Ōtara-Papatoetoe Local Board

OPEN MINUTES

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the This meeting will proceed via MS Teams. Either a recording or written summary will be uploaded on the Auckland Council website. on Tuesday, 7 December 2021 at 5.00pm.

present

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Dawn Trenberth
Members	Dr Ashraf Choudhary, QSO, JP
	Dr Ofa Dewes
	Lotu Fuli from 6.06pm
	Swanie Nelson
	Ross Robertson, QSO, JP

ALSO PRESENT

Councillor Alf Filipaina from 5.09pm to 6.12pm

Ōtara-Papatoetoe Local Board 07 December 2021

1          Welcome

Chair Apulu Reece Autagavaia opened the meeting with a karakia.

2          Apologies

Resolution number OP/2021/192/

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) accept the apology from Member Lotu Fuli for lateness.

CARRIED

3          Declaration of Interest

Item 14: Ōtara-Papatoetoe Quick Response Grant Round Two 2021/2022 grant allocations,  Member Robertson abstained from voting on this matter until his submission on the Local Government (Pecuniary Interests Register) Amendment Bill is presented to the Governance and Administration Committee of Parliament.

4          Confirmation of Minutes

Resolution number OP/2021/193

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 November 2021, as true and correct

b) confirm the extraordinary minutes of its meeting, held on Tuesday, 30 November 2021, including the confidential section, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Acknowledgements - Bruce Young, Principal of Holy Cross School, Papatoetoe
	Earlier this year Bruce tendered his resignation as Principal of Holy Cross, due to ongoing health issues. This week is his last week as Principal of a school he has spent 33 years at – 3 years as a teacher and 30 years as the Principal. In his own reflection message to the school, he acknowledged how education has changed over the years, in particular technology – but that the constant was to strive for excellence, reach our potential and reveal our best selves. During his leadership, Holy Cross has consistently achieved academic standards comparable to any other school across the city. The school has maintained a healthy roll, and has a proud legacy of alumni who go back to the school to serve. The school is a cornerstone to the wider Papatoetoe community. On behalf of the Local Board I would like to thank Bruce for his service to the school, the Holy Cross parish, and the wider community.
	Resolution number OP/2021/194 MOVED by Chairperson R Autagavaia, seconded by Member R Robertson: That the Ōtara-Papatoetoe Local Board: a)      acknowledge Bruce Young, Principal of Holy Cross School, Papatoetoe and thank Bruce for his service to the school, the Holy Cross parish, and the wider community. CARRIED

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Papatoetoe Historical Society Incorporated
	Jenny Clark from the Papatoetoe Historical Society was in attendance to present an update to the board. A copy of the presentation was included in the agenda pages 295 to 305.
	Resolution number OP/2021/195 MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      thank Jenny Clark from the Papatoetoe Historical Society for her attendance and presentation. CARRIED

8.2		Deputation - Access to Change
	Nikki Singh and Richard Wright from Access to Change were in attendance to present to the board. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2021/196 MOVED by Chairperson R Autagavaia, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) thank Nikki Singh and Richard Wright from Access to Change for their attendance and presentation b) request advice from staff on the feasibility of the Access to Change proposal and options for the board to support it. CARRIED
	Attachments a     7 December 2021: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Access to Change - presentation

8.3	Deputation -Niue Community Trust
	Shaundell Rangihuna-Togiamua from the Niue Community Trust was in attendance to present an update to the board. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2021/197 MOVED by Chairperson R Autagavaia, seconded by Member R Robertson: That the Ōtara-Papatoetoe Local Board: a)      thank Shaundell Rangihuna-Togiamua from the Niue Community Trust for her attendance and presentation. CARRIED
	Attachments a     7 December 2021: Ōtara-Papatoetoe Local Board - Item 8.3 Deputation - Niue Community Trust - presentation

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

Member L Fuli joined the meeting at 6.06 pm.

11	Governing Body Member Update
	Resolution number OP/2021/198 MOVED by Chairperson R Autagavaia, seconded by Member S Nelson: That the Ōtara-Papatoetoe Local Board: a)      receive the verbal report from Manukau Ward Councillor Alf Filipaina. CARRIED

12	Board Members' Report
	Member Dr Ofa Dewes’ report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2021/199 MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth: That the Ōtara-Papatoetoe Local Board; a)      receive the board members’ written and oral reports. CARRIED
	Attachments a     7 December 2021: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Dr Ofa Dewes report

13	Chairperson's Announcements
	Resolution number OP/2021/200 MOVED by Deputy Chairperson D Trenberth, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      receive the chairperson’s verbal update. CARRIED

14

Ōtara-Papatoetoe Quick Response Grant Round Two 2021/2022 grant allocations

Member Robertson abstained from voting on this matter until his submission on the Local Government (Pecuniary Interests Register) Amendment Bill is presented to the Governance and Administration Committee of Parliament.

Resolution number OP/2021/201

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund, part-fund or decline each application in Ōtara-Papatoetoe Quick Response Grant Round Two 2021/2022, outlined in Table One:

Table One: Ōtara-Papatoetoe Quick Response Grant Round Two 2021/2022 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Amount approved or Declined
QR2213-201	Epilepsy Association of New Zealand Incorporated	Towards fuel costs for two epilepsy educators in the Counties Manukau DHB region from 1 January 2022 to 31 December 2022	$500.00	$500.00
QR2213-202	S Double S Services Limited	Towards bike helmets and bike parts at 41 Boundary Road from 30 November 2021 to 30 July 2022	$2,000.00	$2,000.00
QR2213-203	New Zealand Blue Light Ventures Inc	Towards production of the Street Smarts handbook from 31 December 2021 to 31 March 2022	$2,000.00	$2,000.00
QR2213-205	Youthline Auckland Charitable Trust	Towards Youthline helpline from 1 January 2022 to 30 June 2022	$2,000.00	$2,000.00
QR2213-206	Nora Swann Limited	Towards workshops and gift bags for the Dress in Confidence project from 14 February 2022 to 18 February 2022	$2,000.00	$2,000.00
QR2213-207	Papatoetoe Adolescent Christian Trust	Towards furniture for year 13 leaver programme from 1 January 2022 to 31 December 2022	$1,948.60	$1,000.00
QR2213-208	Nex Group Limited	Towards venue hire and coaching fees at Discipline Performance Gym from 11 January 2022 to 4 April 2022	$2,000.00	Declined - Outside of the Otara-Papatoetoe Local Board area
QR2213-209	Inspire Charitable Trust under the Umbrella of 3^rd Ave Productions	Towards design costs, facilitation, catering, and administration from 14 February 2022 to 31 July 2022	$2,000.00	$2,000.00
QR2213-213	Independent Living Service Trust	Towards venue hire, facilitation, catering, and administration costs at Te Puke ō Tara community hall from 1 February 2022 to 5 July 2022	$1,449.00	$759.00 tagged to venue hire
QR2213-214	Environmental Education for Resource Sustainability Trust	Towards recycling bins and native plants from 1 January 2022 to 31 December 2022	$1,999.05	Decline – Applicant based Outside of the Otara-Papatoetoe Local Board area
QR2213-215	Life Education Trust Counties Manukau	Towards workbooks at Ferguson Intermediate and Wymondley School from 14 March 2022 to 8 April 2022	$700.00	$700.00
QR2213-216	East Tamaki Rugby Football Club Incorporated	Towards marquee purchase 31 December 2021 to 25 February 2022	$2,000.00	$2,000.00
QR2213-218	Counties Manukau Touch Association Incorporated	Towards first aid kits and face masks from 11 January 2022 to 18 March 2022	$2,000.00	$1,000.00
QR2213-219	The Gallery	Towards facilitation, materials, insurance, advertising, cleaning, volunteer expenses and set up costs at Hunters Plaza from 1 March 2022 to 31 March 2022	$10,000.00	Decline Request to reapply in the next Otara-Papatoetoe Local Grant round
QR2213-220	XLR8 Sports Trust	Towards sound system purchase at East Tamaki Reserve between 31 December 2021 to 11 March 2022	$2,000.00	$1,000.00
Total			$34,596.65	$16,959.00

CARRIED

15

Report for Change of Purpose for Community Grant LG2213-125

Resolution number OP/2021/202 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      decline grant application LG2213-125 to Papatoetoe Central Main Street Society for $25,000 towards overall costs for the Community Cultural Parade to take place between February and April 2022 b)      note that pressures and disruptions from COVID-19 do not allow for a grant for a Christmas Parade in 2021 and as per council guidelines and agree that the grant application LG2213-125 to Papatoetoe Central Main Street Society for $25,000 will be carried forward to the next financial year 2022/2023. CARRIED

16

Priority activities for Manukau Sports Bowl to inform the development of the master plan

Resolution number OP/2021/203 MOVED by Chairperson R Autagavaia, seconded by Member S Nelson: That the Ōtara-Papatoetoe Local Board: a)      approve the following priority sport and recreation opportunities for inclusion in the Manukau Sports Bowl master plan: i)       Tennis courts ii)      Play and informal recreation iii)     Indoor courts iv)     Walking v)      Sportsfields vi)     Splash pad vii)    Bike facilities viii)   Athletics ix)     Greyhound racing. b)        note that a master plan as a long term vision for the park needs to take into account the significant expected population growth, the higher rates of drowning amongst Pacific populations, and the board’s priority to ensure free and easy access to aquatic facilities for local residents (as evidenced by the swimming pool targeted rate) to plan for a new aquatic facility in the Manukau Sports Bowl c)      request that staff prepare an iteration of the master plan that includes future provision for an aquatic facility as discussed and agreed to in workshops with staff d)      supports community and mana whenua feedback raising concerns about greyhound racing on the park, attendant animal welfare issues of this activity, the lowest priority accorded to this activity in the master plan and looks forward to the results and recommendations of the current government review of the greyhound racing industry e)      acknowledge the Auckland Greyhound Racing Club has a conditional right of renewal of the current lease in 2022 for a further term of 33 years, and notes that the board will seek further advice on how it can mitigate the concerns outlined in d) above while fulfilling the boards obligations to the lessee under the terms of the lease. CARRIED

17

Community Garden Service Assessment

Resolution number OP/2021/204 MOVED by Member R Robertson, seconded by Member L Fuli: That the Ōtara-Papatoetoe Local Board: a)      support the recommendation for Community Facilities to conduct community garden development feasibility investigations at the following parks in financial year 2022/2023: i) Pearl Baker Reserve ii) Whitley Park iii) Swaffield Park b) circulate this report to the Healthy Families team at the Community and Social Innovation department and request that they engage with the board on sustainable community garden development in accordance with the advice contained in this report c) request Community Facilities to work with local community groups as it progresses the assessment, in particular with those groups that have directly advocated to the board for community gardens in our area. CARRIED

18	Local government elections 2022 - order of names on voting documents
	Resolution number OP/2021/205 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.  CARRIED

19

Ngā Hapori Momoho | Thriving Communities Draft Strategy

Resolution number OP/2021/206 MOVED by Chairperson R Autagavaia, seconded by Member L Fuli: That the Ōtara-Papatoetoe Local Board: a) support the outcomes, objectives and key shift identified in the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report subject to the following qualifying comments below: b) note that the purpose and intent of the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 is closely aligned to the Ōtara-Papatoetoe Local Board Plan 2020 and many other local board plans as community wellbeing and connections are key local board priorities across Auckland, and the role of local boards in achieving the aims of the strategy should be emphasised further c) note that the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 is not accompanied by any additional resources and investment, and relies on reprioritisation of existing resources or future funding bids which is a significant weakness d) note that the aspirations and outcomes in the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 will need a long term and significant investment in community led development and a focus on localised rather than regional one size fits all solutions e) note that all the substantive Council Controlled Organisations (CCOs) have the ability to significantly contribute to the outcomes in the strategy, but the applicability of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 to the CCOs and their ongoing commitment to its implementation is unclear at this time and needs to be a focus of the implementation plan f) note that the successful implementation of the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 requires a significant focus by the council group, including senior staff, on addressing relative disadvantage in our communities and urge that staff and governors continually evaluate policy and operational decisions based on their impact on communities with the greatest need g) support the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 having a sound monitoring and evaluation framework and three year implementation plan to progress outcomes of the draft strategy, and requests a  framework that connects the actions at a local level, with work programmes tailored to address the challenges, track progress and measure impact h) look forward to early engagement and influence on the three year implementation plan and urge staff to ensure local boards are highly involved in its development and not simply its endorsement i) request that the three year implementation plan of the Ngā Hapori Momoho | Thriving Communities Strategy clearly outline how existing funding and other resources will be reprioritsed in the short to medium term, anticipated sources of new investment, and information on anticipated investment at the local board level. CARRIED

20

Draft Significance and Engagement Policy 2022

Resolution number OP/2021/207 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a) endorse the draft Significance and Engagement Policy 2022 in making improvements for more efficient decision-making and fit-for-purpose engagement processes in response to our diverse and changing communities, resulting in a clearer and contemporary policy b) request that staff consider further simplifying the policy in consideration of the different needs and profiles of our community c) thank the local submitters for their feedback and request council to consider the following: i) the consultation materials to be more widely inclusive of our diverse community ii) the policy is refreshed more often after its 2022 adoption including extra lead in time to promote this policy iii) promote this policy more widely by procuring local networks to support its engagement efforts d) provide the following feedback in relation to the significance aspects of the policy: i) support continuing to include a list of strategic assets in the policy as per Section 3.2 of the draft ii) consider seeking a list of significant assets at a local area level that should trigger the Significance and Engagement Policy for consultation that may include places of significance to mana whenua e) provide the following feedback in relation to the engagement aspects of the policy: i) request that the policy ensures that local boards are appropriately resourced to carry out their engagement responsibilities ii) ensure community members feel included, involved and a valued part of key decision making in their local area iii) ensure the local board is seen as a key driver in advocating for local communities’ interests, focusing on collaborating and forming relationships iv) ensure community is better informed and aware of local board services and activities and can participate in its engagement initiatives v) ensure continuous improvement and innovation are evident in how we work vi) ensure a coordinated but fit for local purpose approach to communications and community engagement vii) improve skills in the organisation through education and training. CARRIED

21

Auckland Transport - proposed speed limit changes (Tranche 2A)

Resolution number OP/2021/208 MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth: That the Ōtara-Papatoetoe Local Board: a) thank the 128 people from the Ōtara-Papatoetoe Local Board area who submitted on the Safer Speeds Programme - proposed speed limit changes b) note that Ōtara-Papatoetoe residents were generally in favour of lowering the speed limit on the proposed roads c) note those who are in opposition to the reduction stated that speed limits will not solve road safety issues, and rather it is enforcement, driver behaviour, congestion and road maintenance are the underlying concerns d) support reducing the speed limit from 50 km/h to 30 km/h on the following proposed roads in the Ōtara-Papatoetoe Local Board area: i) Alexander Crescent ii) Bairds Road iii) Dunstan Place iv) Haumia Way v) Hayman Street vi) Kelpie Lane vii) Kew Lane viii) Lovegrove Crescent ix) Newbury Street x) Thurso Lane xi) Toso Way xii) Watford Street e) note that the reduction of speed limits is supported in conjunction with other tools that need to be implemented in order to achieve safer roads including enforcement and congestion f) note that this feedback is consistent with the vision and advocacy in the Ōtara-Papatoetoe Local Board Plan 2020 to make our roads safer, in particular around our schools and where pedestrians usage is high, and note that the roads considered in this proposal are either around schools or town centres, where multimodal transport is common g) support the goal of Vision Zero: to eliminate road transport related deaths and serious injuries within the Auckland road network by 2050, and note the positive impact that lowering speed limits has on this goal. CARRIED

22

Council-controlled Organisations Quarterly Update: Quarter One, 2021-22

Resolution number OP/2021/209 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021-22 b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare. CARRIED

23

Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for quarter one 2021/2022

Resolution number OP/2021/210 MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      receive the performance report for quarter one ending 30 September 2021 b)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals as shown in Attachment C c) support the recommendation outlined in Attachment D of the Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for quarter one 2021/2022, that Movies in Parks at Hayman Park and the 2021/2022 Diversity Festival proceed as planned using the underspend from the cancelled 2020/2021 Diversity Festival to cover additional safety requirements, up to $6,000 per event, and that any remaining 2020/2021 Diversity Festival funding be reallocated to the 2021/2022 Diversity Festival d) request the Events Team contract/procure services from local businesses and organisations from the Ōtara-Papatoetoe local board area, including but not limited to any entertainment, activities, and stall vendors. CARRIED

24	Local board resolution responses and information report
	Resolution number OP/2021/211 MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      note the feedback to the Enabling Housing Supply Amendment Bill for inclusion as part of council’s submission to the Bill provided as Attachment A. CARRIED

25	Governance Forward Work Calendar
	Resolution number OP/2021/212 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      note the Governance Forward Work Calendar. CARRIED

26	Record of Ōtara-Papatoetoe Local Board Workshop Notes
	Resolution number OP/2021/213 MOVED by Chairperson R Autagavaia, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a)      note the Ōtara-Papatoetoe Local Board workshop records for: 2 November, 9 November, 16 November and 23 November 2021. CARRIED

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed with a karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................