I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 16 December 2021 6.00pm This meeting
will proceed via Microsoft Teams. |
Manurewa Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Joseph Allan |
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Deputy Chairperson |
Melissa Moore |
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Members |
Anne Candy |
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Tabetha Gorrie |
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Rangi McLean |
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Glenn Murphy |
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Ken Penney |
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Dave Pizzini |
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(Quorum 4 members)
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Rohin Patel Democracy Advisor
7 December 2021
Contact Telephone: 021 914 618 Email: rohin.patel@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Manurewa Local Board 16 December 2021 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 6
10 Extraordinary Business 6
11 Manurewa Youth Council Quarter Four Update 7
12 Governing Body Members' Update 19
13 Members' Update 21
14 Chairperson's Update 23
15 Auckland Transport Report - December 2021 25
16 Auckland Transport - proposed speed limit changes (Tranche 2A) 29
17 Te Kete Rukuruku Programme - Selection of Tranche Two Parks for Māori Naming 39
18 Manurewa Local Grant Round Two 2021/2022 grant allocations 59
19 Auckland Council’s Performance Report: Manurewa Local Board for quarter one 2021/2022 71
20 Draft Significance and Engagement Policy 2022 131
21 Council-controlled Organisations Quarterly Update: Quarter One, 2021-22 147
22 Local government elections 2022 - order of names on voting documents 171
23 Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021 181
24 For Information: Reports referred to the Manurewa Local Board 183
25 Manurewa Local Board Governance Forward Work Calendar - December 2021 193
26 Manurewa Local Board Workshop Records 197
27 Consideration of Extraordinary Items
A board member will lead the meeting in prayer.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Manurewa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 2 December 2021, including the confidential section, as true and correct.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Manurewa Local Board 16 December 2021 |
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Manurewa Youth Council Quarter Four Update
File No.: CP2021/18768
Te take mō te pūrongo
Purpose of the report
1. To provide the opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.
Whakarāpopototanga matua
Executive summary
2. The Manurewa Youth Council will provide a written update on their actions and achievements from the past three months.
Recommendation/s That the Manurewa Local Board: a) receive the Manurewa Youth Council quarterly update.
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Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Youth Council Quarter Four Update |
9 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
16 December 2021 |
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Governing Body Members' Update
File No.: CP2021/17974
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.
Whakarāpopototanga matua
Executive summary
2. Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.
Recommendation/s That the Manurewa Local Board: a) receive verbal updates from Councillors Angela Dalton and Daniel Newman.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Manurewa Local Board 16 December 2021 |
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File No.: CP2021/17975
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.
Whakarāpopototanga matua
Executive summary
2. An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.
Recommendation/s That the Manurewa Local Board: a) receive the update from members.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Manurewa Local Board 16 December 2021 |
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File No.: CP2021/17976
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.
Whakarāpopototanga matua
Executive summary
2. An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.
Recommendation/s That the Manurewa Local Board: a) receive the verbal report from the Manurewa Local Board Chairperson.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Manurewa Local Board 16 December 2021 |
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Auckland Transport Report - December 2021
File No.: CP2021/19259
Te take mō te pūrongo
Purpose of the report
1. To update the Manurewa Local Board about transport related matters.
Whakarāpopototanga matua
Executive summary
2. The purpose of the report is to provide an update on transport related items including:
· Parking Strategy update
· Private Plan changes
· Great South, Hill and Station roads intersection
· Safety infrastructure and projects
Recommendation/s
That the Manurewa Local Board:
a) receive the December report from Auckland Transport.
Horopaki
Context
3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.
Tātaritanga me ngā tohutohu
Analysis and advice
4. This section of the report contains information about relevant projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.
Parking Strategy update
5. Auckland Council and Auckland Transport are working together to update the 2015 Parking Strategy with direction coming from the Auckland Council’s Planning Committee’s decision on shaping the strategy for the next decade, made on Thursday, 4 November 2021.
6. The reviewed strategy will be consulted on with key stakeholders, local board and members of the public. As a first step in engaging with Aucklanders, AT will publish a Parking Strategy Discussion Document.
7. The Discussion Document spells out the issues, challenges and considerations AT has to manage for Auckland’s future. This Discussion Document is intended to start the conversation on the policy considerations. Early feedback may be factored into the draft Parking Strategy.
8. In the first half of 2022 Aucklanders will have an opportunity to provide feedback on the future Parking Strategy via a region-wide public consultation.
9. The current 2015 Parking Strategy is now six years old, and a lot has changed in Auckland since then. Climate change action is a significant reason to amend the way the transport system is managed. Forecast population growth and changes to the Unitary Plan also mean that we need to respond with better parking management. The Unitary Plan provides for higher density housing in response to growth. It also provides for growth in areas that are, at this stage, not well-served by public transport. More people in areas that are not well-served by public transport mean that people will be more reliant on car-use. This means more demand for parking and more demand on the roads, which requires more management.
10. Other significant changes that will impact Auckland’s parking management are:
· changes to travel behaviour, such as emergence of micro-mobility (e-bikes, e-scooters, etc) and the growth of the delivery economy (Uber Eats, etc)
· Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and more effective park and ride management. This trend will continue as AT invests more into public transport.
11. There has been concern since the Planning Committee meeting and subsequent media coverage that this would mean imminent parking loss on town centre main streets. Noting that there are still engagement and consultation phases to be undertaken, there is one key point that cannot be under-emphasised:
“The proposed changes to the Parking Strategy will be implemented in a phased approach over the next decade. “
12. This phased approach will first focus in areas close to the central business district (CBD) with high numbers of public transport (PT) services and high volumes of pedestrian traffic.
13. There was an online question and answer session on 23 November 2021 for business associations.
14. The local boards will be briefed regularly.
Private Plan changes
15. There have been a number of plan changes and consents relating to intensive developments that have transport implications, in particular parking and road width. Traditionally all consultations involving local boards came through AT or its’ contractors. With recent changes in planning regulations and policy, developers are tasked with seeking input from local boards.
16. This issue is challenging local boards as to how they will give timely and informed feedback on these proposals. AT’s bylaws and resolutions team are working with Local Board Services policy staff about how to resource this emerging issue.
Great South, Hill and Station roads intersection
17. There is an issue of cars getting “stuck” in the intersection of Hill, Station and Great South roads, as Hill and Station roads are not directly opposite each other and there appears to be increased occurrences of drivers being confused.
18. Auckland Transport Operations Centre (ATOC), that manages the traffic light network have looked at the phasing at this intersection and the signals are working as expected. However, during COVID alert levels 4 and 3 the pedestrian signals automatically operate between 7am and 7pm to reduce the chance of COVID exposure. There are no plans to alter the phasing at this stage.
19. Cross-hatching will be repainted within the next three months.
Road safety infrastructure
20. The board at its workshop on the forward work programme on Thursday 2 December 2021 raised the issue of timely reinstatement of safety infrastructure. The manager of road maintenance undertook to investigate this. The matter was recently brought to prominence by the double fatality in Clendon.
Safety projects
21. At the end of September 2021, the board was briefed on the Residential Speed Management Programme and the rollout of tranche 2B of the Speed Bylaw.
22. The board is also aware of three safety improvement projects happening in the road corridor running between Grand Vue and Alfristion roads. These are at different stages of their implementation and are summarised below. The Hill and Claude roads project, currently in detailed design, will be workshopped with the board in early 2022. Regular updates on all three projects will be provided to the board.
23. The board workshopped the Hill/Claude roads intersection in November. Following feedback AT staff assessed the need for the right turn pocket and confirmed that is necessary. The board raised at the forward work programme workshop on 2 December, the safety issue regarding the driveway at 63 Hill Road. The team are now looking at this.
Location |
Project |
Status |
Grand Vue/Hill roads intersection |
Intersection improvements |
Investigation |
Hill/Claude roads |
Signalisation |
Detailed design |
Claude/Alfriston roads |
Signalisation |
Procurement |
Tauākī whakaaweawe āhuarangi
Climate impact statement
24. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.
25. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.
26. There is a growing global, national and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri, the Auckland Climate Action Plan.
27. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets developed through the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through the Auckland Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.
28. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. The purpose of this report is to inform the local board
Tauākī whakaaweawe Māori
Māori impact statement
31. There are no impacts specific to Māori for this reporting period.
32. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.
33. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.
34. This plan in full is available on the AT’s website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about
Ngā ritenga ā-pūtea
Financial implications
35. There are no direct financial implications as this is an information report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
36. Risks are managed as part of each AT project.
Ngā koringa ā-muri
Next steps
37. A report will be prepared for the March 2022 business meeting.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Bruce Thomas – Elected Members Relationship Manager |
Authorisers |
Ioane Afoa – Southern Hub Manager Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 16 December 2021 |
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Auckland Transport - proposed speed limit changes (Tranche 2A)
File No.: CP2021/17776
Te take mō te pūrongo
Purpose of the report
1. To formalise local board feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.
Whakarāpopototanga matua
Executive summary
2. Through Vision Zero, Auckland Transport (AT) has adopted the goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050. One of the faster and most cost-effective ways to prevent DSI is to set safe and appropriate speed limits for the function, safety, design and layout of roads.
3. As part of Tranche 1 of Auckland Transports Safe Speeds Programme safe speed limits were set on many high risk urban and rural roads and within town centres across Auckland between June 2020 and June 2021.
4. Roads where safe speed limits were set on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries[1]. Total deaths and serious injuries (DSI) reduced on these roads by seven per cent, compared to an upward trend in road trauma seen on the rest of the road network.
5. Further changes to speed limits are now being proposed for a number of roads across Auckland where current speed limits are not deemed safe and appropriate. This is referred to as Tranche 2A of the Safe Speeds Programme.
6. Details of the changes proposed in each local board area are provided as Attachment A.
7. Public Consultation on Tranche 2A closed on 14 November 2021. A summary of the consultation feedback will be provided as Attachment B (to be circulated to local board members when ready and tabled at the business meeting.)
Recommendation/s
That the Manurewa Local Board:
a) provide feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.
Horopaki
Context
8. AT is the road controlling authority for all roads within the Auckland transport system. Generally, this is the local road network which includes public roads and beaches but excludes State Highways for which Waka Kotahi New Zealand Transport Agency has responsibility.
9. Reviewing and ensuring that speed limits across Auckland are set at speeds that are appropriate for road function, safety, design and use, is one of the key measures that AT is undertaking to improve safety on Auckland’s roads. Setting safe and appropriate speed limits will contribute to a reduction in deaths and serious injuries on our roads and ensure speed limit consistency on the network.
10. Setting safe and appropriate speed limits also supports AT’s Vision Zero approach (adopted by the AT Board in September 2019), which provides that no deaths or serious injuries are acceptable while travelling on our transport network.
11. AT controls more than 7,300 kilometres of roads and - through the Safe Speeds Programme - is working through a multi-year programme to review all speed limits across its network.
12. Speed limits must be reviewed and set (by bylaw) in accordance with the Land Transport Rule: Setting of Speed Limits 2017. In line with government strategy and legislation, AT is prioritising high risk roads for review.
13. Previously AT made the Speed Limits Bylaw 2019 (under the Land Transport Act 1998) which set new speed limits for the highest risk roads following AT’s first tranche of speed limit reviews. Within this first tranche, speed limits were reviewed on around 10 per cent of the local road network. Where new safe and appropriate speed limits were required to be set, these came into effect from mid-2020 to mid-2021.
All road performance
14. Roads where speed limits were changed on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries. Total deaths and serious injuries (DSI) reduced by seven per cent.
15. This equals four lives saved and 48 less injury crashes on roads treated with safe and appropriate speeds.
Rural road performance
16. Rural roads where speeds were changed on 30 June 2020 have seen a 78 per cent reduction in fatalities and a small reduction in serious injuries.
17. This equates to a DSI reduction of 16 per cent on the rural network where speed limit changes have been made. The overall number of crashes is similar to pre-implementation, but the crash severity rates have reduced, this is what would be expected on higher speed roads.
18. While it will take additional time to confirm that these trends are sustained, initial indications are promising.
Tātaritanga me ngā tohutohu
Analysis and advice
20. AT is proposing to amend the Speed Limits Bylaw 2019 and set new safe and appropriate speed limits for 823 roads across Auckland with a total length of 614km (approximately eight per cent of the road network), with these new limits proposed to come into force mid-2022.
21. AT has reviewed the existing speed limits for each of the roads identified and found they are not safe and appropriate for the function, design and use of the roads. This means there is now a legal obligation to improve the safety of the roads. Making no change is not an option. This means AT is required to either:
· set a new safe and appropriate speed limit, or
· install engineering measures to improve the safety of the road, like road widening, resurfacing, barriers, road markings, speed humps etc.
22. Physical constraints and the corresponding costs involved mean that it isn’t viable to ‘engineer up’ these roads to support their existing speed limits. Setting safe and appropriate speed limits is one of the fastest and most cost-effective ways of reducing the number of deaths and serious injuries on our roads.
Community Engagement
23. Public consultation on the Safe Speeds Programme Tranche 2A took place from 27 September – 14 November 2021, including:
· a flyer mailout to 340,257 properties and PO Boxes on/near the roads where changes to speed limits are proposed
· advertising in the NZ Herald, community newspapers, specialist/ethnic media:
Central Leader, East & Bays Courier, Eastern Courier, Manukau Courier, North Harbour News, North Shore Times, Nor-West News, Papakura Courier, Rodney Times, Franklin County News, Western Leader, Hibiscus Matters, Pohutukawa Times, Chinese Herald, Mandarin Pages, Ponsonby News
· radio advertising on: Niu FM, Radio Samoa and Radio Waatea
· radio interviews and adlibs on: Niu FM, Radio Samoa and Radio Waatea
· media release and on-going media management
· published an article in Our Auckland
· translated consultation materials into Te Reo Māori, Tongan, Samoan, Simplified Chinese, Korean and NZ Sign Language
· sent flyers, posters and hardcopy Freepost feedback forms, in multiple languages to every library and service centre in Auckland
· put posters on trains, buses and ferries that could reach 280,000 commuters each day
· 15 online webinars.
24. Feedback has been provided through a number of channels:
· online via http://AT.govt.nz/haveyoursay
· via a survey
· via a mapping tool
· at public hearings held on 25 November.
25. Local boards have also had the opportunity to present at public hearings.
26. A summary of feedback from the local community has been provided as Attachment B (to be circulated to local board members when ready and tabled at the business meeting). This includes feedback on specific streets in your area, as well as broad feedback about the Safe Speeds Programme more generally.
Tauākī whakaaweawe āhuarangi
Climate impact statement
27. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive. This supports emissions reductions.
28. For town centres where speed limits were reduced and safety improvements introduced under the first tranche of speed limit changes, there has been strong positive feedback, with 19 per cent of respondents advising they are now participating in at least one active mode activity (e.g. walking or cycling) more often since the projects have been completed.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. The Safe Speeds Programme has been endorsed by the AT Board, the Auckland Council Planning Committee and conforms with direction from the Government Policy Statement on Land Transport 2018/19 – 2027/28 and the Auckland Transport Alignment Project.
30. In March 2021, Auckland Transport staff held a workshop with Auckland Council’s Planning Committee to provide an update to Councillors on Vision Zero, road safety performance over the past three years and sought feedback on the direction and priorities for Tranche 2 of the programme. The Committee expressed informal strong support for the direction of the Safe Speeds Programme, with a number of members supportive of the programme moving faster into their community areas.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. Public submissions and feedback will be provided as Attachment B (to be circulated to local board members when ready and tabled at the business meeting.)
32. This report provides the opportunity for local boards to provide feedback on changes proposed in Tranche 2A.
33. Feedback provided in relation to Tranche 1 has also been considered by Auckland Transport in the development of the current proposals.
34. For the residential areas where speed limits have been reduced under the first tranche of the Safe Speeds Programme, there has been strong positive feedback on the safety improvements, with 79 per cent of respondents commenting that the area feels safer overall. As noted above, 19 per cent of respondents advised they are now participating in at least one active mode activity (e.g. walking or cycling) more often since the projects have been completed.
Tauākī whakaaweawe Māori
Māori impact statement
35. Engagement on Tranche 2 has been undertaken with kaitiaki at northern, central and southern transport hui during 2021 alongside detailed engagement on the rural marae workstream, which is part of the second stage of Tranche 2.
36. Mana whenua are, in general, supportive of the Safe Speeds Programme and positive safety, community and environmental outcomes arising through safe and appropriate speed limits. There is in particular strong engagement and support for the rural marae workstream which forms part of the second phase of Tranche 2.
37. Further engagement will be undertaken following the public engagement period to determine feedback on and support for the final proposal.
Ngā ritenga ā-pūtea
Financial implications
38. There are no financial implications arising from local boards providing feedback on the Safe Speeds Programme.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
39. Delays due to Covid-19 and lockdown in the Auckland Region have added complexity to both public consultation and implementation timelines.
40. When Auckland moved into Alert Level Four, a temporary pause was put on all new consultations to allow time to adapt our consultation strategy and increase our digital engagement. The following measures were undertaken to ensure a quality engagement process:
· the consultation start date was delayed by three weeks from 6 September to 27 September
· the consultation length was extended from 5 to 7 weeks
· the number of online events during the consultation was significantly increased
· digital advertising spend was increased, and digital engagement plans were put in place with Auckland Council’s Engagement Partners who helped reach our diverse communities.
41. Steps have also been taken to ensure flexibility in the implementation timeline, and local boards will be kept up to date with any changes to the dates that the new speed limits will take effect.
Ngā koringa ā-muri
Next steps
42. Early in 2022 Auckland Transport will finalise an analysis and feedback report, including feedback from both the public and local boards.
43. On 31 March 2022 staff will present this report and recommendations to the AT Board.
44. The new speed limits are proposed to come into force on 31 May 2022 for the majority of roads, and 13 June 2022 for roads associated with schools, allowing for school speed changes to be made at the start of a school week.
45. These dates may need to be revised due to the impacts of Covid-19 and to take into account consultation feedback. Local boards will be kept updated if any changes are made.
46. More speed limit changes (Tranche 2B) are planned to be publicly consulted in 2022. AT has engaged with all local boards affected by Tranche 2B and will continue to keep local boards updated as the speed reviews are finalised.
Attachments
No. |
Title |
Page |
a⇩ |
List of changes proposed for local board area |
35 |
Ngā kaihaina
Signatories
Author |
Kat Ashmead - Senior Advisor Operations and Policy |
Authorisers |
Oliver Roberts - Acting General Manager Local Board Services Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
16 December 2021 |
|
Te Kete Rukuruku Programme - Selection of Tranche Two Parks for Māori Naming
File No.: CP2021/18020
Te take mō te pūrongo
Purpose of the report
1. To invite mana whenua to provide Māori names as dual names for 23 parks in the Manurewa Local Board area as part of the second tranche of the naming programme.
Whakarāpopototanga matua
Executive summary
2. In July 2018 the Manurewa Local Board resolved (MR/2018/85) to invite mana whenua to name 129 parks in the Manurewa area, as tranche one of Te Kete Rukuruku, the Māori naming of parks and community places programme.
3. Manurewa Local Board has two activities in their 2021/2022 work programme for Te Kete Rukuruku: Tranche One SharePoint ID 3112 and Tranche Two SharePoint ID 840.
4. Fifty-seven names were adopted in February as part of Tranche One with another 34 planned to be presented early in 2022. Two sites do not warrant naming. COVID-19 impacts have caused delays for iwi with the remaining 36 tranche one names. These outstanding names will now be presented as part of Tranche Two.
5. The Māori name will be added to the existing name resulting in a dual name for the site. No existing names will be removed.
6. Te Kete Rukuruku staff are now seeking approval from the Manurewa Local Board to invite mana whenua to name an additional 23 sites within Tranche Two.
7. Where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur once the names are adopted.
Recommendation/s
That the Manurewa Local Board:
a) invite mana whenua to name the 23 parks within Tranche Two, as listed below and detailed in Attachment A
· Alex Maich Park (Maich Park)
· Beaumonts Park
· Beihlers Road Esplanade 31r
· Beihlers Road Foreshore
· Clendon Community Centre Reserve
· David Nathan Park
· David Park
· Ferguson Street Reserve Manurewa
· Finlayson Ave Reserve
· Finlayson Community House Reserve
· Finlayson Park (Maplesden Drive)
· Gallaher Park
· Gloucester Road Reserve
· Jellicoe Park
· John Walker Park
· Kaimoana Street Esplanade Reserve
· Kirton Crescent Reserve
· Laurie Gibbons Memorial Park
· Manurewa Recreation Centre (land)
· McLaughlins Road Reserve
· Mountfort Park
· Trevor Hosken Drive
· Walpole Avenue Reserve
b) endorse the Te Kete Rukuruku programme and process for Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique stories of Manurewa and Tāmaki Makaurau
c) acknowledge the intent for Auckland Council to enter a mātauranga agreement that commits to upholding the correct use of Māori names and to use them only for purposes that have a community outreach or educational purpose (non-commercial use)
d) note that it is expected the Māori names will be adopted by the local board for use as dual names to enrich the stories of our parks and support the Māori language to be visible, heard, spoken and learned.
Horopaki
Context
9. A key outcome of the programme is for te reo Māori to be seen, heard, learned and spoken. The programme contributes to reclaiming our Māori identity which is Tāmaki Makaurau’s unique point of difference in the world.
10. Te Kete Rukuruku process, as agreed with mana whenua and local boards, is that te reo Māori names are provided by mana whenua and public feedback on these names is not sought. In some cases the Māori names have been attached to the park or area for hundreds of years well prior to the English name being adopted.
11. Mana whenua have the mātauranga and the mana for deciding on appropriate Māori names for the whenua and these names should not be subject to public debate. If the board do not consider it appropriate for a site to receive a Māori name then iwi should not be invited to name it.
12. The rationale and benefits of naming through Te Kete Rukuruku, as well as the process for identifying and adopting names and narratives, was agreed by Manurewa Local Board at its business meeting on 19 July 2018. At that meeting, the Board invited mana whenua to provide Māori names and narratives for 129 parks (MR/2018/85). This was included in their FY 2019 work programme as Tranche One. Refer to Attachment A for a full list.
Project Scope
13. The scope of the TKR programme, and particularly the Māori naming of parks and places, is defined as the naming, renaming or dual naming of parks and places throughout Tāmaki Makaurau.
14. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. It provides an opportunity for Aucklander’s to learn te Reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.
15. It is expected that, in most cases, Māori naming will be dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility. The existing name is not removed. This means signage will present both names with the English name following the Māori name. This is in accordance with the council’s Māori language policy and signage guidelines.
16. Dual naming also means that a Māori name sits alongside another name that is not related in its meaning. In other words, the two names are not translations of each other but independent and unique.
17. The local board may choose to adopt a sole Māori name after considerations such as the history of the existing name, the connection and usage of the name by the community and any impacts from its removal. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate.
18. Public consultation on site selection is not undertaken by TKR or mana whenua. Any consultation with community groups, stakeholders or the public is at the local board’s discretion and is recommended to occur prior to the parks becoming part of the TKR programme and being put forward to iwi for naming.
19. TKR is not a signage project. Once names are adopted signage will be replaced only when due for renewal except for one bilingual exemplar park selected. Should the local board wish to upgrade signage sooner to reflect the new names funding would be required from the Locally Driven Initiatives budget.
Tātaritanga me ngā tohutohu
Analysis and advice
Name adoption
20. On the 18 March 2021 the first 57 names from Tranche One were presented to the Manurewa Local Board and adopted (resolution MR/2021/16).
21. Seventy-two sites remain for naming from Tranche One. Progress on these is as follows:
· Thirty-four are currently being finalised by Ngāti Paoa Trust Board and these are planned to be presented to the board in early 2022.
· Twenty-eight were due to be received by the local board from iwi in September 2021. COVID-19 impacts have caused delays and these names will now be presented as part of Tranche Two.
· Eight sites were not named as one iwi withdrew so these sites are deferred to Tranche Two for naming.
· Two sites are too insignificant to warrant receiving a Māori name and have been removed from consideration as follows.
o Blanes Road 34r
o Alfriston Road 45r.
22. At a Manurewa Local Board workshop held on 2 September 2021 Tranche Two was discussed and the local board indicated that they would like to progress the remaining 23 parks in their area for dual Māori naming. This will mean that once the naming process for Tranche Two is complete, all parks in the Manurewa Local Board area will have dual Māori / English names. A full list of all parks showing Tranche One and Tranche Two is attached as Attachment A.
23. No parks have been identified for sole naming at this time.
24. The local board may subsequently choose to remove the English name from the park and have a sole Māori name rather than a dual name. Consultation with stakeholders and those with an interest in the park is at the local board’s discretion but would be recommended should the board wish to pursue this as an option.
Bilingual signage exemplar park
25. Bilingual signage visibly raises the profile of te reo Māori in the public domain. It provides the opportunity to learn the story behind the name as well as making it easy for the public to familiarise themselves with, and use, te Reo.
26. In Tranche One the board was offered the opportunity to select one park where all signage will be upgraded to be fully bilingual. The park selected was Te Pua / Keith Park and a whakarewatanga was held acknowledging the adoption of these names along with unveiling of the signage on 24 May 2021.
27. An additional exemplar park may be selected for Tranche Two. The local board has requested the Manurewa Recreation Centre site to be considered. An assessment will be completed of this site and any others being named in Tranche Two that may be suitable. Mana whenua will also be asked for input. Options will then be workshopped with the local board to receive direction on the final site selection.
28. It is important to note that any name provided for the Manurewa Recreation Centre will only be applicable to the park land and not the facility itself.
29. This bilingual signage is fully funded from Long-term Plan regional funding for Māori outcomes. No additional funding is required.
30. The new signage will include:
· dual language entrance signage stating the te reo Māori and English names
· bilingual wayfinding, information and bylaw signage
· a bilingual interpretative sign to tell the story behind the te reo Māori name.
31. With a view to spending Aucklanders’ money wisely, existing signs will be reskinned, unless the signage is damaged or worn and needs to be replaced.
Tauākī whakaaweawe āhuarangi
Climate impact statement
32. There are no substantive climate change impacts relating to this matter.
33. The inclusion on signage of Māori names for parks adopted through the TKR programme is planned to align with signage renewal projects, or by re-skinning when necessary. This minimises environmental impacts and unnecessary wastage of resource
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
34. The adoption of dual or sole Māori names supports and delivers on multiple council policies and plans including:
a. the Auckland Plan outlining the council’s commitment to support te Reo to flourish
b. Auckland Council’s Long-term Plan 2021-2031 strategic priority of promoting of te reo Māori
c. the Māori Language Policy actions that include increasing bilingual signage and dual naming.
35. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.
36. Te Kete Rukuruku programme aligns with the aspirations of the Independent Māori Statutory Board (IMSB) as articulated in the Schedule of Issues of Significance 2017, Māori Plan.
37. The programme has triggered the development of new bilingual signage templates that are now being used across the organisation.
38. The Community Facilities team is responsible for renewal of existing signage and will incorporate the new dual names as and when signage is renewed.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
39. Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and local boards will be strengthened.
40. The programme’s recommendation of dual naming adds an additional name and narrative to each park, as opposed to taking anything away from the community.
41. Dual language naming signage and bilingual signage help to enrich park user experience.
42. Māori naming and dual language or bilingual signage of parks is aligned to the Manurewa Local Board Plan 2020:
· Outcome two: We are proud of our strong Māori identity and thriving Māori community
· Key Initiative: Partner with mana whenua to deliver Te Kete Rukuruku which includes Māori naming of parks and reserves.
43. When the Tranche Two names have been adopted and their narratives received, all parks and libraries in the Manurewa Local Board area will have a Māori name. Manurewa Local Board will be the first board to achieve this milestone.
44. The adopted names are permitted for use by Auckland Council for community outreach and educational purposes (non-commercial).
Tauākī whakaaweawe Māori
Māori impact statement
45. This project helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan.
46. The project contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016) and describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken and learned.
47. Adopting Māori names and narratives increases the visibility of te reo Māori, safeguards the stories of mana whenua and helps to ensure their survival.
48. Te Kete Rukuruku continues to establish a best practice approach to Māori naming and the collection and sharing of stories.
49. Mātauranga agreements are being developed to ensure that names and stories are protected by the council to uphold their correct use being only for purposes that have a community outreach or educational purpose (non-commercial use).
50. As a partnership programme, all aspects of providing names and narratives have been led by the mana whenua of Tāmaki Makaurau. This is appropriate as mana whenua are those with the mana in this area to carry the responsibility for Māori naming.
51. There are a large number of resident mataawaka (Māori who live in Auckland and are not in a mana whenua group) who will have a great interest in these new names and narratives. This provides an opportunity to engage with mataawaka Māori organisations and to invite them to embrace and help champion the names and narratives once the names are adopted.
Ngā ritenga ā-pūtea
Financial implications
52. Manurewa Local Board has set aside funding from its Locally Driven Initiative (LDI) budget for this programme. In FY 2019 $31,000 for Tranche One, (SharePoint ID 3112) was allocated and $14,580 has been carried forward to complete delivery this year. A further $25,000 was approved for Tranche Two, (SharePoint ID 840) as part of the FY 2022 annual work programme.
53. This funding provides a partial contribution to mana whenua for their time in supporting the process including research and ratification.
54. It is expected that the programme will be fully delivered within budget.
55. The local board may choose to hold a small community event in the park selected for bilingual signage to acknowledge and celebrate the adoption of the names. Additional funding would be required from the Manurewa Local Board civic events budget for this purpose. The board should advise the TKR team if they wish to hold such an event and costings can be confirmed.
56. Updated dual name signage for these parks will be delivered through existing Community Facilities renewals programmes.
57. Bilingual signage in one exemplar park per tranche is funded by Long-term Plan regional funding for Māori outcomes.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
58. A number of risks and issues were highlighted at the outset of this programme or added as the programme has progressed. These include:
· multiple mana whenua having an interest in Manurewa, with differing views on naming
· extended delays in the adoption of Māori names continuing the predominance of English only names and missing renewal opportunities
· potential negative public reaction to the addition of Māori names
· costs of replacement signage.
59. These risks are carefully managed throughout the process and mitigated in a variety of ways including:
· timeframes are extended when required to allow robust discussion around the names being submitted. The approach of the programme has been to focus on a quality outcome
· splitting the tranche to allow for adoption of names as they are finalised, rather than waiting for completion of the entire tranche. This is particularly relevant when a large number of parks are being named
· the existing park name will be retained with the Māori named being returned/added. No existing names will be removed. Communications with stakeholder and community groups will convey this once the Māori names are adopted
· signage will be replaced as it comes up for renewal with the only exception being the bilingual signage at one selected exemplar park that will be reskinned if replacement is not warranted.
Ngā koringa ā-muri
Next steps
60. Once the Tranche Two sites are resolved the TKR team will provide mana whenua with the confirmed list for naming.
61. A hui will be held with specific iwi who have an interest in naming in the Manurewa Local Board area to discuss the list of sites in order to identify and agree on which iwi will be naming each site.
62. It is difficult to accurately predict a timeline for finalising this agreement but it is expected that the sites will be allocated amongst iwi by March 2022.
63. Once the allocation of sites is agreed then naming research will commence with most iwi requiring a further 2-3 months for this purpose. Some iwi may require a longer time frame for their naming process and once sites are allocated a firmer time frame will be able to be provided.
64. TKR will keep the local board informed on progress and update timelines through council’s quarterly reporting process.
65. TKR will commence assessment of the tranche two sites to identify recommendations for a site to receive bilingual signage and bring that back to workshop with the local board.
Attachments
No. |
Title |
Page |
a⇩ |
Attachment A - Manurewa All Parks List for Tranche 1 and 2 |
47 |
Ngā kaihaina
Signatories
Author |
Dawn Bardsley - Naming Lead |
Authorisers |
Anahera Higgins - Te Kete Rukuruku Programme Manager Justine Haves - General Manager Regional Services Planning, Investment and Partnership Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
16 December 2021 |
|
Manurewa Local Grant Round Two 2021/2022 grant allocations
File No.: CP2021/18955
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline applications for Manurewa Local Grant Round Two.
Whakarāpopototanga matua
Executive summary
2. This report presents applications received for the Manurewa Local Grant Round Two 2021/2022 as provided in Attachment B.
3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.
4. The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year. There is a total of four local grant rounds and two multi-board rounds.
5. For Manurewa Local Board Grant Round Two 2021/2022 a total of nineteen local grant applications were received, requesting a total amount of $106,020.73.
Ngā tūtohunga
Recommendation/s
That the Manurewa Local Board:
a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round Two 2021/2022
Table One: Manurewa Local Grant Round Two 2021/2022 applications
|
Horopaki
Context
6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.
7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
8. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.
9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.
10. The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year.
Tātaritanga me ngā tohutohu
Analysis and advice
11. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 10 people outdoors and indoors can take place. Events and activities have been assessed according to these criteria.
12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.
15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.
Tauākī whakaaweawe Māori
Māori impact statement
18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.
Ngā ritenga ā-pūtea
Financial implications
19. This report presents applications received for the Manurewa Local Grant Round Two 2021/2022 as provided in Attachment B.
20. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.
21. The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year. There is a total of four local grant rounds and two multi-board rounds.
22. For Manurewa Local Board Grant Round One 2021/2022 a total of twenty-three local grant applications and thirteen multi-board applications were received, requesting a total amount of $202,927.39.
23. A total of $49,307.50 was allocated to local grant and multi-board round one, and a further $8,000 was allocated towards Youth Rangatahi Scholarships, leaving a total of $97,351.50 in the 2021/2022 grants budget.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
25. Following the Manurewa Local Board allocating funding for local grants round two, grants staff will notify the applicants of the local board’s decision.
Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Grants Programme 2021/2022 |
67 |
b⇨ |
2021 Manurewa Local Grant Round Two Application Summary (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Lima Seve - Grants Coordinator |
Authorisers |
Rhonwen Heath - Head of Rates Valuations & Data Mangement Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
16 December 2021 |
|
Auckland Council’s Performance Report: Manurewa Local Board for quarter one 2021/2022
File No.: CP2021/18896
Te take mō te pūrongo
Purpose of the report
1. To provide the Manurewa Local Board with an integrated performance report for quarter one, 1 July – 30 September 2021.
Whakarāpopototanga matua
Executive summary
2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.
3. The key activity updates from this period are:
· increased visitor numbers at leisure centres and community venues prior to COVID-19 Alert Level 4 and 3 lockdowns
· delivery of various programmes at libraries, and their pivot to providing increased digital services during the Alert Level 4 and 3 lockdowns
· planting of 2000 native plants by ecological and environmental volunteers.
4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.
5. The financial performance report compared to budget 2021/2022 is attached. There are some points for the local board to note. Net operating performance for Manurewa local board area is six per cent under budget for the quarter ended September 2021. Operating expenditure is 63 per cent below budget, and operating revenue is five per cent below budget, both affected by six weeks of facilities lockdown to September 2021 under COVID-19 Alert Level 3, in the Auckland region. Capital expenditure is 62 per cent behind budget year to date, and associated cost escalations and supply chain risks are expected to further impact future delivery.
6. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.
Recommendation/s
That the Manurewa Local Board:
a) receive the performance report for quarter one ending 30 September 2021.
b) approve a retrospective amendment to the 2020 – 2023 Community Facilities work programme including budget and timeline changes (resolution number MR/2020/110) as follows:
i) cancellation of Pitt Avenue Reserve - renew bridge (ID 2733), as the remedial work to preserve the integrity of structure was delivered under urgent minor capex as an operational response project and therefore no longer requires local renewal budget of $77,903.86 in financial year 2020/2021
ii) reallocation of the Asset Based Services Capex Local Renewal of $77,903.86 within financial year 2020/2021 from cancelled project Pitt Avenue Reserve - renew bridge (ID 2733) to Nathan Homestead - renew building and install wayfinding signage (ID 2536)
iii) note that David Nathan Park - renew park assets (Project ID 2514), Local Renewal (ABS: Capex) budget of $67,918.05 has been deferred from financial year 2020/2021 to financial year 2023/2024. It is not anticipated that the deferred asset renewals will have any detrimental impact on the expected outcomes or levels of service in the short term
iv) reallocation of the Asset Based Services Capex Local Renewal of $19,223.13 within financial year 2020/2021 from deferred project David Nathan Park - renew park assets (Project ID 2514) to Nathan Homestead - renew building and install wayfinding signage (ID 2536)
v) note that Nathan Homestead - renew building and install wayfinding signage (ID 2536) has been completed as part of Risk Adjusted Programme in financial year 2020/2021 to ensure that the asset remains fit for purpose and to maintain current levels of service
vi) note that amendments to project budgets and timing have been reflected in the adopted 2021 - 2024 Community Facilities work programme (resolution number MR/2021/93).
c) approve the Risk Adjusted Programme (RAP) projects identified in Attachment B as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2021/2022 financial year.
d) note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment D).
Horopaki
Context
7. The Manurewa Local Board has an approved 2021/2022 work programme for the following operating departments:
· Customer and Community Services
· Infrastructure and Environmental Services
· Auckland Emergency Management
· Auckland Unlimited.
8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.
Graph 1: Work programme activities by outcome
9. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August 2021 - 6 weeks of quarter one (just under half the period this report covers).
10. Asset based services were significantly impacted as all regional and community facilities were closed.
11. Impacts to individual activities are reported in the work programme update (Attachment A)
Tātaritanga me ngā tohutohu
Analysis and advice
Local Board Work Programme Snapshot
12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).
Graph 2: Work programme by RAG status
13. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.
Graph 3: Work programme by activity status and department
Key activity updates
14. The following are key activity updates from quarter one. These are aligned to outcomes in the Manurewa Local Board Plan.
Our communities are inclusive, vibrant, healthy and connected
· Nathan Homestead delivered 18 programmes to a combined total of 1,653 participants and attendees in this quarter. Highlights of activities delivered include:
o the opening of Hill House Café with the new operating supplier
o a series of workshops delivered alongside the exhibition ‘Aroha Mai,’ where exhibiting artist Donna Kerridge took participants through the ngahere (forest) at Nathan Homestead to teach them about the different flora and fauna and how they could be used for medicinal purposes within a te ao Māori context
o a winter school holiday programme including games and activities in sign language.
· A Manurewa Seniors’ Network hui that had been planned for August was cancelled due to COVID-19 Level 4 and 3 restrictions in the quarter.
· The Manurewa Community Network Expo was held in July and was attended by more than 25 community groups.
· Participant numbers at community venues for July 2021 increased by 64 per cent and booking hours increased by 85 per cent compared to July 2020. One hundred per cent of hirers indicated that they were satisfied with and would recommend the venues they hired. During Alert Level 4 and 3 restrictions, venues were made available to support essential services, including vaccination centres, food banks, and the NZ Blood Service.
· Manu Tukutuku Community Centre reported the following highlights for the quarter:
o Te Whakaora Tangata (Family Restoration Programme) was attended by 60-70 participants each day. Attendees came from Manurewa, Papakura and Wiri
o two south Auckland seniors’ information days were hosted. These were attended by residents from local rest homes or seniors’ flats
o the centre's community clothes closet was open every Wednesday between 12pm-4pm and averaged from eight to 10 visitors per day
o Mātātoa / Time 2 Train ran a number of online and korekore tinana programmes in kura during the school term. Due to the current COVID-19 Alert Level restrictions, they adapted those programmes for kaumatua/kuia within the Manurewa rohe. They have been using the centre seven days a week to do seated titi torea and online te reo Māori with actions
o the centre was used for food parcel collections for around 60 whānau from the Randwick Park area during lockdown.
· Highlights from programmes delivered at Te Pātaka Kōrero o Manurewa and Te Pātaka Kōrero o Waimāhia this quarter include:
o a celebration for Cook Island Language week at Te Pātaka Kōrero o Waimāhia, which included engaging members of the Manurewa community to participate in and run the event. The Rota family provided entertainment with Cook Island drums and dancing; Mama No'oroa from Manurewa prepared over 100 Cook Island donuts; and security guard John Te Paki and his whānau provided MC services and a DJ to play music during the festivities
o Manga Club outreach was delivered to Manurewa High School, James Cook High School, Manurewa Intermediate and Rosehill College. The club enables rangatahi to explore their interests in manga and anime through books, film and drawing. This has built a community amongst rangatahi, where they are encouraged to explore their passion through drawing
o a falelalanga was started at Te Pātaka Kōrero o Waimāhia. This is the first of its kind in Aotearoa, reconnecting participants with traditional Samoan weaving skills, talanoa, and a supportive community of women led by women
o Strength and Balance classes commenced at Manurewa under the umbrella of the Accident Compensation Commission. Staff have been trained to facilitate the sessions, which regularly see more than 25 seniors attending. The classes help seniors to improve their balance as they grow older, thereby decreasing the number of injuries caused by falls or trips
o Harry Potter's birthday was celebrated at Te Pātaka Kōrero o Manurewa by 75 tamariki and their parents. Participants made magic potions, cake-pops and bow-truckles, then celebrated by singing Happy Birthday to Harry with a cake sponsored by the Manurewa Business Association
o during the COVID-19 Alert Level 4 and 3 lockdowns, both library branches communicated with their communities via Facebook pages, telephone calls and emails
o Te Pātaka Kōrero o Waimāhia engaged with Skinny Jump to partner with Mātātoa / Time 2 Train and provide support in setting up modems and devices to be delivered to kaumatua and kuia so they could connect with each other from their bubbles
o Tongan Language Week was celebrated online during the COVID-19 Alert Level 4 restrictions. A new challenge was posted each day on the libraries’ Facebook pages. These invited the community to extend their knowledge and share new experiences such as a TikTok dance challenge, a cooking demonstration, and learning the Tongan language through a word find.
· Manurewa Youth Council highlights for this period include:
o attending the Young Leaders Conference 2021
o increased usage of The Space through bookings and activations
o events being adapted to be held online due to COVID-19 Alert Level 4 and 3 restrictions.
· Bluelight JAM programme activity during Quarter One included:
o a five-day camp held in July
o mentoring sessions regarding social media usage
o students designed a pamphlet covering school fights, mental health and social networking
o Bluelight staff carried out welfare checks on students and delivered food parcels to those in need.
Our people enjoy a choice of quality community spaces and use them often
· Visits to Manurewa Pool and Leisure Centre in July and August grew by 44 per cent compared to the same period in the previous year. Groups benefiting from the board subsidising entry fees during this time included 1,261 people aged 65 and over, 718 adults supervising children, and 84 people with disabilities.
· Visits to Manurewa Leisure Centre in July and August decreased by 6 per cent compared to the same period in the previous year. During COVID-19 Alert Level 4 and 3 lockdowns, staff have been producing daily online fitness classes, checking in on vulnerable members of the community, and supporting community food distribution.
· Visits to Te Matariki Clendon Community Centre in July and August grew by 220 per cent compared to the same period in the previous year. Kauri Kids re-opened at COVID-19 Alert Level 3 for the children of essential workers and those in need of childcare support. During COVID-19 Alert Level 4 and 3 lockdowns, staff have been supporting the Pride Project community food programme and Mātātoa / Time 2 Train’s food and kaumatua engagement programme.
Our prosperous local economy supports local people
· Manurewa Business Association presented research on a proposed online Local Job Platform to the Town Centre Steering Group in July. The business association is developing a further proposal for the online platform, which will be submitted to the board for approval in October.
· Libraries staff established a relationship with Manurewa Work and Income staff to refer clients to the library for Curriculum Vitae Builder sessions which aimed at helping them find employment. As a result of this, two customers have obtained permanent jobs.
Our natural environment is valued, protected and enhanced
· Ecological and environmental volunteers planted 2000 native plants this quarter. There was a total of 360 volunteer hours across four plantings during this period: Totara Park (Friends of Totara Park), Sykes Road Reserve, Totara Park (The Gardens School) and Myers Road roadside reserve.
· The following activities were delivered through the Manurewa Waste Minimisation work programme item:
o Talking Trash hired three waste champions and began looking for a fourth to join their team. Two planning meetings were completed and engagement with Kāinga Ora was recommenced
o new designs for illegal dumping prevention signs were progressed and are near completion
o illegal dumping hotspots were monitored, and four new large signs were placed in highly visible locations across Manurewa.
Activities with significant issues
15. There are no key activities with significant issues.
Activities on hold
16. The following work programme activities have been identified by operating departments as on hold:
· Clendon Community Centre Reserve - develop concept plan and physical works: This activity is on hold as funding has not been allocated until financial year 2024/2025. A separate line item has been created for the basketball court investigation, which is not on hold.
· Weymouth Community Hall and Aronia Way - renew park roading and carpark: This activity is on hold as a review of the proposed renewals at Aronia Way Reserve carpark determined that they could be deferred until needed at a later date. The renewal of the car park at Weymouth Community Hall is complete.
Changes to the local board work programme
17. The Community Facilities work programme includes projects at various stages of delivery. These range from projects with broadly defined scopes and estimated costs, through to projects with detailed design and known costs. As projects progress through investigations, design, and/or consultation and consenting, there is the possibility that variations may be required to the project scope, timing, and budgets, requiring changes to the work programme. In addition, unanticipated events, or new priorities for investment by the local board occur from time to time, which may also require variations to the work programme.
18. The approved renewal project (ID 2536 Nathan Homestead - renew building and install wayfinding signage) was identified as a priority to ensure that the asset remained fit for purpose and met required levels of service. In order for the Nathan Homestead - renew building and install wayfinding signage (ID 2536) project to proceed/or additional budget to be allocated to complete the project, other projects in the programme were delayed. The proposed project budget variations were provided for the local board’s consideration at a workshop held on 24 June 2021.
Risk Adjusted Programme (RAP)
19. To ensure the full delivery of the 2020/2021 Community Facilities budget, a number of projects have been identified to be added as Risk Adjusted Programme (RAP) projects. These projects have been identified as RAP projects as they all have the potential to be delivered early. The total allocated budget of these projects will not change. All recommended amendments can be accommodated within the approved budget envelope for 2021/2022 financial year and/or the anticipated future budget envelopes for 2022/2023 financial year and beyond.
20. The delivery of these projects may be progressed in advance of the programmed year, in order to ensure 100 per cent financial delivery for the 2021/2022 financial year. The focus is on driving the delivery of the 2021/2022 financial year programme. Where projects are delayed due to unforeseen circumstances, others are required to progress in advance of the intended year, whilst matters are addressed. Full details can be found in Attachment B.
Tauākī whakaaweawe āhuarangi
Climate impact statement
21. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.
22. Work programmes were approved in June 2021 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. When developing the work programmes, council group impacts and views are presented to the boards. The majority of the report is for information and where this is the case there are no further impacts identified.
24. The local board is being asked to approve two changes to the Community Facilities work programme. Staff have provided opportunities for the local board to provide feedback on both items, including a workshop on 24 June. There are no further impacts identified.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. This report informs the Manurewa Local Board of the performance for ending 30 September 2021.
Tauākī whakaaweawe Māori
Māori impact statement
26. A review of the Improving Māori Input into Local Board Decision Making project was completed. Recommendations for a single level structure were supported, and the project has been renamed Ara Kōtui.
27. Staff worked with Manurewa Marae to continue building relationships, respond to Māori communities impacted by COVID-19, and support Manurewatanga.
28. Ngā Mātārae, with the support of Connected Communities staff, promoted Manaaki funding to community organisations that focus on Māori issues.
29. Matariki celebrations at libraries in Manurewa included a Matariki Dance Battle hosted by Projekt Team hip hop and street dance collective. The top three dancers were awarded cash prizes sponsored by Ray White Real Estate.
30. Libraries staff spent time during COVID-19 Alert Level 4 and 3 lockdowns increasing their understanding and capability in te ao Māori. This included learning pepeha, whakataukī, and karakia. They also learned about mana whenua, who Reremoana Te Mahia and her whānau are and the story of Te Manurewa o Tamapahore. Some staff shared their pepeha on libraries Facebook pages as a way of introducing themselves to the Manurewa community.
31. A WaiTiaki event was held at Glenveagh Park reserve on 16 July 2021, where Te Pu-a-ngaa Maara and The Pride Project facilitated experiential learning about water quality, whakapapa te wai, plant and pest identification, and tākaro Māori.
Ngā ritenga ā-pūtea
Financial implications
32. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes.
33. There are no financial implications associated with this report.
Financial Performance
34. Operating expenditure overall of $3.8 million is $180,000 below budget. Generally affected by further COVID-19 Alert Level 3 disruptions in the Auckland region, the continued closure of leisure and aquatic and community facilities, and libraries, has seen a reduction in wage costs and facility service utilities.
35. Operating revenue of $600,000 is $357,000 below budget and most of the revenue decrease is in the recreation, leisure, fitness, and aquatics facilities.
36. Capital expenditure of $182,000 is behind budget by $360,000 with projects remaining disrupted due to further COVID-19 alert level restrictions in Auckland and associated cost escalations and supply chain risks that could extend project delivery targets.
37. The financial report for the quarter ended September 2021 for Manurewa Local Board is in Attachment C.
Revised Capex Budget
38. Capex budgets are revised to reflect changes in timing of delivery for individual projects.
39. Projects that were still in progress at 30 June 2021 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.
40. If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2021 to reflect early completion.
41. Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.
42. The net budgetary impact of these changes is reflected in the revised budget for the board.
43. The Customer and Community Services Capex work programme financial allocations have been updated in accordance with the carry forwards (refer Attachment D).
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
44. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.
45. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
46. The local board will receive the next performance update following the end of quarter two, December 2021.
Attachments
No. |
Title |
Page |
a⇩ |
Work programme update |
81 |
b⇩ |
Proposed amendment to 2021-2024 Manurewa Local Board Community Facilities work programme |
113 |
c⇩ |
Financial performance report |
115 |
d⇩ |
Customer and Community Services Capex Work Programme |
121 |
Ngā kaihaina
Signatories
Author |
Robert Boswell - Local Board Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
16 December 2021 |
|
Draft Significance and Engagement Policy 2022
File No.: CP2021/17961
Te take mō te pūrongo
Purpose of the report
1. To seek feedback from local boards on the draft Significance and Engagement Policy 2022 (the draft policy).
Whakarāpopototanga matua
Executive summary
2. The Significance and Engagement Policy, adopted in 2014, is undergoing a policy refresh to make it more contemporary and user-friendly.
3. The goal of the policy refresh is to provide for a simplified decision-making process through a high-level guiding document that allows for case-by-case assessments.
4. Minor updates are needed in both the significance and engagement components of the policy.
5. Updates around the significance component of the draft policy include:
· the assessment of significance in terms of a continuum
· taking a cumulative approach to a package of proposals or decisions
· adjusting the list of strategic assets to include only assets critical for the delivery of services and clarifying that most strategic assets are identified as groups or networks of assets to reflect the way in which they deliver services
· adding guidance for assessing the significance of decisions for assets that do not meet the criteria for being strategic.
6. Updates around the engagement component of the draft policy include:
· simplifying existing text to make the policy more user-friendly
· ensuring the engagement principles capture a more diverse Tāmaki Makaurau
· capturing the need to safeguard staff, elected members and the community during consultation and engagement
· giving more visibility to the connection between the policy and the forthcoming and separate refresh of the Engagement Guidelines, which will support staff to operationalise the policy.
7. The draft policy was adopted for public consultation by Governing Body at its 23 September 2021 meeting, resolution number GB/2021/111.
8. Public consultation ran from 27 September to 18 October 2021.
9. Adoption of the final policy is projected for February 2022.
Recommendation/s
That the Manurewa Local Board:
a) provide feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.
Horopaki
Context
10. The Significance and Engagement Policy (the 2014 policy) was created and adopted in 2014 to fulfill the legislative requirements outlined in section 76AA of the Local Government Act 2002 (the LGA).
11. The Significance and Engagement Policy is a key document for decision-making and the consultation process. It is comprised of two interrelated sections on significance and engagement.
12. The significance section sets out how and when communities can expect the council to engage before making decisions, describes the council’s approach to determining the significance of proposals and decisions, and lists the council’s strategic assets.
13. The engagement section provides high-level principles on how to engage inclusively with the diverse communities of Tāmaki Makaurau. These high-level principles ensure that engagement is fit-for-purpose according to the level of significance.
Tātaritanga me ngā tohutohu
Analysis and advice
14. Staff have undertaken a policy refresh as the 2014 policy has not undergone changes since its initial adoption.
15. An internal assessment of the 2014 policy found that that it was largely easy to use, but minor improvements would allow for more efficient decision-making and more fit-for-purpose engagement processes.
16. General high-level updates and clarifications are being proposed for the draft policy to create a more contemporary policy.
17. The Significance and Engagement Policy is not intended to be a prescriptive policy document, and any accepted changes to the draft policy will not change the purpose for which it is used.
18. The proposed changes to the Significance and Engagement Policy 2021 were reported to the Governing Body at its meeting on 23 September – see Attachment A Significance and Engagement Policy: Approval of draft policy for consultation, also found online with associated documents.
Consultation
19. Formal public consultation was held from 27 September to 18 October 2021. The consultation document is part of Attachment A, or online here.
20. Given COVID-19 lockdown restrictions across the region, consultation was conducted entirely virtually and consisted of:
· consultation materials and online feedback forms made available on the council’s engagement website (AK Have Your Say)
· virtual workshops with community partners with demographic advisory panels
· working with community partners to reach diverse groups.
21. All feedback has been captured and will be reported through to the Governing Body meeting in February 2022 to inform decision-making on the final policy.
22. A summary of the regional feedback received from submitters is set out in Attachment B and local board specific feedback in Attachment C.
Tauākī whakaaweawe āhuarangi
Climate impact statement
23. Accepting the proposed changes to the draft policy allows for a fit-for-purpose and contemporary significance and engagement policy that will encourage a richer engagement process during future consultations around climate change issues.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. Any strategic asset under the draft policy that is held or managed by a substantive Council Controlled Organisation (CCO) will be identified in the CCO Accountability Policy. CCO’s must comply with that policy when making decisions on strategic assets under their control.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. Local boards play a key role in engaging with their local communities. The change to enable more fit-for-purpose consultation and engagement for some asset-based decisions may provide local boards with greater flexibility to customise some engagement processes to better meet the needs of their community.
26. Local board chairs were invited to a workshop held on 4 August 2021 that also included the Parks, Arts, Community and Events, and Finance and Performance committees for a high-level overview on proposed amendments to the draft policy.
27. Formalised local board views from this workshop and report will be incorporated into the February 2022 Governing Body report for the policy adoption.
Tauākī whakaaweawe Māori
Māori impact statement
28. The refresh of the Significance and Engagement Policy will strengthen the council’s capacity and capability to engage with and meet the needs of the Māori community. This will be achieved through the delivery of bespoke training initiatives and resources which align to best practice engagement that responds to the needs and is supported by Māori. Kia Ora Tāmaki Makaurau provides a foundation to build council’s engagement approach and supports initiatives already underway such as Te Matapuna 2 as a pilot for spatial-based engagement. Work on relationship agreements is progressing, and there is good support for capacity contracts. Further work is required to streamline engagement forums to ensure they are fit for purpose and respond to priorities from Māori.
29. Ongoing collaboration on the development of the Māori engagement practice and approach will inform the Engagement Guidelines and will ensure council’s size and engagement reach is leveraged effectively. This collaboration will ensure that the operational execution of the Engagement Guidelines is well-informed and aligned with best practice in te ao Māori.
30. This focus on practice, capacity and capability will guide operational performance so that the aspirations for Māori engagement in Tāmaki Makaurau are progressed, aligned and achievable. Further work on Kia Ora Tāmaki Makaurau performance measures will be aligned with the engagement approach as it continues to be developed.
Ngā ritenga ā-pūtea
Financial implications
31. The proposed changes to the significance section of the policy assists in the assessment of significance and may reduce the financial costs of engagement approaches that are not fit-for-purpose.
32. Reclassifying some assets as non-strategic will also remove the burden of audit costs if the council seeks to make any future decisions around changing ownership or control of those assets.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
33. The recommendation requesting local board views does not present any risk. The risks associated with refreshing the draft policy are set out in the report to the 23 September Governing Body meeting in Attachment A.
Ngā koringa ā-muri
Next steps
34. Feedback from the consultation along with local board views will be reported to the 24 February 2022 Governing Body meeting as part of the materials for the finalised draft policy approval.
35. The final Significance and Engagement Policy 2022 is proposed to be implemented following approval at the same Governing Body meeting.
Attachments
No. |
Title |
Page |
a⇨ |
Significance and Engagement Policy: Approval of draft policy for consultation (Under Separate Cover) |
|
b⇩ |
Summary of regional feedback |
135 |
c⇩ |
Local Board specific feedback |
143 |
Ngā kaihaina
Signatories
Authors |
Justine Yu - Senior Advisor - Fin Policy Eddie Tuiavii - Principal Advisor - Democracy and Engage |
Authorisers |
Ross Tucker - General Manager, Financial Strategy and Planning Kenneth Aiolupotea - General Manager Democracy and Engagement Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
16 December 2021 |
|
Council-controlled Organisations Quarterly Update: Quarter One, 2021-22
File No.: CP2021/17993
Te take mō te pūrongo
Purpose of the report
1. To provide the Manurewa Local Board with an update on Council-controlled Organisation work programme items in its area, along with proposed changes to the Manurewa Local Board Joint CCO Engagement Plan.
Whakarāpopototanga matua
Executive summary
2. A number of general changes are proposed for the Local Board Joint CCO Engagement Plans, as part of ongoing work to improve and refine the approach to engagement with Council-controlled Organisations (CCOs).
3. The four substantive CCOs – Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare – may also propose specific changes.
4. General changes are shown in Attachment A. Attachments B - D include work programme updates from Auckland Transport, Auckland Unlimited and Watercare.
Recommendation/s
That Manurewa Local Board:
a) receive the Council-controlled Organisations Quarterly Update for Quarter One 2021/22
b) adopt the updated Joint CCO Engagement Plan 2021/2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.
Horopaki
Context
5. Each local board has agreed an engagement approach with the four CCOs for the 2021-2022 local work programme.
6. While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.
7. Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans.
8. This report may include the following types of changes:
· Additional work programme items, and proposed engagement level
· Proposed changes to the engagement approach with the local board
· Proposed changes to the extent of community engagement
9. In addition, as part of implementing the Joint CCO Engagement Plan, the four CCOs provide a quarterly update on projects listed in the engagement plan.
10. We are introducing these new reports gradually, so for Quarter One your report may not include updates from all four CCOs.
11. For Quarter Two reporting, we expect to have updates from all four CCOs for all local board areas.
Tātaritanga me ngā tohutohu
Analysis and advice
Changes proposed by Local Board Services
12. The original discussions with local boards used the five levels of engagement outlined by the International Association for Public Participation (IAP2): inform, consult, involve, collaborate and empower. Feedback from local boards indicated that using all five levels was unwieldy, and in particular that there was confusion and disagreement about when ‘empower’ might be used.
13. We are proposing that we reduce the engagement levels down to a simplified three step model of inform, consult and collaborate. This helps to better distinguish between projects and to clarify the kinds of engagement that are expected at each step.
14. We have also moved the CCO work programme tables from being embedded within the engagement plan, to being a series of four attachments. This makes it easier to use the work programmes as the basis for quarterly reporting.
15. Minor changes may have also been made to names of Local Board Services and/or CCO contacts.
16. These changes are all shown in Attachment A – Manurewa Local Board Joint CCO Engagement Plan 2021/2022.
Auckland Transport
17. Auckland Transport’s work programme updates for Quarter One are provided as Attachment B.
18. Auckland Transport has updated the engagement plan work programme to reflect decisions made on Local Board Transport Capital Fund projects.
Auckland Unlimited
19. Auckland Unlimited’s work programme updates for Quarter One are provided as Attachment C.
Changes to the Auckland Unlimited work programme
20. Auckland Unlimited had previously responded to local board requests to include more information on major events by adding a line item for each event.
21. As part of ongoing work to improve and refine this process, we are proposing to replace all the individual major event lines with the three following lines:
· Delivered Events (Diwali, Lantern Festival, Pasifika, Tāmaki Herenga Waka)
· Sponsored Events (i.e., Elemental)
· Supported Events (i.e., FIFA World Cup, World Choir Games).
22. This change reduces the number of amendments and additions required to the engagement plan each quarter as events are completed and provides a more consistent update pattern going forward.
23. These proposed changes are reflected in Attachment A.
Eke Panuku Development Auckland
24. Eke Panuku has not provided updates for this quarter’s report. Eke Panuku will be joining the combined reporting framework for Quarter Two.
25. Eke Panuku has not proposed any changes to the engagement plan work programme.
Watercare
26. Watercare’s work programme updates for Quarter One are provided as Attachment D.
27. Watercare has not proposed any changes to the engagement plan work programme.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.
29. Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. Adopting the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.
31. These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
32. Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.
33. Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.
Tauākī whakaaweawe Māori
Māori impact statement
34. Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.
35. While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.
Ngā ritenga ā-pūtea
Financial implications
36. The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.
37. Any financial implications or opportunities will be provided to local boards on a project or programme basis.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
38. It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.
Ngā koringa ā-muri
Next steps
39. The local board will receive the next quarterly update for Quarter Two in March 2022.
Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Local Board join CCO Engagement Plan 2021-2022 |
151 |
b⇩ |
Auckland Transport Q1 2021-22 |
165 |
c⇩ |
Auckland Unlimited Q1 2021-22 |
167 |
d⇩ |
Watercare Q1 2021-22 |
169 |
Ngā kaihaina
Signatories
Author |
Kat Ashmead - Senior Advisor Operations and Policy |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Manurewa Local Board 16 December 2021 |
|
Local government elections 2022 - order of names on voting documents
File No.: CP2021/18514
Te take mō te pūrongo
Purpose of the report
1. To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2022 elections.
Whakarāpopototanga matua
Executive summary
2. The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:
· alphabetical order of surname
· pseudo-random order; or
· random order.
3. Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.
4. Random order means names are listed in a random order and a different random order is used on every voting document.
5. The order of names has been alphabetical for the 2010, 2013, 2016 and 2019 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.
6. Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the benefits to the voter outweigh any perception of a name order bias problem.
Ngā tūtohunga
Recommendation/s
That the Manurewa Local Board:
a) recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.
Horopaki
Context
Options available
7. Clause 31 of The Local Electoral Regulations 2001 states:
(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.
(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.
(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.
(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.
(5) In this regulation, -
pseudo-random order means an arrangement where -
(a) the order of the names of the candidates is determined randomly; and
(b) all voting documents use that order
random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.
Previous elections
8. In 2013 the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order. From 2016 there has been no additional cost to use random order, due to changes in printing technology.
9. For the 2019 elections the following table outlines decisions of those regional and metropolitan councils whose data was available:
Council |
Order |
Auckland Council |
Alphabetical |
Bay Of Plenty Regional Council |
Random |
Environment Southland Regional Council |
Alphabetical |
Hawke's Bay Regional Council |
Alphabetical |
Northland Regional Council |
Alphabetical |
Otago Regional Council |
Alphabetical |
Taranaki Regional Council |
Alphabetical |
Waikato Regional Council |
Random |
West Coast Regional Council |
Alphabetical |
Christchurch City Council |
Random |
Dunedin City Council |
Random |
Hamilton City Council |
Random |
Hutt City Council |
Random |
Invercargill City Council |
Random |
Napier City Council |
Random |
Nelson City Council |
Random |
Palmerston North City Council |
Random |
Porirua City Council |
Random |
Tauranga City Council |
Random |
Upper Hutt City Council |
Random |
Wellington City Council |
Random |
Tātaritanga me ngā tohutohu
Analysis and advice
Options for 2022
Pseudo-random order and true random order
10. Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is true random order, which means the order on every voting document is different.
11. A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter.
Alphabetical order
12. The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When a large number of candidates compete for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.
13. It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.
14. The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.
Analysis of previous election results
15. An analysis of the council’s election results for 2010, 2013, 2016 and 2019 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:
· The impact of ballot position on the number of votes received by candidates (i.e. the impact on the vote share) for local boards and wards
· The impact of ballot position on whether an individual was elected or not (i.e. the impact on election outcomes).
16. This analysis of Auckland Council elections data show that while there might be a small impact of being listed first on the percentage share of votes received in local board elections, there is no compelling evidence that candidates being listed first were more likely to be elected in the last four elections. Given the relatively small sample size and variability in the data, these analyses may be less able to detect the real effects. Therefore, conclusions should be drawn with caution. That said, it is reasonable to conclude that results from the last four elections were not significantly affected by the use of alphabetical ordering on voting documents.
17. Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. The order of names on voting documents does not have an impact on climate.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The order of names on voting documents does not have an impact on the wider group.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. Feedback from local boards will be reported to the Governing Body when it is asked to determine the matter by resolution.
Tauākī whakaaweawe Māori
Māori impact statement
21. The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori and that such profile statements are contained in the candidate profile booklet in alphabetic order. Having voting documents in alphabetic order makes it easier for any voter to match the candidate in the profile booklet.
Ngā ritenga ā-pūtea
Financial implications
22. There is no additional cost to the printing of voting documents if names are ordered using the random method.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
23. If names are ordered alphabetically there is the risk of perceived bias. If names are randomised there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.
Ngā koringa ā-muri
Next steps
24. The feedback from the local board will be reported to the Governing Body.
Attachments
No. |
Title |
Page |
a⇩ |
Ballot order effects and Auckland Council elections_November 2021 |
177 |
Ngā kaihaina
Signatories
Author |
Warwick McNaughton - Principal Advisor |
Authorisers |
Rose Leonard - Manager Governance Services Louise Mason - GM Local Board Services Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
16 December 2021 |
|
Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021
File No.: CP2021/18901
Te take mō te pūrongoPurpose of the report
1. To present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.
Whakarāpopototanga matua
Executive summary
2. The Auckland Council Group Māori Outcomes Report 2020-2021 shows how the council group is contributing to the 10 mana outcomes of Kia Ora Tāmaki Makaurau, and the LTP 10-year budget priorities.
3. The council group published its first Māori Outcomes Report in 2019. This third edition flows on from earlier reports and provides information on performance, including how the council group has been supporting a Māori response and recovery from COVID-19. Each report aims to provide a comprehensive picture of annual progress to decision makers across the council group, Māori partners, elected members, leaders in governance, and whānau Māori.
4. Highlights for the 2020-2021 year include:
· approval by Parks, Arts, Community and Events (PACE) Committee of ‘Kia Ora Tāmaki Makaurau – a Māori outcomes performance measurement framework’
· support for Māori led COVID-19 response and recovery initiatives through the Manaaki Fund 2020 which saw a total of $2.9m granted
· the Māori Outcomes Fund achieving its highest ever annual spend of $17.6 million
· Toi o Tāmaki / Auckland Art Gallery hosting the Toi Tū Toi Ora exhibition which was the largest exhibition in the 132-year history of the Gallery. Toi Tū Toi Ora received a record number of Māori visitors and showcased several up-and-coming and established Māori artists.
5. A key learning for the year is the need to move towards a Māori-led funding approach by partnering with Māori organisations with similar aspirations and outcomes. Work is underway on this through a Māori-led initiatives fund.
6. Separate to the annual Māori outcomes report is the 6-monthly measures report for Kia Ora Tāmaki Makaurau. The inaugural measures report for the July 2021 – Dec 2021 period will be presented to the PACE committee in the new year.
7. The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021 will be publicly published with copies distributed to key partners including mana whenua iwi and mataawaka entities.
8. Some initiatives supported by the Māori Outcomes Fund related to local boards’ governance and projects in the south include:
· Te Kete Rukuruku – Māori naming of parks and places
· Te Whakaoranga o te Puhinui – Puhinui stream regeneration programme
· Te Korowai o Papatūānuku – partnership with Ngāti Te Ata on One Billion Trees project
· Kaumātua units at Papakura Marae in partnership with local board
· Te Paataka Koorero o Takaanini – bilingual library and community hub
· Cultural heritage and protecting sites of Māori significance
· Engagement: local boards with mana whenua and mātāwaka.
Recommendation/s
That the Manurewa Local Board:
a) receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.
Attachments
No. |
Title |
Page |
a⇨ |
Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021: Auckland Council Group Māori Outcomes Report. (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Author |
Ashley Walker - Advisor - Maori Outcomes |
Authorisers |
Rose Leonard - Manager Governance Services Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura |
Manurewa Local Board 16 December 2021 |
|
For Information: Reports referred to the Manurewa Local Board
File No.: CP2021/17948
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.
2. The following information was circulated to the local board:
No. |
Report Title |
Item no. |
Meeting Date |
Governing Body Committee or Council Controlled Organisation or Forum or Local Board |
Urgent Decision: local board input for inclusion in Auckland Council’s submission on the Resource Management Enabling Housing Supply Amendment Bill |
18 |
17 November 2021 |
Kaipātiki Local Board resolutions circulated to all local boards for their information |
Recommendation/s That the Manurewa Local Board: a) receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:
|
Attachments
No. |
Title |
Page |
a⇩ |
Kaipātiki Local Board - Urgent Decision: local board input for inclusion in Auckland Council’s submission on the Resource Management Enabling Housing Supply Amendment Bill |
185 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
16 December 2021 |
|
Manurewa Local Board Governance Forward Work Calendar - December 2021
File No.: CP2021/18003
Te take mō te pūrongo
Purpose of the report
1. To present to the Manurewa Local Board the three months Governance Forward Work Calendar.
Whakarāpopototanga matua
Executive summary
2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
i) ensuring advice on agendas and workshop material is driven by local board priorities
ii) clarifying what advice is required and when
iii) clarifying the rationale for reports.
4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.
Recommendation/s That the Manurewa Local Board: a) note the Governance Forward Work Calendar.
|
Attachments
No. |
Title |
Page |
a⇩ |
Manurewa Local Board Governance Forward Work Calendar December 2021 |
195 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
16 December 2021 |
|
Manurewa Local Board Workshop Records
File No.: CP2021/18004
Te take mō te pūrongo
Purpose of the report
1. To note the Manurewa Local Board’s records for the workshops held on 4, 11 and 25 November 2021.
Whakarāpopototanga matua
Executive summary
2. Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.
3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.
4. This report attaches the workshop record for the period stated below.
Recommendation/s That the Manurewa Local Board: a) note the Manurewa Local Board workshop records held on: i) 4 November 2021 ii) 11 November 2021 iii) 25 November 2021. |
Attachments
No. |
Title |
Page |
a⇩ |
4 November 2021 - Manurewa Local Board Workshop Record |
199 |
b⇩ |
11 November 2021 - Manurewa Local Board Workshop Record |
203 |
c⇩ |
25 November 2021 - Manurewa Local Board Workshop Record |
205 |
Ngā kaihaina
Signatories
Author |
Rohin Patel - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
[1] For the 12-month period 1 July 2020 to 30 June 2021, compared to an average of the prior five years.