Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held on Thursday, 2 December 2021 at 10.02am.

 

This meeting will proceed via SKYPE for Business. 

 

Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

ABSENT

 

Councillor

Cathy Casey with apology

 

Councillor

Christine Fletcher with apology

 

 

 

 

 

 


 

1              Welcome

 

Chair J Fairey opened the meeting.

 

Motion

Resolution number PKTPP/2021/247

MOVED by Chair J Fairey , seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)         note that Chair J Fairey will step aside as the Chair for the duration of the Puketāpapa Local Board business meeting on Thursday, 02 December 2021 and note that Deputy Chair J Turner will assume the chair for the duration of the meeting.

CARRIED

 

 

Deputy Chair J Turner delivered the Welcome Message.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2021/248

MOVED by Deputy Chairperson J Turner, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 November 2021, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

 

 

 

 

 

 

 

6          Acknowledgements

 

 

6.1

Acknowledging the late Gordon Douglas

 

Resolution number PKTPP/2021/249

MOVED by Member E Kumar, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)         acknowledge the passing of Gordon Douglas (Doug) Bunting, who gave 50 plus years of service as a Justice of Peace for the local community.  

 

CARRIED

 

 

6.2

Acknowledging Samantha Tan Rodrigo

 

Resolution number PKTPP/2021/250

MOVED by Deputy Chairperson J Turner, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         thank Samantha Tan-Rodrigo for her excellent work with the local board and wish her well in her next role.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Rob Mayo - Lilac Grove

 

Resolution number PKTPP/2021/251

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      thank Rob Mayo for his presentation via SKYPE for Business.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

11

Draft Area Plan for parts of Puketāpapa and Albert-Eden Local Boards - approval for consultation

 

David Wong, Senior Policy Planner, Plans and Places was in attendance via SKYPE for Business to speak to this report.

 

 

Resolution number PKTPP/2021/252

MOVED by Member H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      approve the draft Area Plan for parts of Puketāpapa and Albert-Eden Local Boards shown in Attachment A of the agenda report for public consultation.

b)      delegate the final approval of any minor amendments or corrections in the draft Area Plan to Member H Doig, as Chair of the Working Group.

c)      acknowledge the significant work and partnership of mana whenua representatives in the development of the draft Area Plan over the past year and look forward to continuing our partnership in working towards the completion of this project.

d)      thank David Wong for his sterling work on the plan and for his attendance via SKYPE for Business.

CARRIED

 

 

12

New community lease to The Scout Association of New Zealand, Margaret Griffen Park, 16-18 Griffen Park Road, Mt Roskill

 

Michelle Knudsen, Community Lease Specialist, Community Facilities was in attendance to speak to this report via SKYE for Business.

 

 

Resolution number PKTPP/2021/253

MOVED by Member F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      approve a new community lease to The Scout Association of New Zealand for 300 m2 (more or less) on part of Margaret Griffen Park, 16-18 Griffen Park Road, Mt Roskill, described as Lot 1 Deposited Plan 184413, (Attachment A) on the following terms and conditions: -

i)       term: ten years commencing 2 December 2021 with one further right of renewal of ten years

ii)      rent: $250.00 plus GST per annum

iii)     provision of the community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

iv)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

b)        thank Michelle Kndusen for her attendance via SKYPE for Business.

CARRIED

 

 

 

 

13

New community lease to Active Transport Trust, War Memorial Park, 740 Sandringham Road, Mount Roskill

 

Michelle Knudsen, Community Lease Specialist, Community Facilities was in attendance to speak to this report via SKYPE for Business.

 

 

Resolution number PKTPP/2021/254

MOVED by Deputy Chairperson J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      approve a new community lease to Active Transport Trust for the group owned container being 1.85m2 (more or less) located at War Memorial Park, 740 Sandringham Road, Mt Roskill (Attachment A), on the following terms and conditions:

i)       term: three years commencing 2 December 2021

ii)      rent: $1.00 per annum

iii)     provision of the community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

iv)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

b)        thank Michelle Knudsen for her attendance via SKYPE for Business.

 

CARRIED

14

Renewal and variation of community lease to New Zealand Kannada Koota Incorporated, Three Kings Reserve, 546 Mt Albert Road, Three Kings

 

Michelle Knudsen, Community Lease Specialist, Community Facilities was in attendance to speak to this report via SKYPE for Business.

 

Resolution number PKTPP/2021/255

MOVED by Member H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to New Zealand Kannada Koota Incorporated, located in part of the Fickling Community Centre, Three Kings Reserve, 546 Mt Albert Road, Three Kings (Attachment A), subject to the following terms and conditions:

i)       term – five years commencing 1 April 2020 to 31 March 2025

ii)      rent - $500.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)       include a Smoke-free Policy clause

ii)      include a community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

c)         all other terms and conditions in accordance with the Deed of Lease signed and dated 23 June 2010.

d)        note that the site map included in the agenda document is an old layout of the building however this does not impact on the community lease site itself.

e)         thank Michelle Knudsen for her attendance via SKYPE for Business.

CARRIED

 

 

15

Renewal and variation of community lease to Owairaka Amateur Athletic and Harrier Club Incorporated, War Memorial Park, 744 Sandringham Road, Mt Roskill

 

Michelle Knudsen, Community Lease Specialist, Community Facilities was in attendance to speak to this report via SKYPE for Business.

 

 

Resolution number PKTPP/2021/256

MOVED by Chairperson J Fairey, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to Owairaka Amateur Athletic and Harrier Club Incorporated, located in part of the Wesley Community Centre, War Memorial Park, 744 Sandringham Road, Mt Roskill (Attachment A), subject to the following terms and conditions:

i)       term – ten years commencing 3 June 2021 to 2 June 2031

ii)      rent - $250.00 plus GST per annum.

b)      approve a variation to the renewal of community lease to:

i)       include a Smoke-free Policy clause

ii)      include a community outcomes plan (Attachment B) to be attached as a schedule to the renewal of lease document.

c)      all other terms and conditions in accordance with the Deed of Lease signed and dated 14 December 2012.

d)      thank Michelle Knudsen for her attendance via SKYPE for Business.

 

CARRIED

 

16

Auckland Council's Performance Report: Puketāpapa Local Board for quarter one 2021/2022

 

Samantha Tan Rodrigo, Local Board Advisor, Local Board Services and David Rose, Lead Financial Advisor, Financial Strategy and Planning were in attendance to speak to this report via SKYPE for Business.

 

 

Resolution number PKTPP/2021/257

MOVED by Member E Kumar, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the performance report for quarter one ending 30 September 2021

b)      note that ID 441 Christmas Event - Puketāpapa has been cancelled and this $20,000 budget is available for reallocation

c)      note that the Events Department has provided advice that the remaining summer events will need additional funds, to support the implementation of the COVID-19 Protection Framework

d)      delegate to the Chair or Deputy Chair the approval of additional budget for the implementation of the COVID-19 Protection Framework for Movies in Parks Puketāpapa (ID 442) and ANZAC services Puketāpapa (ID 440), from the Christmas Event – Puketāpapa budget (ID441, $20,000).

e)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals (Attachment C).

f)       thank Samantha Tan Rodrigo and David Rose for their attendance via SKYPE for Business.

CARRIED

 

 

17

Council-Controlled Organisations Quarterly Update: Quarter One, 2021-2022

 

Samantha Tan Rodrigo, Local Board Advisor, Local Board Services was in attendance to speak to this report via SKYPE for Business.

 

Resolution number PKTPP/2021/258

MOVED by Member B Shen, seconded by Deputy Chairperson J Turner:  

That the Puketāpapa Local Board:

a)      receive the Council-Controlled Organisations Quarterly Update for Quarter One 2021-22

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

c)      note the positive direction that this report is taking and appreciates the extra visibility of the CCO activities.

d)      thank Samantha Tan Rodrigo for her attendance via SKYPE for Business.

 

CARRIED

 

 

 

 

18

Three Waters Economic Regulation Submission

 

Resolution number PKTPP/2021/259

MOVED by Member B Shen, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         welcome the opportunity to provide feedback for inclusion in Auckland Council’s submission on the Economic Regulation and Consumer Protection for Three Waters Services in New Zealand discussion paper.

b)        note that providing a response to this discussion paper should not be taken as an acceptance by the Puketāpapa Local Board of the proposals set out in the Water Services Bill as they relate to Auckland.

c)         make the following points in the administrative areas of:

i)          the need for economic regulation – the board supports the need to regulate the new water authorities to ensure they are responsive to the people they serve. Large companies with no competition can lead to bad outcomes. The fact that there is a perceived need for economic regulation of, and consumer protection from, the four new entities is further evidence that the Water Services Bill is not needed in Auckland.  We currently have an adequate oversight and regulatory system in place.

ii)         The type of regulation and who would pay the costs:

A)        supports the proposal that the regulator be a price-quality regulator, provided “quality” includes factors such as the social, cultural, environmental, and the financial wellbeing of communities.

B)        supports the proposal that the administrative costs of the regulator be recovered through levies as these are a straightforward, transparent, and standard way of recovering these costs providing that the regulations are designed to ensure they are net beneficial to consumers. 

 

iii)       What parts of three waters the regulation would apply to – without further information it is difficult to understand how the provision of stormwater could be economically regulated or to demonstrate how the cost of that regulation is net beneficial to consumers. The board believes including stormwater in the same regulatory system as drinking water and wastewater does not make sense when there are so many sources contributing to the SW network not under the control of the entity.

iv)       Should the regulation apply to all providers – support the proposal that small community or private schemes should only be regulated if the cost of regulation is outweighed by the benefits.

v)         How and when should regulation be implemented – support a graduated approach to implementing a conventional price-quality path, providing that this considers the social, cultural, environmental, and the financial wellbeing of communities.

vi)       What should be the statutory objectives of the regulation regime – supports statutory objectives that would:

A)        incentivise innovation and investment

B)        improve efficiency

C)        share efficiency gains with consumers

D)        considers the impacts of climate change

E)        considers Te mana o te Wai.

vii)      What should compliance and enforcement look like – supports the need for effective compliance and enforcement to ensure the regulation is effective.

viii)     Who the economic regulator should be – has no opinions on who the economic regulator should be.

ix)       Whether we need additional consumer protections and how those are regulated

A)        support the provisions in the proposal to ensure the regulator is responsive to its customers.

B)        Further, requests provisions to ensure the regulator is responsive to the plans and priorities of local communities as expressed through the local boards.

C)        Request further consideration of the role of local boards in advocating for their communities and how this will be reflected in the statutory objectives of the regulator.

d)        thank Member H Doig and Deputy Chair J Turner for their mahi on the Three Waters Economic Regulation Submission.

 

CARRIED

 

 

 

 

 

 

19

Draft Significance and Engagement Policy 2022

 

Resolution number PKTPP/2021/260

MOVED by Chairperson J Fairey, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      endorse the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

CARRIED

 

 

20

Local government elections 2022 - order of names on voting documents

 

Resolution number PKTPP/2021/261

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)        receive the report

b)        provide the following feedback:

i)          True random order appears to be the fairest system, however

ii)         the inability to match the candidate information booklet order to the true random name order on the ballot papers could create confusion for voters and inadvertently depress turn out

iii)       maintaining the same order in both the candidate information booklet and on the ballot paper will be better to encourage participation

iv)       on balance, if the candidate information booklet order must be alphabetical by surname then the ballot paper should match this and also be alphabetical.

CARRIED

 

 

21

Local board feedback on the National Emissions Reduction Plan discussion document

 

Resolution number PKTPP/2021/262

MOVED by Member B Shen, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      note the board’s feedback on the National Emissions Reduction Plan discussion document for incorporation into an Auckland Council submission (Attachment A) as authorised by delegation to Chair J Fairey.

 

CARRIED

 

 

 

 

 

 

22

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Councillors’ unable to attend due to committee work.

 

 

 

23

Chairperson's Report

 

Resolution number PKTPP/2021/263

MOVED by Chairperson J Fairey, seconded by Deputy Chairperson J Turner:  

That the Puketāpapa Local Board:

a)      receive Chair, Julie Fairey’s report for 01 October – 22 November 2021.

CARRIED

 

 

24

Board Member Reports

 

24.1

Ella Kumar

 

Resolution number PKTPP/2021/264

MOVED by Member E Kumar, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)    receive Ella Kumar’s member report for 01 October – 24 November 2021.

CARRIED

 

 

24.2

Fiona Lai

 

Resolution number PKTPP/2021/265

MOVED by Member F Lai, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)            receive Fiona Lai’s member report for 01 November – 30 November 2021.

 

CARRIED

 

 

25

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2021/266

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the tabled governance forward work programme calendar for December 2021.

CARRIED

 

Attachments

a     02 December 2021, Puketāpapa Local Board, Governance Forward Work Programme Calendar - December 2021

 

26

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2021/267

MOVED by Deputy Chairperson J Turner, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 11 November, 18 November and 25 November 2021.

CARRIED

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

28        Procedural motion to exclude the public

Resolution number PKTPP/2021/268

MOVED by Deputy Chairperson J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

11.22am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.34am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Annual Budget 2022/2023 consultation

 

i)           agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until 9 December 2021.

 

 

11.36am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................