Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held via MS Teams on Wednesday, 8 December 2021 at 5.00pm.

This meeting will proceed via MS Teams. As required under the COVID-19 Response (Under Management Measures) Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

 

present

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Tauanu’u Nanai Nick Bakulich

 

Members

Makalita Kolo

 

 

Christine O'Brien

 

 

Papaliitele Peo

 

 

Togiatolu Walter Togiamua

 

 

Harry Fatu Toleafoa

 

 

 

ALSO PRESENT

 

 

Cr Alf Filipaina

 

 

 

Cr Fa’anana Efeso Collins

 

 

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

08 December 2021

 

 

 

1          Welcome

 

Deputy Chair Tauanu’u Nanai Nick Bakulich led the meeting in prayer.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

 

4          Confirmation of Minutes

 

Resolution number MO/2021/166

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 17 November 2021 as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

            Acknowledgements were attached to the Agenda and the board members reports.

           

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Auckland Kindergarten Association

 

A copy of the presentations tabled at the meeting  have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2021/167

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      thank Toni Nealie and Pauline Winter for their attendance and presentation.

CARRIED

 

Attachments

a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.1 Auckland Kindergarten presentation

b     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.1 Auckland Kindergarten document

 

 

8.2

Deputation - Te Ararata Stream Team

 

A copy of the presentation tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2021/168

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      thank Julia Tu’ineau, Pragna Patel and Carolyn Robinson for their attendance and presentation.

CARRIED

 

Attachments

a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 8.2 Te Ararata Stream presentation

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Resolution number MO/2021/169

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Fa’anana Efeso Collins.

CARRIED

 

 

12

Local Board Leads and Appointments Report

 

Copies of Deputy Chair Bakulich, Member O’Brien and Member Togiamua reports tabled at the meeting have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2021/170

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written reports from local board members.

CARRIED

 

Attachments

a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Deputy Chair Bakulich report

b     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Member O'Brien report

c     8 December 2021 Māngere-Ōtāhuhu Local Board Item 12 Member Togiamua report

13

Chairpersons Report and Announcements

 

Resolution number MO/2021/171

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report from the local board Chair.

CARRIED

 

14

Māngere-Ōtāhuhu Quick Response Round Two 2021/2022 grant allocations

 

Member Harry Fatu Toleafoa declared an interest in applicant QR2209-214 Saletaulua Keresoma and took no part in the discussion or voting.

 

Resolution number MO/2021/172

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve, grant or decline the Māngere-Ōtāhuhu Quick Response Round Two 2021/2022, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Approve,

Grant,

Decline

QR2209-201

Assembly of God Church of Samoa Auckland

Towards refreshments for a six-week weight loss challenge starting at the Assembly of God Church of Samoa Auckland in Mangere between November 2021 to December 2021

$1,500.00

Decline

QR2209-202

Epilepsy Association of New Zealand Incorporated

Towards costs of fuel for the epilepsy educator traveling in Counties Manukau District Health Board region from January 2022 to December 2022

$500.00

Approve

$500.00

QR2209-203

Youthline Auckland Charitable Trust

Towards annual cost of counselling in Mangere-Otahuhu from January 2022 to September 2022

$2,000.00

Approve

$2,000.00

QR2209-204

Te Ararata Stream Team

under the umbrella of Mangere East Family Service Centre Inc.

Towards storage container and tools for the community event in Te Ararata Stream between December 2021 to March 2022

$2,000.00

Approve

$2,000.00

QR2209-210

Blue Light Ventures Incorporated

Towards the costs of producing and printing 520 Street Smart Handbooks

$1,820.00

Approve

$1,820.00

QR2209-211

Mangere Hawks Netball Club

Towards water-blasting costs and masks for building maintenance of the Mangere Hawks Netball Club between January 2022 to March 2022

$2,000.00

Grant

$1,000.00

QR2209-212

Mangere Otahuhu Netball Centre

Towards cleaning and building wash of Mangere Otahuhu Netball Centre between January 2021 and February 2022

$2,000.00

Grant

$1,000.00

QR2209-213

Road Safety Education Limited

Towards the cost of catering, venue hire and facilitator for "Road Safety and Youth Development for Young Mangere Otahuhu Drivers"

$1,900.00

Grant

$1,000.00

QR2209-214

Saletaulua Keresoma

Towards venue hire of Metro Theatre and Mangere Memorial Hall for their fitness training and prizegiving between January 2022 to March 2022

$1,000.00

Approve

$1,000.00

QR2209-217

Life Education Trust Counties Manukau

Towards Life Education workbooks to be delivered in the grounds of St. Joseph's Otahuhu, Otahuhu Primary School, Otahuhu Intermediate, and Al-Madinah School between February 2022 and June 2022

$2,000.00

Approve

$2,000.00

Total

 

 

$16,720.00

$12,320.00

 

CARRIED

 

 

15

Māngere-Ōtāhuhu Local Board Youth Grants 2021-2022

 

Deputy Chair Tauanu’u Nanai Nick Bakulich declared an interest in applicant MOYG2122-29 Caerwyn Tomuli Liu liu-Afoa and took no part in the discussion or voting.

 

Resolution number MO/2021/173

MOVED by Chairperson L Sosene, seconded by Member H Toleafoa:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve the allocation of up to $3,500 from the community grants budget to 2021/2022 work programme line 277 Youth: Capacity building and participation Māngere-Ōtāhuhu

b)      approve the following 2021/2022 Māngere-Ōtāhuhu Youth Grants applications listed in the following table:

Application ID

Purpose of Funding

Recommended funding amount

Approve

MOYG2122-04

Leleo Toomata

Pay course fees (Bachelor of Nursing Pasifika)

$1,000

Approve

$1,000

MOYG2122-05

Ali Habibi

Pay course related costs (AUT) – Purchase of Laptop, Textbooks and travel costs

$1,000

Approve

$1,000

MOYG2122-09

Jaksyn Hepi-Nga rongo

Pay fees to participate in Sports and Leadership Programmes – Secondary Schools Waka Ama Sprint Championships

$1,000

Approve

$1,000

MOYG2122-28

Sage Peni

Pay course fees (Commerce / Law Degree / University of Auckland)

$1,000

Approve

$1,000

MOYG2122-29

Caerwyn Tomuli Liu liu-Afoa

Purchase of Apprenticeship Tools (Electrician - AUT Automotive)

$1,000

Approve

$1,000

MOYG2122-30

Joshua Vaka

Hire Instruments to support the formation of an ‘Otahuhu Local Brass Band’

$1,000

Approve

$1,000

MOYG2122-33

Sharday Wong

Pay course fees and purchase tools (Level 4 professional fashion, film, media and makeup artistry)

$1,000

Approve

$1,000

MOYG2122-39

Liam Costley

Pay course fees in Sports (Trampolining training & Competition)

$1,000

Approve

$1,000

MOYG2122-48

Hser Thger Chri

Purchase laptop, stationary and pay travel costs (furthering education in Biology and Chemistry)

$750

Approve

$750

MOYG2122-49

Fathima Faiza Mohamed Faiz

Purchase laptop, books and stationery for university course (Journalism)

$750

Approve

$750

MOYG2122-50

Lucas Vaaga

Purchase laptop and printer for Youth Work (‘Youth to Youth’)

$1,000

Approve

$1,000

MOYG2122-51

Tewrin Tali

Cover startup costs – Art & Culture (Cook Islands dance and Ukelele lessons)

$1,000

Approve

$1,000

MOYG2122-53

Blake Costley

Pay sports training, affiliation fees (Icon Trampoline Club) and travel costs for National Champs.

$1,000

Approve

$1,000

MOYG2122-54

Fathima Jazeela Mohamed Faiz

Pay course fees and travel costs

$1,000

Approve

$1,000

Total

$13,500

$13,500

 

CARRIED

 

 

16

Approval for a new private road name at 1C, 1D and 1E Bukem Place, Favona

 

Resolution number MO/2021/174

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      approves the name ‘Tīmata Lane’ for the new private road created by way of subdivision at 1C, 1D and 1E Bukem Place, Favona, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60380110 and SUB60380111, and road naming reference RDN90096070).

CARRIED

 

 

17

Māngere-Ōtāhuhu Local Board Accessibility Findings: Hau Maranga report

 

Resolution number MO/2021/175

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Māngere Ōtāhuhu Local Board Hau Maranga Report provided in Attachment A.

b)      request staff from Connected Communities develop detailed options for the board to support implementation of the priority actions in the Hau Maranga report that the board can consider as part of its 2022/23 work programme development.

CARRIED

 

 

18

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

 

A copy of the Māngere-Ōtāhuhu Local Board feedback on the Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number MO/2021/176

MOVED by Chairperson L Sosene, seconded by Member P Peo:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve the formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 28 February 2022 is Attachment A to the minutes.

CARRIED

 

Attachments

a     8 December 2021 Māngere-Ōtāhuhu Local Board Item 18  Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

 

 

 

 

 

 

19

Draft Significance and Engagement Policy 2022

 

Resolution number MO/2021/177

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)             endorse the draft Significance and Engagement Policy 2022 in making improvements for more efficient decision-making and fit-for-purpose engagement processes in response to our diverse and changing communities, resulting in a clearer and contemporary policy

b)          request that staff consider further simplifying the policy in consideration  of the different needs and profiles of our community

c)          thank the local submitters for their feedback and request council to consider the following:

                        i.         the consultation materials to be more widely inclusive of our diverse community

                       ii.         the policy is refreshed more often after it’s 2022 adoption including extra lead in time to promote this policy

                     iii.         promote this policy more widely by  procuring local networks to support its engagement efforts

 

d)        provide the following feedback in relation to the significance aspects of the policy:

                        i.         support continuing to include a list of strategic assets in the policy as per Section 3.2 of the draft

                       ii.         consider seeking a list of significant assets at a local area level that should trigger the Significance and Engagement Policy for consultation that may include places of significance to mana whenua

 

e)        provide the following feedback in relation to the engagement aspects of the policy:

                            i.     request that the policy ensures that local boards are appropriately resourced to carry out their engagement responsibilities

                           ii.     ensure community members feel included, involved and a valued part of key decision making in their local area

                         iii.     ensure the local board is seen as a key driver in advocating for local communities’ interests, focusing on collaborating and forming relationships

                         iv.     ensure community is better informed and aware of local board services and activities and can participate in its engagement initiatives

                           v.     ensure continuous improvement and innovation are evident in how we work

                         vi.     ensure a coordinated but fit for local purpose approach to communications and community engagement

                        vii.    improve skills in the organisation through education and training.

 

CARRIED

 

 

 

 

 

 

20

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number MO/2021/178

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve Tranche 2A list of Auckland Transport’s proposed speed limit changes.

 

CARRIED

 

 

21

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number MO/2021/179

MOVED by Chairperson L Sosene, seconded by Member P Peo:  

That the Māngere-Ōtāhuhu Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report 

b)      support the main outcomes of the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as they are perfectly aligned with the Māngere-Ōtāhuhu Local Board Plan 2020 and the board outcomes and objectives

c)      note that the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 is not accompanied by any additional resources and investment, and relies on reprioritisation of existing resources or future funding bids which raise significant concerns around budget and resources to achieve the strategy outcomes

d)      note that the aspirations and outcomes in the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 will need a long term and significant investment in community led development and a focus on localised rather than regional one size fits all solutions

e)      note that all the substantive Council Controlled Organisations (CCOs have the ability to significantly contribute to the outcomes in the strategy, but the applicability of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 to the CCOs and their ongoing commitment to its implementation is unclear in the strategy draft document

f)          note that the successful implementation of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 requires a significant focus by the council group, including senior staff, on addressing relative disadvantage in our communities and urge that staff and governors continually evaluate policy and operational decisions based on their impact on communities with the greatest need

g)         note that the local board’s December 2012 input to the Thriving Communities discussion document (Resolution number MO/2012/330) has not fully met the local board’s expectations to address local disparities and equity issues when compared to the majority of Tamaki Makaurau and request measures as outlined in d) & f) to take place immediately

h)        support Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 having a sound monitoring and evaluation framework and a three year implementation plan to progress outcomes of the draft strategy and request a framework that connects the actions at a local level, with work programmes tailored to address the challenges, track progress and measure impact

i)          look forward to early engagement and influence on the three year implementation plan and urge staff to ensure local boards are highly involved in its development and not simply its endorsement

j)          request that the three year implementation plan clearly outline how existing funding and other resources will be reprioritsed in the short to medium term, anticipated sources of new investment, and information on anticipated investment at the local board level.

CARRIED

 

 

 

22

Auckland Council's Performance Report: Māngere Ōtāhuhu Local Board Work Programme for July to September 2021

 

Resolution number MO/2021/180

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for quarter one ending 30 September 2021

b)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals as presented in Attachment C.

CARRIED

 

 

 

23

2021-22 Q1 Quarterly Report CCO Engagement Plan - Mangere-Otahuhu

 

Resolution number MO/2021/181

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

24

Summer Events update and seeking direction report

 

Resolution number MO/2021/182

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)        support funding one Movies in the Park local event in Māngere area subject to receiving funding from the Reactivating Tāmaki Makaurau Auckland Support Package for the extra 6K requested by the Events team

 

b)        reallocate the funding of 14K from activity line #295, “Movies in Parks Māngere-Ōtāhuhu” to the activity line  #702, “MO: Sport and active recreation facilities grants” in the local board’s 2021/22 work programme, due to the cancelation of one Movies in the Park event.

 

c)        should the event in Māngere area SUPPORTED IN a) above not go ahead the funding of 14K to be reallocated to activity line #702, “MO: Sport and active recreation facilities grants” in the local board’s 2021/22 work programme.

CARRIED

 

 

25

Local government elections 2022 - order of names on voting documents

 

Resolution number MO/2021/183

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

 

26

Governance Forward Work Calendar

 

Resolution number MO/2021/184

MOVED by Chairperson L Sosene, seconded by Member W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

27

Māngere-Ōtāhuhu Local Board Workshop Notes

 

Resolution number MO/2021/185

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 3, 10 and 24 November 2021.

CARRIED

 

 

 

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

            Member Togiamua closed the meeting in prayer

 

 

8.31pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................