Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday 2 December 2021 at 2:00pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 


Hibiscus and Bays Local Board

02 December 2021

 

 

 

1          Welcome

 

Chairperson Gary Brown opened the meeting with a karakia and welcomed all those in attendance.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2021/148

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 November 2021 as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

 

6.1       Acknowledgements - Stephen Bowler

 

The Hibiscus and Bays Local Board acknowledged the passing of Stephen Bowler on the 22 November 2021 at the age of 30 years old.  Stephen was a local resident of the East Coast Bays, former student of Long Bay College and a highly respected member of the DOC team based in Queenstown.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

 

8.1       Deputation: Sara Mason – Coastie Christmas

 

Sara Mason was in attendance for the meeting to discuss the Coastie Christmas 2021 event.

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2021/149

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         thank Sara Mason for her presentation and attendance at the meeting.

CARRIED

 

Attachments

a     2 December 2021, Hibiscus and Bays Local Board - Item 8: Coastie Christmas 2021 presentation

 

 

9          Public Forum

 

 

9.1       Public Forum: Winsbury White – Manly beachfront parking

 

Winsbury White was in attendance at the meeting to discuss parking at Manly Beachfront.

 

Resolution number HB/2021/150

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)         thank Winsbury White for his presentation and attendance at the meeting.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Three Waters Economic Regulation Submission

 

Resolution number HB/2021/151

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      appoint members V Short and A Poppelbaum to prepare feedback for inclusion in Auckland Council’s submission on the Economic Regulation and Consumer Protection for Three Waters Services in New Zealand discussion paper to be confirmed by the delegation to the chairperson, noting that the deadline is Monday 6 December, 2021.

CARRIED

 

 

12

Draft Significance and Engagement Policy 2022

 

Resolution number HB/2021/152

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         provides the following feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

             i)        support the regional feedback, noting that three quarters of submissions were in favour of the changes to simplify the language within the policy for ease of understanding, and for the engagement principles refresh to improve inclusivity of our diverse Tāmaki Makaurau communities

 

            ii)        support submissions requesting multiple language resources to make it easier to participate, and support the request for improved footpaths and public transport links and services

 

           iii)        support the local board area feedback from 11 submitters with 55 per cent in favour of the changes proposed to improve inclusivity and simplification of language for improved understanding, and note 36 per cent did not have a position on the policy changes.

CARRIED

 

 

13

New agreement to lease, community lease with provision for a potential sublease and a licence to occupy to Orewa Surf Life Saving Club Incorporated at Orewa Domain Recreation Reserve

 

Resolution number HB/2021/153

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      grant Orewa Surf Life Saving Club Incorporated an agreement to lease for 1410 square metres (more or less) of land at Orewa Domain Recreation Reserve, 275 Hibiscus Coast Highway, Orewa, legally described as Part Allotment 319 Waiwera Parish, defined by Survey Office Plan 22295 and outlined in blue (Attachment A to this agenda report) to enable construction of its new facility comprising clubrooms, associated improvements and watchtower, subject to the following conditions:

i)       term – five years commencing 3 December 2021

ii)      Orewa Surf Life Saving Club Incorporated securing all necessary funding and letters of intent for its project prior to the commencement of works

iii)     Orewa Surf Life Saving Club Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of works

b)      grant Orewa Surf Life Saving Club Incorporated a community lease for 1110 square metres (more or less) of land at Orewa Domain Recreation Reserve, 275 Hibiscus Coast Highway, Orewa, legally described as Part Allotment 319 Waiwera Parish, defined by Survey Office Plan 22295 and outlined in red.  In respect of ‘Area 1’ of its clubrooms and watchtower to be issued under section 54(1)(b) of the Reserves Act 1977 and in respect of ‘Area 2’ to be issued under section 54(1)(d) of the Reserves Act 1977 with specific provision for a sub-lease arrangement for operation of a restaurant (Attachment B to this agenda report) upon the successful completion of the building project and issue of a code of compliance certificate, subject to the following terms:

i)       term - 20 years with one 10-year right of renewal

ii)      commencement - date immediately following the issue of a code of compliance certificate

iii)     rent – $1.00 plus GST per annum if demanded will apply to ‘Area 1’ of the clubrooms and watchtower

iv)     rent - 2.5 percent of gross sales from the restaurant operation will apply to ‘Area 2’ if sub-leased to a commercial operator

v)      the community outcomes plan be attached as a schedule to the lease document

c)      grant a non-exclusive licence to occupy to Orewa Surf Life Saving Club Incorporated for 300 square metres (more or less) of land contiguous to the lease area for the purposes of maintaining the club’s improvements (concrete paths and steps, etc) at Orewa Reserve, Orewa legally described as Part Allotment 319 Waiwera Parish, defined by Survey Office Plan 22295 and outlined in yellow (Attachment C to this agenda report), subject to the following conditions:

i)       term - 20 years with one right of renewal for 10 years – commencement date to align with the commencement of the community lease agreement

ii)      rent – $1.00 per annum + GST if demanded

d)      approve the Orewa Surf Life Saving Club Incorporated Community Outcomes Plan (Attachment D to this agenda report)

e)      delegate authority to the chairperson and deputy chairperson of the Hibiscus and Bays Local Board to approve any minor changes to Orewa Surf Life Saving Club Incorporated plans for its new facility

f)       terminate the agreement to lease and community lease granted to Orewa Surf Life Saving Club Incorporated in 2016 by resolution number HB/2016/161.

CARRIED

 

 

14

Amendments to the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services - Community Facilities work programme

 

Resolution number HB/2021/154

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the deferral of ABS: Renewals Capex funding in financial year 2022/2023 to financial year 2024/2025 for project:

i)       ID2130 Freyberg Park - renew car park and retaining wall to $0 in FY2022/2023 and reallocate funding of $470,000 to financial year 2024/2025

b)      approve the reallocation of ABS: Renewals Capex funding within the work programme 2021-2024 for project:

ii)       ID 2129 Freyberg Park - demolish and rebuild main park building - revised financial year 2022/2023 project costs $1,750,392 an increase of $470,000.

CARRIED

 

 

15

Council-controlled Organisations Quarterly Update: Quarter One, 2021-22

 

Resolution number HB/2021/155

MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-2022

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 

 

16

Auckland Council's Performance Report: Hibiscus and Bays Local Board for quarter one 2021/2022

 

Resolution number HB/2021/156

MOVED by Member G Holmes, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      receive the performance report for quarter one ending 30 September 2021

b)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C to the agenda report).

CARRIED

 

 

17

Local government elections 2022 - order of names on voting documents

 

Resolution number HB/2021/157

MOVED by Member G Holmes, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

 

18

Members' Reports

 

Resolution number HB/2021/158

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members G Brown, V Short, J Fitzgerald and A Dunn

CARRIED

 

 

19

Governance forward work calendar

 

Resolution number HB/2021/159

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

 

 

20

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2021/160

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for November 2021

CARRIED

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

22        Procedural motion to exclude the public

Resolution number HB/2021/161

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

2.55pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.10pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation

 

Resolution number HB/2021/162

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve local consultation document content (Attachment A to the agenda report) and local supporting information content (Attachment B to the agenda report) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Hibiscus and Bays Local Board for the Annual Budget 2022/2023. 

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)       community Day, [date to be confirmed], Western Reserve, Ōrewa

ii)      community Event, Sunday 6 March 2022, 11:00am – 1:00pm, Beach Front Lane, Browns Bay

d)      delegate authority to the local board chairperson to approve any changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       Hibiscus and Bays Local Board members and chairperson

ii)      General Manager Local Board Services, Local Area Manager, Senior Local Board Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       provide the following feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023

i)             Fees and Charges

A)       support all proposed changes to the fees and charges outlined in the Annual Budget 2022-2023

B)      recommend that all proposed increases to fees and charges outlined in the Annual Budget 2022-2023 are tied to service improvements and are consistently applied across the Auckland region

C)       recommend that proposed increases to Cemetery fees outlined in the Annual Budget 2022-2023 do not exceed market rates in locations where council is the only provider

ii)            Local Government (Rating of Whenua Māori) Amendment Act 2021:

A)       support all the proposed changes related to the Local Government (Rating of Whenua Māori) Amendment Act 2021 outlined in the Annual Budget 2022-2023

iii)           Waste

A)       endorse going out to the public for consultation on the topic of reviewing Kerbside refuse collection charging policy

B)        support Pay As You Throw as the preferred option for waste charging, as this provides a greater choice of services to suit residents’ needs, puts the emphasis on the waste generator paying for removal of waste, and the local board believes that there is only a marginal cost benefit from a rates funded model

C)        note that Pay As You Throw, in its current form, has the promise to become far more efficient waste charging option with technology such as the highly successful radio frequency identification trial

D)        note that the results the radio frequency identification trial for kerbside refuse collection have yet to be shared widely with elected members

E)        do not support a removal of the Pay As You Throw option, as this creates inequity for those Aucklanders who will end up paying for a service that they may not use in full or in part

F)        support the proposed opt out policy for waste charges on Multi-unit Dwellings

G)        do not support the proposal to introduce standardised waste charging for businesses either per service or per separately-used-or-inhabited-part-of-a-rating-unit as each business creates very different type of waste, and it is highly likely that some businesses are producing waste that cannot be collected under a one size fits all collection, and not without significant extra charges

H)        support standardised waste charging for multiple separately-used-or-inhabited-part-of-a-rating-unit properties

I)          support consultation for food scraps targeted rate rollout to include all urban areas, including the Hibiscus Coast

iv)           Climate action

A)        support the introduction of a Climate Action Targeted Rate with visible local benefit detailed in the consultation in the form of proposed details of improvements noted in full, down to the level of each bus route and ferry service

B)        recommend all areas of Auckland receive an even spread of the projects funded by the Climate Action Targeted Rate

C)        support the increased spending on the Urban Ngahere (forest), but with the addition that this also includes smaller trees planted along the critical streamsides and waterways to reduce sedimentation in our estuaries and harbours

D)        recommend more transparent reporting on how the funds that are raised are used in each local board area, rather than merely a broader benefit to the region

E)        recommend, that if implemented, this Climate Action Targeted Rate is supported with annual monitoring or snapshots of the spend

F)        support all four key principles used to develop the climate action package: namely high impact, wide regional benefits, addressing inequity and can be started fast

v)            Budget levers

A)       support the use of draft expenditure prioritization criteria for Capital projects, especially noting the importance of ensuring those projects with a Mandatory requirement, such as the Orewa Beach Esplanade Enhancement Project, are not delayed

B)       support the priority objectives used in the draft Capital prioritisation, especially the inclusion of Road Safety as this aligns with the Auckland Transport vision zero and enables delivery of crucial mode shift projects such as the Glenvar Road East Coast Road improvements

C)       note that the Glenvar Road East Coast Road improvements project has been the subject of a completed business case and is shovel ready and consented

D)       support the inclusion of the proposed safe cycle facilities to provide a connection between Northcross and Windsor Park, as this provides a valuable missing connection for cycling to enable access to transport hubs and some of Aucklands biggest schools

g)        agree the following key advocacy initiatives for Annual Budget 2022/2023:

i)              recommend an improved response to compliance and monitoring problems that is faster and more integrated, in particular, in the key areas of beaches and the environment

ii)            recommend funding be allocated before 2024 for the Auckland Transport Whangaparāoa Bus facility, that is currently in Appendix 7 of the Auckland Regional Land Transport Plan 2021-2031 as unfunded but prioritised, in order for public transport to be available from day one of the Penlink project, as this fits with the proposed draft capital prioritization criteria of Transport mode shift and Environmental improvement

h)      note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available

Restatement

i)       agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until the 9 December 2021.

CARRIED

 

 

 

3.11 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................