Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held via Skype for Business on Wednesday, 1 December 2021 at 10.02am. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley

 

 

Melanie Kenrick

From item C1, 10.05am

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 


Kaipātiki Local Board

01 December 2021

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

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2          Apologies

 

Resolution number KT/2021/212

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          accept the apology from Melanie Kenrick for lateness.  

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2021/213

MOVED by Member C Schmidt, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 17 November 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Kaipātiki Local Board Chairperson's Report

 

There was no report provided at this time.

 

12

Members' Reports

 

There were no reports provided at this time.  

 

13

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no updates provided at this time.

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

15        Procedural motion to exclude the public

Resolution number KT/2021/214

MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.05am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.29am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation

 

Resolution number KT/2021/215

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          approve local consultation document content (Attachment A of the agenda report) and local supporting information content (Attachment B of the agenda report) for inclusion in the Annual Budget 2022/2023 consultation material.

b)         delegate authority to the local board Chairperson in consultation with the Deputy Chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Kaipātiki Local Board for the Annual Budget 2022/2023

c)          approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)           informal hearing style event, 6pm Wednesday 9 March 2022, Kaipātiki Local Board office, 90 Bentley Avenue, Glenfield.

d)         delegate authority to the local board Chairperson in consultation with the Deputy Chairperson to approve any changes required to the Have Your Say event.

e)          delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)           local board members and Chairperson

ii)         General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)        any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)           note that the local board will refrain from providing comment / feedback on regional consultation topics for the Annual Budget 2022/2023 until its May 2022 meeting. 

g)         notes that it did not receive the Mayoral Proposal in time for its consideration at this meeting, and will refrain from providing comment / feedback on its content until it has been publicised and considered by its community.

h)         restate the following resolution from the 5 May 2021 business meeting confirming the local board’s current advocacy initiatives (resolution number KT/2021/51 clause f) subclause i) – iii); iv B-D; v B; vi; viii; ix and xi): 

approve the following advocacy initiatives (in no particular order) for inclusion (as an appendix) to its 2021/2022 Local Board Agreement:

i)          Kaipātiki Local Board One Local Initiative (OLI) - Birkenhead War Memorial Park Redevelopment:

A)        request that the funding for the local board’s One Local Initiative be brought forward to year three of the 10-year Budget 2021-2031 so that planning of this important project can commence and the impacted community have some certainty around delivery.

B)        request that greater flexibility is given to the approx. $8 million of funding in the 10-year Budget 2021-2031 currently earmarked for the renewal component of Birkenhead War Memorial Masterplan, to include delivery of new or enhanced developments within this current budget allocation, in particular the aquatic play area (including splash pad).

C)        note that by bringing forward the boards One Local Initiative to be delivered in a staged approach, and by enabling flexibility of the current budget, the project is likely to be able to proceed at a reduced scope that will meet the short-medium term needs and will offer significant savings to council.

ii)         Northern Community Recycling Centre: 

A)        support the proposed inclusion of budget towards new and existing community recycling sites in the 10-year Budget 2021-2031.

B)        request that funding is allocated towards the establishment of a northern Resource Recovery Park to provide the “hub” in a community-led hub-and-spoke model of resource recycling in the northern local board areas.

C)        request that funding is allocated to provide a Resource Recovery Centre in Kaipātiki Local Board area, in line with local board feedback into the Resource Recovery Network Strategy [resolution number KAI/2020/38].

iii)       Plan Change Request – Review Schedule 10:

A)        request that funding is included in year one of the 10-year Budget 2021-2031 to progress a Plan Change to review Schedule 10 of the Auckland Unitary Plan to increase tree protection across Auckland, process the backlog of notable tree applications, and support the Ngahere Strategy and tree coverage across the Auckland region.

iv)       Wairau Stream Catchment Water Quality:

B)        request that Water Quality Targeted Rate funding is prioritised to improve water quality and pollution prevention in the Wairau Stream Catchment that crosses the Kaipātiki and Devonport-Takapuna Local Board areas, including for gross pollutant traps.

C)        request that Water Quality Targeted Rate funding is prioritised for pollution compliance and monitoring of businesses identified through the local board’s Industrial Pollution Prevention Programme (IPPP) in the Wairau Stream catchment area.

D)        note that the Kaipātiki and Devonport-Takapuna Local Boards are currently working together with Healthy Waters to improve water quality in the Wairau Stream Catchment, but that it is difficult to progress within existing local board budgets.

v)         Kauri Dieback Prevention:

B)        request the continuation of investment into upgrading, rerouting and reopening tracks, and installing shoe hygiene stations, in the Kaipātiki area to prevent or mitigate the spread of kauri dieback disease.

vi)       Northcote Development:

A)        advocate for the continuation of investment into the Northcote Development, including the delivery of the Te Ara Awataha greenway and park developments, a new community building, maximum public open space within the town centre, retention of mature trees, inclusion of cultural and heritage aspects and public art, walking and cycling links, and public transport connections, to support current and future residents of the Northcote area.

B)        advocate for the retention of the “Mitchell Building” (site of the current Northcote Library) as part of the Northcote Development.

viii)     New Regional Park:

A)        advocate for Chelsea Estate Heritage Park - either on its own or together with  Kauri Point Centennial Park and Chatswood Reserve - to become a new regional park in recognition of the unique heritage, history, ecology and general significance of Chelsea Estate Heritage park and the wider headland, as per our feedback into the Draft 2021 Regional Parks Management Plan.

B)        request that staff continue to work with the Kaipātiki Local Board to progress the regional park concept for the Governing Body’s consideration.

C)        request that the Governing Body keeps in mind the possibility of a new regional park incorporating Chelsea Estate Heritage Park when considering regional park funding in the 10-year Budget 2021-2031.

ix)       Local Board Funding Policy

A)        request that a new factor is added to the Local Board Funding Policy related to the amount of tree coverage on public land in the local board area. This is because extra investment is required to (1) eradicate plant and animal pests within bush areas; (2) maintain trees, remove non-native trees, and plant new native trees in bush areas (3) build and maintain infrastructure to support public access to and through bush areas (tracks, boardwalks, bridges, drainage, signage, etc).

xi)       Coastal Assets, Little Shoal Bay

A)        support continued investment into renewing coastal assets around the Kaipātiki Local Board coastline.

B)        request that staff continue to work with the Kaipātiki Local Board on options to prevent flooding and seawater inundation at Little Shoal Bay Reserve, to achieve the key outcomes for the reserve and surrounds adopted by the local board [resolution number KT/2020/190], including to protect the flat open grass field area and carparking areas, and to protect and enhance the freshwater ecosystem in the western side of the reserve.”

i)           note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.  

Restatement

j)           agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until the 9 December 2021.  

CARRIED

 

 

 

10.29 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................