Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board using electronic means on Thursday, 2 December 2021 at 4.30pm.  A written summary will be uploaded on the Auckland Council website.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Troy Elliott

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Sarah Powrie

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

 


Ōrākei Local Board

02 December 2021

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

Note:   A roll call was conducted by Chairman Scott Milne that ascertained the following members were in attendance at the commencement of the meeting:

 

Chairman Scott Milne                                             Member Sarah Powrie                       

Deputy Chairman Troy Elliott                                 Member Margaret Voyce                   

Member Troy Churton                                             Member David Wong                         

Member Colin Davis                                                          

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4      Confirmation of Minutes

 

Resolution number OR/2021/190

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting held on Thursday, 18 November 2021, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Auckland Council's Performance Report: Ōrākei Local Board for quarter one 2021/2022

 

Resolution number OR/2021/191

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:  

That the Ōrākei Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note the impacts of COVID-19 Delta lockdown restrictions on delivering work programmes.

c)      note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C).

d)      approve the reallocation of $6,000 from cancelled Carols on the Green (361) to Movies in the Park (362) to cover the increased costs associated with security and staffing required to hold Movies in the Park under the new COVID-19 Protection Framework.

e)      approve the reallocation of $3,000 from the Hakumau Reserve consultation (3054) to The Landing concept refresh (3053) for the completion of consultation and design elements and to contribute towards the costs of the completed hardstand assessment, noting that it was a regional assessment.

CARRIED

 

 

12

Council-Controlled Organisations Quarterly Update: Quarter One, 2021/2022

 

Resolution number OR/2021/192

MOVED by Deputy Chairman T Elliott, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021/2022.

b)      support the change to three engagement categories as opposed to the current five (inform, consult, involve, collaborate and empower) and recommend that these be labelled as; inform, involve/consult and collaborate/empower.

c)      recommend that clear definitions are established for the three new categories.

d)      adopt the updated Joint CCO Engagement Plan 2021/2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 

 

13

Draft Significance and Engagement Policy 2022

 

Resolution number OR/2021/193

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      provide feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

b)       support the proposed changes in the draft Significance Engagement Policy.

c)       note that 63 per cent of the feedback from the Ōrākei Local Board area agree with the proposed policy refresh.

d)      note that the most common theme from the Ōrākei Local Board area responses (25 per cent) was support for material to be in other languages, engagements to be more widely promoted and to have a longer notice period.

CARRIED

 

 

14

Local government elections 2022 - order of names on voting documents

 

Resolution number OR/2021/194

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname.

CARRIED

 

 

15

Urgent decision - Ōrākei Local Board feedback to the National Emissions Reduction Plan

 

Resolution number OR/2021/195

MOVED by Deputy Chairman T Elliott, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)      note the urgent decision to formally provide the Ōrākei Local Board’s feedback on the National Emissions Reduction Plan (ERP) for consideration for inclusion in the draft Auckland Council’s submission.

CARRIED

 

 

16        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

17        Procedural motion to exclude the public

Resolution number OR/2021/196

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:  

That the Ōrākei Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December 2021 once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

5.02pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.21pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation

 

Resolution number OR/2021/197

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chairman to approve any minor changes required to finalise the local consultation document and supporting information content for the Ōrākei Local Board for the Annual Budget 2022/2023. 

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)          Drop-in session to be held on Tuesday 15 March, 4.30pm – 6.00pm at St Chads Church and Community Centre.

d)      delegate authority to the local board Chairman to approve any changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)          local board members and Chairman.

ii)         General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor.

iii)        any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f)       provide the following feedback on potential regional consultation topics for Annual Budget 2022/2023:

         Fees and Charges

i)              generally, support the proposal for fees and charges within the Financial Policy.

Local Government (Rating of Whenua Māori) Amendment Act 2021

ii)            support reviewing the remission of rates of Māori freehold land used for community benefit as required by central government.

         iii)        encourage the Governing Body to reflect on the fundamental purpose and equitable treatment of rates regardless of Māori freehold status or other freehold status.

         Waste

         iv)        supports an option to maintain status quo - hybrid model to be included in the review of the Kerbside refuse collection charging policy until further investigation on cost and efficiencies.

         v)         note concerns about the Pay As You Throw model that it is potentially labour intensive and recommend that this option needs to implement digital tags.

         vi)        support a food scraps collection but note that communities may have concerns about smells of rotten food and risk of attracting animals and recommend that the consultation provide enough information on how council intends to address these risks.

        vii)        encourage compulsory opt out for MUDs from the food scraps collection and note its concerns of the visual, mobility and health and safety impact of street clutter associated with multiple collection bins in one location and suggest that developers should design waste collection elements into their developments.

         Climate Action

         viii)       recommend a uniform/fixed basis Climate Change Targeted Rate (estimated to be $68 per SUIP) rather than based on property valuations.

          ix)       agree that the climate action package will provide some direct benefits to the local board area.

          x)        recommend budgeting provisions be made to address sea-level rise along Tamaki Drive within the climate action package.

          xi)       recommend part of the Urban Ngahere budget to focus on canopy retention as well as planting.

         Budget Package

          xii)       recommend that council continues to its commitment to long-term financial prudence.

          xiii)     recommend maintaining a conservative debt level.

          xiv)     do not support more than 3.5 per cent rates increase and note there are multiple targeted rates proposed in this consultation which will impact on ratepayers.

          xv)      do not support delaying the full funding of depreciation further than 2028.

          xvi)     note concerns about asset sales of open spaces and recommend considering the future need for open spaces as we undergo intensification.

          xvii)    support investigating potential medium-term deferral of road renewals in consultation with the local board.

          xviii)   do not support any delays to delivering infrastructure that address water quality at Hobson Bay.

          xix)     support reviewing ownership of strategic assets and request further advice on the benefits and implications of selling a portion of airport shareholding.

          xx)      note there will be associated impacts on service from further reducing operating costs and request that local community views are sought on impacts on local services.

         xxi)      note the draft expenditure prioritisation criteria and recommend that the consultation material needs to provide an understanding of how the criteria would be used and the implications of this on local services.

         Other general feedback

         xxii)      request more support is provided to local boards to facilitate optimisation of assets within local areas.

         xxiii)    note its concerns of the cumulative effect of additional targeted rates imposed on ratepayers.

         xxiv)    note that many of the targeted rates provide a universal benefit to the region and hence should be based on a fixed charge rather than property values.

         xxv)     recommend Council seek Central Government support to compensate Auckland Council for the economic effects of COVID-19 for centrally imposed legislation with particular regard to tourism and hospitality.

g)      agree the following local board advocacy initiatives for Annual Budget 2022/2023:

         i)          requests the Governing Body to continue to support the allocation of funding from the Regional Long-term Plan (RLTP) to complete construction of both the north and south links to the Glen Innes to Tamaki Drive Shared Path and advocate to Auckland Transport to deliver the project within the timeline set out in the RLTP.

         ii)         requests the Governing Body to allocate funds from the Natural Environment Targeted Rate for the restoration and enhancement of Pourewa Valley.

iii)           requests the Governing Body to continue to prioritise water quality improvements in Hobson Bay and the separation works for the Remuera catchment by bringing the work forward from 2028 to 2022 as detailed in the Auckland Council 10-year Budget.

          iv)       requests the Governing Body to retain the $2.7 million growth funding currently proposed in the 2022/2023 year of the 10-year Budget to allow on-going implementation of the Colin Maiden Precinct Masterplan.

h)      note that information in this report is confidential until 9 December 2021 following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.

Restatement

i)       agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until the 9 December 2021.

CARRIED

 

 

Motion

Resolution number OR/2021/198

MOVED by Member M Voyce, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)        agree to move the Ōrākei Local Board meeting held on Thursday, 2 December 2021, back in to open session.

CARRIED

 

 

 

5.21pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:.......................................................