Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held via Microsoft Teams on Tuesday, 7 December 2021 at 4.00pm.  

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020, a recording of the meeting will be available on: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Brenda Brady, JP

 

Members

Chris Carter

 

 

Peter Chan, JP

 

 

Dr Will Flavell

 

 

Matt Grey

 

 

Brooke Loader

 

 

Ingrid Papau

 

 

 

ALSO PRESENT

 

Councillor

Linda Cooper

 

 

 

 

Note:   Henderson-Massey Local Board members, support staff and those presenting to the meeting attended via electronic link.

 

 


Henderson-Massey Local Board

07 December 2021

 

 

 

1          Welcome

Chairperson Vanessa Neeson opened the meeting with a prayer.

 

2          Apologies

There were no apologies.

 

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Members I Papau and M Grey declared an interest in Item 14 Review of expressions of interest and the grant of a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP
(Deputy Chair)

-        Safer West Community Trust

Trustee

Chris Carter

 

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Grey

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Dr Will Flavell

 

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitākere Licensing Trust

-         Te Atatu Peninsula Business Association

-         Neighbourhood Support

-         Te Atatu Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson
(Chair)

-        Village Green Quilters

-        Ranui Advisory Group

-        Waitakere Badmington Club

Member

Chairperson

Patron

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Neighbourhood Support

-        Liberty Church

-        Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member

 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

 

4          Confirmation of Minutes

 

Resolution number HM/2021/173

MOVED by Member B Loader, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 November 2021 and the extraordinary minutes of its meeting, held on Tuesday, 30 November 2021, including the confidential section, as true and correct.

CARRIED

 

 

5          Leave of Absence

There were no leaves of absence.

 

 

6          Acknowledgements

There were no acknowledgements.

 

 

7          Petitions

There were no petitions.

 


 

 

8          Deputations

 

8.1

Deputations: Te Atatu Pony Club - update

 

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2021/174

MOVED by Member I Papau, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the Te Atatu Pony Club’s activities and thank Ashley Barker and Kristy Dobrec for their attendance.

CARRIED

 

Attachments

a     7 December 2021 Henderson-Massey Local Board Item 8.1 Deputations: Te Atatu Pony Club - update presentation

 

 

8.2

Deputations: Lila Kuka - community garden

 

Resolution number HM/2021/175

MOVED by Chairperson V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the proposal for a community garden and hub in Te Atatū and thank Lila Kuka for her attendance.

b)        request staff investigate the proposal for a community garden and hub in Te Atatū.

CARRIED

 

 

8.3

Deputations: RiverCare Group - sewage overflow

 

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2021/176

MOVED by Member C Carter, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the sewage overflow and public health issue at Te Wai o Pareira (Henderson Creek) and thank Chris Ballantyne and Alan Clist on behalf of the RiverCare Group, for their attendance.

CARRIED

 

Attachments

a     7 December 2021 Henderson-Massey Local Board Item 8.3 Deputations: RiverCare Group - sewage overflow presentation

 


 

 

9          Public Forum

There was no public forum.

 

 

10        Extraordinary Business

There was no extraordinary business.

 

 

11

Ward Councillors' Update

 

Resolution number HM/2021/177

MOVED by Chairperson V Neeson, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      thank Councillor Linda Cooper for her verbal update.

CARRIED

 

 

12

Future of Corbans Wine Shop

 

Helen Biffin, Work Programme Lead, was in attendance to speak to this item.

 

Resolution number HM/2021/178

MOVED by Deputy Chairperson B Brady, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      approve the installation of a heritage information sign on the original site of the Corbans Wine Shop.

b)      approve the future reconstruction of the Corbans Wine Shop at an alternative agreed site when ABS: Capital Expenditure – Local Renewal funding is available.

CARRIED

 

 

13

Demolition of the Ex-Camp Manager's House, Tui Glen Reserve

 

Helen Biffin Work Programme Lead, was in attendance to speak to this item.

 

Resolution number HM/2021/179

MOVED by Member P Chan, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      approve the demolition of the ex-Camp Manager’s house at Tui Glen Reserve and reinstatement of the area to lawn.

CARRIED

 

 


 

14

Review of expressions of interest and the grant of a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey

 

Michelle Knudsen, Community Lease Specialist, and Ron Johnson, Senior Community Lease Advisor, were in attendance to speak to this item.

 

Note:   Members I Papau and M Grey declared an interest in this item and took no part in discussion or voting on this matter.

 

Resolution number HM/2021/180

MOVED by Member C Carter, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      approve a new community lease to Sport Waitakere Trust for the council-owned site being 939m² (more or less), located on the land legally described as Lot 1 Deposited Plan 174335, 545 Don Buck Road, Massey (Attachment A of the agenda report), on the following terms and conditions:

i)       term – five years with one five year right of renewal   

ii)      rent - $1.00 plus GST per annum if demanded

iii)     maintenance fee - $1,000 plus GST per annum

iv)     provision of a community outcomes plan as approved by Henderson-Massey Local Board members and attached to the lease document.

b)      approve a collaboration opportunity between Sport Waitakere Trust and Recreate NZ and for a memorandum of understanding to be formalised between the two parties within three months of the date of resolution.

c)      approve a lease commencement date three months from the resolution date to allow for renovations and logistics for the move to be undertaken.

d)      note that all other terms and conditions of the proposed new community lease will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002.

CARRIED

 

 


 

15

Local Board Transport Capital Fund 2021-2023 Allocation

 

Owena Schuster, Auckland Transport Elected Member Relationship Partner, will be in attendance to speak to this item.

 

Resolution number HM/2021/181

MOVED by Member B Loader, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      allocate $2,878,729 of its 2021–2023 Local Board Transport Capital Fund to the following projects:

Project

Approx. cost

Henderson School zones Option 2 - Completing only the scope in proximity to schools

$935,000

Tui Glen Henderson Creek Shared Path - Section B and C path upgrade and lighting

$1,506,500

Tui Glen Henderson Creek Shared Path Lighting – Section A

$149,500

Central Park Shared Path Lighting - 141 Central Park Drive Cycle Connection Walkway

$120,750

Bike racks at Te Atatu South Community Centre

$2,500

Footpath connection of the roadside at the corner or Landmark Drive and Danica Esplanade, Te Atatu Peninsula

$25,000

 

CARRIED

 

 

16

Adoption of the ‘Harbourview-Orangihina Community Restoration Plan

 

Nick FitzHerbert, Team Leader Relationship Advisory, Tracey Parsons, Senior Conservation Advisor, and Chris Bindon, Conservation Advisor, were in attendance to speak to this item.

 

Resolution number HM/2021/182

MOVED by Member I Papau, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      adopt the ‘Harbourview-Orangihina Community Restoration Plan’

b)      note that an allocation of $50,000 of the Harbourview-Orangihina Targeted Rate was approved in 2020/2021 to be used for the implementation of the Restoration Plan

c)      delegate to the Chair the ability to approve minor amendments to the ‘Harbourview-Orangihina Community Restoration Plan’.

CARRIED

 

 


 

17

Approval for a new private road name at 33-37 Red Hills Road, Massey

 

Resolution number HM/2021/183

MOVED by Member W Flavell, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      approve the name ‘Papai Lane’ for the new private road created by way of subdivision in Stage 4 at 33-37 Red Hills Road, Massey, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60337852 and SUB60337854, and road naming reference RDN90096604).

CARRIED

 

 

18

Approval for a new private road name at 44 Millbrook Road, Henderson

 

Resolution number HM/2021/184

MOVED by Member W Flavell, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      approve the name ‘Ara Māra Hua’ for the new private road created by way of subdivision at 44 Millbrook Road, Henderson, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60368439 and SUB60368481, and road naming reference RDN90096903).

CARRIED

 

 

19

Auckland Council’s Performance Report: Henderson-Massey Local Board for quarter one 2021/2022

 

David Rose, Lead Financial Advisor, was in attendance to speak to this item.

 

Resolution number HM/2021/185

MOVED by Member P Chan, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C of the agenda report).

CARRIED

 

 

20

Council-controlled Organisations Quarterly Update: Quarter One, 2021-2022

 

Resolution number HM/2021/186

MOVED by Member W Flavell, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      approve the changes to the Joint council-controlled organisations Engagement Plan 2021/2022 as outlined in Attachment A of the agenda report.

CARRIED

 

 


 

21

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number HM/2021/187

MOVED by Member M Grey, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022-2032 as set out in Attachment A of the agenda report.

CARRIED

 

 

22

Draft Significance and Engagement Policy 2022

 

Resolution number HM/2021/188

MOVED by Member P Chan, seconded by Deputy Chairperson B Brady:  

That the Henderson-Massey Local Board:

a)      provide feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022 as follows:

i)     support this refresh

ii)    support consultation content being kept simple to understand

iii)   priority areas for engagement needs to include feedback from local community groups as they work closely with community members and could provide invaluable input

iv)   social media policy needs to allow for tracking of comments on community pages and the like and be treated as valid feedback.

v)    would like to see a focus on those that do not usually feel engaged in council consultation processes to have their voices heard.

vi)   support the emphasis on Māori and Pacific communities and opportunity for multi-lingual platforms for consultation

vii)  note the importance of case-by-case engagement and decision making when it comes down to individual decisions.

CARRIED

 

 

23

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number HM/2021/189

MOVED by Member B Loader, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      provide feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes as follows:

i)       support lowering speeds around local schools from 50 kilometres per hour to 30 kilometres per hour.

CARRIED

 

 


 

24

Local government elections 2022 - order of names on voting documents

 

Resolution number HM/2021/190

MOVED by Member P Chan, seconded by Member C Carter:  

That the Henderson-Massey Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

 

25

Governance Forward Work Calendar

 

Resolution number HM/2021/191

MOVED by Member M Grey, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      receive the governance forward work calendar for December 2021.

CARRIED

 

 

26

Confirmation of Workshop Records

 

Resolution number HM/2021/192

MOVED by Member B Loader, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      note the workshop record for 2, 6 and 30 November 2021.

CARRIED

 

 

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

 

Note:   Member W Flavell closed the meeting with a karakia.

 

 

 

5.42pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................