Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held on Wednesday, 8 December 2021 at 10.04am. This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

 


Kaipātiki Local Board

08 December 2021

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

 

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2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Member A Tyler declared an interest in item 17 (application number LG2208-208 Asha Munn) and took no part in the discussion or voting on the matter.

 

4          Confirmation of Minutes

 

Resolution number KT/2021/216

MOVED by Member A Tyler, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 1 December 2021, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Merv Adair

 

Resolution number KT/2021/217

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)      acknowledge the recent passing of Merv Adair and express its sincere condolences to the Adair family.

CARRIED


 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Northshore Baseball Club - Camryn Brown

 

Camryn Brown was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/218

MOVED by Deputy Chairperson D Grant, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          receive the public forum item.

b)         thank Camryn Brown for his attendance and presentation.

c)          request staff investigate the installation of a permanent backstop and fencing as part of the board’s 2022/23 work programme at Stafford Park to address safety concerns raised by North Short Baseball Club.

CARRIED

 

9.2

Beach Haven Residents Association - Kate Innes-Monsalve

 

Kate Innes-Monsalve was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/219

MOVED by Deputy Chairperson D Grant, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          receive the public forum item.

b)         thank Kate Innes-Monsalve for her attendance and presentation.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from Member Andrew Shaw and Chairperson John Gillon for consideration under items 12 and 13 respectively.


 

 

12

Notice of Motion - Support for opening the Harbour Bridge for a seasonal three-month trial of events, cycling and walking

 

MOVED by Member A Shaw, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          support Waka Kotahi New Zealand Transport Agency’s investigation and the organisation of an event that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event would provide an opportunity to trial/demonstrate how the wider transport network could function.

b)          request that Waka Kotahi New Zealand Transport Agency investigate the first event for cycling take place on 23 January 2022, the same day as the Auckland Marathon which will access the Auckland Harbour Bridge that morning.

c)          request that Waka Kotahi New Zealand Transport Agency investigate the second event take place on Auckland Anniversary Weekend 29 January 2022.

d)          support the concept of scheduled events to open the Auckland Harbour Bridge, events that are designed to build demand for Waka Kotahi New Zealand Transport Agency’s broader programme of investment in walking and cycling connections in Auckland.

e)          request, in the event Waka Kotahi New Zealand Transport Agency pursues events to open the Auckland Harbour Bridge for walking and cycling, that:

i)           the events are designed to be accessible to people of all ages and abilities;

ii)          any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport; and

iii)         Waka Kotahi New Zealand Transport Agency ensure there is convenient and safe access to the bridge via local streets and public transport.

f)           request that, in the event Waka Kotahi New Zealand Transport Agency pursues events to open up the Auckland Harbour Bridge for walking and cycling, that this is accompanied by a clear communications plan, including any associated traffic management arrangements that may impact the local roading network) in advance of the event(s) taking place.

g)          request that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi New Zealand Transport Agency Board, for their decision at the earliest possible convenience.

h)          request that this Notice of Motion be forward to all local boards, the Mayor and all councillors for their information.

 

Resolution number KT/2021/220

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting at 11.18am for five minutes.

CARRIED

 

Meeting reconvened at 11.39am.

 

 

Member P Gillon proposed an amendment by way of replacement.

MOVED by Member P Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          support Waka Kotahi New Zealand Transport Agency’s investigation and the organisation of an event that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event would provide an opportunity to trial/demonstrate how the wider transport network could function.

b)          request that Waka Kotahi New Zealand Transport Agency investigate the first event for cycling take place on 23 January 2022, the same day as the Auckland Marathon which will access the Auckland Harbour Bridge that morning.

c)          request that Waka Kotahi New Zealand Transport Agency investigate the second event take place on Auckland Anniversary Weekend 29 January 2022.

d)          request, in the event Waka Kotahi New Zealand Transport Agency pursues these two events to open the Auckland Harbour Bridge for walking and cycling, and that:

i)           the events are designed to be accessible to people of all ages and abilities;

ii)          any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport;

iii)         Waka Kotahi New Zealand Transport Agency ensure there is convenient and safe access to the bridge via local streets and public transport; and,

iv)         that there is no expectation of funding from the Kaipātiki Local Board.

e)          requests that, in the event Waka Kotahi New Zealand Transport Agency pursue these two events to open up the Auckland Harbour Bridge for walking and cycling, that this is accompanied by a clear communications plan, including any associated traffic management arrangements that may impact the local roading network) in advance of the events taking place.

f)           note that the Kaipātiki Local Board does not support further events to open up the Auckland Harbour Bridge due to the disruption caused but may support them on a ‘case by case’ basis.

g)          note that the Kaipātiki Local Board does not support a permanent or semi-permanent trial of converting a lane of the Auckland Harbour Bridge to walking and cycling until the completion of an additional Harbour Crossing.

h)          request that Waka Kotahi New Zealand Transport Agency develop alternative options for getting bikes across the Auckland Harbour Bridge as a matter of priority, for example through bike buses.

i)            request that Waka Kotahi New Zealand Transport Agency present these options to the Kaipātiki Local Board for discussion at a workshop and allow time for the local board to develop feedback and formalise such feedback at a scheduled local board business meeting;

j)            request that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi New Zealand Transport Agency Board, for their decision at the earliest possible convenience.

k)          request that this Notice of Motion be forward to all local boards, the Mayor and all councillors for their information.

 

Note: it was agreed that P Gillon’s amendment to be taken in the following parts: A-C, D, E, F-I, J-K

 

 

Part a) – c)

Resolution number KT/2021/221

MOVED by Member P Gillon, seconded by Member M Kenrick:   

That the Kaipātiki Local Board:

a)          support Waka Kotahi New Zealand Transport Agency’s investigation and the organisation of an event that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event would provide an opportunity to trial/demonstrate how the wider transport network could function.

b)          request that Waka Kotahi New Zealand Transport Agency investigate the first event for cycling take place on 23 January 2022, the same day as the Auckland Marathon which will access the Auckland Harbour Bridge that morning.

c)          request that Waka Kotahi New Zealand Transport Agency investigate the second event take place on Auckland Anniversary Weekend 29 January 2022.

CARRIED

 

Note: Under Standing Order 1.9.7 Chairperson J Gillon requested his abstention recorded against these clauses. 

 

 

Part d)

Resolution number KT/2021/222

MOVED by Member P Gillon, seconded by Member M Kenrick:   

That the Kaipātiki Local Board:

d)          request, in the event Waka Kotahi New Zealand Transport Agency pursues these two events to open the Auckland Harbour Bridge for walking and cycling, and that:

i)            the events are designed to be accessible to people of all ages and abilities;

ii)          any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport;

iii)         Waka Kotahi New Zealand Transport Agency ensure there is convenient and safe access to the bridge via local streets and public transport; and,

iv)         that there is no expectation of funding from the Kaipātiki Local Board

 

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member M Kenrick

Against

Member A Hartley

Member A Shaw

Member A Tyler

Abstained

Member C Schmidt

 

The motion was declared carried by 4 votes to 3.

 

CARRIED

 

Part e)

Resolution number KT/2021/223

MOVED by Member P Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

e)          requests that, in the event Waka Kotahi New Zealand Transport Agency pursue these two events to open up the Auckland Harbour Bridge for walking and cycling, that this is accompanied by a clear communications plan, including any associated traffic management arrangements that may impact the local roading network) in advance of the events taking place.

 

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member M Kenrick

Member A Shaw

Member A Tyler

Against

Member A Hartley

Abstained

Member C Schmidt

 

The motion was declared carried by 6 votes to 1.

CARRIED

 

Resolution number KT/2021/224

MOVED by Member P Gillon, seconded by Member M Kenrick:  

Part f) – i)

 

That the Kaipātiki Local Board:

f)           note that the Kaipātiki Local Board does not support further events to open up the Auckland Harbour Bridge due to the disruption caused but may support them on a ‘case by case’ basis.

g)          note that the Kaipātiki Local Board does not support a permanent or semi-permanent trial of converting a lane of the Auckland Harbour Bridge to walking and cycling until the completion of an additional Harbour Crossing.

h)          request that Waka Kotahi New Zealand Transport Agency develop alternative options for getting bikes across the Auckland Harbour Bridge as a matter of priority, for example through bike buses.

i)            request that Waka Kotahi New Zealand Transport Agency present these options to the Kaipātiki Local Board for discussion at a workshop and allow time for the local board to develop feedback and formalise such feedback at a scheduled local board business meeting;

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member A Hartley

Member M Kenrick

Against

Member A Shaw

Member A Tyler

Abstained

Member C Schmidt

 

The motion was declared carried by 5 votes to 2.

CARRIED

 

Resolution number KT/2021/225

MOVED by Member P Gillon, seconded by Member M Kenrick:  

Part j) – k)

 

That the Kaipātiki Local Board:

j)            request that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi New Zealand Transport Agency Board, for their decision at the earliest possible convenience.

k)          request that this Notice of Motion be forward to all local boards, the Mayor and all councillors for their information.

 

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member A Hartley

Member M Kenrick

Member A Tyler

Against

Member A Shaw

Abstained

Member C Schmidt

 

The motion was declared carried by 6 votes to 1.

CARRIED

 

Resolution number KT/2021/226

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting at 11.53am for five minutes.

CARRIED

 

Meeting reconvened at 12.01pm.

 

 

Chairperson John Gillon put the substantive motion.

Resolution number KT/2021/227

MOVED by Member A Shaw, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          support Waka Kotahi New Zealand Transport Agency’s investigation and the organisation of an event that open up the Auckland Harbour Bridge for people to walk and cycle, as such an event would provide an opportunity to trial/demonstrate how the wider transport network could function.

b)         request that Waka Kotahi New Zealand Transport Agency investigate the first event for cycling take place on 23 January 2022, the same day as the Auckland Marathon which will access the Auckland Harbour Bridge that morning.

c)          request that Waka Kotahi New Zealand Transport Agency investigate the second event take place on Auckland Anniversary Weekend 29 January 2022.

d)         request, in the event Waka Kotahi New Zealand Transport Agency pursues these two events to open the Auckland Harbour Bridge for walking and cycling, and that:

i)           the events are designed to be accessible to people of all ages and abilities;

ii)         any closure and traffic management approaches have minimal impact on people driving across the bridge or those using public transport;

iii)        Waka Kotahi New Zealand Transport Agency ensure there is convenient and safe access to the bridge via local streets and public transport; and,

iv)        that there is no expectation of funding from the Kaipātiki Local Board

CARRIED

e)          requests that, in the event Waka Kotahi New Zealand Transport Agency pursue these two events to open up the Auckland Harbour Bridge for walking and cycling, that this is accompanied by a clear communications plan, including any associated traffic management arrangements that may impact the local roading network) in advance of the events taking place.

FAILED

 

f)           note that the Kaipātiki Local Board does not support further events to open up the Auckland Harbour Bridge due to the disruption caused but may support them on a ‘case by case’ basis.

g)         note that the Kaipātiki Local Board does not support a permanent or semi-permanent trial of converting a lane of the Auckland Harbour Bridge to walking and cycling until the completion of an additional Harbour Crossing.

h)         request that Waka Kotahi New Zealand Transport Agency develop alternative options for getting bikes across the Auckland Harbour Bridge as a matter of priority, for example through bike buses.

i)           request that Waka Kotahi New Zealand Transport Agency present these options to the Kaipātiki Local Board for discussion at a workshop and allow time for the local board to develop feedback and formalise such feedback at a scheduled local board business meeting;

j)           request that this Notice of Motion and accompanying documentation be forwarded to the Waka Kotahi New Zealand Transport Agency Board, for their decision at the earliest possible convenience.

k)          request that this Notice of Motion be forward to all local boards, the Mayor and all councillors for their information.

CARRIED

Note: Under Standing Order 1.9.7 Chairperson J Gillon requested his vote be recorded against clauses a) – e)

 

Under Standing Order 1.9.7 Member A Hartley, Member C Schmidt and Member A Shaw requested their votes be recorded against e), f) and g)

 

The motion was put to the vote by voices. The chair exercised his casting vote and it was declared that clause e) failed.

 

Under Standing Order 1.9.7 Member A Tyler requested his vote be recorded against f) and g)

 


 

 

 

Precedence of Business

Resolution number KT/2021/228

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          agree that item C1: Additional Funding Request for Glenfield Community Centre Incorporated be accorded precedence at this time.

CARRIED

 

 

28        Procedural motion to exclude the public

Resolution number KT/2021/229

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Additional Funding Request for Glenfield Community Centre Incorporated

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

S 7(2)(f)(i) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers of the council.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.30pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.21pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Additional Funding Request for Glenfield Community Centre Incorporated

 

Resolution number KT/2021/230

a)          approve the request from Glenfield Community Centre to repurpose the community grant of $10,000 (LG2208-124)

b)         approve funding $24,000 of Locally Driven Initiatives (LDI): Opex from ID267 Community Grants Kaipātiki to Glenfield Community Centre Incorporated, as set out in Attachment A of this agenda report. 

c)          endorse the Glenfield Community Centre seeking a commercial lease for the Glenfield Early Learning Centre space, if required.

d)         request further investigation and advice on the future of the Glenfield Community Centre building, as part of the local board’s 2022/2023 work programme.

Restatement

 

e)          agree to restate the decisions in the open section of the minutes, but that the report and attachments to remain confidential until legal advice received indicates that the conditions of confidentiality have expired.

 

Note: Under Standing Order 1.9,7 Member C Schmidt requested her vote recorded against clause b)

Under Standing Order 1.9.7 Member M Kenrick requested that her abstention from voting on this motion be recorded.

 

 

 

Adjournment of Meeting

Resolution number KT/2021/231

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting at 1.22pm until 1.50pm.

CARRIED

 

Meeting reconvened at 1.53pm.

 

Member M Kenrick re-joined the meeting at 1.53pm.

 

Precedence of Business

Resolution number KT/2021/232

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          agree that items 14 - 22 be accorded precedence at this time.

CARRIED

 

 

14

Kaipātiki local parks – additional classification

 

Matthew Ward, Service and Asset Planning Team Leader, was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/233

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          approve the declaration and classification of Section 1 SO 432804 at Little Shoal Bay Reserve as recreation reserve, under section 14(1) of the Reserves Act 1977.

b)         approve the declaration and classification of Lot 1 DP 1151 at 3 Bartley Street, Northcote Point as local purpose (community use) reserve, under section 14(1) of the Reserves Act 1977.

c)          approve the reclassification of the following four parcels under section 24 of the Reserves Act 1977:

i)           Lot 14 DP 57211 at Castleton Reid Reserve from local purpose (esplanade) reserve to scenic 19(1)(b) reserve.

ii)         Part Allotment 68 Town of Woodside at Te Onewa Pā / Stokes Point Reserve from recreation reserve to historic reserve.

iii)        Lot 1 DP 43755 at Verran Road Gully Reserve from scenic reserve to scenic 19(1)(b) reserve.

d)         approve publicly notifying the proposal to reclassify Allot 371 PSH OF Takapuna at Kauri Point Domain from recreation reserve to scenic 19(1)(b) reserve, under section 24(2) of the Reserves Act 1977.

e)          approve the proposed classification of the following five parcels as local purpose (esplanade) reserves under section 16(2A) of the Reserves Act 1977:

i)           Lot 3 DP 522176

ii)         Lot 3 DP 538593

iii)        Lot 3 DP 377762

iv)        Lot 2 DP 550904

v)         Lot 2 DP 422214

f)           request that Lot 3 DP 377762 in clause e) is added to Muriel Fisher Reserve, not Kauri Park.

g)         approve the classification of seven parcels as described in Attachment C according to their primary purpose under section 16(2A) of the Reserves Act 1977.

CARRIED

 

 

15

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number KT/2021/234

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          support the proposed speed limit change of 30kph for Verran Road, West Glade Crescent and Caram Place as part of Auckland Transport’s Tranche 2A of proposed speed limit changes.

b)         note the following:

i)           overall, a majority of respondents support the proposed changes to Verran Road, West Glade Crescent and Caram Place.

ii)         a majority of respondents from Verran Road support the proposed changes.

iii)        all respondents from West Glade Crescent do not support the proposed changes.

iv)        all respondents from Caram Place support the proposed changes.

CARRIED

 

16

Auckland Council’s Performance Report: Kaipātiki Local Board for quarter one 2021/2022

 

Daniel Han, Local Board Advisor and Sugenthy Thomson, Lead Financial Advisor, were in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/235

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          receive the performance report for quarter one ending 30 September 2021.

b)         note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (refer to Attachment C of the agenda report).

c)          approve the reallocation of $7,391 of film revenue and remaining budget of $17,655 from ID3164 Legacy Rates Grants - Kaipātiki to ID267 Community grants Kaipātiki

d)         approve the reallocation of $6,000 of Locally Driven Initiatives (LDI): Opex from ID267 Community Grants Kaipātiki to ID265 Movies in Parks Kaipātiki to comply with the new Covid-19 Protection Framework and cover additional safety management costs (option one in Attachment D of the agenda report)

e)          acknowledge Council is applying the Reactivate Tamaki Makaurau funding for the $6,000 to cover additional safety management costs for the Movies in Parks programme, noting that if the funding application is successful the funding allocated in resolution d) above will be returned to the local board.

f)           defer any decision regarding the allocation of additional funding to project ID262 – Anzac services, pending receipt of further advice from staff.

g)         seek officer advice on potential project/s for the local board to consider reallocating $45,000 LDI Opex from ‘project ID 3144 CARRY FORWARD: Fireworks Event’,  noting that the funding for the project/s need to be committed by 30 June 2022.

CARRIED

 

17

Kaipātiki Local Grants Round Two 2021/2022 grant allocations

 

Rikka Barbosa, Senior Grants Advisor, was in attendance via Skype for Business to address the board on this item.

 

 

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round Two 2021/2022 grant applications

Application ID

Organisation name

Requesting funding for project

Amount requested

Total granted

Comments (including reason for decline)

LG2208-202

Grief Support and Education Charitable Trust

Towards 60 free counselling sessions or up to 120 subsidised counselling sessions for all forms of loss in the Grief Centre from January 2022 to June 2022

$7,080.00

$2000

 

LG2208-203

Blue Light Ventures Incorporated

Towards printing and production costs for Street Smart Handbooks distributed to 440 Year 13 students in the local board area

$1,540.00

$500

 

LG2208-204

BeachHaven Birkdale Garden Circle

under the umbrella of Kaipātiki Community Facilities Trust

Towards bus hire for monthly trips around Auckland from February 2022 to November 2022

$2,000.00

$2000

 

LG2208-205

Art Yoga Partnership

under the umbrella of Kaipātiki Community Facilities Trust

Towards two facilitators' fees to run a pilot course in Highbury Community House and Glenfield Early Learning Centre from February 2022 to April 2022

$2,532.50

$1000

 

LG2208-206

Babylon Charitable Trust

Towards venue hire, volunteers’ reimbursement, transportation, and groceries for the seniors’ program at St Thomas More Hall, Wairau Road Glenfield from January 2022 to December 2022

$7,670.00

$2000

Tagged to venue hire or transportation

LG2208-207

Neighbourhood Support North Shore

Towards wages of manager's salary of the Neighbourhood Support North Shore group from February 2022 to February 2023

$10,000.00

$0

Decline due to already funded this financial year

LG2208-208

Asha Munn

under the umbrella of Kaipātiki Community Facilities Trust

Towards creative digital technology to be used at the Te Aranga, Youth Hub between January 2022 to December 2022

$9,858.67

$3000

 

LG2208-209

Graeme Dingle Foundation Auckland

Towards transport for the outdoor activities of Project K in Papatoetoe from March 2022 to May 2022

$1,218.72

$1218.70

 

LG2208-210

Youthline Auckland Charitable Trust

Towards the annual cost of face-to-face counselling and clinical supervision of Youthline in Kaipātiki from January 2022 to June 2022

$5,000.00

$1000

 

LG2208-211

Beach Haven Birkdale Residents Association Incorporated

Towards architectural plans, surveys, and consents to complete the planning for the revitalization of the Beach Haven Hall from October 2021 to June 2022

$31,000.00

$22,000

 

LG2208-212

Environmental Education for Resource Sustainability Trust

Towards the purchase and deliver native plants and recycling bins to schools and preschools in Kaipātiki between January 2022 and December 2022

$2,628.25

$0

Recommend decline as applicant is from outside Auckland and SME recommendation

LG2208-213

New Zealand Council of Victim Support Groups Incorporated - North Shore

Towards recruitment, training, expenses, and supervision of Volunteer Support Workers in North Shore from January 2022 to June 2022

$5,000.00

$2000

 

LG2208-214

Northcote Toy Library Incorporated

Towards rent and wages at Northcote Toy Library from January 2022 to June 2022

$8,820.00

$2000

 

LG2208-215

Birkdale Beach Haven Community Project

Towards event operations in Uruamo and Birkdale between January 2022 to October 2022

$19,995.15

$7000

 

Total

 

 

$114,343.29

$45,718.70

 

 

b)      agree to fund, part-fund, or decline each deferred application in Kaipātiki Local Grants Round One 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round One 2021/2022 deferred grant applications

Application ID

Organisation

Requesting funding for

Amount requested

Total granted

Comments (including reason for decline)

LG2208-111

Royal New Zealand Pipe Bands' Association (Auckland Central) Incorporated

Towards venue hire at Onewa Domain to facilitate the “Royal New Zealand Pipe Band” championship in March 2022

Withdrawn

$0

Withdrawn - due to Covid-19 lockdown restrictions

LG2208-104

Chinese Association of North Shore City Auckland New Zealand Incorporated

Towards the "Moon Festival” event in September 2022, including venue hire, water, performers and volunteers' allowance, video production, and coordinator's fee

$3,900.00

 

$0

Deferred from Round One due to uncertainty over events in a COVID-19 environment.

LG2208-112

Grow North Shore Group

under the umbrella of "Grow New Zealand Incorporated"

Towards venue hire and advertising costs to provide "GROW Mental Health Support" services between October 2021 and September 2022

$2,000.00

.

$2000

Deferred from Round One as group is not yet established in the Kaipātiki  area

 Total

 

 

 $5,900.00

$2000.00

 

 

 

 

Deputy Chairperson D Grant proposed an amendment for Beach Haven Birkdale Residents Association Incorporated grant application

Resolution number KT/2021/236

MOVED by Deputy Chairperson D Grant, seconded by Member C Schmidt:   

That the Kaipātiki Local Board:

a)          proposed an amendment for Beach Haven Birkdale Residents Association Incorporated grant application (LG2208-211) for $31,000.

 

A division was called for, voting on which was as follows:

For

Deputy Chairperson D Grant

Member A Hartley

Member C Schmidt

Member A Shaw

Member A Tyler

Against

Chairperson J Gillon

Member P Gillon

Member M Kenrick

Abstained

 

The motion was declared carried by 5 votes to 3.

CARRIED

 

The Chairperson put the substantive motion

Resolution number KT/2021/237

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round Two 2021/2022 grant applications

Application ID

Organisation name

Requesting funding for project

Amount requested

Total granted

Comments (including reason for decline)

LG2208-202

Grief Support and Education Charitable Trust

Towards 60 free counselling sessions or up to 120 subsidised counselling sessions for all forms of loss in the Grief Centre from January 2022 to June 2022

$7,080.00

$2000

 

LG2208-203

Blue Light Ventures Incorporated

Towards printing and production costs for Street Smart Handbooks distributed to 440 Year 13 students in the local board area

$1,540.00

$500

 

LG2208-204

BeachHaven Birkdale Garden Circle

under the umbrella of Kaipātiki Community Facilities Trust

Towards bus hire for monthly trips around Auckland from February 2022 to November 2022

$2,000.00

$2000

 

LG2208-205

Art Yoga Partnership

under the umbrella of Kaipātiki Community Facilities Trust

Towards two facilitators' fees to run a pilot course in Highbury Community House and Glenfield Early Learning Centre from February 2022 to April 2022

$2,532.50

$1000

 

LG2208-206

Babylon Charitable Trust

Towards venue hire, volunteers’ reimbursement, transportation, and groceries for the seniors’ program at St Thomas More Hall, Wairau Road Glenfield from January 2022 to December 2022

$7,670.00

$2000

Tagged to venue hire or transportation

LG2208-207

Neighbourhood Support North Shore

Towards wages of manager's salary of the Neighbourhood Support North Shore group from February 2022 to February 2023

$10,000.00

$0

Decline due to already funded this financial year

LG2208-208

Asha Munn

under the umbrella of Kaipātiki Community Facilities Trust

Towards creative digital technology to be used at the Te Aranga, Youth Hub between January 2022 to December 2022

$9,858.67

$3000

 

LG2208-209

Graeme Dingle Foundation Auckland

Towards transport for the outdoor activities of Project K in Papatoetoe from March 2022 to May 2022

$1,218.72

$1218.70

 

LG2208-210

Youthline Auckland Charitable Trust

Towards the annual cost of face-to-face counselling and clinical supervision of Youthline in Kaipātiki from January 2022 to June 2022

$5,000.00

$1000

 

LG2208-211

Beach Haven Birkdale Residents Association Incorporated

Towards architectural plans, surveys, and consents to complete the planning for the revitalization of the Beach Haven Hall from October 2021 to June 2022

$31,000.00

$31,000

 

LG2208-212

Environmental Education for Resource Sustainability Trust

Towards the purchase and deliver native plants and recycling bins to schools and preschools in Kaipātiki between January 2022 and December 2022

$2,628.25

$0

Recommend decline as applicant is from outside Auckland and SME recommendation

LG2208-213

New Zealand Council of Victim Support Groups Incorporated - North Shore

Towards recruitment, training, expenses, and supervision of Volunteer Support Workers in North Shore from January 2022 to June 2022

$5,000.00

$2000

 

LG2208-214

Northcote Toy Library Incorporated

Towards rent and wages at Northcote Toy Library from January 2022 to June 2022

$8,820.00

$2000

 

LG2208-215

Birkdale Beach Haven Community Project

Towards event operations in Uruamo and Birkdale between January 2022 to October 2022

$19,995.15

$7000

 

Total

 

 

$114,343.29

$54,718.70

 

 

b)         agree to fund, part-fund, or decline each deferred application in Kaipātiki Local Grants Round One 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round One 2021/2022 deferred grant applications

Application ID

Organisation name

Requesting funding for project

Amount requested

Total granted

Comments (including reason for decline)

LG2208-111

Royal New Zealand Pipe Bands' Association (Auckland Central) Incorporated

Towards venue hire at Onewa Domain to facilitate the “Royal New Zealand Pipe Band” championship in March 2022

Withdrawn

$0

Withdrawn - due to Covid-19 lockdown restrictions

LG2208-104

Chinese Association of North Shore City Auckland New Zealand Incorporated

Towards the "Moon Festival” event in September 2022, including venue hire, water, performers and volunteers' allowance, video production, and coordinator's fee

$3,900.00

 

$0

Deferred from Round One due to uncertainty over events in a COVID-19 environment.

LG2208-112

Grow North Shore Group

under the umbrella of "Grow New Zealand Incorporated"

Towards venue hire and advertising costs to provide "GROW Mental Health Support" services between October 2021 and September 2022

$2,000.00

.

$2000

Deferred from Round One as group is not yet established in the Kaipātiki  area

 Total

 

 

 $5,900.00

$2000.00

 

 

CARRIED

Note: Member A Tyler declared a conflict of interest with the application LG2208-208 from Asha Munn and did not take part in the discussion on this application.

 

18

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number KT/2021/238

MOVED by Member A Shaw, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A of this agenda report.  

CARRIED

 

19

Draft Significance and Engagement Policy 2022

 

Sugenthy Thomson, Lead Financial Advisor, was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/239

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          support the proposed changes to the Significance and Engagement Policy 2022.

i)           note the majority (84%) of respondents from the Kaipātiki Local Board area (n=50) supported the proposed changes, with no respondents opposed to the proposed changes.

CARRIED


 

 

20

Kaipātiki Local Board Joint Council-controlled Organisation Engagement Plan and Quarter One Update for the period July 2021 - September 2021

 

Resolution number KT/2021/240

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          approve proposed changes to the Kaipātiki Local Board Joint CCO Engagement Plan 2021-2022 as set out in Attachment A of this agenda report.

b)         receive the Quarter One 2021-2022 Council-controlled Organisations Quarterly Update for Watercare and Auckland Unlimited.

c)          approve the following additions to the Auckland Transport Work Programme in the Kaipātiki Local Board Joint CCO Engagement Plan following workshop discussions held with Auckland Transport on 24 November 2021:

i)           ‘Onewa Road projects’ (including parking compliance) with the engagement approach ‘consult’

ii)         ‘Capital works projects’ with the engagement approach ‘consult’

d)         request the reinstatement of the Auckland Transport Monthly Update on Kaipātiki Local Board business meeting agendas.

CARRIED

 

21

Local government elections 2022 - order of names on voting documents

 

Resolution number KT/2021/241

MOVED by Deputy Chairperson D Grant, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

22

Kaipātiki Local Board Chairperson's Report

 

Documentation to support draft Local Parks Management Plan was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2021/242

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the chairperson’s written report.

b)         request the following items be included in the draft Local Park Management Plan so that feedback can be obtained during the public consultation on the plan in 2022:

i)           Amalgamating the following individual reserves within the Eskdale Reserve Network into a single reserve entitled “Eskdale Park”:

A.    Birkenhead Domain

B.    Eskdale Scenic Reserve

C.    Parcel Crown Land SO2473 of Francis Kendall Reserve

D.    Hiwihau Reserve

E.    Kelmar Reserve

F.    Lauderdale Reserve

G.    Treeview Reserve

ii)         Amalgamating the following individual reserves into a single reserve entitled “Kaipātiki Esplande Reserve”:

A.    Kaipātiki Esplanade Reserve

B.    Witherford Scenic Reserve

C.    Parcels LOT 7 DP 43766, LOT 2 DP 49724 and LOT 2 DP 316330 of Manuka Reserve.

iii)        Transferring the following parcels from Little Shoal Bay Reserve to Le Roys Bush Reserve, to ensure that the continuous bush area is included within Le Roys Bush Reserve:

A.    LOT 9 DP 57607

B.    LOT 5 DP 37792

C.    LOT 6 DP 36343

D.    LOT 3 DP 44200

E.    LOT 1 DP 210568

F.    LOT 7 DP 38840

G.    SECT 2 SO 499654

H.    SEC 2 SO 486787

I.      PT ALLOT 54 PARISH OF TAKAPUNA

J.     LOT 5 DP 49140

K.    LOT 7 DP 155996

iv)        Declaring parcel LOT 3 DP 175875 (50 Rangatira Road) that is currently part of Kauri Park (although not physically connected to Kauri Park) as an individual reserve entitled “Søren G Christensen Reserve”, in acknowledgement of early settler and former owner of the land, Søren Christensen.

v)         Removing all street suffixes from reserve names where the reserve has been named after a street, including street, road, place, etc, for example, “Amelia Place Esplanade Reserve” would become “Amelia Esplanade Reserve”, “Hadfield Street Reserve” would become “Hadfield Reserve”, etc.

c)          note that nothing in clause b) precludes the local board from requesting the restoration of Te Reo names for the listed reserves as part of a future tranche of the Te Kete Rukuruku programme.

d)         declare that the Kaipātiki Local Board logo is to be included on all directional bollards in parks in the Kaipātiki Local Board area, as a matter of course.

CARRIED

 

Attachments

a     8 December 2021 - Kaipātiki Local Board Business Meeting - Documentation to support draft Local Parks Management Plan

b     8 December 2021 - Kaipātiki Local Board Business Meeting - Family fights for lost honour

c     8 December 2021 - Kaipātiki Local Board Business Meeting - LPMP - Eskdale, Witherford/Kaipātiki

 

13

Notice of Motion - Onewa Road Camera Poles

 

Resolution number KT/2021/243

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          express deep concern over the safety to pedestrians and cyclists over the location of  transit lane camera poles within the footpath (northern side) and shared path (southern side) on Onewa Road, that in many cases are almost in the middle of the path, in breach of Auckland Transport’s Footpath & Walkway Guidelines.

b)         express concern that the design of the camera poles includes a large metal box with sharp edges protruding from the pole at head/shoulder height that could cause injury to a pedestrian or cyclist, especially as the poles are located within the path.

c)          formally request that the Onewa Road transit camera poles are removed, relocated or replaced with a different design (such as an over-head design installed closer to the fenceline), to maximise the safety of pedestrians and cyclists.

d)         express concern that Auckland Transport’s proposed remedy to this issue is the installation of tactile stripes/reflectors, and an extension of footpath in some of the pole locations, rather than the removal or relocation of the poles, or replacement with a different design of pole.

e)          acknowledge the high level of safety concerns from the public over the design and installation of the transit lane camera poles.

f)           note that as per the tabled memo from Auckland Transport, all street furniture must be set back from the kerb at least 700mm, and that the Onewa Road camera poles have been set back 900mm from the kerb.

g)         request a copy of the external safety audit of the camera pole installations that is referred to in the tabled memo from Auckland Transport.

h)         request that Auckland Transport work to minimise the abundance of poles in the Onewa Road footpath and shared path, as there were already a high number prior to the installation of the transit cameras.

i)           note that while Auckland Transport is empowered with governance, management and decision-making of Auckland’s road corridors, it does not own the roads (Local Government (Auckland Council) Act 2009, Section 46, Clause 4), and it is the duty of elected members to raise concerns about Auckland Transport’s decisions and management on behalf of the people of Auckland who do own the roads via the Auckland Council.

j)           request that this resolution and the associated Notice of Motion report and attachments are circulated to the Auckland Transport Board, the Mayor and Auckland Council Governing Body members for their information. 

CARRIED


 

 

23

Members' Reports

 

23.1

Member report - C Schmidt

 

Member Cindy Schmidt provided a verbal update on the Rewi Alley members of the Chinese Friendship Society, supporting local vaccination events, lenghty lockdown, community organisations such as Birkdale Beach Haven Community Project -contributing food parcels, Hearts and Minds – abiltiy and agility moving counselling online, Kaipātiki Project, and community mental health and wellbeing with services stretched during lockdown.

 

 

Resolution number KT/2021/244

MOVED by Member C Schmidt, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          note the verbal update from Member Cindy Schmidt.

CARRIED

 

23.2

Member report - Deputy Chairperson D Grant

 

Deputy Chairperson Danielle Grant provided a verbal update on Northcote Business Association meeting, rainbow machine that will be put in place by Panuku in Northcote, Northcote Town Centre photos archive through the ages, Northcote library doing 150 vaccine passes a day to provide support to those struggling with downloading vaccine pass, Zero waste, Aim High Charitable Trust working with those with disabilities to upskill, Kāinga Ora kiosk in partnership with Panuku, rent relief – 33 businesses receiving rebate from Panuku, Greenslade to be completed April 2022, Northcote library having multicultural Santas and book regifting.

 

 

Resolution number KT/2021/245

MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          note the verbal update from Deputy Chairperson Danielle Grant.

CARRIED

 

24

Governing Body and Independent Maori Statutory Board Members' Update

 

There was no updates provided at this time.

 

25

Governance Forward Work Calendar

 

Resolution number KT/2021/246

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board January – June 2022 governance forward work calendar and December 2021 – February 2022 workshop forward work plan.

CARRIED


 

 

26

Workshop Records - Kaipātiki Local Board - November 2021

 

Resolution number KT/2021/247

MOVED by Member P Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 3 November, Wednesday 10 November and Wednesday 24 November 2021.

CARRIED

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

3.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................