland Council website: https://councillive.aucklandcouncil.govt.nz/

present

Mayor	Hon Phil Goff, CNZM, JP
Deputy Mayor	Deputy Mayor Cr Bill Cashmore
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom	From 5.08pm, Item 8
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Cr Shane Henderson
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

Note: all members of the Governing Body and those presenting attended the meeting via electronic link.

Governing Body

08 December 2021

1 Affirmation

His Worship the Mayor will read the affirmation.

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Mayor P Goff	ü	Cr S Henderson	ü
Deputy Mayor BC Cashmore	ü	Cr R Hills	ü
Cr J Bartley	ü	Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom		Cr D Simpson	ü
Cr L Cooper	ü	Cr S Stewart	ü
Cr A Dalton	ü	Cr W Walker	ü
Cr C Darby	ü	Cr J Watson	ü
Cr A Filipaina	ü	Cr P Young	ü
Cr C Fletcher	ü

2 Apologies

There were no apologies.

Declaration of Interest

There were no declarations of interest.

4 Petitions

There was no petitions section.

5 Public Input

There was no public input section.

6 Local Board Input

There was no local board input section.

7 Extraordinary Business

There was no extraordinary business.

8	Tūpuna Maunga Authority Operational Plan 2022/2023
	Cr P Coom joined the meeting at 5.08pm.
	Resolution number GB/2021/153 MOVED by Cr A Filipaina, seconded by Cr C Casey: That the Governing Body: a) tango / adopt the Draft Tūpuna Maunga Operational Plan 2022/2023 and a summary of the draft plan (for inclusion in the consultation material for the Annual Plan 2022-2023). b) tuhi / note that the draft Tūpuna Maunga Authority Operational Plan 2022/2023 does not seek any increase to the budget envelope previously approved in the council’s 10-year Budget 2021-2031. CARRIED
	Note: Pursuant to Standing Order 1.8.3, Cr C Fletcher requested her abstention to be recorded.

Annual Budget 2022/2023: Mayoral Proposal items for consultation

Resolution number GB/2021/154

MOVED by Mayor P Goff, seconded by Cr R Hills:

That the Governing Body:

a) agree that the Annual Budget 2022/2023 consultation document include the following items from the Mayoral Proposal:

i) a base budget package proposal based on the second year of the Recovery Budget 2021-2031 (10-year Budget), taking into account the continued impact of COVID-19 and current economic conditions, and:

A) maintaining the current capital investment profile over the next three years, noting that while the inflationary pressure may be partially mitigated by the natural slow-down caused by COVID-19 delays and supply chain constraints, this may require some deliberate deferrals of capital projects and programmes, with the intention that high and critical-risk projects are prioritised.

B) consulting on a set of draft expenditure prioritisation criteria (Appendix 1 in Attachment A) and applying the final criteria to implement $15 million of permanent cost reductions in the form of efficiency saving and low priority service reductions across the Auckland Council group in 2023/2024, growing to $30 million per annum from 2024/2025 onwards.

C) noting further operating cost reductions, capital deferrals and sale of non-strategic assets over the next three years may be required if further budget risks materialise.

D) increasing the average general rates by 3.5 per cent for 2022/2023 as planned.

ii) a proposed package of further climate action measures to reduce emissions and support adaptation, including:

A) over $1 billion expenditure over 10 years towards improving bus services, decarbonising ferry services, providing for walking and cycling, and increasing tree canopy cover in communities that need it most.

B) a Climate Action Targeted Rate (CATR) providing for $574 million over 10 years to fund the proposed climate action, with the remainder funded by government co-funding ($344 million) for transport activities and fare revenue ($127 million).

C) the targeted rate is proposed to be:

1) based on capital value, with 25.8 per cent to be raised from business properties and 74.2 per cent from non-business properties, rising by 3.5 per cent each year, the same as the Water Quality Targeted Rate.

2) differentiated within the business and non-business sectors on the same basis as the general rate.

D) note that Council has approved in principle a congestion charging system which is being considered for legislation by the Government, and that the Regional Fuel Tax and Climate Action Targeted Rate will be reviewed once it is clear what revenue will come from the congestion charge and when.

CARRIED

10	Annual Budget 2022/2023: Budget Update

	There were no recommendations from the Finance and Performance Committee for this item.

Annual Budget 2022/2023: Kerbside refuse charging policy review

Resolution number GB/2021/155

MOVED by Cr R Hills, seconded by Cr P Coom:

That the Governing Body:

a) whakaae / agree that the consultation on the draft Annual Budget will include a statement of proposal for consultation on amendments to Te Mahere Whakahaere me te Whakaiti Tukunga Para i Tāmaki Makaurau - the Auckland Waste Management and Minimisation Plan 2018 for a move to a region wide rates-funded refuse collection service with a choice of three bin sizes to accommodate different household needs

b) tuhi / note that any draft consultation material including the consultation question on the proposed changes to the kerbside policy should allow for Aucklanders to clearly identify their preference for either a region-wide rates funded collection system, or a region wide PAYT system.

c) tuhi / note that section 44(e) of the Waste Minimisation Act 2008 requires that any amendment to the Waste Management and Minimisation Plan be consulted on using the special consultative procedure set out in section 83 of the Local Government Act 2002 and that the most recent waste assessment undertaken by the council be notified with the statement of proposal (which will be included in the annual plan consultation materials)

d) tuhi / note the request for officers to prepare advice on the costs, including carbon accounting, for the implementation of incentives for homes and businesses to deal with food scraps in onsite property systems, such as worm farms, as a complementary measure to the food scraps collection programme to be reported back to a future meeting of the Environment and Climate Change Committee in 2022/2023.

CARRIED

Annual Budget 2022/2023: Other rates and fees issues

Resolution number GB/2021/156

MOVED by Cr D Simpson, seconded by Cr S Henderson:

That the Governing Body:

a) agree that it consult as part of the Annual Budget 2022/2023 on the targeted rate to fund the extension of the food scraps collection service to the following areas from March 2023, to be applied to all residential SUIPs to which the service is made available:

i) the former Waitākere City Council area

ii) the former North Shore City Council area excluding those where the service is already available.

b) agree it consult as part of the Annual Budget 2022/2023 on the standardisation of charging for the waste management targeted rates as set out below:

i) allowing residential multi-unit developments across Auckland with ten or more units to opt out of council’s refuse, recycling and/or food scraps services and respective targeted rate charges where the service(s) cannot be provided by the council as per the standards specified in Attachment A of this report, effective from 1 July 2023 with the exception of ii) below

ii) maintaining the existing opt-out arrangements for multi-unit developments within the former Auckland City Council area where:

1) an approved opt-out as per the current policy is already in place, or

2) an application for opt-out as per the current policy is received by the council on or before 30 June 2022

iii) applying the waste management targeted rates on a per separately used or inhabited part of a rating unit (SUIP) basis to all residential and lifestyle properties with less than ten SUIPs across Auckland where a service is provided or available, effective from 1 July 2022 with the exception of iv) below

iv) maintaining the number of waste management targeted rate charges as per the current policy for the following multi-SUIP properties with less than ten SUIPs within the former Auckland City Council area, until the property changes owners:

1) properties with a residential or lifestyle land use that are already receiving fewer waste management targeted rate charges than their number of SUIPs

2) properties with a residential or lifestyle land use that request to reduce their number of charges on or before 30 June 2022

v) allowing all properties with a land use that is not residential or lifestyle to opt out of the standard refuse and/or the recycling service and respective targeted rate charges at their request, effective from 1 July 2023

vi) applying a minimum targeted rate charge to cover the costs of council’s regional initiatives including the annual inorganic collection, the resource recovery network and subsidy for providing affordable waste services on Hauraki Gulf Islands, to all eligible rateable SUIPs across Auckland that are not currently paying this minimum charge, effective from 2023/2024

c) agree it consult as part of the Annual Budget 2022/2023 on amending the rating policy to:

i) exclude rural zoned land on Waiheke from the Urban Rating Area

ii) clarify the rating of separate rating units used as an access way as residential properties.

d) agree it consult as part of the Annual Budget 2022/2023 on changes to fees and charges as set out in this report.

CARRIED

Annual Budget 2022/2023: Rating of Whenua Māori Changes to Financial Policies

Resolution number GB/2021/157

MOVED by Cr A Dalton, seconded by Cr E Collins:

That the Governing Body:

a) whakaae / agree to consult alongside the draft Annual Budget 2022/2023 on amending the Revenue and Financing Policy to include:

i) “Our Obligations to Māori” as a funding principle

ii) consequential amendments for decisions made as part of the draft Annual Budget 2022/2023

iii) funding principles for the solid waste services activity.

b) whakaae / agree to consult alongside the draft Annual Budget 2022/2023 on amending the Māori Land Rates Remission and Postponement Policy to:

i) add an objective to support Māori ownership and use of Māori land and to support achievement of Kia Ora Tāmaki Makaurau (Māori Outcomes Framework) objectives

ii) clarify the definition of Māori land eligible for remission under the scheme

iii) remove the remission scheme for marae and urupā, noting that this scheme is redundant as these properties are now fully non-rateable

iv) introduce a rates remission scheme for Māori land under development

v) insert the remission for residents who occupy papakāinga housing under a licence to occupy scheme currently in the general Rates Remission and Postponement Policy.

c) whakaae / agree to consult alongside the draft Annual Budget 2022/2023 on amending the Rates Remission and Postponement Policy to:

i) add an objective to support Māori ownership and use of Māori land and to support achievement of Kia Ora Tāmaki Makaurau (Māori Outcomes Framework) objectives and correct legislative references in the background section

ii) clarify the definition of Māori land eligible for remission under the scheme

iii) remove the postponement of rates for land described as Lot 2 DP 476554 or Lot 2 DP 510763 scheme, noting this scheme expired on 30 June 2021

iv) remove the remission for residents who occupy papakāinga housing under a licence to occupy scheme, noting that this scheme is proposed to be included in the Māori Land Rates Remission and Postponement Policy instead.

CARRIED

14 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.12pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................