I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 8 December 2021

10.00am

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor

 

2 December 2021

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board

08 December 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              6

6.1     Merv Adair                                                    6

7          Petitions                                                                 6

8          Deputations                                                           6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Notices of Motion                                                  7

12        Notice of Motion - Support for opening the Harbour Bridge for a seasonal three-month trial of events, cycling and walking                    9

13        Notice of Motion - Onewa Road Camera Poles                                                                            179

14        Kaipātiki local parks – additional classification                                                                            199

15        Auckland Transport - proposed speed limit changes (Tranche 2A)                                      217

16        Auckland Council’s Performance Report: Kaipātiki Local Board for quarter one 2021/2022                                                           257

17        Kaipātiki Local Grants Round Two 2021/2022 grant allocations                                               359

18        Ngā Hapori Momoho | Thriving Communities Draft Strategy                                                    453

19        Draft Significance and Engagement Policy 2022                                                                    489

20        Kaipātiki Local Board Joint Council-controlled Organisation Engagement Plan and Quarter One Update for the period July 2021 - September 2021                                                545

21        Local government elections 2022 - order of names on voting documents                           573

22        Kaipātiki Local Board Chairperson's Report 583

23        Members' Reports                                            597

24        Governing Body and Independent Maori Statutory Board Members' Update                 599

25        Governance Forward Work Calendar             601

26        Workshop Records - Kaipātiki Local Board - November 2021                                                 607

27        Consideration of Extraordinary Items

 


1          Welcome

 

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)       A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 1 December 2021, including the confidential section, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Merv Adair

Te take mō te pūrongo

Purpose of the report

1.       To acknowledge the passing of prominent local Kaipātiki resident Merv Adair and express its sincere condolences to the Adair family.

Whakarāpopototanga matua

Executive summary

2.       Merv Adair was a member of the Birkenhead Licensing Trust from 1974 until 2016. During his time as a Trustee he served as both Chairperson and Deputy Chairperson of the Trust. As a prominent local businessman in Beach Haven, Merv Adair was actively involved in community development, including as a member of the Birkdale Beach Haven Residents Association, where he was involved in fundraising for, and development of, the Beach Haven Residents Hall. Merv is also fondly remembered for his singing in the Maria Assumpta Church Choir and the North Shore Men’s Choir.

3.       The Kaipātiki Local board would like to acknowledge the passing of Merv Adair and express its sincere condolences to the Adair family.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      acknowledge the recent passing of Merv Adair and express its sincere condolences to the Adair family.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from Member Andrew Shaw and Chairperson John Gillion for consideration under items 12 and 13 respectively.

 


Kaipātiki Local Board

08 December 2021

 

 

Notice of Motion - Support for opening the Harbour Bridge for a seasonal three-month trial of events, cycling and walking

File No.: CP2021/18619

 

  

 

Whakarāpopototanga matuaExecutive summary

1.       Member Andrew Shaw has given notice of motion that they wish to propose.

2.       The notice has been signed by Member Andrew Shaw and Member Cindy Schmidt as seconder. 

3.       Supporting information is appended in Attachments A - F.

 

Motion

That the Kaipātiki Local Board:

a)      support Waka Kotahi NZ Transport Agency’s investigation and the organisation of an event that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event would provide an opportunity to trial/demonstrate how the wider transport network could function.

b)      ask that the first event for cycling take place on 23 January 2022, the same day as the Auckland Marathon which will access the Auckland Harbour Bridge that morning.

c)       ask that the second event take place on Auckland Anniversary Weekend 29 January 2022.

d)      support the concept of regular events to open the Auckland Harbour Bridge, events that are designed to build demand for Waka Kotahi NZ Transport Agency’s broader programme of investment in walking and cycling connections in Auckland.

e)      request, in the event Waka Kotahi NZ Transport Agency pursues events to open the Auckland Harbour Bridge for walking and cycling, that:

i)       the events are designed to be accessible to people of all ages and abilities;

ii)       any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport; and

iii)      Waka Kotahi NZ Transport Agency ensure there is convenient and safe access to the bridge via local streets and public transport.

f)       request that, in the event Waka Kotahi NZ Transport Agency pursues events to open up the Auckland Harbour Bridge for walking and cycling, that this is accompanied by a clear communications plan, including any associated traffic management arrangements that may impact the local roading network) in advance of the event(s) taking place.

g)      request that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi NZ Transport Agency Board, for their decision at the earliest possible convenance.

h)      request that this Notice of Motion be forward to all local boards, the Mayor and all councillors for their information.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Notice of Motion: Support for opening the Harbour Bridge for a seasonal three-month trial of events, cycling and walking

11

b

8 December 2021 - Kaipātiki Local Board Business Meeting - ERP Submission DRAFT Elected Member Review

15

c

8 December 2021 - Kaipātiki Local Board Business Meeting - NZTA - Attitudes to cycling and walking final report 2019

69

d

8 December 2021 - Kaipātiki Local Board Business Meeting - Auckland harbour bridge shared path feedback summary December 2019

145

e

8 December 2021 - Kaipātiki Local Board Business Meeting - New Zealand Upgrade Programme Factsheet Northern Pathway

171

f

8 December 2021 - Kaipātiki Local Board Business Meeting - Auckland Harbour Bridge Paper Apr 2021

173

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Notice of Motion - Onewa Road Camera Poles

File No.: CP2021/18639

 

  

Whakarāpopototanga matua

Executive summary

1.       Chairperson John Gillon has given notice of motion that they wish to propose.

2.       The notice has been signed by Chairperson John Gillon and Deputy Chairperson Danielle Grant as seconder.

3.       Supporting information is appended in Attachments A, B and C.

 

Motion

That the Kaipātiki Local Board:

a)      express deep concern over the safety to pedestrians and cyclists over the location of  transit lane camera poles within the footpath (northern side) and shared path (southern side) on Onewa Road, that in many cases are almost in the middle of the path, in breach of Auckland Transport’s Footpath & Walkway Guidelines.

b)      express concern that the design of the camera poles includes a large metal box with sharp edges protruding from the pole at head/shoulder height that could cause injury to a pedestrian or cyclist, especially as the poles are located within the path.

c)       formally request that the Onewa Road transit camera poles are removed, relocated or replaced with a different design (such as an over-head design installed closer to the fenceline), to maximise the safety of pedestrians and cyclists.

d)      express concern that Auckland Transport’s proposed remedy to this issue is the installation of tactile stripes/reflectors, and an extension of footpath in some of the pole locations, rather than the removal or relocation of the poles, or replacement with a different design of pole.

e)      acknowledge the high level of concern from the public over the installation of the transit lane cameras poles.

f)       note that as per the tabled memo from Auckland Transport, all street furniture must be set back from the kerb at least 700mm, and that the Onewa Road camera poles have been set back 900mm from the kerb.

g)      request a copy of the external safety audit of the camera pole installations that is referred to in the tabled memo from Auckland Transport.

h)      request that Auckland Transport work to minimise the abundance of poles in the Onewa Road footpath and shared path, as there were already a high number prior to the installation of the transit cameras.

i)        note that while Auckland Transport is empowered with governance, management and decision-making of Auckland’s road corridors, it does not own the roads (Local Government (Auckland Council) Act 2009, Section 46, Clause 4), and it is the duty of elected members to raise concerns about Auckland Transport’s decisions and management on behalf of the people of Auckland who do own the roads via the Auckland Council.

j)        request that this resolution and the associated Notice of Motion report and attachments are circulated to the Auckland Transport Board, the Mayor and Auckland Council Governing Body members for their information.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Notice of Motion: Onewa Road Camera Poles_Dec21

181

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Footpath and Walking Guidelines Feb 2014

187

c

8 December 2021 - Kaipātiki Local Board Business Meeting - Onewa Road Remote Enforcement Infrastructure email

197

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Kaipātiki local parks – additional classification

File No.: CP2021/17475

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider the following decisions regarding classification actions for Kaipātiki local parks:

·     approve classification proposals following the close of public submissions

·     notify a proposal to reclassify Kauri Point Domain

·     classify recently vested parcels of unclassified reserves

·     revoke and correct the classification of parcels that were classified under the incorrect section of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2.       As part of the classification programme and development of the local parks management plan (LPMP) under the Reserves Act 1977 (RA), additional classification decisions are needed for some local parks in the Kaipātiki Local Board area for the reasons below:

Land status

Recommended actions

Two parcels held under the Local Government Act 2002 (LGA) to be declared a reserve and classified according to their primary purpose under section 14(1) of the RA

·    The intention to declare and classify these parcels were publicly notified for one month, between 15 April to 17 May 2021. No submissions were received for these proposals.

·    Table 1 in Attachment A lists these parcels and their proposed classification.

Three parcels held under the RA to be reclassified

·    The intention to declare and classify these parcels were publicly notified for one month, between 15 April to 17 May 2021. No submissions were received for these proposals.

·    Table 2 in Attachment A lists these parcels and their proposed classification.

One parcel held under the RA to be publicly notified for reclassification

·    Proposed to reclassify Kauri Point Domain (Allot 371 PSH OF Takapuna) from Recreation Reserve to Scenic 19(1)(b) Reserve.

·    Publicly notification of the proposed reclassification is required. 

Five unclassified parcels held under the RA (refer to Attachment B of the agenda report)

·    Vested to council as unclassified reserves for esplanade purposes.

·    Proposed to classify these as local purpose (esplanade) reserves.

·    Public notification is not required for these parcels. 

Seven parcels classified under the incorrect section of the RA (refer to Attachment C of the agenda report)

·    Replace previous local board resolutions classifying these parcels under section 16(1) of the RA.

·    Recommend that these parcels are classified under section 16(2A) of the RA.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the declaration and classification of Section 1 SO 432804 at Little Shoal Bay Reserve as recreation reserve, under section 14(1) of the Reserves Act 1977.

b)      approve the declaration and classification of Lot 1 DP 1151 at 3 Bartley Street, Northcote Point as local purpose (community use) reserve, under section 14(1) of the Reserves Act 1977.

c)       approve the reclassification of the following four parcels under section 24 of the Reserves Act 1977:

i)       Lot 14 DP 57211 at Castleton Reid Reserve from local purpose (esplanade) reserve to scenic 19(1)(b) reserve.

ii)       Part Allotment 68 Town of Woodside at Te Onewa Pā / Stokes Point Reserve from recreation reserve to historic reserve.

iii)      Lot 1 DP 43755 at Verran Road Gully Reserve from scenic reserve to scenic 19(1)(b) reserve.

d)      approve publicly notifying the proposal to reclassify Allot 371 PSH OF Takapuna at Kauri Point Domain from recreation reserve to scenic 19(1)(b) reserve, under section 24(2) of the Reserves Act 1977.

e)      approve the proposed classification of the following five parcels as local purpose (esplanade) reserves under section 16(2A) of the Reserves Act 1977:

i)       Lot 3 DP 522176

ii)       Lot 3 DP 538593

iii)      Lot 3 DP 377762

iv)      Lot 2 DP 550904

v)      Lot 2 DP 422214

f)       approve the classification of seven parcels as described in Attachment C according to their primary purpose under section 16(2A) of the Reserves Act 1977.

Horopaki

Context

3.       Kaipātiki Local Board has allocated decision-making responsibility for all local parks in their local board area and has been delegated the Governing Body’s power to make various classification decisions under the Reserves Act (RA) 1977.

4.       On 20 June 2018, the local board resolved to prepare an omnibus open space management plan for all local parks in the local board area (the LPMP), to assist park management and to meet obligations for reserve management planning under the RA (resolution number KT/2018/114).

5.       The LPMP will be a statutory reserve management plan prepared in line with section 41 of the Act. It will cover parkland held under the RA as well as the Local Government Act 2002 (LGA), and include land covered by existing reserve management plans.

6.       In July 2019, council staff completed a comprehensive park land status investigation for all local parks in Kaipātiki. This was an essential preliminary task in developing the draft LPMP and a statutory requirement under the RA. Section 16 of the RA requires all land held as reserve under the RA be classified appropriately.

7.       The timeline below sets out the key classification decisions that have been made by the local board, and those to be made as a result of this report:

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8.       In reviewing individual park information as part of drafting the Kaipātiki LPMP and completing assessment of further acquisitions of new parks, council staff discovered a number of parcels that require further classification decisions, including correcting earlier decisions.

9.       Staff are also seeking classification decisions on parcels following public notification of these proposals.

Tātaritanga me ngā tohutohu

Analysis and advice

Classification proposals that have been publicly notified

10.     On 9 December 2020, the local board resolved to notify various classification proposals (resolution number KT/2020/218) as outlined in Attachment A of the agenda report.

11.     These were proposals to declare and classify two parcels of land listed in Table 1 of Attachment A was required under section 14(2) of the RA as they were not zoned for Open Space under the Auckland Unitary Plan.

12.     Secondly, three parcels listed in Table 2 of Attachment A were proposed for reclassification to:

·     better align with the current or anticipated future values or use of the reserve; or

·     create consistency of reserve classification with adjacent parcels.

13.     Public notification was required for these parcels under section 24(2) of the RA.

14.     This occurred between 15 April to 17 May 2020, and no submissions were received.

15.     The local board may choose to approve the proposed classification actions as they were publicly notified, or to change those actions.

16.     In these instances, there have been no public submissions on the proposals to declare and classify two parcels and reclassify three parcels.

17.     Staff therefore recommend that the local board approve their intention to:

·     declare and classify land at Section 1 SO 432804 (Little Shoal Bay) and Lot 1 DP 1151 (3 Bartley Street in Northcote)

·     reclassify land at Lot 14 DP 57211 (Castleton Reid Reserve), Part Allotment 68 Town of Woodside (Te Onewa Pā / Stokes Point Reserve), Lot 1 DP 43755 (Verran Road Gully Reserve).


New reclassification proposal to be publicly notified

18.     Kauri Point Domain (Allot 371 PSH OF Takapuna) covers 17ha of regenerating kānuka and kauri, podocarp, broadleaved forest in Chatswood. Some areas of the park consist of exotic plants such as pine trees. It is currently classified as a recreation reserve.

19.     Staff recommend the reclassification of Kauri Point Domain to scenic reserve (s.19(1)(b) of RA) to better cater for its primary purpose.

20.     The reclassification will support restoration of the reserve, including pest control, while work continues with mana whenua to protect cultural heritage values.

21.     Staff recommend that the local board publicly notify its intention to reclassify Kauri Point Domain under S24(2)(b) of RA.

Unclassified parcels held under the RA

22.     Staff have discovered five parcels that were vested to council as a result of subdivision and are currently held under the RA as unclassified esplanade reserves (refer to Attachment B of the agenda report).

23.     For unclassified parcels held under the RA, staff have considered the following options:

·     classify according to its primary purpose

·     revoke the reserve status and hold the land under the LGA

·     continue to hold the land as unclassified reserve under the RA.

24.     Staff have discounted the option to continue to hold the land as unclassified reserve as it would mean that the local parks management plan would not comply with the RA and the council would not be meeting its statutory obligations under the RA. 

25.     Staff have also discounted the option to revoke RA land as this parcel does not warrant revocation of the reserve status to manage under the LGA.

26.     Classification involves assigning a reserve (or part of a reserve) a primary purpose, as defined in s17 to 23 of the RA, that aligns with its present values. Consideration is also given to potential future values and activities and uses.

27.     For the parcels in Attachment B of the agenda report staff have considered the Reserves Act Guide and the following questions when determining the primary purpose and appropriate classification for each parcel:

·     What was the intended purpose of the reserve when it was acquired?

·     What are the main values of the land or potential future values, uses and activities?

·     What potential does the land have for protection, preservation, enhancement or development?

·     Is there likely to be a need to retain flexibility for future use?

28.     As the parcels were acquired as an esplanade reserve under the Resource Management Plan 1991, staff recommend that these parcels are classified as local purpose (esplanade) reserves under the RA. 

Correcting decisions on parcels previously classified

29.     Through further investigation, council’s Land Advisory team determined that seven parcels contained in six parks previously classified under section 16(1) of the RA as part of resolution f) KT/2019/136 (refer to Attachment D of the agenda report) should have been classified under section 16(2A) of the RA. These parks are:

·     Manuka Reserve

·     Neal Reserve

·     Onepoto Domain

·     Stafford Park

·     Target Reserve

·     Windy Ridge Reserve.

30.     To correct this administrative error, staff recommend that the seven parcels of land be correctly classified under section 16(2A) of the RA as set out in Attachment C of the agenda report. This will require a new resolution of the local board. Public notification is not required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The decisions in this report are largely administrative and staff anticipate that they will have no direct impact on greenhouse gas emissions.

32.     However future management and potential development of park land, which is determined by its purpose, could have a potential positive or negative impact on greenhouse gas emissions. The degree and nature of the impact is dependent on the specific management and development of each park. Two examples of potential impacts are:

·     a potential reduction of emissions by classifying land as scenic reserve. The purpose of a scenic reserve is largely to protect and restore the natural environment; ecological restoration of a site could result in a reduction of emissions and increase in carbon sequestration

·     a potential increase in emissions through increased traffic, following the development of a community facility; the development of facilities could be enabled through the classification of local purpose (community use) reserve or recreation reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The land classification investigations that have informed the recommendations in this report have been discussed with relevant council units including Legal Services, Community Facilities (including Leasing and Land Advisory), Biodiversity and Heritage who have provided information and technical advice to inform reserve classification proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A workshop was held with the local board on 14 October 2020 to present the classification recommendations detailed in this report. Staff have made amendments to the recommended actions based on feedback received at the workshop.

Tauākī whakaaweawe Māori

Māori impact statement

35.     On 3 September 2020, a hui was held with representatives from Te Kawerau ā Maki, Ngāti Whātua O Kaipara and Te Uri o Hau to discuss the Kaipātiki and Rodney local parks management plans and Kaipātiki classifications.

36.     Three additional hui were held between November 2020 to July 2021 to review the proposed classification involving five unclassified reserves (refer to attachment B of the agenda report), and reclassification of Kauri Point Domain. The hui included representatives from Te Kawerau ā Maki, Ngāti Whātua O Kaipara, Ngaati Whanaunga, Te Uri o Hau and Ngāti Whātua Ōrākei representatives.

37.     Te Kawerau ā Maki reiterated their support to reclassify Te Onewa Pā (Part Allotment 68 Town of Woodside) as an historic reserve. They also support the classification of Part Lot 4 DP 163551 at Motorway Buffer Reserve as scenic 19(1)(b) reserve.

38.     Ngāi Tai Ki Tāmaki have also provided support to reclassify Te Onewa Pā as an historic reserve.

39.     Staff have consulted with Te Kawerau ā Maki and Ngāti Whātua Ōrākei on the reclassification of Kauri Point Domain. Both iwi support the proposal to reclassify Kauri Point Domain as Scenic 1(b) Reserve to protect the natural and Ecological values.  They have also advised us of the importance of cultural heritage values in the wider area (eg. pā site, shark fisheries, associated Treaty Settlement).

40.     No particular concerns were raised at the hui about the other parcels included in this agenda report.

Ngā ritenga ā-pūtea

Financial implications

41.     This report has no financial implications for the local board. The cost for the gazette notices for the classifications will be covered through existing departmental budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     No risks have been identified with completing the classification actions as the recommendations reflect current land use and do not add additional restrictions.

43.     The new resolution to classify seven parcels noted above under S16(2A) of the RA is to ensure that decisions are being made under the appropriate section of the RA.

Ngā koringa ā-muri

Next steps

44.     Once the local board has approved the classification actions, the next steps are:

·    publish notice in the local newspaper for the parcels requiring public notification (for at least one calendar month)

·    report back to the local board in March 2022 to address any submissions and confirm classification proposals that were publicly notified

·    arrange gazette notices for the classifications. Approval of gazette notices has delegated from the Minister of Conservation to the General Manager Community Facilities.

·    reflect updates to the classifications in the draft Kaipātiki Local Parks Management Plan

·    ensure all classifications are correctly recorded on council’s databases.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Classification parcels that have been publicly notified

207

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Unclassified parcels held under the Reserves Act 1977 to be classified

209

c

8 December 2021 - Kaipātiki Local Board Business Meeting - Parcels that require correction, meaning the classification under section 16(2A) of the Reserves Act 1977 instead of under section 16(1)

213

d

8 December 2021 - Kaipātiki Local Board Business Meeting - 17 July 2019 Resolutions of the Kaipātiki Local Board

215

     

Ngā kaihaina

Signatories

Authors

Darren Jeong - Service and Asset Planner

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Heather Skinner – Senior Local Board Advisor

Eric Perry - Local Area Manager

 



Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Auckland Transport - proposed speed limit changes (Tranche 2A)

File No.: CP2021/17700

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To formalise local board feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.     Through Vision Zero, Auckland Transport (AT) has adopted the goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050. One of the faster and most cost-effective ways to prevent DSI is to set safe and appropriate speed limits for the function, safety, design and layout of roads.

3.       As part of Tranche 1 of Auckland Transports Safe Speeds Programme safe speed limits were set on many high risk urban and rural roads and within town centres across Auckland between June 2020 and June 2021.

4.       Roads where safe speed limits were set on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries[1]. Total deaths and serious injuries (DSI) reduced on these roads by seven per cent, compared to an upward trend in road trauma seen on the rest of the road network.

5.       Further changes to speed limits are now being proposed for a number of roads across Auckland where current speed limits are not deemed safe and appropriate. This is referred to as Tranche 2A of the Safe Speeds Programme.

6.       Details of the changes proposed in each local board area are provided in Attachment A of the agenda report.

7.       Public Consultation on Tranche 2A closed on 14 November 2021. A summary of the consultation feedback is provided as Attachment B of the agenda report.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.

Horopaki

Context

8.       AT is the road controlling authority for all roads within the Auckland transport system. Generally, this is the local road network which includes public roads and beaches but excludes State Highways for which Waka Kotahi New Zealand Transport Agency has responsibility.

9.       Reviewing and ensuring that speed limits across Auckland are set at speeds that are appropriate for road function, safety, design and use, is one of the key measures that AT is undertaking to improve safety on Auckland’s roads. Setting safe and appropriate speed limits will contribute to a reduction in deaths and serious injuries on our roads and ensure speed limit consistency on the network.

10.     Setting safe and appropriate speed limits also supports AT’s Vision Zero approach (adopted by the AT Board in September 2019), which provides that no deaths or serious injuries are acceptable while travelling on our transport network.

11.     AT controls more than 7,300 kilometres of roads and - through the Safe Speeds Programme - is working through a multi-year programme to review all speed limits across its network.

12.     Speed limits must be reviewed and set by bylaw in accordance with the Land Transport Rule: Setting of Speed Limits 2017. In line with government strategy and legislation, AT is prioritising high risk roads for review.

13.     Previously AT made the Speed Limits Bylaw 2019 under the Land Transport Act 1998, which set new speed limits for the highest risk roads following AT’s first tranche of speed limit reviews. Within this first tranche, speed limits were reviewed on around 10 per cent of the local road network. Where new safe and appropriate speed limits were required to be set, these came into effect from mid-2020 to mid-2021.

All road performance

14.     Roads where speed limits were changed on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries. Total deaths and serious injuries (DSI) have reduced by seven per cent.

15.     This equals four lives saved and 48 less injury crashes on roads treated with safe and appropriate speeds.

Rural road performance

16.     Rural roads where speeds were changed on 30 June 2020 have seen a 78 per cent reduction in fatalities and a small reduction in serious injuries.

17.     This equates to a DSI reduction of 16 per cent on the rural network where speed limit changes have been made. The overall number of crashes is similar to pre-implementation, but the crash severity rates have reduced, which is what would be expected on higher speed roads.

18.     While it will take additional time to confirm that these trends are sustained, initial indications are promising.

19.     AT is now proposing further speed limit changes for a number of roads across Auckland after reviewing and finding that their current speed limits are not safe and appropriate. This is part of the second tranche of reviews under the Safe Speeds Programme (Tranche 2A).

Tātaritanga me ngā tohutohu

Analysis and advice

20.     AT is proposing to amend the Speed Limits Bylaw 2019 and set new safe and appropriate speed limits for 823 roads across Auckland with a total length of 614km (approximately eight per cent of the road network), with these new limits proposed to come into force mid-2022.

21.     AT has reviewed the existing speed limits for each of the roads identified and found they are not safe and appropriate for the function, design and use of the roads. This means there is now a legal obligation to improve the safety of the roads. Making no change is not an option. This means AT is required to either:

·     set a new safe and appropriate speed limit, or

·     install engineering measures to improve the safety of the road, like road widening, resurfacing, barriers, road markings, speed humps etc.

22.     Physical constraints and the corresponding costs involved mean that it isn’t viable to ‘engineer up’ these roads to support their existing speed limits. Setting safe and appropriate speed limits is one of the fastest and most cost-effective ways of reducing the number of deaths and serious injuries on our roads.

Community Engagement

23.     Public consultation on the Safe Speeds Programme Tranche 2A took place from 27 September – 14 November 2021, including:

·     a flyer mailout to 340,257 properties and PO boxes on/near the roads where changes to speed limits are proposed

·     advertising in the NZ Herald, community newspapers, specialist/ethnic media:

Central Leader, East & Bays Courier, Eastern Courier, Manukau Courier, North Harbour News, North Shore Times, Nor-West News, Papakura Courier, Rodney Times, Franklin County News, Western Leader, Hibiscus Matters, Pohutukawa Times, Chinese Herald, Mandarin Pages, Ponsonby News

·     radio advertising on: Niu FM, Radio Samoa and Radio Waatea

·     radio interviews and adlibs on: Niu FM, Radio Samoa and Radio Waatea

·     media release and on-going media management

·     published an article in Our Auckland

·     translated consultation materials into Te Reo Māori, Tongan, Samoan, Simplified Chinese, Korean and NZ Sign Language

·     sent flyers, posters and hardcopy Freepost feedback forms, in multiple languages to every library and service centre in Auckland

·     put posters on trains, buses and ferries that could reach 280,000 commuters each day

·     15 online webinars.

24.     Feedback has been provided through a number of channels:

·     online via http://AT.govt.nz/haveyoursay

·     via a survey

·     via a mapping tool

·     at public hearings held on 25 November.

25.     Local boards have also had the opportunity to present at public hearings.

26.     A summary of feedback from the local community has been provided in Attachment B of the agenda report. This includes feedback on specific streets in the local board area, as well as broad feedback about the Safe Speeds Programme more generally.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive. This supports emissions reductions.

28.     For town centres where speed limits were reduced and safety improvements introduced under the first tranche of speed limit changes, there has been strong positive feedback, with 19 per cent of respondents advising they are now participating in at least one active mode activity (e.g. walking or cycling) more often since the projects have been completed.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The Safe Speeds Programme has been endorsed by the Auckland Transport Board, the Auckland Council Planning Committee and conforms with direction from the Government Policy Statement on Land Transport 2018/19 – 2027/28 and the Auckland Transport Alignment Project.

30.     In March 2021, Auckland Transport staff held a workshop with Auckland Council’s Planning Committee to provide an update to councillors on Vision Zero, road safety performance over the past three years and sought feedback on the direction and priorities for Tranche 2 of the programme. The committee expressed informal strong support for the direction of the Safe Speeds Programme, with a number of members supportive of the programme moving faster into their community areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     Public submissions and feedback are provided as Attachment B of the agenda report.

32.     This report provides the opportunity for local boards to provide feedback on changes proposed in Tranche 2A.

33.     Feedback provided in relation to Tranche 1 has also been considered by Auckland Transport in the development of the current proposals.

34.     For the residential areas where speed limits have been reduced under the first tranche of the Safe Speeds Programme, there has been strong positive feedback on the safety improvements, with 79 per cent of respondents commenting that the area feels safer overall. As noted above, 19 per cent of respondents advised they are now participating in at least one active mode activity (e.g. walking or cycling) more often since the projects have been completed.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Engagement on Tranche 2 has been undertaken with kaitiaki at northern, central and southern transport hui during 2021 alongside detailed engagement on the rural marae workstream, which is part of the second stage of Tranche 2.

36.     Mana whenua are, in general, supportive of the Safe Speeds Programme and positive safety, community and environmental outcomes arising through safe and appropriate speed limits. There is in particular strong engagement and support for the rural marae workstream which forms part of the second phase of Tranche 2.

37.     Further engagement will be undertaken following the public engagement period to determine feedback on and support for the final proposal.

Ngā ritenga ā-pūtea

Financial implications

38.     There are no financial implications arising from local boards providing feedback on the Safe Speeds Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Delays due to Covid-19 and lockdown in the Auckland Region have added complexity to both public consultation and implementation timelines.

40.     When Auckland moved into Alert Level Four, a temporary pause was put on all new consultations to allow time to adapt our consultation strategy and increase our digital engagement. The following measures were undertaken to ensure a quality engagement process:

·     the consultation start date was delayed by three weeks from 6 September to 27 September

·     the consultation length was extended from 5 to 7 weeks

·     the number of online events during the consultation was significantly increased

·     digital advertising spend was increased, and digital engagement plans were put in place with Auckland Council’s Engagement Partners who helped reach our diverse communities.

41.     Steps have also been taken to ensure flexibility in the implementation timeline, and local boards will be kept up to date with any changes to the dates that the new speed limits will take effect.

Ngā koringa ā-muri

Next steps

42.     Early in 2022 Auckland Transport will finalise an analysis and feedback report, including feedback from both the public and local boards.

43.     On 31 March 2022, staff will present this report and recommendations to the Auckland Transport Board.

44.     The new speed limits are proposed to come into force on 31 May 2022 for the majority of roads, and 13 June 2022 for roads associated with schools, allowing for school speed changes to be made at the start of a school week.

45.     These dates may need to be revised due to the impacts of Covid-19 and to take into account consultation feedback. Local boards will be kept updated if any changes are made.

46.     More speed limit changes (Tranche 2B) are planned to be publicly consulted in 2022. AT has engaged with all local boards affected by Tranche 2B and will continue to keep local boards updated as the speed reviews are finalised.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board Proposed speed limit changes – Tranche 2A

223

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Feedback Report - Kaipātiki Local Board

225

     

Ngā kaihaina

Signatories

Authors

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Oliver Roberts – Acting General Manager Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Auckland Council’s Performance Report: Kaipātiki Local Board for quarter one 2021/2022

File No.: CP2021/18978

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with an integrated performance report for quarter one, 1 July – 30 September 2021.

2.       To approve amendments to the 2021/2022 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

3.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.

4.       The key activity updates from this period are:

·        ID257 Access to community places - Participant numbers for July 2021 increased by 36 percent and booking hours decreased by 15 percent compared to July 2020. 100 percent of hirers indicated satisfaction and 100 percent would recommend the venues they have visited in the Kaipātiki Local Board.

·        ID1442 Whai Pūmanawa Literacy - we support communities to thrive – Kaipātiki – Zoom meetings held for community groups including the English Conversation, Knit and Natter, and Book Group. Two Zoom sessions were held on the new One-off Visa opportunity for migrant workers that saw 150 attendees.

·        ID1178 Kaipātiki Project - 269 volunteer visits contributing 805 volunteer hours.

·        ID1179 Pest Free Kaipātiki Strategy Implementation - The 2021 chew card campaign was completed with an improvement in pest numbers. Volunteers contributed 188 hours.

·        ID19878 Chelsea Estate Heritage Park - renew Colonial Road track and bridge -Construction has commenced with footings for bridge next to be installed.

·        ID15487 Elliott Avenue Reserve - renew park assets – Construction commenced 10 Jun 2021.

·        ID20517 Jean Sampson Reserve - upgrade toddler park – Completed in July 2021.

·        ID23781 Local Board Sunsmart Priorities for Playspaces - Onepoto Domain shade procured and contracted with physical works to commence in November.

5.       All operating departments with agreed work programmes have provided an update against their work programme delivery (Attachment A). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), red (behind delivery, significant risk), or grey (cancelled, deferred or merged). The following activity has a status of red (behind delivery, significant risk):

·        ID3144 CARRY FORWARD: Fireworks Event

6.       The financial performance report compared to budget 2021/2022 is provided as Attachment B to this report. There are some points for the local board to note;

·        Net operating performance overall for Kaipātiki local board area is three per cent above the budget for the quarter ended 30 September 2021.

·        Operating revenue is 24 per cent below budget and operating expenditure is 45 percent below budget.

·        Capital expenditure is two per cent over budget for the quarter.

·        A film revenue of $7,391 and LDI Opex carry forward totaling $176,000 were added into this financial year.

·        The film revenue of $7,391 and remaining budget of $17,655 from ID3164 Legacy Rates Grants – Kaipātiki may be reallocated to ID267 Community grants Kaipātiki

7.       The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value (refer to Attachment C of the agenda report).

8.       Implementation of the new COVID-19 Protection Framework at summer events have resulted in planning and cost implications which have an impact on the local boards work programme project ID265 Movies in Parks Kaipātiki (refer to Attachment D of the agenda report).

9.       The current approach to delivery of Anzac Day services is unsustainable due to growth and increasing complexity and the local board will need to decide among a range of options informed by a service suite developed to improve delivery while maintaining the current level of service quality (refer to Attachment E of the agenda report).

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (refer to Attachment C of the agenda report).

c)       approve the reallocation of $7,391 of film revenue and remaining budget of $17,655 from ID3164 Legacy Rates Grants - Kaipātiki to ID267 Community grants Kaipātiki

d)      approve the reallocation of $6,000 of Locally Driven Initiatives (LDI): Opex from ID267 Community Grants Kaipātiki to ID265 Movies in Parks Kaipātiki to comply with the new Covid-19 Protection Framework and cover additional safety management costs (option one in Attachment D of the agenda report)

e)      approve the reallocation of $4,400 of Locally Driven Initiatives (LDI): Opex from ID267 Community Grants Kaipātiki to ID262 Anzac services Kaipātiki to engage a contractor to support the planning and delivery of services in Northcote and Birkenhead (option 2 in Attachment E of the agenda report)

Horopaki

Context

10.     The Kaipātiki Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Unlimited.

11.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

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COVID-19 restrictions

12.     Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August 2021 - 6 weeks of quarter one (just under half the period this report covers).

13.     Asset based services were significantly impacted as all regional and community facilities were closed.

14.     Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red), and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

Pie chart

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16.     The graph below shows the activity status of activities which indicates the stage of the activity in each department’s work programme. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Chart, waterfall chart

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Key activity updates

17.     Key quarter one activity updates for the local board work programme include:

Table 1: Key quarter one activity updates

Activity name

RAG status

Activity status

Key activity achievements

Access to community places

Green

In Progress

During Q1 the portfolio experienced a lockdown that started 18 August in which both Council and Community managed venues were closed to the general public, however venues were made available to support essential services, including vaccination centres, food banks, and NZ Blood Service. Participant numbers for July 2021 have increased by 36 percent and booking hours have decreased by 15 percent compared to July 2020. 100 percent of hirers indicated that they were satisfied and 100 percent would recommend the venues they have visited in the Kaipātiki Local Board.

Whai Pūmanawa Literacy - we support communities to thrive - Kaipātiki

Green

In Progress

We ran several Zoom meetings for community members to keep our regular groups from getting lonely, including English Conversation/Knit and Natter/Book Group. Soon after the announcement of the New One-off Visa opportunity for migrant workers, we ran two Zoom sessions with a community partner and expert to explain the criteria and answer questions. 150 people attended, so more sessions are planned for the future. In collaboration with Independent Living Services we delivered Digital Literacy programmes for Korean Elders at Northcote Library in July and August, including learning how to access Library resources -online and onsite.

Kaipātiki Project

Green

In Progress

Kaipātiki Project had 269 volunteer visits contributing 805 volunteer hours and held ten education workshops with 111 participants. Four Eskdale Reserve Network volunteer restoration days were held with 112 participants contributing 450 volunteer hours, 135 kilograms of weeds removed and 1230 native plants planted. Three streamcare school workshops were held with 61 students. The Eskdale Track opening event was held with over 60 people attending. A teaching garden fortnightly outreach session has been set up to local community houses. Currently the Monitoring and Evaluation Plan is in development as part of the Strategy and Operation Plan review.

Pest Free Kaipātiki strategy implementation

Green

In Progress

The 2021 chew card campaign was completed with volunteers contributed 188 hours. The results show an improvement in pest numbers. The online kauri protection campaign is underway but related community events have ceased during lockdown. Eleven major pest plant volunteer improvement projects have continued and will begin again next quarter. Pest plant communication material is being updated. The greening of Kaipātiki project is underway. Public submissions were provided by Pest Free Kaipātiki on the Natural and Built Environment Bill on reinstating tree protection rules. Two large planting events were prevented by lockdown. Fifteen predator control, monitoring and pest plant control sessions were held with three schools. Social media reach increased by 25 percent. Corporate sponsors continue to support Pest Free Kaipātiki.

Chelsea Estate Heritage Park - renew Colonial Road track and bridge

Green

In Progress

Current status: Construction has commenced, Karakia has been performed and site has been set up. Next steps: Footings for bridge to be installed.

Elliott Avenue Reserve - renew park assets

Amber

In Progress

Current status: Physical works are ongoing and the majority of the timber retaining edging and play equipment has now been installed. Completion was scheduled for September 2021 but will now be delayed due to Covid lockdown restrictions. Next steps: Complete the physical works and open up the playground once Covid restrictions are lifted (early October 2021).

Local Board Sunsmart Priorities for Playspaces

Green

In Progress

Current status: The Onepoto Domain shade has been procured and contracted. Next steps: Start physical works once equipment is ready. Scope additional sites; Rotary Grove, Normanton Reserve and additional shade at Marlborough Park youth play area.

Jean Sampson Reserve - upgrade toddler park

Green

Completed

Project completed July 2021.

 

Transitional Rates Grants

18.     The local board had set a total of $36,312 for ID3164 Legacy Rates Grants – Kaipātiki from its Asset Based Services Operational budget (ABS Opex) for FY21/22. This was sufficient for one transitional grant round, which occurred at the 15 September 2021 business meeting, where a total of $18,656 was granted to five organisations. The remainder of $17,655 may now be reallocated to ID267 Community grants Kaipātiki in line with the local boards decision at its 17 March 2021 business meeting (resolution number KT/2021/18) to retain the budget with discretion over future allocation.

Activities with significant issues

19.     One project, ID3144 Carry Forward: Fireworks Event, is at significant risk and has been placed On Hold with Red RAG status. This project had initially been planned for FY20/21 in collaboration with the Eventfinda Stadium but had to be deferred due to COVID-19 and the allocated funding was carried forward to FY21/22. No further communication has since been received regarding this event with Eventfinda Stadium and it has been placed on hold until the local board provides further direction. FY21/22 is the last year for this budget to be carried forward, and any unspent funding remaining by the end of the financial year will be used for savings.

Table 2: Activities with significant issues

Activity name

RAG status

Activity status

Explanation and mitigation

CARRY FORWARD: Fireworks Event

Red

On Hold

There have been no further communications regarding this event since the previous financial year. As the events unit we don't have any further information on this.

Movies in Parks 2022

20.     The COVID-19 Protection Framework eases restrictions through use of vaccination passes. However, this incurs additional costs not originally considered in the 2021/2022 work programmes to put in place systems to manage vaccination pass validation, record-keeping, increased hygiene and face coverings,

21.     The additional cost has been estimated to be up to $6,000 for some events but will have the benefit of safely providing communities an opportunity to safely gather and enjoy a sense of normalcy. Deciding against the additional cost will either compromise on event delivery, reducing or removing elements that were previously present, or result in cancellation of the event altogether.

22.     There is one applicable event in the 2021/2022 work programme that takes place during the summer season: Movies in Parks 2022, Friday 25 February at Harvey Wright Sportsfield. The approved budget is insufficient to accommodate the anticipated extra costs even with the removal of all pre-entertainment, so opting against allocating additional funding will result in cancellation of Movies in Parks for Kaipātiki.  Options for delivery of Movies in Parks 2022 within the framework are contained in Attachment D to this report.

Anzac Day services 2022

23.     The current approach to delivery of Anzac Day services is unsustainable due to their increasing complexity and the significant growth in the number of services across the region despite staffing resources in the Civic Events team remaining the same.

24.     A comprehensive review of the current delivery approach was conducted from July 2021 and areas of improvement were identified. A service suite was developed aimed at improving the delivery of the Anzac Day services while maintaining a high level of quality. This was used to inform the approach to event delivery by identifying the level of planning and staff resourcing required.

25.     Three Anzac services have traditionally been held in Kaipātiki, at Birkenhead, Northcote, and Glenfield. The Birkenhead service has been identified in the service suite as enjoying high attendance but also having the greatest level of relative complexity, requiring a Council-led approach to delivery. The Glenfield and Northcote services, however, were regarded as lower in terms of attendance and complexity, allowing for a partnership-led approach between the Civic Events team and a community partner.

26.     No changes are proposed for the delivery of the Birkenhead service due to its popularity and complexity, but a range of options were identified for delivery of the Glenfield and Northcote services and discussed with the local board on Friday, 5 November 2021 (Attachment E). The Kaipātiki Local Board indicated its preference at the discussion for a contractor to be engaged to support the Kaipātiki Community Facilities Trust in planning and delivery of the Glenfield and Northcote services which will require an additional $4,400.

Changes to the local board work programme

Cancelled activities

27.     These activities are cancelled:

Table 3: Cancelled activities

Activity name

RAG status

Activity status

Explanation and mitigation

Glenfield Bowling Club - renewal

Grey

Cancelled

The project will be cancelled as the building will be leased and new tenant will likely be responsible for the building renewal.

Chelsea Estate Heritage Park - repair managers house and garage

Grey

Cancelled

Current status: The Local Board have approved the cancellation of the project, Resolution KT/2021/180. The work will be delivered as part of the regional/leasing programme.

Kaipātiki - repair murals at parks and facilities

Grey

Cancelled

This project has been cancelled as the murals were repaired (& completed) by the artist at no cost.

McFetridge Park - renew sports field lightings

Grey

Cancelled

This project is cancelled (via Resolution KT/2021/147 passed at 15 Sept business meeting 13c) as the work was completed last financial year.

 

Activities merged with other activities for delivery

28.     One activity has been merged with another for efficient delivery:

Table 4: Merged activity

Activity name

RAG status

Activity status

Explanation and mitigation

Kaipatiki_Kauri Dieback Local Parks Project FY2022/2023

Grey

Merged

This project has been merged across financial years - it will be delivered and reported on in the new project: ID# 29335 Kaipātiki Kauri Dieback Local Parks Projects

 

Activities with changes

29.     The following work programmes activities have changes formally approved by the board.

Table 5: Work programme changes formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

27802

Customer and Community Services

Linley Reserve - renew and enhance playspace

$20,000 reallocated from ID27962 Kaipātiki renew play equipment to fund investigation and design, inclusion into the Risk Adjusted Programme in the 2021-2024 work programme, and investigation of play and basketball provision

KT/2021/147

31440

Customer and Community Services

Beach Haven Sports Centre - renew roof fan and flooring

$30,000 reallocated from ID17516 Birkdale Community Hall - rebuild facility, and inclusion into the 2021-2024 Customer and Community Services work programme

KT/2021/147

31441

Customer and Community Services

Shepherds Park - renew sports field lighting to LED

$30,000 reallocated from ID30672 McFetridge Park - renew sports field lightings, and inclusion into the Risk Adjusted Programme in the 2021-2024 work programme

with the local board to approve final play and sunsmart design as a decision point

KT/2021/147

27806

Customer and Community Services

Spinella Reserve - renew playspace

Inclusion into the Risk Adjusted Programme in the 2021-2024 work programme

KT/2021/147

27795

Customer and Community Services

Stanaway Reserve - renew playspace

Inclusion into the Risk Adjusted Programme in the 2021-2024 work programme, with the local board to approve final play and sunsmart design as a decision point

KT/2021/147

23819

Customer and Community Services

Totaravale Reserve - upgrade playground and park amenities

Inclusion into the Risk Adjusted Programme in the 2021-2024 work programme, with the local board to approve final play and sunsmart design as a decision point

KT/2021/147

30672

Customer and Community Services

McFetridge Park - renew sports field lightings

Cancellation due to completion in FY20/21

KT/2021/147

30142

Customer and Community Services

Community Houses - investigate renewal work needed at all community houses and deliver minor capex works

Minor name change

KT/2021/147

 

30.     The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 6: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

30142

Customer and Community Services

Community Houses - investigate renewal work needed at all community houses and deliver minor capex works

Minor name change

To ensure delivery of needed capex works is evident in scope of the project

None

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

32.     Work programmes were approved in June 2021 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     When developing the work programmes council group impacts and views are presented to the boards.

34.     Local board direction regarding delivery of Anzac Day services and its Movies in Parks 2022 event will have an impact on relevant Council staff such as the Event Production team and Civic Events team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35.     This report informs the Kaipātiki Local Board of the performance for ending 30 September 2021.

Tauākī whakaaweawe Māori

Māori impact statement

36.     A number of the activities in the local board work programmes impact Māori. Updates on the activities that have a direct Māori outcome focus are below:

Table 7: Activities with a direct Māori outcome focus

Activity name

RAG status

Activity status

March 2021 – June 2021 update

Manaakitanga Kaipātiki

Green

In Progress

In Q1 the Strategic Broker engaged in:

1. Discussions with Te Ahurea Kapa Haka 2021 organising committee in relation to the postponement of this event due to Covid-19. A new date will be shared soon.

2. Discussions about Waitangi Day 2022. Further discussions are rescheduled post-Covid-19 lockdowns.

3. Confirming support of Mātauranga Māori programme delivered by Kaipātiki Project. Discussions to take place in Q2 regarding engaging support for the programme in regards to how the Kaipātiki Local Board funding will be utilised. A focused highlight for this year’s programme is the increased capability at Kaipātiki Project, through the employment of more Māori staff to deliver on their programmes for 2021/22.

4. Work with KCFT with their current Kaiawhina role and best options forward to fill this role. KCFT are considering all options to allow this important part of learning to continue in our community. To date, delivery on the KCFT Māori responsiveness programme includes Weaving Workshops, which were well attended. Unfortunately, due to Covid-19 lockdown, the September workshop has been cancelled.

5. The design on the next stages of the Kaipātiki Local Board cultural competency programme has been paused due to Covid-19 interrupting the delivery of the current programme. Design of the 2021/22 programme will resume in Q2.

Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Kaipātiki

Green

In Progress

Matariki provided an opportunity to show case our Māori Collection through displays and story reading. Northcote Library delivered a Te Reo Māori Rhymetime, exploring stories of Matariki and Maramataka and related craft workshops. Birkenhead Library collaborated with local Primary schools, holding a kapa haka event in the library for the community in celebration of Matariki. It was well attended (approx. 160) and was a special opportunity for the library and schools to connect. They also held a Matariki twilight storytime sharing the significance of Te Iwa o Matariki in a fun and interactive afterhours session. Tamariki learnt about printing press history with local historian, and collaborated on a print of the Matariki constellation. During Te Wiki O Te Reo Māori, which took place during Lockdown, online resources were shared with our communities through FaceBook. The team at Glenfield participated in the Māori Moment campaign by reciting a Karakia. Xavier Forsman, Māori Services Researcher, shared the meanings of tikanga with the team. All of these offerings help to build confidence in the team's view of Te Ao Māori.

CARRY FORWARD KT: Te Kete Rukuruku (Māori naming of parks and places) tranche one

Green

In Progress

Board confirmed tranche 1 sites at business meeting in September. Wai Manawa name adopted for Le Roys Bush Reserve and Little Shoal Bay Reserve. Shepherds Park confirmed to receive bilingual signage once its Māori name is adopted. Shared interest hui held and iwi visiting sites once we reach COVID lockdown level 2

Ngā ritenga ā-pūtea

Financial implications

37.     This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes.

38.     Local board direction on delivery of its Anzac Day services and Movies in Parks 2022 event will have LDI implications as outlined in Attachments D and E to this report:

·    ID265 Movies in Parks Kaipātiki – $6,000 in addition to the approved budget of $18,000

·    ID262 Anzac services Kaipātiki - $4,400 in addition to the approved budget of $39,000

Financial Performance

39.     Executive summary

Net operating performance overall for Kaipātiki local board area is three percent above the budget for the quarter ended 30 September 2021. Operating revenue is 24 percent below budget and operating expenditure is 45 percent below budget. Capital expenditure is two percent over budget for the quarter.

Financial implications

This report is provided to enable Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There are no financial implications associated with this report.

Financial comments

·    Operating expenditure of $4.80 million is $227,000 below budget for the first quarter. The Asset Based Services (ABS) is $398,000 below budget and the Locally Driven Initiatives (LDI) is $171,000 above budget. A film revenue of $7,391 and LDI Opex carry forward totalling $176,000 were added into this financial year.

·    Operating revenue of $1.0 million is $327,000 below budget in leisure facilities, facility hire and library services revenue.

·    Capital expenditure of $1.2 million is over budget by $21,000 in this quarter mainly focussed on renewal programme, despite significant COVID-19 disruptions.

·    The financial report for the first quarter ended 30 September 2021 for Kaipātiki local board area is in Appendix B attached.

Revised Capex Budget

40.     Capex budgets are revised to reflect changes in timing of delivery for individual projects.

41.     Projects that were still in progress at 30 June 2021 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

42.     If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2021 to reflect early completion.

43.     Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

44.     The net budgetary impact of these changes is reflected in the revised budget for the board.

45.     The Customer and Community Services Capex work programme financial allocations have been updated in accordance with the carry forwards (refer attachment C).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

47.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

48.     The local board will receive the next performance update following the end of quarter two, February 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board business meeting - KPT Q1 WP Update Attachment A

269

b

8 December 2021 - Kaipātiki Local Board business meeting - KLB Financial Report quarter ending 30 September Attachment B

317

c

8 December 2021 - Kaipātiki Local Board business meeting - KPT CCS Capex 21-22 WP Attachment C

323

d

8 December 2021 - Kaipātiki Local Board business meeting - KLB Movies in Parks Memo 2022

349

e

8 December 2021 - Kaipātiki Local Board business meeting - KLB Anzac Service Memo 2022

355

     

Ngā kaihaina

Signatories

Authors

Daniel Han - Local Board Advisor

Authorisers

Heather Skinner – Senior Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

 

 

Memorandum

Wednesday 17 November 2021

To:

Kaipatiki Local Board       

Subject:

Planning for the delivery of summer events

From:

David Daniela, Manager Event Production

Contact information:

David.daniela@aucklandcouncil.govt.nz

 

Purpose

1.       To seek direction on planning for the delivery of summer events within the COVID-19 Protection Framework.

 

Summary

2.       The Event Production Team is planning for a great summer in Auckland, full of free community events. These are likely to be delivered within the new COVID-19 Protection Framework.

3.       The proposed COVID-19 Protection Framework intends to ease restrictions of access for fully vaccinated people, including attending events.

4.       To implement the framework at events, there will be planning and cost implications for which Event Production team seeks local board direction on by 29 November 2021.

 

Context

5.       The Event Production Team is planning for a great summer in Auckland, full of free community events. These are likely to be delivered within the new COVID-19 Protection Framework.

6.       The general purpose of free local board events is to celebrate people and communities by bringing people together and helping create pride of place. Traditionally summer in Auckland is a busy and exciting time with hundreds of local events each summer month.

7.       Kaipatiki Local board has confirmed in its 2021/2022 work programme the delivery of one event to take place during the summer season (January to March). This is:

·    Movies in Parks, Friday 25 February, Harvey Wright Sportsfield, approved budget $18,000

8.       Movies in Parks is a regionally promoted series and the ‘go live’, which includes publication of the website, social media, event listings and publicity, is 10 December 2021.  The Music in Parks series, which includes some local board events will also go live on this date.

9.       Early direction from local boards will enable event staff to prioritise where to invest time, which is important for events that require high levels of community participation, as well as enable us to carry-out supplier negotiations on bulk hireage across all events.

 

 

 

COVID-19 Protection Framework and Events

10.     Government advice is that Auckland will be moved to the new COVID-19 Protection Framework once the population reaches 90% double-vaccination. This could occur on 29 November.

11.     The COVID-19 Protection Framework shifts focus to easing restrictions for fully vaccinated people using a Vaccination Certificate (also referred to as Vaccination Pass).  The information available currently indicates the following for events:

Level

If Vaccination Passes are used.

Events to have systems for managing vaccination pass validation, record-keeping, increased hygiene and face coverings.

If Vaccination Passes are not used.

Events to follow advice on record-keeping, increased hygiene and face coverings.

Green

Events can proceed with no limits

Restricted to a maximum of 100 people at the event.  They must be seated and maintain 1 metre physical distancing.

Orange

Events can proceed with no limits

No events

Red

Events can proceed with a maximum of 100 people and only if they can maintain 1 metre physical distancing.

No events

 

13.     With the use of the Vaccination Pass at any level, event organisers will need to establish a way to validate these prior to allowing people access to the event.

14.     For outdoor events this will mean creating a secure boundary of the site with managed entry / exit points, as well as implementing systems for validation.  It is not yet clear what these systems will be.

15.     At all times, Auckland Council will follow the guidance provided by the Ministry of Health.

16.     Auckland Council is creating specific vaccination guidelines/policies for Elected Members, Staff & Volunteers, Procurements & Suppliers and Customers.  The Event team will be required to follow council guidelines/policies once implemented.

17.      Staff acknowledge the short timeframe for providing direction by 29 November, this date is to ensure we do not launch the promotion of events which local boards may wish to cancel if unable to fund the additional requirements.

18.      The scope of this memo is for Event Production work programme items, the implications for civic events will be addressed with boards on a case-by-case basis when the Civic Events Team work with boards on event briefs and scheduling.

 

Discussion

19.     Event Production staff are looking into the operational requirements and costs for implementing the vaccination checks and additional health measures, such as

a)   securing the event site (security, fencing, barriers)

b)   creating multiple, controlled entrance/exit points

c)   increased security personnel and possibly wristbands or identifiers

d)   introduction of technology for certificate/pass validation

e)   provision of face-coverings

f)    provision of more hand-washing facilities or hand-sanitiser

20.     These measures will incur costs which were not considered in the original event budget which was approved in the 2021/2022 work programme.

21.     Estimates are that costs could be up to $6000 extra for some events.

22.     Each event will have a tailored approach and costs will vary depending on the expected audience size and park/location used.  It will take time for staff to work through every event on the summer schedule, therefore we are requesting that the board consider allocating up to $6000 to cover these additional measures.

Options for delivery of summer events

Option

Pros

Cons

Recommendation

Option 1:

 

Event budget increased to cover the new safety management costs

 

Compliance with government advice on delivering the event safely.

 

The event can be successfully delivered as intended with no reduction in event offering.

 

Community sees local board taking safety seriously but not at the cost of reducing community participation and enjoyment.

 

By supporting these events, the board will provide their communities with some sense of a return to normality, and an opportunity to safely gather.

Potential reputational risk if attendance is low due to COVID uncertainty or other factors and people are against the increased spend on events when funding could be placed elsewhere.

 

Events could be a target for protests against the vaccination mandates, or those without a Vaccination Pass may try to access the site and be declined causing upset.

Kaipatiki Movies in Parks at Harvey Wright Sportsfield proceeds as planned, with additional safety requirements and associated costs of up to $6,000.

Option 2:

 

Event budget remains the same with new safety costs funded by reducing other elements within the event.

 

Compliance with government advice on delivering event safely.

 

No additional funding required.

 

To afford safety measures programming is reduced which could cause disappointment for those who engage and participate in the event. 

 

Reduction in offering will minimise delivery on local board outcomes.

 

Events could be a target for protests against the vaccination mandates, or those without a Vaccination Pass may try to access the site and be declined causing upset.

Not recommended for movies. 

Movies in Parks budgets are not large enough to accommodate the anticipated extra costs even with the removal of all pre-entertainment.

Option

Pros

Cons

Recommendation

Option 3:

 

Event is cancelled prior to the promotion of summer season commencing

With early cancellation no costs will be incurred, the budget can be reallocated or put forward as savings.

 

This option avoids confusion with community (event simply left off promotions rather than cancelled later).

Not delivering agreed work programme.

 

Potential risk of losing momentum when events miss a year. Attendance and profile need to be rebuilt in subsequent years.

 

Disappointment by local community that the event is not proceeding (another thing cancelled due to COVID).

 

Potential reputational risk for cancelling when other local boards may choose to proceed.

Not recommended.

 

Further considerations

23.     The Event Production Team does not have capacity to carry out surveys of local board areas to determine how local communities feel about the COVID-19 Protection Framework and if this will increase or decrease the likelihood of them attending events.  We cannot guarantee attendance.

24.     We look to the local boards for guidance on how communities may respond to physical barriers stopping Aucklanders who do not have a valid Vaccination Pass attending local events and any potential political or reputational risks associated with this.

25.     Some of the areas of uncertainty to be aware of are outlined below.  When there is more clarity on these, Event staff may need to come back to the board for further direction:

·    When Auckland will enter the orange or green levels of the new COVID-19 Protection Framework or how long the region will remain in each level.

·    Within the framework it mentions “Specified outdoor community events” as places people “can go” with no definition on what this means, and if this applies to free community-orientated, local board events.

·    The specifics around what the vaccination passes are, and what will be required in validating these including medically exempt and people who were vaccinated overseas.

·    What the details are within the council vaccination polices/guidelines currently being developed and how these will be applied to events.

 

Next steps

26.     Local board to provide direction to Event Production staff by Monday 29 November 2021 as to its preferred options.

27.     Staff will continue to follow Ministry of Health requirements and cancel or plan the events as directed by the local board. Staff will keep the local board informed if Ministry of Health requirements, or council vaccination polices change and impact further on the events.

28.     Publicity for Movies in Parks and Music in Parks (including local board events) will go live on 10 December 2021.

Attachments

None

 


Kaipātiki Local Board

08 December 2021

 

 

 

Memorandum

23 November 2021

To:

Kaipātiki Local Board

Subject:

Kaipātiki Anzac Day Services Review – Delivery and Improvements

 

From:

David Burt (Manager Events); Karem Colmenares (Acting Manager Civic Events); Genieve Abrahams (Events Organiser - Civic)

Contact information:

genieve.abrahams@aucklandcouncil.govt.nz

 

Purpose

1.   To get direction from the Kaipātiki Local Board on the delivery options for Anzac Day services to be held within the local board area in 2022.

 

Summary

2.   Over the last few months, the Civic Events team conducted a review of Anzac Day services across the region in order to identify and make corrections to the current approach to delivering Anzac Day services, which had demonstrated to be not sustainable.

3.   As a result, a service suite has been developed which aims to improve the delivery of the Anzac Day services while maintaining the high level of quality.

4.   Staff discussed the new proposed delivery options for the local Anzac Day services with Kaipātiki Local Board at a meeting held on Friday, 5 November 2021.

5.   Staff are seeking confirmation from the Kaipātiki Local Board on the preferred delivery option.

 

Context

6.   As part of its portfolio of events, the Civic Events team has been involved in the delivery of approximately 87 Anzac Day services across the Auckland region for over a decade.

7.   The level of involvement in the delivery of the services varies and it is subject to elements, such as the entity that is hosting and funding the events and number of stakeholders involved, and the scale and the operational complexity of the delivery.

8.   Over the last ten years, not only has the number of services across the region increased significantly, but the delivery of some of them has also developed to become more complex. This has impacted on staff as, while the delivery of the services has progressively required additional resources for planning and delivery, the staffing resources in the Civic Events team has remained the same. Therefore, staff have been requested to work above their contracted hours over a two-month period from March to April for the last few years on the delivery of services. This has significantly affected their wellbeing.

9.   A comprehensive review of the current delivery approach was conducted from July 2021 and areas of improvement have been identified. This includes a delivery service suite which classifies the services into different types as set out in the following table:

 

 

 

 

 

Type 1 

Type 2  

Type 3

Type 4

Delivery Led

Council Led

(Civic Events)

Partnership

Led 

(Civic Events & RSA/Non-RSA)

Community Led 

(RSA/Non-RSA)

Community Led 

(RSA/Non-RSA)

Size 

High attendance (relative)

Medium attendance (relative) 

N/A

N/A

Level of complexity 

Greatest

Reduced level 

N/A

N/A

Funding 

Fully LB funded

Fully LB funded 

Part LDI, part community

No LDI budget, all community 

Budget administration

Civic Events team 

Civic Events team 

Through funding agreement (grant) for: TMP, catering, printing etc

N/A

Civic Events team role

Plan and deliver 

Reduced level of support (provided by a LDI funded contractor resource)

Minimal Civic Events team support

Civic Events team support not allocated

Auckland Council broader involvement 

Marketing and Publicity 

Marketing and Publicity 

Marketing and Publicity 

Marketing and Publicity

 

10. The new service suite is expected to be fully implemented by 2023, however the transition towards its implementation will start in 2022.

11. As part of the transition, staff will work alongside the entities who will lead the planning and delivery of the services classified under Type 2 to ensure the correct processes are followed and no impacts on the quality of the services occur.

 

Discussion

12. Based on the services suite, the local Anzac Day services funded by the Kaipātiki Local Board are classified as follows:

 

Number of Type 1 

Number of Type 2

Number of Type 3

Number of Type 4

1

2

0

0

Birkenhead Parade and Service

Northcote Parade and Service
Glenfield Parade and Service

 

 

LDI $16,000

LDI Northcote $14,000

LDI: Glenfield $9,000

 

 

 

13.  During a meeting held with the Kaipātiki Local Board on the 5 November 2021, staff presented and thoroughly discussed the proposal for the delivery of the 2022 Anzac Day services and parades held in the local area.

14.  Staff confirmed there are no changes proposed for the delivery of the Anzac Day service and parade held in Birkenhead in 2022 as it falls under Type 1. Therefore, staff will continue to be fully involved in the planning and delivery of this service, working alongside the stakeholders.

15.  For the services held in Northcote and Glenfield, which are classified as Type 2, the following options were discussed:

OPTION​S

Pros​

Cons

Cost

1) Kaipātiki Trust

ü Involved in previous years

ü Hold the relationship with local stakeholders/suppliers

ü Event could be added to current portfolio

ü Subject to capacity from the Trust

ü Potential extra cost to cover delivery fee

$1,000

2) Contractor

ü Will support the planning and delivery of the event

ü Extra cost to cover delivery fee

$4,400

 Including 15% contingency

3) Consolidating both services into one service held in Glenfield

(ceasing Northcote)

ü Increase resources for Glenfield and Birkenhead services. Including: funding, programme, bands, speakers, ministers

ü Allow allocation of funding to cover transport cost to ensure the community can attend the services

ü Risk of community perception on event being consolidated

Funds available to reallocate: $14,000

 

16.  The Kaipātiki Local Board expressed their preference for option 2. This involves the engagement of a contractor who will provide support to the Kaipātiki Trust for the planning and delivery of the services held in Northcote and Glenfield.

17.  The adoption of option 2 will require the addition of $4,400 to the $39,000 of LDI budget already allocated to Anzac Day services in Kaipātiki.

 

Next Steps

18. Staff now seek confirmation from the Kaipātiki Local Board on the preferred option 2 for the delivery of Northcote and Glenfield Anzac Day services and parades by a contractor together with an increase of $4,400 to the existing Anzac Day LDI allocation of $39,000.

19. Once the preferred option is confirmed, staff will handover the delivery of the Northcote and Glenfield Anzac Day services to the contractor who will be leading the planning.

20. Staff will support this entity in 2022, and during the transition to the new service suite for the delivery of the services, to ensure the correct processes are followed and the quality of the service is not reduced.

21. Staff will continue planning for the 2022 Anzac Day service held in Birkenhead.

 

Attachments

-     Anzac Day Review - 2022

 


Kaipātiki Local Board

08 December 2021

 

 

Kaipātiki Local Grants Round Two 2021/2022 grant allocations

File No.: CP2021/16395

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with information on applications in Kaipātiki Local Grants Round Two 2021/2022; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Kaipātiki Local Grants Round Two 2021/2022 (refer to Attachment B of the agenda report) and deferred applications from Kaipātiki Local Grant, Round One 2021/2022 (refer to Attachment C of the agenda report).

3.       The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2021/2022 on 21 April 2021. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment A of the agenda report).

4.       The local board has set a total of $149,456 for community grants from its Locally Driven Initiatives Operational budget (LDI Opex) for the 2021/2022 financial year which covers three local grant rounds and two multi-board grant rounds.

5.       A total of $60,740.44 was spent towards Local Grant Round One ($55,240.44) and Multi-Board Grant Round One ($5,500.00). On 18 November 2021, the board allocated up to $1,500 from the board’s Locally Driven Initiatives Operational budget (LDI Opex) for installation of signage at the Birkenhead Town Centre (resolution number KT/2021/198), leaving $87,215.56 remaining to be spent.

6.       Fourteen applications were received for Kaipātiki Local Grants Round Two requesting a total of $114,343.29.

7.       Three applications were deferred from Local Grants Round One, one of those have been withdrawn. The board is required to consider the remaining two deferred applications listed in Table Two, requesting a total of $5,900.00.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round Two 2021/2022 grant applications

Application ID

Organisation

Requesting funding for

Amount requested

LG2208-202

Grief Support and Education Charitable Trust

Towards 60 free counselling sessions or up to 120 subsidised counselling sessions for all forms of loss in the Grief Centre from January 2022 to June 2022

$7,080.00

LG2208-203

Blue Light Ventures Incorporated

Towards printing and production costs for Street Smart Handbooks distributed to 440 Year 13 students in the local board area

$1,540.00

LG2208-204

BeachHaven Birkdale Garden Circle

under the umbrella of Kaipātiki Community Facilities Trust

Towards bus hire for monthly trips around Auckland from February 2022 to November 2022

$2,000.00

LG2208-205

Art Yoga Partnership

under the umbrella of Kaipātiki Community Facilities Trust

Towards two facilitators' fees to run a pilot course in Highbury Community House and Glenfield Early Learning Centre from February 2022 to April 2022

$2,532.50

LG2208-206

Babylon Charitable Trust

Towards venue hire, volunteers’ reimbursement, transportation, and groceries for the seniors’ program at St Thomas More Hall, Wairau Road Glenfield from January 2022 to December 2022

$7,670.00

LG2208-207

Neighbourhood Support North Shore

Towards wages of manager's salary of the Neighbourhood Support North Shore group from February 2022 to February 2023

$10,000.00

LG2208-208

Asha Munn

under the umbrella of Kaipātiki Community Facilities Trust

Towards creative digital technology to be used at the Te Aranga, Youth Hub between January 2022 to December 2022

$9,858.67

LG2208-209

Graeme Dingle Foundation Auckland

Towards transport for the outdoor activities of Project K in Papatoetoe from March 2022 to May 2022

$1,218.72

LG2208-210

Youthline Auckland Charitable Trust

Towards the annual cost of face-to-face counselling and clinical supervision of Youthline in Kaipātiki from January 2022 to June 2022

$5,000.00

LG2208-211

Beach Haven Birkdale Residents Association Incorporated

Towards architectural plans, surveys, and consents to complete the planning for the revitalization of the Beach Haven Hall from October 2021 to June 2022

$31,000.00

LG2208-212

Environmental Education for Resource Sustainability Trust

Towards the purchase and deliver native plants and recycling bins to schools and preschools in Kaipātiki between January 2022 and December 2022

$2,628.25

LG2208-213

New Zealand Council of Victim Support Groups Incorporated - North Shore

Towards recruitment, training, expenses, and supervision of Volunteer Support Workers in North Shore from January 2022 to June 2022

$5,000.00

LG2208-214

Northcote Toy Library Incorporated

Towards rent and wages at Northcote Toy Library from January 2022 to June 2022

$8,820.00

LG2208-215

Birkdale Beach Haven Community Project

Towards event operations in Uruamo and Birkdale between January 2022 to October 2022

$19,995.15

 

 

 

 

Total

 

 

$114,343.29

 

b)      agree to fund, part-fund, or decline each deferred application in Kaipātiki Local Grants Round One 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round One 2021/2022 deferred grant applications

Application ID

Organisation

Requesting funding for

Amount requested

LG2208-111

Royal New Zealand Pipe Bands' Association (Auckland Central) Incorporated

Towards venue hire at Onewa Domain to facilitate the “Royal New Zealand Pipe Band” championship in March 2022

Withdrawn

LG2208-104

Chinese Association of North Shore City Auckland New Zealand Incorporated

Towards the "Moon Festival” event in September 2022, including venue hire, water, performers and volunteers' allowance, video production, and coordinator's fee

$3,900.00

 

LG2208-112

Grow North Shore Group

under the umbrella of "Grow New Zealand Incorporated"

Towards venue hire and advertising costs to provide "GROW Mental Health Support" services between October 2021 and September 2022

$2,000.00

.

 

 

 

 

Total

 

 

$5,900.00

 

Horopaki

Context

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10.     The local board grants programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

11.     The Kaipātiki Local Board adopted its grants programme for 2021/2022 on 21 April 2021 (refer to Attachment A of the agenda report). The document sets application guidelines for contestable grants.

12.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2021/2022.

18.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20.     This report presents applications received in Kaipātiki Local Grants Round Two 2021/2022 (refer to Attachment B of the agenda report).

21.     The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2021/2022 on 21 April 2021. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment A of the agenda report).

22.     The local board has set a total of $149,456 for community grants from its Locally Driven Initiatives Operational budget (LDI Opex) for the 2021/2022 financial year which covers three local grant rounds and two multi-board grant rounds.

23.     A total of $60,740.44 was spent towards Local Grant Round One ($55,240.44) and Multi-Board Grant Round One ($5,500.00). On 18 November 2021, the board allocated up to $1,500 from the board’s Locally Driven Initiatives Operational budget (LDI Opex) for installation of signage at the Birkenhead Town Centre (resolution number KT/2021/198), leaving $87,215.56 to spend. 

24.     Fourteen applications were received for Kaipātiki Local Grants Round Two requesting a total of $114,343.29.

25.     Three applications were deferred from Local Grants Round One, one of those have been withdrawn. The board is required to decide on the remaining two deferred applications listed in Table Two, requesting a total of $5,900.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27.     Following the Kaipātiki Local Board allocation of funding, the staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Grants Programme 2021/2022

365

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Grant, Round Two 2021/2022 Application Summary

369

c

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Grant, Round One 2021/2022 Application Summary

439

     

Ngā kaihaina

Signatories

Authors

Rikka Barbosa - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Heather Skinner – Senior Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Graphical user interface, text

Description automatically generated

2021/2022 Kaipatiki Local Grant, Round One Application Summary

 

Contents

1... Chinese Association Of North Shore City Auckland New Zealand Incorporated. 2

2... Royal NZ Pipe Band Assoc ( Auckland Centre) 6

3... Grow North Shore Group. 9

 

 


 

2021/2022 Kaipatiki Local Grant, Round One     

LG2208-104

Chinese Association Of North Shore City Auckland New Zealand Incorporated

Legal status:

Incorporated Society, Charitable Trust

Activity focus:

Community

Conflicts of interest:

None identified

Project: Moon Festival Annually

Location:

Westlake boys high school

Summary:

This event is for celebrating the Chinese traditional festival-Mid-Autumn Festival, it's also known as Moon Festival.
Chiese Association of North Shore City Auckland has been organising this kind of event for over 20 years in the Northcote area.
People enjoy an afternoon of fun, food, culture, music, and other performances to celebrate the Moon Festival (Mid-Autumn Festival). Next year we will hold the Moon Festival event at Westlake Boys High School Auditorium, and over 1000 people will attend this event.

Expertise:

we have been organising simlier events in Kapipatiki area for over 20 years.
 
We received positive feedback on those kind of events.
We have professional organising ability of arranging the venue decoration and event management and have good and long term cooperation relationships with other professional groups which supporting and delivering the project.
Our Chinese association has over 20 years experiences of celebrating different Chinese traditional festivals and events in Kaipatiki area.

 

Focus specific:

Event producer/contractor/3rd party:

Environmental benefits:

Building/site accessible or visible to the public:

Dates:

17/09/2022 - 17/09/2022

Rain dates:

17/09/2022 - 17/09/2022

People reached:

1000

% of participants from Local Board

60%

Promotion:

 

 

Community benefits

Identified community outcomes:

 

Chinese Association organises activities, programmes, and projects for our members, particularly seniors in Kaipatiki area with the following benefits:
Members can meet their social, emotional needs. They will have more confidence in their social network.
Our associate could get more local people in our community to know and understand Chinese culture. The association could be a bridge that makes our members involved in activities in our local board, and also makes more other ethnic groups understand and enjoy our transitional culture and events. Promote communities stay socially connected and community resilience and recovery.

Alignment with local board priorities:

 

our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient, and healthy

 

Communities are strengthened & safer, less isolated & vulnerable.
- We are serving more than 500 Chinese seniors members who are aging over 65+ at present. Most of them are living in Kaipatiki area. Services, programs & projects that support the wellbeing of children, young people, and their whanau/families.
- In order to address their needs, we organize the following activities:
1.Ongoing English conversation classes
2. Regular Friday morning Members' meetings in Northcote
3. Weekly Dancing groups, Model, poetry and singing clubs, Taichi Class promote participants' physical and psychological well-being.
4.We organized a talk and co-organized the forum.
5. We organise Chinese traditional festival ceremony annually, e.g. Moon Festival  ceremony has been organising for over 20 years in Northshore.
 
Our Association has been well recognized by local community organizations and we also worked closely with government offices to organise the annual events or activities in Kaipatiki area. We'll continue to work with local organizations, such as Kapatiki Community Facilities Trust, Age Concern, Harbour Sport, NZ Police, North Shore Chinese Community Organisations Network (13 local Chinese Groups), and other organizations when the opportunities come and we have the resources. Through annual events organising for the committee members, all volunteers leaders will equip to be
a capable role model to other members.
 
All annual events and activities organising by the Chinese Association will open to all people and their families who are living in Kaipatiki area. We shall also share our cultural activities with people who live in other areas of North Shore as well.

 

Collaborating organisation/individual

Role

BEgroup Education & Technology Ltd

Volunteer Group

Aimee, Kingsley

coordinators

JIa Jia

coordinator

Chinese Association of North Shore City

Volunteer Group

Nancy Yan

coordinator

Sunnynook Chinese Association

Volunteer Group

Brownsbay Chinese Association

Volunteer Group

Albany Chinese Association

Volunteer Group

Henan Association ( New Zealand ) Incorporated

Volunteer Group

Onehunga Chinese Association

Volunteer Group

Jinming Chen, Jubo Jiang, Wenbin Xu, Jiahui Feng, Yuling Hao

coordinators

Zhibin Zhang, Xiangdong Li, Xiuzhen Wang, Aiping Zhang, Yingmei Sun

coordinators

 

 

 

Demographics

Māori outcomes:

·     No Māori outcomes identified

 

Accessible to people with disabilities

No -

Target ethnic groups:

All/everyone

Healthy environment approach:

Promote smoke-free messages, Include waste minimisation (zero waste) messages, Encouraging active lifestyles including movement or fitness programmes

1.We put a non-smoking sign on the advertising page to let everybody know.
2. No snacks in the venue.
3.The whole venue was in a friendly atmosphere.

 

Percentage of males targeted

Percentage of females targeted

All - not targeted male/female

%

%

100%

 

0-5 years

< 15 years

15-24 years

25-44 years

45-64 years

>65 years

All ages

%

3%

7%

20%

%

70%

%

 

Financial information

Amount requested:

$3900.00

Requesting grant for:

1. Westlake Boys High School auditorium, Venue rental 
2. Fifteen groups of performing that include Chinese traditional dancing, Maori Haka dance, model show, boys choir and girls singing, children's program, and TaiJi show
3. Thirty volunteers lunch allowance
4. filming and video production, photos taking, video production, edited photos, the precision of all the raw materials, editing work-related, discounted price for service 
5. Service - information collection, venue and catering arrangement, health and safety management, post-event promotion, and coordination work.
6.water 300 bottles

If part funded, how would you make up the difference:

remain as the same plan.

Cost of participation:

Free entrance

 

Total expenditure

Total income

Other grants approved

Applicant contribution

$6944.63

$0.00

$0.00

$0.00

 

Expenditure item

Amount

Amount requested from Local Board

Venue Hire

$3044.63

$0.00

water Bottles

$300.00

$300.00

performance Groups

$1500.00

$1500.00

Volunteers allowance

$300.00

$300.00

filming and video

$800.00

$800.00

services coordination

$1000.00

$1000.00

           

 

 

 

Income description

Amount

 

$

 

$

 

 

 

Other funding sources

Amount

Current Status

 

$

 

 

$

 

           

 

 

 

Donated materials

Amount

20 national custume

$1000.00

110 red flags

$430.00

40 small gifts for children

$80.00

1000 free tickets for entry

$480.00

30 hand sanitze

$370.00

6 pocelain vase for prize

$820.00

5 bottlle of honey for prize

$75.00

advertising

$300.00

 

 

 

Total number of volunteers

Total number of volunteer hours

Amount

30

400

$8460.00

 

 

 

 

Additional information to support the application:

 

 

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2208-104

Moon Festival Annually

2021/2022 Kaipatiki Local Grant, Round One -  Deferred

Undecided

$0.00

LG1902-125

Celebration Mid-Autumn Festival

2018/2019 Devonport-Takapuna Local Grants, Round One -  Declined

Declined

$0.00

No previous application

           


 

2021/2022 Kaipatiki Local Grant, Round One     

LG2208-111

Royal NZ Pipe Band Assoc ( Auckland Centre)

Legal status:

Incorporated Society

Activity focus:

Arts and culture

Conflicts of interest:

None identified

Project: Royal NZ Pipe Band Championship

Location:

Onewa Domain

Summary:

Every year these Championships are held somewhere in NZ and 2022 is the year for Auckland to host for the first time since 2008. The contest is held to find NZ's champion band for the year. It is a part of a global contest but Scotland has had to cancel the last 2 years and NZ is the only country still able to have a contest, so all eyes are on NZ.

Expertise:

RNZPBA has been running these championships for 75 years and has a wealth of knowledge that helps steer the local contest committee. They have a National Executive team that oversees the whole operation, and that team comprises people with financial, legal and business acumen.

 

Focus specific:

Event producer/contractor/3rd party:

Environmental benefits:

Building/site accessible or visible to the public:

Dates:

11/03/2022 - 12/03/2022

Rain dates:

11/03/2022 - 12/03/2022

People reached:

2000+

% of participants from Local Board

50%

Promotion:

Acknowledgement on our website & facebook pages.
Our programme will have a list of sponsors & grants obtained and these are distributed to all Bands and available for purchase on the days.
Acknowledgement in any radio, newspaper promotions.
Mention of the sponsors on livestreaming.

 

Community benefits

Identified community outcomes:

 

International exposure of the area to a global audience as the event is live-streamed. ( 43,030 views with over 26,150 unique views)
Accommodation benefits as there are 45+ bands seeking accommodation.
Increased business for cafes & restaurants as attendees are estimated to be 2000+
Opportunities for the community to be part of a vibrant cultural day by volunteering.
Sponsorship opportunities are available for business/people to promote their business.

Alignment with local board priorities:

 

our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient, and healthy

 

The NZ Pipe Band Championships are to be held at Onewa Domain, with participants coming from all over NZ & hopefully internationally. For 2 days the event will be using the facilities of the Rugby & Athletic Club.& providing work for their local employees & volunteers. We will also be seeking volunteers from the local community and providing the scout group with a fundraiser by hiring their tents and getting them to put them up. Motels & eateries in the area will also get a boost in business from the anticipated 2000+ attendees.

 

Collaborating organisation/individual

Role

Takapuna Rugby Club

Use of clubroom facilities & staff

Takapuna Athletics Club

Use of clubrooms & facilities

Scouts Group

Tent hire & erection

Takapuna Cricket Club

Use of parking spaces & their field

 

 

 

Demographics

Māori outcomes:

·     No Māori outcomes identified

 

Accessible to people with disabilities

Yes - The contest is held on the fields with the grandstand on the outside of the track accessible by a footpath. Toilet facilities are also disability friendly.

Target ethnic groups:

All/everyone

Healthy environment approach:

Promote smoke-free messages, Include waste minimisation (zero waste) messages, Encouraging active lifestyles including movement or fitness programmes

Information bulletins to all Bands will promote a smoke free environment esp in the clubrooms. 
We have completed a waste management plan for our application to the ACC.

 

Percentage of males targeted

Percentage of females targeted

All - not targeted male/female

%

%

100%

 

0-5 years

< 15 years

15-24 years

25-44 years

45-64 years

>65 years

All ages

%

%

%

%

%

%

100%

 

Financial information

Amount requested:

$6000.00

Requesting grant for:

Hire of Athletic & Rugby Clubrooms

If part funded, how would you make up the difference:

Seeking further grants and/or sponsorship

Cost of participation:

Hoping to make it a free entry if we get sufficient funding

 

Total expenditure

Total income

Other grants approved

Applicant contribution

$6616.25

$0.00

$0.00

$616.00

 

Expenditure item

Amount

Amount requested from Local Board

Rugby Clubroom hire

$2616.25

$2000.00

Athletic Clubroom hire

$4000.00

$4000.00

 

$

$

           

 

 

 

Income description

Amount

 

$

 

$

 

$

 

 

 

Other funding sources

Amount

Current Status

 

$

 

 

$

 

           

 

 

 

Donated materials

Amount

Nothing donated

$0.00

 

$

 

 

 

Total number of volunteers

Total number of volunteer hours

Amount

50

400

$8460.00

 

 

 

 

Additional information to support the application:

Our grant application is for a very small part of the overall budget required to run this contest. The total budget is about $110,000 and I've attached the financials from the 2020 Nationals hosted in Invercargill.  Attached is the proposal we submitted to the RNZPBA last year to win the hosting rights for Auckland.

 

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2208-111

Royal NZ Pipe Band Championship

2021/2022 Kaipatiki Local Grant, Round One -  Withdrawn

Withdrawn

$0.00

No previous application

           


 

2021/2022 Kaipatiki Local Grant, Round One     

LG2208-112

Grow North Shore Group

Under the umbrella of GROW NZ Incorporated

Legal status:

Informal group/ no legal structure

Activity focus:

Community

Conflicts of interest:

None identified

Project: GROW Mental Health Support Group

Location:

Glenfield Community Centre, 96 Bentley Ave, Glenfield

Summary:

The group has a permanent room booked in the Glenfield Community Centre each week to accept people that have replied to the Google AdWords adverts. Meetings will last two hours and be followed by refreshments.  The meeting attendees follow a structured format called the Grow Group Method.  Testimonies are shared, and personal tasks are set and reviewed each week. Friendships are made and each memeber is encouraged to help each other by what is called the mutual help principle.

Expertise:

GROW has been supporting the Community in NZ for 55 years.  It is an offshoot of an Australian organisation that began in 1957.
GROW has a well researched training manual, in a handy quick reference book form that has easy-to-learn life principles and wisdoms for successful or healthy living.  GROW is also in other countires Australia, Ireland and USA.

 

Focus specific:

Event producer/contractor/3rd party:

Environmental benefits:

Building/site accessible or visible to the public:

Dates:

01/10/2021 - 30/09/2022

Rain dates:

01/10/2021 - 30/09/2022

People reached:

260

% of participants from Local Board

90%

Promotion:

We post logo's of our funders on the website

 

Community benefits

Identified community outcomes:

 

People will have their mental health needs met and get well. GROW has a non-judgemental approach and wants to see people reach their potential in life. People gain a better sense of their own value through the friendships formed. They are given hope and a purpose to live their life to the full.  Long-term friendships are formed and members can stay in touch with each other and attend regular organised events and socials that occur in between meetings.

Alignment with local board priorities:

 

our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient, and healthy

 

GROW is open to anyone in the community who is suffering mental health problems whether that be depression, biploar disorder, anxiety or suicidal thoughts etc.  GROW provides a life skills training booklet (Blue Book) and puts a group of people in touch with the person to meet with them each week as a group.  The aim is to restore their mental health to develop their life management skills to a level they are happy with and can enjoy life to their potential.  If a person shows leadership potential they are encouraged to develop that and are given opportunities and volunteer positions within GROW.  The group members participate in organised socials combined with other Auckland groups held once a month at the GROW Auckland Centre in Sandringham.

 

Collaborating organisation/individual

Role

Glenfield Community Centre

Provide a Confidential room to hire

Mental Health Foundation

Refer people to GROW looking for a support group

GROW Mental Health Auckland

Provide literature for purchase & training

 

 

 

Demographics

Māori outcomes:

·     No Māori outcomes identified

 

Accessible to people with disabilities

Yes - The facility has wheelchair access and disabled toilets

Target ethnic groups:

All/everyone

Healthy environment approach:

Promote smoke-free messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes

GROW's program also includes help with overcoming addictions such as smoking, drinking and drugs.
GROW is introducing health eating and nutrition pages in its Blue Book 
GROW is introducing physical exercise guide and healthy use of Technology in a modern age.

 

Percentage of males targeted

Percentage of females targeted

All - not targeted male/female

%

%

100%

 

0-5 years

< 15 years

15-24 years

25-44 years

45-64 years

>65 years

All ages

%

%

40%

40%

%

20%

%

 

Financial information

Amount requested:

$2000.00

Requesting grant for:

Payment of rent for the hire of a private room.
 To pay towards advertising in the Kaipatiki region organised by the umbrella organisation.

If part funded, how would you make up the difference:

Fund raise and apply to Pub Charity for a grant.

Cost of participation:

no cost but donations are accepted

 

Total expenditure

Total income

Other grants approved

Applicant contribution

$3600.00

$416.00

$1000.00

$184.00

 

Expenditure item

Amount

Amount requested from Local Board

Venue Hire

$2600.00

$1000.00

Contribution to Advertsing Costs

$1000.00

$1000.00

 

$

$

           

 

 

 

Income description

Amount

Donations

$ 416.00

 

$

 

 

 

Other funding sources

Amount

Current Status

COGS

$1000.00

Pending

 

$

 

           

 

 

 

Donated materials

Amount

 

$

 

$

 

 

 

Total number of volunteers

Total number of volunteer hours

Amount

4

416

$8798.40

 

 

 

 

Additional information to support the application:

 

 

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2208-112

GROW Mental Health Support Group

2021/2022 Kaipatiki Local Grant, Round One -  Deferred

Undecided

$0.00

No previous application

 


Kaipātiki Local Board

08 December 2021

 

 

Ngā Hapori Momoho | Thriving Communities Draft Strategy

File No.: CP2021/16893

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the draft Ngā Hapori Momoho/Thriving Communities Strategy 2022-2032.  

Whakarāpopototanga matua

Executive summary

2.       Ngā Hapori Momoho | Thriving Communities was adopted in 2014 as council’s strategy for community and social wellbeing. A review of the plan in 2018 identified it needed to be refreshed to align with the Auckland Plan 2050 outcomes and better address the changes and challenges in Tāmaki Makaurau. 

3.       These challenges include growing socio-economic disparities, population growth and intensification, the impacts of climate change and more recently COVID-19. These impact on communities’ ability to thrive. 

4.       Through the refresh process we heard from diverse communities across the region on what is needed to help them thrive. These insights have shaped the draft strategy. 

5.       The draft Ngā Hapori Momoho | Thriving Communities strategy sets out the high-level direction for the next 10 years to respond to these challenges and to what communities told us was important. 

6.       The draft strategy has four main outcome areas which are the building blocks for thriving: 

·     Manaakitanga | Quality of life: 

All Aucklanders enjoy the essentials of a good life and fulfil their potential  

·    Whanaungatanga | Community Connection: 
Aucklanders are connected and feel as though they belong 

·    Kotahitanga | Collective action:  

All Aucklanders can participate and they take collective action to meet common goals 

·     Kaitiakitanga | Sustainable futures:  

Aucklanders are connected to and care for the environment. 

7.       The high-level outcomes are supported by objectives that cascade to three key shifts in the way we work: from “one-size fits all” to targeting our responses, from ad-hoc and siloed to working in integrated ways, and shifting from council as expert to enabling community leadership. 

8.       Four investment principles focus resources to impact on community challenges. This will ensure there is a strong, intentional link between aspiration, investment and action, and that we focus on communities who experience the greatest inequities.

9.       A key constraint is that there is currently no additional budget attached to the strategy. This means the pace of change will be reliant on future budget and implementation planning to either seek new investment or to refocus existing resources to the strategy’s objectives.

10.     Another limitation is that many of the barriers to people thriving relate to complex socio-economic factors where the council is not the primary deliverer.  

11.     The draft strategy will be reported to the Parks, Arts, Community and Events Committee in February 2022 for adoption. 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A of this agenda report.  

Horopaki

Context

12.     The Auckland Plan Participation and Belonging outcome in particular sets the aspiration that ‘All Aucklanders will be part of and contribute to society, access opportunities, and have the chance to develop to their full potential’ 

13.     Ngā Hapori Momoho | Thriving Communities was adopted in 2014 as council’s community and social wellbeing plan. It is a core plan to deliver the Auckland Plan 2050 which has a strong focus on fostering an inclusive Auckland where everyone has the chance to thrive. 

14.     In 2018, a review of Ngā Hapori Momoho identified several improvement areas. This included refreshing the strategy to better align it the new Auckland Plan 2050 and to address the changes and growing challenges facing Auckland.  

Diverse community voices have shaped the draft strategy approach

 

15.     The refreshed draft Ngā Hapori Momoho | Thriving Communities strategy (refer to Attachment A of the agenda report) has been informed by feedback from the diverse communities of Tāmaki Makaurau, key sector stakeholders, partners, and mana whenua. These voices are central to both the content of the strategy and how it will be used.  

16.     During 2019 and 2020, staff looked at feedback from over 50 previous public engagements, and then undertook face to-face interviews, focus groups and online hui. We heard from over 400 community groups and leaders from across the region on what it means to thrive and what council can do to support that.  

17.     Staff presented the findings from this community engagement to local boards in April 2021 which can be accessed here.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland is facing local and international challenges impacting thriving communities  

18.     At the 2018 Census there were nearly 1.6 million usual residents in Auckland, an increase of 11% since the 2013 Census, and this is projected to grow to 2.4 million by 2050[2].

19.     Tāmaki Makaurau is very diverse – it is home to the largest Polynesian population of any city in the world, and 40% of the population were born overseas.  

20.     Whilst many of those living in Auckland can make the most of all this region has to offer, there are still many who have limited capability to access social and economic resources and opportunities compared to the general population.  

21.     Many Aucklanders do not have access to the things they need to thrive. This restricts their ability to fully participate in society and in activities that have meaning and value to them. 

22.     Tāmaki Makaurau’s strong economic growth has not been shared equally, with Māori and Pasifika communities making considerably less each week than the rest of the Auckland population.  

23.     Over a third (38.5%) of Pasifika people and 46% of young people in Auckland are living in overcrowded and unsuitable homes[3].

24.     Only 50% of Aucklanders feel a sense of belonging in their neighbourhoods, and 49% have felt isolated and lonely[4]. 

25.     Tāmaki Makaurau is facing some key challenges over the next 10-20 years that provide the strategic drivers for the refreshed strategy. We need to respond to these if we want to maintain social cohesion and ensure all our people and communities are thriving.   

Challenge 1 

Challenge 2 

Challenge 3 

Growing wealth and income inequality will mean too many whānau cannot thrive. 

The pace and scale of growth and social change could undermine Aucklanders’ sense of belonging and connection. 

Our changing climate will make outcomes worse for those communities already struggling. 

 

26.     More recently other significant changes both locally and globally are contributing to why we need a strategy that takes an intentional approach to supporting thriving, inclusive and sustainable communities:  

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Changing the way council works can help address community challenges 

27.     In recognition of the 2018 review findings and from our community and stakeholder engagement, we know there needed to be some key shifts in the underlying thinking and approach of the council. We also need to be explicit in our priorities. Key shifts proposed include the following:  

 

FROM

TO

WHAT CHANGES WILL WE MAKE?

1

Ad hoc and siloed



Integrated and connected

We will work across the Auckland Council group, with government and across communities and sectors to support Aucklanders to thrive. We will share data, evidence and learning.

We will prioritise interventions which support coordination and collective impact to deliver on the multiple outcomes which impact Aucklander’s wellbeing (social, environmental, cultural and environmental).

2

One-size-fits all



Targeted approaches

We will change our current services, activities and ways of working to better meet the needs of whānau and communities, particularly those experiencing the greatest disparity in outcomes.

We will tailor services and activities to meet local needs and opportunities.

3

Council as expert



Council as enabler

We will support communities (whānau, hapū, iwi, people) to lead their own responses. We will enable them to define, deliver, and monitor the things that enable them to thrive.

We will measure our success based on the outcomes we enable rather than just the services and activities that we deliver.

 

What we want to achieve – an overview of the draft strategy 

28.     To guide how we respond to these identified challenges and to support the key shifts we need to make, the draft strategy sets out four outcomes and six objectives. The outcomes set out where communities want to be in the future. Objectives identify where to focus to get there.  

Outcomes: Four building blocks for thriving 

29.     The draft strategy has four main outcome areas which if achieved would contribute to thriving communities. 

·     Manaakitanga |Quality of life 
All Aucklanders enjoy the essentials of a good life and fulfil their potential  

 

·     Whanaungatanga | Community connection 
Auckland are connected and feel as though they belong 

 

·     Kotahitanga | Collective action 
All Aucklanders can participate and they take collective action to meet common goals 

 

·     Kaitiakitanga | Sustainable futures 
Aucklanders are connected to and care for the environment. 

Objectives: Where should we focus our action 

30.     To help give direction on how we might achieve the intended outcomes, we have identified six objective areas which will provide guidance on what actions could be taken by the organisation to contribute to the outcomes. 

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31.     While we have grouped action areas under each objective many of these will contribute to multiple objectives. Many are focused on addressing complex societal challenges which council does not have all the levers, resource or influence to directly address.  

32.     These objectives do however provide direction on how we can use the levers available to us (such as our procurement power) to affect and influence change, within our control.  

Investment principles will help us to invest in what will make the greatest difference 

33.     The draft strategy proposes we invest in our resource to make the biggest impact, and this will be guided by four key principles:

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34.     Auckland Council also has a range of roles and levers that we can use to effect change in conjunction with partners to help communities thrive.  

35.     Our presence in and understanding of the community is one of our most powerful tools. This can be utilised in several areas: urban form, procurement, community facilities, our workforce, transport, community development and grants.  

Strengths of the draft strategy  

36.     As an outcome focused strategy, it provides focus and direction, but is not prescriptive on processes or actions. It provides scope for creative and innovative responses to achieving the outcomes and objectives.  

37.     The high-level outcomes and objective in the strategy cascade to key shifts, investment principles and to three-year implementation plans. This will ensure there is a strong and intentional link between aspiration, investment and action.   

38.     The draft strategy also presents both council and partners with an opportunity to do things differently, apply new approaches and have the flexibility to respond to local needs in ways that are appropriate and effective.  

39.     This is important as it not only addresses current challenges but allows flexibility to respond to emerging challenges in the future as our intended end outcomes will not change.  

40.     It also presents us with an opportunity to partner with our communities to incorporate existing and emerging approaches from global research as well as those generated in Aotearoa, so that we are using all tools available to collectively to achieve the outcomes.  

Constraints and limitations of the draft strategy 

41.     Nga Hapori Momoho | Thriving Communities is a 10-year strategy focused on long-term outcomes. It will take some time to see progress and the impact of actions, especially given the complexity of the challenges. 

42.     A key limitation is that many of the barriers to people thriving relate to complex socio-economic factors that council does not hold the primary levers for. 

43.     Council is, however, well-placed to use all of its resources and levers more effectively and work alongside central government and communities to support change. 

44.     A key constraint is that there is no additional budget to support delivery of the strategy, so the pace of change will be subject to how effectively existing resources and budget can be realigned and directed to the strategy’s new objectives.  

45.     New investment will need to be considered as part of future annual and long-term budget processes. 

46.     There is opportunity, however, for reprioritisation of existing resource and investment to be considered as part of implementation planning. The outcome of this will be reported to the governing body as part of the first three-year implementation plan (FY22-25). 

47.     The draft strategy relies heavily on the significant cooperation and commitment across the council, elected members and community partners for it to be effective.  This in turn relies on visible and active leadership, and ongoing monitoring of progress and impact.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48.     During engagement, we heard from communities that the environment was a significant contributor to their wellbeing. Climate change and environmental degradation are a threat to the way our communities aspire to live in Tāmaki Makaurau. 

49.     The Kaitiakitanga outcome was created to reflect the voices of mana whenua and community, through prioritising environmental wellbeing and encouraging community action and sustainability. Actions developed in the Thriving Communities three-year implementation plans will need to consider the connection between the wellbeing of our communities and the wellbeing of the environment. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50.     This is a strategy for the whole council group and will also be used to challenge and guide council teams and CCO’s in their implementation roles.  

51.     Staff and teams from across the council and CCO’s have been involved in the refresh process, including attending a series of workshops to help identify existing and future actions to support what communities told us was important.  

52.     Going forward staff will work closely with the council group on implementation planning and the development of the first three-year implementation plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     Local boards have a strong interest, and play a key role, in creating thriving communities in their areas. All local boards have local board plan outcomes that support thriving communities, and many are already working towards several Thriving Communities objectives.

54.     Community engagement included communities from across all local board areas.  

55.     The findings from the engagement phase were shared with elected members and engagement participants in early 2021. They were also published on the Thriving Communities Have Your Say page. 

56.     Staff attended local board workshops in October 2021 to share the high-level draft strategy. Local boards were broadly supportive of the approach and provided helpful feedback that has helped shape the revised draft.  Common themes in local board feedback include: 

·     concern for isolated communities

·     a strong desire to build the strategy into work plans. Boards could see the benefit of the approach and were eager to turn this into a practical response through their local plans

·     concerns about funding the strategy, and opportunities to leverage existing or additional resource to support their communities.

Tauākī whakaaweawe Māori

Māori impact statement

57.     The 2018 Census found that over 23% of Aotearoa’s Māori population live in Tāmaki Makaurau, making up 11.5% of Auckland’s population – the highest Māori population in any city in Aotearoa[5].

58.     The average age of Auckland’s Māori population is 24.9 years, compared to Auckland’s average of 34.7 years. As this young population grows and reaches working age, Māori will be a critical part of supporting our economy and ageing population. 

59.     Although Māori make up a large proportion of Tamaki Makaurau’s population, they have not equitably shared in our economic growth. In 2018 the median income for all Aucklanders was $34,000, but for Māori it was $27,000[6]. 

60.     By focusing on achieving equitable outcomes for Māori, this strategy will make a positive impact on the social, cultural and economic wellbeing of tangata, whanau and hapori.  

Engagement to understand the needs of Māori communities 

61.     To ensure the strategy is relevant and effective for Māori, staff undertook individual engagement interviews with 17 mana whenua iwi and two mataawaka organisations.  

62.     Key inputs into the strategy from the engagement process include:

·     an environmental objective to reflect the importance of whenua to wellbeing and thriving

·     focus on achieving equity

·     recognition that whakawhanaungatanga and connection is central to thriving communities.

Delivering Māori outcomes 

63.     The council’s direction for delivering Māori outcomes is set out in Kia Ora Tamaki Makaurau, which reflects the aspirations of Auckland ‘s Māori communities.  

64.     The draft strategy supports the Schedule of Issues of Significance 2021 by addressing the four pou of social, cultural, economic, and environmental wellbeing for Māori in Tamaki Makaurau. 

65.     Mana whenua and mataawaka will have an opportunity to provide further feedback on the draft plan in November 2021. 

Ngā ritenga ā-pūtea

Financial implications

66.     There is currently no additional budget attached to the draft Ngā Hapori Momoho /Thriving Communities strategy. This means in the short term it will need to be delivered within existing budgets and resources of council and CCOs. Where any additional investment is required, this will need to be considered through the long-term plan or annual plan processes.  

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

If <event>:

Then <impact>:

Possible mitigations:

If it is not clear that the draft strategy should drive reprioritisation of existing resources. 

It may create expectations that there will be additional budget to support the implementation of the draft strategy.

All public-facing communications and guidance about the draft strategy will make it clear it is intended to focus & re-prioritise existing resources.

Future budget and implementation planning will identify how actions will be funded from existing budgets or through seeking new investment.

If the draft strategy is viewed as too ‘high level’ and does not provide clear enough direction.

The draft strategy may fail to have any meaningful impact on the way the organisation delivers services and therefore would have no meaningful impact on the desired outcomes.

Develop a strong implementation plan and ensure there is visible and active senior leadership to drive implementation.

The objectives will provide appropriate level of direction without being too prescriptive.

Incorporating a measurement framework in the implementation plan to help understand impact.

 

Ngā koringa ā-muri

Next steps

67.     Community engagement on the draft strategy will be undertaken in November 2021.

68.     This feedback and local board resolutions will be reported to the Parks, Arts, Community and Events Committee in February 2022, when the committee considers the draft strategy for adoption.  

69.     The draft strategy will be supported by a three-year implementation plan with tailored actions, and a monitoring and evaluation framework to track progress and impact. These two items are being developed for consideration in April 2022. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ngā Hapori Momoho | Thriving Communities Draft Strategy

461

     

Ngā kaihaina

Signatories

Authors

Mackenzie Blucher - Graduate Policy Advisor

Dave Jaggs - Senior Policy Advisor

Authorisers

Kataraina Maki - General Manager - Community and Social Policy

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Draft Significance and Engagement Policy 2022

File No.: CP2021/18367

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the draft Significance and Engagement Policy 2022 (the draft policy).

Whakarāpopototanga matua

Executive summary

2.       The Significance and Engagement Policy, adopted in 2014, is undergoing a policy refresh to make it more contemporary and user-friendly.

3.       The goal of the policy refresh is to provide for a simplified decision-making process through a high-level guiding document that allows for case-by-case assessments.

4.       Minor updates are needed in both the significance and engagement components of the policy.

5.       Updates around the significance component of the draft policy include:

·     the assessment of significance in terms of a continuum

·     taking a cumulative approach to a package of proposals or decisions

·     adjusting the list of strategic assets to include only assets critical for the delivery of services and clarifying that most strategic assets are identified as groups or networks of assets to reflect the way in which they deliver services

·     adding guidance for assessing the significance of decisions for assets that do not meet the criteria for being strategic.

6.       Updates around the engagement component of the draft policy include:

·     simplifying existing text to make the policy more user-friendly

·     ensuring the engagement principles capture a more diverse Tāmaki Makaurau

·     capturing the need to safeguard staff, elected members and the community during consultation and engagement

·     giving more visibility to the connection between the policy and the forthcoming and separate refresh of the Engagement Guidelines, which will support staff to operationalise the policy.

7.       The draft policy was adopted for public consultation by Governing Body at its 23 September 2021 meeting, resolution number GB/2021/111.

8.       Public consultation ran from 27 September to 18 October 2021.

9.       Adoption of the final policy is projected for February 2022.

Ngā tūtohunga

That the Kaipātiki Local Board:

a)      provide feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

Horopaki

Context

10.     The Significance and Engagement Policy (the 2014 policy) was created and adopted in 2014 to fulfill the legislative requirements outlined in section 76AA of the Local Government Act 2002 (the LGA).

11.     The Significance and Engagement Policy is a key document for decision-making and the consultation process. It is comprised of two interrelated sections on significance and engagement.

12.     The significance section sets out how and when communities can expect the council to engage before making decisions, describes the council’s approach to determining the significance of proposals and decisions, and lists the council’s strategic assets.

13.     The engagement section provides high-level principles on how to engage inclusively with the diverse communities of Tāmaki Makaurau. These high-level principles ensure that engagement is fit-for-purpose according to the level of significance.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Staff have undertaken a policy refresh as the 2014 policy has not undergone changes since its initial adoption.

15.     An internal assessment of the 2014 policy found that that it was largely easy to use, but minor improvements would allow for more efficient decision-making and more fit-for-purpose engagement processes.

16.     General high-level updates and clarifications are being proposed for the draft policy to create a more contemporary policy.

17.     The Significance and Engagement Policy is not intended to be a prescriptive policy document, and any accepted changes to the draft policy will not change the purpose for which it is used.

18.     The proposed changes to the Significance and Engagement Policy 2021 were reported to the Governing Body at its meeting on 23 September – refer to Attachment A Significance and Engagement Policy: Approval of draft policy for consultation, also found online with associated documents.

Consultation

19.     Formal public consultation was held from 27 September to 18 October 2021. The consultation document is part of Attachment A of this agenda report, or online here.

20.     Given COVID-19 lockdown restrictions across the region, consultation was conducted entirely virtually and consisted of:

·     consultation materials and online feedback forms made available on the council’s engagement website (AK Have Your Say)

·     virtual workshops with community partners with demographic advisory panels

·     working with community partners to reach diverse groups.

21.     All feedback has been captured and will be reported through to the Governing Body meeting in February 2022 to inform decision-making on the final policy.

22.     A summary of the regional feedback received from submitters is set out in Attachment B and local board specific feedback in Attachment C of the agenda report.

Tauākī whakaaweawe āhuarangi
Climate impact statement

23.     Accepting the proposed changes to the draft policy allows for a fit-for-purpose and contemporary significance and engagement policy that will encourage a richer engagement process during future consultations around climate change issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Any strategic asset under the draft policy that is held or managed by a substantive Council Controlled Organisation (CCO) will be identified in the CCO Accountability Policy. CCO’s must comply with that policy when making decisions on strategic assets under their control.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local boards play a key role in engaging with their local communities. The change to enable more fit-for-purpose consultation and engagement for some asset-based decisions may provide local boards with greater flexibility to customise some engagement processes to better meet the needs of their community.

26.     Local board chairs were invited to a workshop held on 4 August 2021 that also included the Parks, Arts, Community and Events, and Finance and Performance committees for a high-level overview on proposed amendments to the draft policy.

27.     Formalised local board views from this workshop and report will be incorporated into the February 2022 Governing Body report for the policy adoption.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The refresh of the Significance and Engagement Policy will strengthen the council’s capacity and capability to engage with and meet the needs of the Māori community. This will be achieved through the delivery of bespoke training initiatives and resources which align to best practice engagement that responds to the needs and is supported by Māori. Kia Ora Tāmaki Makaurau provides a foundation to build council’s engagement approach and supports initiatives already underway such as Te Matapuna 2 as a pilot for spatial-based engagement. Work on relationship agreements is progressing, and there is good support for capacity contracts. Further work is required to streamline engagement forums to ensure they are fit for purpose and respond to priorities from Māori.

29.     Ongoing collaboration on the development of the Māori engagement practice and approach will inform the Engagement Guidelines and will ensure council’s size and engagement reach is leveraged effectively. This collaboration will ensure that the operational execution of the Engagement Guidelines is well-informed and aligned with best practice in te ao Māori.

30.     This focus on practice, capacity and capability will guide operational performance so that the aspirations for Māori engagement in Tāmaki Makaurau are progressed, aligned and achievable. Further work on Kia Ora Tāmaki Makaurau performance measures will be aligned with the engagement approach as it continues to be developed.

Ngā ritenga ā-pūtea

Financial implications

31.     The proposed changes to the significance section of the policy assists in the assessment of significance and may reduce the financial costs of engagement approaches that are not fit-for-purpose.

32.     Reclassifying some assets as non-strategic will also remove the burden of audit costs if the council seeks to make any future decisions around changing ownership or control of those assets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The recommendation requesting local board views does not present any risk. The risks associated with refreshing the draft policy are set out in the report to the 23 September Governing Body meeting in Attachment A.

Ngā koringa ā-muri

Next steps

34.     Feedback from the consultation along with local board views will be reported to the 24 February 2022 Governing Body meeting as part of the materials for the finalised draft policy approval.

35.     The final Significance and Engagement Policy 2022 is proposed to be implemented following approval at the same Governing Body meeting.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Significance and Engagement Policy: Approval of draft policy for consultation

493

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Summary of regional feedback

533

c

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board specific feedback

541

     

Ngā kaihaina

Signatories

Authors

Justine Yu - Senior Advisor – Financial Strategy and Planning

Eddie Tuiavii - Principal Advisor - Democracy and Engagement

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Kenneth Aiolupotea - General Manager Democracy and Engagement

Oliver Roberts – Acting General Manager Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Kaipātiki Local Board Joint Council-controlled Organisation Engagement Plan and Quarter One Update for the period July 2021 - September 2021

File No.: CP2021/18210

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve proposed changes to the Kaipātiki Local Board Joint Council-controlled Engagement Plan.

2.       To provide an update on Council-controlled Organisation’s work programme activities for the reporting period July 2021 – September 2021.

Whakarāpopototanga matua

Executive summary

3.       As an outcome of the independent review of Auckland Council’s substantive council-controlled organisations (CCOs) it was agreed that a joint engagement plan be developed with local boards and CCOs for each local board.

4.       The Kaipātiki Local Board Joint CCO Engagement Plan was adopted at the 21 July 2021 business meeting as agreed between the local board and Auckland Council’s substantive CCO’s: Auckland Transport, Auckland Unlimited, Panuku Development Auckland, and Watercare.

5.       A number of changes are proposed for the Local Board Joint CCO Engagement Plans, as part of ongoing work to improve and refine the approach to engagement with CCOs.

6.       Proposed changes to the Kaipātiki Local Board Joint CCO Engagement Plan are shown with track changes in Attachment A of this agenda report.

7.       Quarter one work programme updates from Auckland Unlimited and Watercare have been provided as set out in Attachment B and C of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve proposed changes to the Kaipātiki Local Board Joint CCO Engagement Plan 2021-2022 as set out in Attachment A of this agenda report.

b)      receive the Quarter One 2021-2022 Council-controlled Organisations Quarterly Update for Watercare and Auckland Unlimited.

Horopaki

Context

8.       Each local board has agreed an engagement approach with the four CCOs for the 2021-2022 local work programme. 

9.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

10.     Changes may also proposed by Local Board Services, where improvements can be made to all 21 engagement plans.

11.     This report may include the following types of changes:

·    additional work programme items, and proposed engagement level

·    proposed changes to the engagement approach with the local board

·    proposed changes to the extent of community engagement

12.     As part of the implementation of the Joint CCO Engagement Plan, the CCOs provide a quarterly update on projects listed in the engagement plan.

13.     The project update reports are being gradually rolled out, therefore for quarter one this report does not include updates from all four CCOs.

14.     The local board can expect to receive updates from all four CCOs in the quarter two reporting.

Tātaritanga me ngā tohutohu

Analysis and advice

Changes proposed by Local Board Services

15.     Initial discussions with local boards used the five levels of engagement outlined by the International Association for Public Participation (IAP2): inform, consult, involve, collaborate and empower. Feedback from local boards indicated that using all five levels was unwieldy, and in particular that there was confusion and disagreement about when ‘empower’ might be used.

16.     Staff propose a reduction in the engagement levels down to a simplified three step model of inform, consult and collaborate. This change allows for a better distinguish between projects and to clarify the kinds of engagement that are expected at each step.

17.     The CCO work programme tables have been separated from being embedded within the engagement plan, to being a series of four attachments to the plan. This makes it easier to use the work programmes as the basis for quarterly reporting.

18.     Minor changes will be made to key contacts of Local Board Services and/or CCO contacts and to include any new local board appointments and delegations where appropriate.

19.     These changes are all shown as tracked changes in Attachment A – Kaipātiki Local Board Joint CCO Engagement Plan 2021-2022.

Auckland Transport

20.     Auckland Transport have not provided updates for quarter one and will therefore provide a combined report in quarter two.

21.     Auckland Transport have not proposed any changes to the engagement plan work programme other than changes to the IAP2 engagement levels as noted in Attachment A of this agenda report. 

Auckland Unlimited

22.     Auckland Unlimited’s work programme updates for quarter one are provided in Attachment B of this agenda report.

Changes to the Auckland Unlimited work programme

23.     Auckland Unlimited had previously responded to local board requests to include more information on major events by adding a line item for each event.

24.     As part of ongoing work to improve and refine this process, a change has been proposed to merge all the individual major event lines with the three following lines:

·    Delivered Events (Diwali, Lantern Festival, Pasifika, Tāmaki Herenga Waka)

·    Sponsored Events (i.e., Elemental)

·    Supported Events (i.e., FIFA World Cup, World Choir Games).

25.     This change reduces the number of amendments and additions required to the engagement plan each quarter as events are completed and provides a more consistent update pattern going forward. 

26.     These proposed changes are reflected as tracked changes in Attachment A of this agenda report.

27.     No other changes to the work programme have been proposed by Auckland Unlimited other than changes to the IAP2 engagement levels as noted in Attachment A of this agenda report.

Eke Panuku Development Auckland

28.     Eke Panuku have not provided updates for quarter one and will therefore provide a combined report in quarter two.

29.     Eke Panuku has not proposed any changes to the engagement plan work programme other than changes to the IAP2 engagement levels as noted in Attachment A of this agenda report.  

Watercare

30.     Watercare’s work programme updates for quarter one are provided in Attachment C of this agenda report.

31.     Watercare has not proposed any changes to the engagement plan work programme other than changes to the IAP2 engagement levels as noted in Attachment A.  

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

33.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34.     Adopting the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

35.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

37.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

38.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

39.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

40.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

41.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

43.     The local board will receive the next quarterly update for quarter two reporting for the period October – December 2021 in March 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board & CCO Joint Engagement Plan 2021 - 2022

549

b

8 December 2021 - Kaipātiki Local Board Business Meeting - Auckland Unlimited Quarter 1 update - Kaipātiki Local Board

569

c

8 December 2021 - Kaipātiki Local Board Business Meeting - Watercare Quarter 1 update - Kaipātiki Local Board

571

     

Ngā kaihaina

Signatories

Authors

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

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08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Local government elections 2022 - order of names on voting documents

File No.: CP2021/18315

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2022 elections.

Whakarāpopototanga matua

Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·        alphabetical order of surname

·        pseudo-random order; or

·        random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013, 2016 and 2019 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A of the agenda report.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

Horopaki

Context

Options available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)  The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)  Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)  If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)  If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)  In this regulation, -

pseudo-random order means an arrangement where -

(a)  the order of the names of the candidates is determined randomly; and

(b)  all voting documents use that order

random order means an arrangement where the other of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013 the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order. From 2016 there has been no additional cost to use random order, due to changes in printing technology. 

9.       For the 2019 elections the following table outlines decisions of those regional and metropolitan councils whose data was available:

Council

Order

Auckland Council

Alphabetical

Bay Of Plenty Regional Council

Random

Environment Southland Regional Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Otago Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Waikato Regional Council

Random

West Coast Regional Council

Alphabetical

Christchurch City Council

Random

Dunedin City Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Invercargill City Council

Random

Napier City Council

Random

Nelson City Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Upper Hutt City Council

Random

Wellington City Council

Random

 

Tātaritanga me ngā tohutohu

Analysis and advice

Options for 2022

Pseudo-random order and true random order

10.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is true random order, which means the order on every voting document is different.

11.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter.

Alphabetical order

12.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When a large number of candidates compete for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

13.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

14.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

15.     An analysis of the council’s election results for 2010, 2013, 2016 and 2019 is contained in Attachment A of the agenda report. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·    The impact of ballot position on the number of votes received by candidates (i.e. the impact on the vote share) for local boards and wards

·    The impact of ballot position on whether an individual was elected or not (i.e. the impact on election outcomes).

16.     This analysis of Auckland Council elections data show that while there might be a small impact of being listed first on the percentage share of votes received in local board elections, there is no compelling evidence that candidates being listed first were more likely to be elected in the last four elections. Given the relatively small sample size and variability in the data, these analyses may be less able to detect the real effects. Therefore, conclusions should be drawn with caution. That said, it is reasonable to conclude that results from the last four elections were not significantly affected by the use of alphabetical ordering on voting documents.

17.     Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The order of names on voting documents does not have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The order of names on voting documents does not have an impact on the wider group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Feedback from local boards will be reported to the Governing Body when it is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori and that such profile statements are contained in the candidate profile booklet in alphabetic order. Having voting documents in alphabetic order makes it easier for any voter to match the candidate in the profile booklet.

Ngā ritenga ā-pūtea

Financial implications

22.     There is no additional cost to the printing of voting documents if names are ordered using the random method.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     If names are ordered alphabetically there is the risk of perceived bias.  If names are randomised there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri

Next steps

24.     The feedback from the local board will be reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - Ballot order effects and Auckland Council elections_November 2021

579

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Heather Skinner – Senior Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2021/17643

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 December 2021 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report December 2021

585

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

08 December 2021

 

 

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Kaipātiki Local Board

08 December 2021

 

 

Members' Reports

File No.: CP2021/17645