Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held online via Skype for business on Thursday, 2 December 2021 at 4.00pm.

 

present

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

Present from 5.18 to 5.49pm

 

Bo Burns

 

 

David Collings

 

 

Bruce Kendall

 

 

Mike Turinsky

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

Councillor

Paul Young

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Howick Local Board

02 December 2021

 

 

 

1          Welcome

 

The Chair welcomed everyone present.

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

Member M Turinsky declared an interest in item 16 QR2207-135 (Cession Community Trust Account).

 

 

4          Confirmation of Minutes

 

Resolution number HW/2021/193

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)          confirm the ordinary minutes of its meeting, held on Monday, 15 November 2021, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

John East of Pakuranga United Rugby Club

 

Resolution number HW/2021/194

MOVED by Member B Kendall, seconded by Member D Collings:  

That the Howick Local Board: 

a)      thank John East of Pakuranga United Rugby Club for his deputation and attendance.

CARRIED

 

Attachments

a     Howick Local Board Deputation - John East of Pakuranga United Rugby Club

 

 

8.2

Richard Waugh and Phil Taylor

 

Resolution number HW/2021/195

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board: 

a)          thank Richard Waugh and Phil Taylor for their deputation and attendance.

     

CARRIED

 

9          Public Forum

 

           

9.1

Andrew Barge

 

Resolution number HW/2021/196

MOVED by Member M Turinsky, seconded by Member B Wichman:  

That the Howick Local Board:   

a)          Thank Andrew Barge for his attendance.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member update

 

Resolution number HW/2021/197

MOVED by Chairperson A White, seconded by Member B Wichman:  

That the Howick Local Board: 

a)      receive the written report from Cr Paul Young and Cr Sharon Stewart QSM.

CARRIED

 

Attachments

a     Councillor Paul Young and Sharon Stewart Joint Report

 

 

12

Chairperson's Report

 

Resolution number HW/2021/198

MOVED by Chairperson A White, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      note the chairperson’s written report.

CARRIED

 

Attachments

a     Howick Local Board - Chairperson's report

 

 

13

Expression of Interest outcome for community management of 91 Picton Street, Howick

 

MOVED by Deputy Chairperson J Spiller, seconded by Chairperson A White:  

That the Howick Local Board:

a)   Note the strength of response to the EOI process and thank all applicants for their interest and commitment to Howick.

b)   Approve Howick Village Association (HVA) as the preferred applicant at this stage, for the following reasons: 

a.   HVA is a well-established organisation with strong organisational and financial capability to manage a community facility

b.   HVA has strong local connections that will assist them to deliver activations for the community.

c.   HVA proposes a range of community activations for the facility, which would turn it into a community hub. 

c)   Request staff to enter into discussion / negotiation with Howick Village Association Incorporated to develop a service approach that includes broad community access and can be recommended to the Local Board for approval in February.

 

Resolution number HW/2021/199

MOVED by Member D Collings, seconded by Member K Bungard:   

Member D Collings moved an amendment to the original recommendation as follows:

b)  Approve officers to further discuss the possibility and willingness of the below groups to work collectively with each other for the overall benefit of the Howick Community:  

·         Howick Village Association Incorporated,  

·         Manukau East Council of Social Services,  

·         OneAfrica Incorporated,  

·         The Uxbridge Community Projects Incorporated,  

·         Howick Tourism Inc Trading as East Auckland Tourism,  

·         Pakuranga Chinese Association,  

·         Joint application of (MECOSS, East Tourism and Citizens Advice Bureau),  

·         Joint application of (Pregnancy Barre / Birth Balance Connect & Drift away Massage) 

·         Matthew Brajkovich – (The Hub or similar name) 

c)    Request staff to enter into discussion with the above groups to develop a service approach that includes broad community access and report back to the board in February 2022. 

 

A division was called for, voting on which was as follows:

For

Member K Bungard

Member B Burns

Member D Collings

Member B Kendall

Member M Turinsky

Member B Wichman

Against

Deputy Chairperson J Spiller

Chairperson A White

Member P Young

Abstained

 

The motion was declared carried by 6 votes to 3.

CARRIED

 

Note: the substantive motion was put.

 

Resolution number HW/2021/200

MOVED by Deputy Chairperson J Spiller, seconded by Chairperson A White:   

That the Howick Local Board:

a)          Note the strength of response to the EOI process and thank all applicants for their interest and commitment to Howick.

 

b)    Approve officers to further discuss the possibility and willingness of the below groups to work collectively with each other for the overall benefit of the Howick Community:  

·         Howick Village Association Incorporated,  

·         Manukau East Council of Social Services,  

·         OneAfrica Incorporated,  

·         The Uxbridge Community Projects Incorporated,  

·         Howick Tourism Inc Trading as East Auckland Tourism,  

·         Pakuranga Chinese Association,  

·         Joint application of (MECOSS, East Tourism and Citizens Advice Bureau),  

·         Joint application of (Pregnancy Barre / Birth Balance Connect & Drift away Massage) 

·         Matthew Brajkovich – (The Hub or similar name) 

c)  Request staff to enter into discussion with the above groups to develop a service approach that includes broad community access and report back to the board in February 2022. 

CARRIED

 

Member K Bungard joined at 5.18pm and left at 5.49pm.

 

14

Approval for existing road name extensions - Kilcadden Drive and Ballinabreen Road, Flat Bush

 

Resolution number HW/2021/201

MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board: 

a)    rescinds resolution HW/2016/276 insofar as it relates to Kilcadden Road only, in order to correct the road type to Kilcadden Drive as per the road signage installed and the rating addresses in use along this existing stretch of road.

b)    approves Kilcadden Drive as a correction of Kilcadden Road.

c)    approves the extension of the existing road names Kilcadden Drive and Ballinabreen Road, Flat Bush, onto the newly developed and extended portions of those roads in accordance with section 319(1)(j) of the Local Government Act 1974. Resource consent references BUN60353082 and SUB60353083 for Kilcadden extension, and BUN60369947 and SUB60369949 for Ballinabreen extension.

CARRIED

 

 

 

15

New community licence and lease BMX Mountain Raiders Club Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga

 

Resolution number HW/2021/202

MOVED by Member B Kendall, seconded by Member D Collings:  

That the Howick Local Board: 

A)   Rescind resolution HW/2016/231 passed 14 March 2016 and replace that as shown below:

   Resolution number HW/2016/231(To Be rescinded)

That the Howick Local Board:

Licence

a)         Approve public notification, in accordance with the Reserves Act 1977, of the intention to grant a licence to occupy approximately 6115m2 of Lloyd Elsmore Park (2R Bells Road) to the BMX Mountain Raiders Club Incorporated to operate BMX activities (as illustrated in Attachment B – Site Plan).

b)         Nominate Members Collings, Udy, Boles and Spiller to be on a hearings panel to consider any submissions received following the public notification process and make a decision; should a hearing be necessary.

c)         Grant a licence to occupy, if there are no objections received through public consultation, to the BMX Mountain Raiders Club Incorporated for the area occupied by the BMX track (as outlined in red in Attachment B – Site Plan) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga.

i.   Term – 5 years, commencing 15 March 2016, with one 5 year right of renewal.

Lease

d)         Approve public notification in accordance with the Reserves Act 1977, of the intention to lease approximately 210m² of on Lloyd Elsmore Park, 2R Bells Road, Pakuranga, to the BMX Mountain Raiders Club Incorporated for clubrooms, deck and steps as illustrated in Attachment B (Reference No.1, 2 and 4).

e)         Grant an agreement to lease, if there are no objections received through public consultation, to the BMX Mountain Raiders Club Incorporated for the area to be occupied for clubrooms, deck and stairs as illustrated in Attachment B (Reference No. 1, 2 and 4) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga for two years commencing 15 March 2016, with a one year right of renewal, if required.

f)     Require that the agreement to lease be subject to the following:

i.     the final location, detailed design of the facility and vehicle access and parking is agreed with council parks staff.

ii.    the BMX Mountain Raiders Club Incorporated obtains all regulatory consents required for the planning and development of the building and parking.

iii.    the BMX Mountain Raiders Club Incorporated enters into a funding agreement with the council for the maintenance and cleaning of the facility.

iv.    the toilets within the building to be of a durable standard that can cope with high Club and public use and to be open to the public when the Club is present on the site.

v.     the tuck shop to be operated by the Club for member use only.

vi.    construction works and reinstatement of the reserve are subject to conditions to be supplied by the Parks Manager (South).

g)    Grant a land lease for the areas illustrated in Attachment B (No. 1, 2 and 4) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga, to the BMX Mountain Raiders Club Incorporated subject to the following:

i.     Term – 10 years, commencing from the date of issue of a building certificate of compliance, with one 10 year right of renewal.

ii.    Rent - $1.00 (+ GST) per annum, if requested.

iii.    A Community Outcomes Plan, to be approved by the local board portfolio holder, and attached to the lease document.

iv.   All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

h)      Grant approval for the Mountain Raiders BMX Club to relocate a building (20m x 8m) to Lloyd Elsmore Park, pending the outcome of the public consultation process on the proposed licence agreement and lease.

i)       Floodlights

i.       Grant landowner approval for the BMX Mountain Raiders Club Incorporated to install floodlights at the track, subject to the lights meeting council standards and ownership subsequently being transferred to the council to ensure ongoing public safety.

To be replaced with

That the Howick Local Board:

Licence

j)       Grant a licence to occupy, to the BMX Mountain Raiders Club Incorporated for the area occupied by the BMX track (as outlined in red in Attachment A– Site Plan) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga.

i.        Term – Five years, commencing 21 February 2022, with one five-year right of renewal.

 

Lease

k)      Grant a community lease, for the area to be occupied for container styled clubroom and amenity building and decking as illustrated in Attachment A on the following terms and conditions;

i.        Term – five years, commencing 21 February 2022 with one five-year right of renewal.

ii.       rent - $1.00 (+ GST) per annum, if requested.

ii.       that conditions be included in the lease agreement to allow, at the lease renewal, for the local board to consider and approve the following option:

1)         require the BMX club to remove the temporary container buildings and replace them with a more permanent structure from the site prior to renewing the lease on the existing terms and conditions.

l)       a Community Outcomes Plan, to be approved by the local board, and attached to the lease document.

m)     the final location, detailed design of the facility and vehicle access and parking is agreed with council parks staff.

n)      the BMX Mountain Raiders Club Incorporated enters into a funding agreement with the council for the maintenance and cleaning of the facility.

o)      the toilets will be open to the public when the club is present on the site.

p)      the tuck shop is to be operated by the club during club activities.

         q)      support landowner approval for the placement of a container building on a portion of Lloyd Elsmore Park (Attachment B).

r)       construction works and reinstatement of the reserve are subject to conditions to be set out in the landowner approval letter.

s)      all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

16

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number HW/2021/203

MOVED by Member B Kendall, seconded by Chairperson A White:  

That the Howick Local Board

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report.  

 

CARRIED

 

 

17

Howick Quick Response Round One 2021/2022 grant allocations

 

Resolution number HW/2021/204

MOVED by Deputy Chairperson J Spiller, seconded by Member M Turinsky:  

That the Howick Local Board:

a)          agree to fund, part-fund, or decline each application in Howick Quick Response Round One 2021/2022 listed in the following table:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2207-110

Asian Library Trust

Arts and culture

Towards venue hire of the Uxbridge Centre including the cleaning fee, building management and sound and lighting, marketing material and performance costs

$3,000.00

$2127.00

QR2207-104

Auckland Seniors Support and Caring Group Incorporated

Arts and culture

Towards the costs of the 2021 Christmas Party and Chinese Spring Festival celebration

$3,000.00

$2000.00

QR2207-103

Blue Light Ventures Incorporated

Community

Towards the costs of producing and printing 680 Street Smart Handbooks

$2,380.00

$2380.00

QR2207-132

Bucklands Beach Yacht Club Incorporated

Sport and recreation

Towards the costs of a trailer, registration and warrant as well as three Shearwater 340 rigid inflatable boats

$3,000.00

$1500.00

QR2207-101

Burn Support Charitable Trust

Events

Towards the cost of Camp Awhi t-shirts

$1,012.00

$880.00

QR2207-124

Ceylon German Technical Training Institute Alumni Association of New Zealand

Community

Towards the total budget of the "Sri Lankan New Year Celebration Sport events"

$7,211.00

$1153.00

QR2207-112

Eastern Districts Country Music Club Incorporated

Community

Towards the costs of music equipment, insurance, and venue hire

$3,000.00

$1500.00

QR2207-129

Harlequin Music Theatre Incorporated

Arts and culture

Towards the cost of a new boiling unit including the plumbing and electrical work at the Harlequin Music Theatre

$2,329.47

$2,329.47

QR2207-111

Highland Park Community Creche Incorporated

Community

Towards the costs of the outdoor playground upgrade including two play cubes, clatter bridge and a cargo net

$3,000.00

Declined

QR2207-116

Howick East Combined Probus Club

Community

Towards a 25% contribution of the hire of a bus

$1,000.00

$1000.00

QR2207-126

Howick Tourism Incorporated

Community

Towards the costs of six months ongoing maintenance of search engine optimisation and Google Ads activity and updated East Auckland Tourism Website

$3,000.00

$1500.00

QR2207-131

Howick Tourism Incorporated

Community

Towards the costs of the design of a new brochure, in a print ready format the Howick Tourism

$3,000.00

$1,500.00

QR2207-125

Inner Wheel Club of Howick

Community

Towards venue hire

$1,000.00

$1000.00

QR2207-128

JK Productions Limited

Arts and culture

Towards the costs of a curator and artists frees

$3,000.00

Declined

QR2207-134

Life Education Trust Counties Manukau

Community

Towards workbooks at Anchorage Park School, Point View School, Botany Downs School and Howick Primary School from 28 February 2022 to 10 June 2022

$2,000.00

$2000.00

QR2207-108

Mellons Bay School Board of Trustees

Sport and recreation

Towards the costs of pool maintenance costs including, chemicals, testing, Watercare water bill, and Nova electricity bill, and salary for a pool support person

$2,000.00

$2000.00

QR2207-127

Pakuranga and Howick Budgeting Services Incorporated

Community

Towards petrol vouchers, gifts, and training for volunteers

$800.00

Part-fund

$380.00

QR2207-130

Pakuranga Athletics Club Juniors

Sport and recreation

Towards Pakuranga Athletic Club Junior Open Day at Lloyd Elsmore Park from 6 February 2022 to 6 February 2022

$2,990.00

$2025.00

QR2207-114

Pakuranga Inter-Church Charitable Trust

Community

Towards the cost of 32 counselling sessions at the Pakuranga Counselling Centre

$3,000.00

$3000.00

QR2207-123

Pakuranga Tennis Club

Sport and recreation

Towards tennis net replacement at Pakuranga Tennis Club from 17 January 2022 to 28 January 2022

$800.56

$800.56

QR2207-113

Ranjita Sahota

Community

Towards venue hire, advertisement, gratuity, and catering

$1,000.00

$250.00

QR2207-119

Road Safety Education Limited

Community

Towards the cost of catering, venue hire and a faciliatory for "Road Safety and Youth Development for Young Howick Drivers"

$2,000.00

$2000.00

QR2207-106

Shelly Park School

Sport and recreation

Towards the costs of four Forza football goals for Shelly Park School

$2,900.00

$1450.00

QR2207-133

The Gallery

Arts and culture

Towards facilitation costs at Ormiston Town Centre from 21 February 2022 to 2 March 2022

$3,000.00

$3000.00

QR2207-107

The Uxbridge Community Projects Incorporated

Community

Towards funding for the installation of blinds including scaffolding

$3,000.00

$3000.00

QR2207-105

Youthline Auckland Charitable Trust

Community

Towards counsellor helpline training, management, and support

$3,000.00

$3000.00

Total

 

 

 

$41,775.03 

 

 

CARRIED

 

 

Resolution number HW/2021/205

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:   

That the Howick Local Board:

b)      Agree to fund, part-fund, or decline each application in Howick Quick Response Round One 2021/2022 listed in the following table:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Decision

QR2207-135

Cession Community Trust Account

Community

Towards facilitator fees at Pakuranga College from 18 January 2022 to 14 April 2022

$4,480.00

Part-fund

$2,240.00

 

Member M Turinsky declared an interest in this item and did not participate in the debate or the vote.

CARRIED

 

 

 

 

 

18

Draft Significance and Engagement Policy 2022

 

Resolution number HW/2021/206

MOVED by Member B Kendall, seconded by Member M Turinsky:   

That the Howick Local Board:

a)      support the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

CARRIED

 

 

19

Council-controlled Organisations Quarterly Update: Quarter One, 2021-22

 

Resolution number HW/2021/207

MOVED by Member M Turinsky, seconded by Member P Young:  

That the Howick Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

 

CARRIED

 

 

20

Auckland Council’s Performance Report: Howick Local Board for quarter one 2021/2022

 

Resolution number HW/2021/208

MOVED by Member D Collings, seconded by Member B Kendall:  

That the Howick Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals (Attachment C)

c)      note the change of the name and style of event to ‘World Street Eat’ events from ‘Howick Village Hop and Summer Street Party’ (Customer and Community Services work programme ID239)

d)      note the various budget changes within the Howick Schools Waste Minimisation Programme activity (Infrastructure and Environmental Services work programme ID666)

e)      reallocate a total of $66,900 from cancelled work programmes to the following work programme activities:

i)       $3,000 to the Howick Stream Improvement Programme for water connectivity sensors and a wai care kit (Infrastructure and Environmental Services work programme ID 669)

ii)      $3,000 to the Howick Schools Waste Minimisation Programme for schools to become more sustainable and reduce their carbon footprint (Infrastructure and Environmental Services work programme ID 666)

iii)     $26,900 to Pest Free Howick for arborist restoration work in the Te Naupata Reserve (Infrastructure and Environmental Services work programme ID 664)

iv)     $10,000 to Healthy Howick Placemaking and Connectedness for the Greater East Tamaki Business Association to administer a Covid-19 Response Recovery Fund (Customer and Community Services work programme ID 226).

v)      $6,000 to the Kiwi Anthems music concert for additional resource to meet the new government guidelines (Customer and Community Services ID 243)

vi)    $12,000 to Movies in the Park for additional resource to meet the new government guidelines (Customer and Community Services ID 240)

vii)    $6,000 to Celebrating Cultures for additional resource to meet the new government guidelines (Customer and Community Services ID 1584)

f)       note that the board is in support of the extra $24K allocated to the three budgets (ID 243, 240 and 1584) above to be used as a total budget across the events to be spent on the additional Covid measures expected for these events.

 

CARRIED

 

 

21

Local government elections 2022 - order of names on voting documents

 

Resolution number HW/2021/209

MOVED by Member B Kendall, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

 

CARRIED

 

 

22

Auckland Transport - Howick Local Board Transport Capital Fund Report December 2021

 

Resolution number HW/2021/210

MOVED by Deputy Chairperson J Spiller, seconded by Member D Collings:  

That the Howick Local Board:

a)      receive the report titled Auckland Transport - Howick Local Board Transport Capital Fund Report December 2021

b)      allocate $565,000 to investigation, design, and construction of The Parade traffic calming and crossing;

c)      allocate $150,000 to investigation, design, and construction of Whitford Road crossing;

d)      allocate $410,000 to investigation, design, and construction of traffic calming for Bradbury Road Safety;

e)      allocate $300,000 to investigation, design, and construction of Bucklands Beach Road pedestrian crossings;

f)       allocate $310,000 to investigation, design, and construction of Bucklands Beach the Parade pedestrian crossings;

g)      allocate $400,000 to investigation, design, and construction of bus shelters in the Flat Bush area as identified in Attachment A

h)      allocate $410,000 to complete the Cascades 2 (Marbeth) to Aviemore, Aviemore Road to Botany.

 

CARRIED

 

 

23

Howick Governance Forward Work Calendar

 

Resolution number HW/2021/211

MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      note the governance forward work calendar included as Attachment A of the agenda report.

CARRIED

 

 

24

Workshop records

 

Resolution number HW/2021/212

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      note the workshop records for workshops held on 4, 11, 18 and 25 November 2021.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

26        Procedural motion to exclude the public

Resolution number HW/2021/213

MOVED by Chairperson A White, seconded by Member B Wichman:  

That the Howick Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

7.31pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.47pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation

 

a)      approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Howick Local Board for the Annual Budget 2022/2023. 

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

·      Thursday, 17 February, 6-8pm, Howick Local Board Office, 7 Aylesbury Road, Pakuranga.

·      Thursday, 24 March, 6-8pm, Uxbridge, 35 Uxbridge Road, Howick

d)      delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       provide feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023. (Attachment D)

g)      note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.  

h)      agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until the 9 December 2021.  

 

 

 

7.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................