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Resolution
number HW/2021/202
MOVED by Member B Kendall, seconded by Member D Collings:
That
the Howick Local Board:
A) Rescind resolution HW/2016/231 passed 14 March 2016 and
replace that as shown below:
Resolution number HW/2016/231(To Be rescinded)
That
the Howick Local Board:
Licence
a) Approve
public notification, in accordance with the Reserves Act 1977, of the
intention to grant a licence to occupy approximately 6115m2 of
Lloyd Elsmore Park (2R Bells Road) to the BMX Mountain Raiders Club
Incorporated to operate BMX activities (as illustrated in Attachment B
– Site Plan).
b) Nominate
Members Collings, Udy, Boles and Spiller to be on a hearings panel to
consider any submissions received following the public notification process
and make a decision; should a hearing be necessary.
c) Grant
a licence to occupy, if there are no objections received through public
consultation, to the BMX Mountain Raiders Club Incorporated for the area
occupied by the BMX track (as outlined in red in Attachment B – Site
Plan) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga.
i. Term – 5 years, commencing 15 March
2016, with one 5 year right of renewal.
Lease
d) Approve
public notification in accordance with the Reserves Act 1977, of the
intention to lease approximately 210m² of on Lloyd Elsmore Park,
2R Bells Road, Pakuranga, to the BMX Mountain Raiders Club Incorporated for clubrooms, deck and steps as illustrated in Attachment B
(Reference No.1, 2 and 4).
e) Grant
an agreement to lease, if there are no objections received through public
consultation, to the BMX Mountain Raiders Club Incorporated for the area to
be occupied for clubrooms, deck and stairs as illustrated in Attachment B
(Reference No. 1, 2 and 4) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga
for two years commencing 15 March 2016, with a one year right of renewal, if
required.
f) Require that the agreement to
lease be subject to the following:
i. the final location, detailed design
of the facility and vehicle access and parking is agreed with council parks
staff.
ii. the BMX Mountain Raiders Club
Incorporated obtains all regulatory consents required for the planning and
development of the building and parking.
iii. the BMX Mountain Raiders Club
Incorporated enters into a funding agreement with the council for the
maintenance and cleaning of the facility.
iv. the toilets within the building to
be of a durable standard that can cope with high Club and public use and to
be open to the public when the Club is present on the site.
v. the tuck shop to be operated
by the Club for member use only.
vi. construction works and
reinstatement of the reserve are subject to conditions to be supplied by the
Parks Manager (South).
g) Grant a land lease for the areas
illustrated in Attachment B (No. 1, 2 and 4) at Lloyd Elsmore Park, 2R
Bells Road, Pakuranga, to the BMX Mountain Raiders Club Incorporated subject
to the following:
i. Term – 10 years,
commencing from the date of issue of a building certificate of
compliance, with one 10 year right of renewal.
ii. Rent - $1.00 (+ GST) per annum, if
requested.
iii. A Community Outcomes Plan, to be
approved by the local board portfolio holder, and attached to the lease document.
iv. All other terms and conditions in
accordance with the Reserves Act 1977 and the Auckland Council Community
Occupancy Guidelines 2012.
h) Grant approval for the Mountain
Raiders BMX Club to relocate a building (20m x 8m) to Lloyd Elsmore Park,
pending the outcome of the public consultation process on the proposed
licence agreement and lease.
i) Floodlights
i.
Grant landowner approval
for the BMX Mountain Raiders Club Incorporated to install floodlights at the
track, subject to the lights meeting council standards and ownership subsequently being
transferred to the council to ensure ongoing public safety.
To be replaced with
That
the Howick Local Board:
Licence
j) Grant a licence to occupy, to
the BMX Mountain Raiders Club Incorporated for the area occupied by the BMX
track (as outlined in red in Attachment A– Site Plan) at Lloyd Elsmore
Park, 2R Bells Road, Pakuranga.
i. Term –
Five years, commencing 21 February 2022, with one five-year right
of renewal.
Lease
k) Grant a community lease, for the area
to be occupied for container styled clubroom and amenity building and decking
as illustrated in Attachment A on the following terms and conditions;
i. Term
– five years, commencing 21 February 2022 with one five-year
right of renewal.
ii. rent
- $1.00 (+ GST) per annum, if requested.
ii. that
conditions be included in the lease agreement to allow, at the lease renewal,
for the local board to consider and approve the following option:
1) require
the BMX club to remove the temporary container buildings and replace them
with a more permanent structure from the site prior to renewing the lease on
the existing terms and conditions.
l) a Community Outcomes Plan, to
be approved by the local board, and attached to the lease document.
m) the final location, detailed design of the
facility and vehicle access and parking is agreed with council parks staff.
n) the BMX Mountain Raiders Club
Incorporated enters into a funding agreement with the council for the
maintenance and cleaning of the facility.
o) the
toilets will be open to the public when the club is present on the site.
p) the tuck shop is to be operated by
the club during club activities.
q) support landowner approval for the placement
of a container building on a portion of Lloyd Elsmore Park (Attachment B).
r) construction works and
reinstatement of the reserve are subject to conditions to be set out in the
landowner approval letter.
s) all other terms and conditions in accordance
with the Reserves Act 1977 and the Auckland Council Community Occupancy
Guidelines 2012.
CARRIED
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