Māngere-Ōtāhuhu Local Board

OPEN MINUTES

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held via MS Teams on Wednesday, 8 December 2021 at 5.00pm.

This meeting will proceed via MS Teams. As required under the COVID-19 Response (Under Management Measures) Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

present

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Tauanu’u Nanai Nick Bakulich
Members	Makalita Kolo
	Christine O'Brien
	Papaliitele Peo
	Togiatolu Walter Togiamua
	Harry Fatu Toleafoa

ALSO PRESENT

Cr Alf Filipaina

Cr Fa’anana Efeso Collins

Māngere-Ōtāhuhu Local Board 08 December 2021

1          Welcome

Deputy Chair Tauanu’u Nanai Nick Bakulich led the meeting in prayer.

2          Apologies

There were no apologies.

3          Declaration of Interest

4          Confirmation of Minutes

Resolution number MO/2021/166

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 November 2021 as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

Acknowledgements were attached to the Agenda and the board members reports.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Auckland Kindergarten Association
	A copy of the presentations tabled at the meeting  have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number MO/2021/167 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a)      thank Toni Nealie and Pauline Winter for their attendance and presentation. CARRIED
	Attachments a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.1 Auckland Kindergarten presentation b     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.1 Auckland Kindergarten document

8.2	Deputation - Te Ararata Stream Team
	A copy of the presentation tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MO/2021/168 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      thank Julia Tu’ineau, Pragna Patel and Carolyn Robinson for their attendance and presentation. CARRIED
	Attachments a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.2 Te Ararata Stream presentation

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Governing Body Member Update
	Resolution number MO/2021/169 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal reports from Cr Alf Filipaina and Cr Fa’anana Efeso Collins. CARRIED

12	Local Board Leads and Appointments Report
	Copies of Deputy Chair Bakulich, Member O’Brien and Member Togiamua reports tabled at the meeting have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number MO/2021/170 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal and written reports from local board members. CARRIED
	Attachments a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Deputy Chair Bakulich report b     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Member O'Brien report c     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Member Togiamua report
13	Chairpersons Report and Announcements
	Resolution number MO/2021/171 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal update and written report from the local board Chair. CARRIED

14

Māngere-Ōtāhuhu Quick Response Round Two 2021/2022 grant allocations

Member Harry Fatu Toleafoa declared an interest in applicant QR2209-214 Saletaulua Keresoma and took no part in the discussion or voting.

Resolution number MO/2021/172

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a)      approve, grant or decline the Māngere-Ōtāhuhu Quick Response Round Two 2021/2022, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Approve, Grant, Decline
QR2209-201	Assembly of God Church of Samoa Auckland	Towards refreshments for a six-week weight loss challenge starting at the Assembly of God Church of Samoa Auckland in Mangere between November 2021 to December 2021	$1,500.00	Decline
QR2209-202	Epilepsy Association of New Zealand Incorporated	Towards costs of fuel for the epilepsy educator traveling in Counties Manukau District Health Board region from January 2022 to December 2022	$500.00	Approve $500.00
QR2209-203	Youthline Auckland Charitable Trust	Towards annual cost of counselling in Mangere-Otahuhu from January 2022 to September 2022	$2,000.00	Approve $2,000.00
QR2209-204	Te Ararata Stream Team under the umbrella of Mangere East Family Service Centre Inc.	Towards storage container and tools for the community event in Te Ararata Stream between December 2021 to March 2022	$2,000.00	Approve $2,000.00
QR2209-210	Blue Light Ventures Incorporated	Towards the costs of producing and printing 520 Street Smart Handbooks	$1,820.00	Approve $1,820.00
QR2209-211	Mangere Hawks Netball Club	Towards water-blasting costs and masks for building maintenance of the Mangere Hawks Netball Club between January 2022 to March 2022	$2,000.00	Grant $1,000.00
QR2209-212	Mangere Otahuhu Netball Centre	Towards cleaning and building wash of Mangere Otahuhu Netball Centre between January 2021 and February 2022	$2,000.00	Grant $1,000.00
QR2209-213	Road Safety Education Limited	Towards the cost of catering, venue hire and facilitator for "Road Safety and Youth Development for Young Mangere Otahuhu Drivers"	$1,900.00	Grant $1,000.00
QR2209-214	Saletaulua Keresoma	Towards venue hire of Metro Theatre and Mangere Memorial Hall for their fitness training and prizegiving between January 2022 to March 2022	$1,000.00	Approve $1,000.00
QR2209-217	Life Education Trust Counties Manukau	Towards Life Education workbooks to be delivered in the grounds of St. Joseph's Otahuhu, Otahuhu Primary School, Otahuhu Intermediate, and Al-Madinah School between February 2022 and June 2022	$2,000.00	Approve $2,000.00
Total			$16,720.00	$12,320.00

CARRIED

15

Māngere-Ōtāhuhu Local Board Youth Grants 2021-2022

Deputy Chair Tauanu’u Nanai Nick Bakulich declared an interest in applicant MOYG2122-29 Caerwyn Tomuli Liu liu-Afoa and took no part in the discussion or voting.

Resolution number MO/2021/173

MOVED by Chairperson L Sosene, seconded by Member H Toleafoa:

That the Māngere-Ōtāhuhu Local Board:

a)      approve the allocation of up to $3,500 from the community grants budget to 2021/2022 work programme line 277 Youth: Capacity building and participation Māngere-Ōtāhuhu

b)      approve the following 2021/2022 Māngere-Ōtāhuhu Youth Grants applications listed in the following table:

Application ID	Purpose of Funding	Recommended funding amount	Approve
MOYG2122-04 Leleo Toomata	Pay course fees (Bachelor of Nursing Pasifika)	$1,000	Approve $1,000
MOYG2122-05 Ali Habibi	Pay course related costs (AUT) – Purchase of Laptop, Textbooks and travel costs	$1,000	Approve $1,000
MOYG2122-09 Jaksyn Hepi-Nga rongo	Pay fees to participate in Sports and Leadership Programmes – Secondary Schools Waka Ama Sprint Championships	$1,000	Approve $1,000
MOYG2122-28 Sage Peni	Pay course fees (Commerce / Law Degree / University of Auckland)	$1,000	Approve $1,000
MOYG2122-29 Caerwyn Tomuli Liu liu-Afoa	Purchase of Apprenticeship Tools (Electrician - AUT Automotive)	$1,000	Approve $1,000
MOYG2122-30 Joshua Vaka	Hire Instruments to support the formation of an ‘Otahuhu Local Brass Band’	$1,000	Approve $1,000
MOYG2122-33 Sharday Wong	Pay course fees and purchase tools (Level 4 professional fashion, film, media and makeup artistry)	$1,000	Approve $1,000
MOYG2122-39 Liam Costley	Pay course fees in Sports (Trampolining training & Competition)	$1,000	Approve $1,000
MOYG2122-48 Hser Thger Chri	Purchase laptop, stationary and pay travel costs (furthering education in Biology and Chemistry)	$750	Approve $750
MOYG2122-49 Fathima Faiza Mohamed Faiz	Purchase laptop, books and stationery for university course (Journalism)	$750	Approve $750
MOYG2122-50 Lucas Vaaga	Purchase laptop and printer for Youth Work (‘Youth to Youth’)	$1,000	Approve $1,000
MOYG2122-51 Tewrin Tali	Cover startup costs – Art & Culture (Cook Islands dance and Ukelele lessons)	$1,000	Approve $1,000
MOYG2122-53 Blake Costley	Pay sports training, affiliation fees (Icon Trampoline Club) and travel costs for National Champs.	$1,000	Approve $1,000
MOYG2122-54 Fathima Jazeela Mohamed Faiz	Pay course fees and travel costs	$1,000	Approve $1,000
Total		$13,500	$13,500

CARRIED

16

Approval for a new private road name at 1C, 1D and 1E Bukem Place, Favona

Resolution number MO/2021/174 MOVED by Chairperson L Sosene, seconded by Member W Togiamua: That the Māngere-Ōtāhuhu Local Board: a)      approves the name ‘Tīmata Lane’ for the new private road created by way of subdivision at 1C, 1D and 1E Bukem Place, Favona, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60380110 and SUB60380111, and road naming reference RDN90096070). CARRIED

17

Māngere-Ōtāhuhu Local Board Accessibility Findings: Hau Maranga report

Resolution number MO/2021/175 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      receive the Māngere Ōtāhuhu Local Board Hau Maranga Report provided in Attachment A. b)      request staff from Connected Communities develop detailed options for the board to support implementation of the priority actions in the Hau Maranga report that the board can consider as part of its 2022/23 work programme development. CARRIED

18	Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi
	A copy of the Māngere-Ōtāhuhu Local Board feedback on the Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MO/2021/176 MOVED by Chairperson L Sosene, seconded by Member P Peo: That the Māngere-Ōtāhuhu Local Board: a)      approve the formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 28 February 2022 is Attachment A to the minutes. CARRIED
	Attachments a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 18  Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

19

Draft Significance and Engagement Policy 2022

Resolution number MO/2021/177 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a) endorse the draft Significance and Engagement Policy 2022 in making improvements for more efficient decision-making and fit-for-purpose engagement processes in response to our diverse and changing communities, resulting in a clearer and contemporary policy b) request that staff consider further simplifying the policy in consideration  of the different needs and profiles of our community c) thank the local submitters for their feedback and request council to consider the following: i. the consultation materials to be more widely inclusive of our diverse community ii. the policy is refreshed more often after it’s 2022 adoption including extra lead in time to promote this policy iii. promote this policy more widely by  procuring local networks to support its engagement efforts d) provide the following feedback in relation to the significance aspects of the policy: i. support continuing to include a list of strategic assets in the policy as per Section 3.2 of the draft ii. consider seeking a list of significant assets at a local area level that should trigger the Significance and Engagement Policy for consultation that may include places of significance to mana whenua e) provide the following feedback in relation to the engagement aspects of the policy: i. request that the policy ensures that local boards are appropriately resourced to carry out their engagement responsibilities ii. ensure community members feel included, involved and a valued part of key decision making in their local area iii. ensure the local board is seen as a key driver in advocating for local communities’ interests, focusing on collaborating and forming relationships iv. ensure community is better informed and aware of local board services and activities and can participate in its engagement initiatives v. ensure continuous improvement and innovation are evident in how we work vi. ensure a coordinated but fit for local purpose approach to communications and community engagement vii. improve skills in the organisation through education and training. CARRIED

20	Auckland Transport - proposed speed limit changes (Tranche 2A)
	Resolution number MO/2021/178 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      approve Tranche 2A list of Auckland Transport’s proposed speed limit changes. CARRIED

21

Ngā Hapori Momoho | Thriving Communities Draft Strategy

Resolution number MO/2021/179 MOVED by Chairperson L Sosene, seconded by Member P Peo: That the Māngere-Ōtāhuhu Local Board: a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report  b)      support the main outcomes of the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as they are perfectly aligned with the Māngere-Ōtāhuhu Local Board Plan 2020 and the board outcomes and objectives c)      note that the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 is not accompanied by any additional resources and investment, and relies on reprioritisation of existing resources or future funding bids which raise significant concerns around budget and resources to achieve the strategy outcomes d)      note that the aspirations and outcomes in the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 will need a long term and significant investment in community led development and a focus on localised rather than regional one size fits all solutions e)      note that all the substantive Council Controlled Organisations (CCOs have the ability to significantly contribute to the outcomes in the strategy, but the applicability of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 to the CCOs and their ongoing commitment to its implementation is unclear in the strategy draft document f) note that the successful implementation of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 requires a significant focus by the council group, including senior staff, on addressing relative disadvantage in our communities and urge that staff and governors continually evaluate policy and operational decisions based on their impact on communities with the greatest need g) note that the local board’s December 2012 input to the Thriving Communities discussion document (Resolution number MO/2012/330) has not fully met the local board’s expectations to address local disparities and equity issues when compared to the majority of Tamaki Makaurau and request measures as outlined in d) & f) to take place immediately h) support Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 having a sound monitoring and evaluation framework and a three year implementation plan to progress outcomes of the draft strategy and request a framework that connects the actions at a local level, with work programmes tailored to address the challenges, track progress and measure impact i) look forward to early engagement and influence on the three year implementation plan and urge staff to ensure local boards are highly involved in its development and not simply its endorsement j) request that the three year implementation plan clearly outline how existing funding and other resources will be reprioritsed in the short to medium term, anticipated sources of new investment, and information on anticipated investment at the local board level. CARRIED

22	Auckland Council's Performance Report: Māngere Ōtāhuhu Local Board Work Programme for July to September 2021
	Resolution number MO/2021/180 MOVED by Chairperson L Sosene, seconded by Member W Togiamua: That the Māngere-Ōtāhuhu Local Board: a)      receive the performance report for quarter one ending 30 September 2021 b)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals as presented in Attachment C. CARRIED

23

2021-22 Q1 Quarterly Report CCO Engagement Plan - Mangere-Otahuhu

Resolution number MO/2021/181 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22 b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare. CARRIED

24	Summer Events update and seeking direction report
		Resolution number MO/2021/182 MOVED by Chairperson L Sosene, seconded by Member W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) support funding one Movies in the Park local event in Māngere area subject to receiving funding from the Reactivating Tāmaki Makaurau Auckland Support Package for the extra 6K requested by the Events team b) reallocate the funding of 14K from activity line #295, “Movies in Parks Māngere-Ōtāhuhu” to the activity line  #702, “MO: Sport and active recreation facilities grants” in the local board’s 2021/22 work programme, due to the cancelation of one Movies in the Park event. c) should the event in Māngere area SUPPORTED IN a) above not go ahead the funding of 14K to be reallocated to activity line #702, “MO: Sport and active recreation facilities grants” in the local board’s 2021/22 work programme. CARRIED

25	Local government elections 2022 - order of names on voting documents
	Resolution number MO/2021/183 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.  CARRIED

26	Governance Forward Work Calendar
	Resolution number MO/2021/184 MOVED by Chairperson L Sosene, seconded by Member W Togiamua: That the Māngere-Ōtāhuhu Local Board: a)      note the Governance Forward Work Calendar. CARRIED

27	Māngere-Ōtāhuhu Local Board Workshop Notes
	Resolution number MO/2021/185 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      receive the workshop notes from the workshops held on 3, 10 and 24 November 2021. CARRIED

28        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member Togiamua closed the meeting in prayer

8.31pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................