Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held via video conference (Microsoft Teams) on Wednesday, 1 December 2021 at 4.30pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson, JP

 

Members

Felicity Auva'a

 

 

Keven Mealamu

 

 

Sue Smurthwaite

 

 

ABSENT

 

Member

George Hawkins (with apology)

 

 

IN ATTENDANCE

 

Councillors

Angela Dalton

 

 

Daniel Newman, JP

 

 

 

 

 


Papakura Local Board

01 December 2021

 

 

 

1          Welcome

 

Member Auva’a led the meeting in prayer.

 

 

2          Apologies

 

Resolution number PPK/2021/217

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)          accept the apology from Member George Hawkins for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Sue Smurthwaite declared a conflict of interest in relation to application QR2214-109 Counties Manukau Gymnastics and did not speak or vote on this item.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2021/218

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 24 November 2021, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.


 

 

8          Deputations

 

8.1

Deputation -  Bruce Pulman Park Trust

 

Steven Bartholomew from the Bruce Pulman Park Trust provided a presentation

regarding the activities of the trust. A copy of this presentation can be viewed on the Auckland Council website as an attachment to the minutes.

 

 

Resolution number PPK/2021/219

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      thank Steven Bartholomew, Gary Troup and Bruce Pulman from the Bruce Pulman Park Trust for their presentation regarding the activities of the Bruce Pulman Park Trust for the last 12 months and future plans for the park.

CARRIED

 

Attachments

a     1 December 2021 - Papakura Local Board - Deputation - Bruce Pulman Park Trust Presentation

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member's Update

 

Resolution number PPK/2021/220

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

CARRIED

 

 

12

Chairperson's Update

 

Resolution number PPK/2021/221

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

CARRIED

 


 

 

13

Papakura Small Grants Round One 2021/2022, Grant Allocation

 

Member Sue Smurthwaite declared a conflict of interest in relation to application QR2214-109 Counties Manukau Gymnastics and did not speak or vote on this item.

 

 

Resolution number PPK/2021/222

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      agree to fund, part-fund or decline the following 2021/2022 round one Papakura Small grants application:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Local Board Decision

QR2214-101

Great Potentials Foundation

Community

Towards the purchase and installation fee for one laptop for the Papakura Early Learning Centre

$2,237.10

$2,237.10

QR2214-102

Youthline Auckland Charitable Trust

Community

Towards a contribution to the Papakura share of $3,870 of the annual budgeted costs of $102,072 for telecommunication services for voice and data and clinical supervision of the counsellors for the Helpline in support of the young people of Papakura

$2,000.00

$2,000.00

QR2214-103

Papakura Business Association

Community

Contribution towards the costs of the wayfinding signage

$2,000.00

$1,760.00

Subject to support of the Papakura Commercial Projects Group and Auckland Transport.  

QR2214-104

Papakura Business Association

Events

Contribution towards the cost of installing and de-installing the Matariki flags in the centre of the Papakura Town Centre.

$2,000.00

$2,000.00

QR2214-105

Sustainable Papakura

Community

Towards printing of certificates, printing of posters to display and display of photos for the Sustainably Made Art Competition and Exhibition 2022

$1,999.00

$1,999.00

QR2214-106

Papakura Community Trust

Community

Towards the purchase of two table tennis tables, indoor sports goal, and giant outdoor games.

$2,000.00

$2,000.00

QR2214-107

Sunshine Culture International Trust

Arts and culture

Towards the delivery of Chinese story time, including teachers time, transportation, and materials.

$0.00

$0.00

Decline - not in Papakura Local Board area. Refer to Howick Local Board

QR2214-108

Aitutaki Enua Society Inc

Community

Towards consultant fees for the feasibility study report update

$2,000.00

$2,000.00

QR2214-109

Counties Manukau Gymnastics

Sport and recreation

Towards purchasing 400 medals for upcoming gymnast competitions at Takanini from January 2022 to December 2022

$1,564.00

$1,564.00

QR2214-110

Blue Light Ventures Incorporated

Community

Towards printing and production costs for Street Smart Handbooks distributed to 480 year 13 students at Papakura High School and Rosehill College from December 2021 to March 2022

$1,680.00

$1,680.00

QR2214-111

Communicare CMA (Ak) Inc

Community

Towards the weekly venue hire for the Papakura Centre for one year from 31 December 2021 to 30 December 2022 and the part-time coordinator's wages.

$2,000.00

$2,000.00

QR2214-112

Road Safety Education Limited

Community

Towards the cost of venue hire and facilitators for "Road Safety and Youth Development for Young Papakura Drivers"

$1,900.00

$1,900.00

QR2214-113

South Auckland Choral Society Incorporated

Arts and culture

Towards musical director, accompanist and professional soloists at Crossroads Methodist Church from 2 February 2022 to 30 May 2022

$2,000.00

$2,000.00

QR2214-114

Drury United Football Club

Sport and recreation

Towards the delivery costs of the Small Whites term 2 programme, including 3 coach’s fees from 4 May 2022 to 29 June 2022.

$2,000.00

$2,000.00

QR2214-117

Counties Manukau Masters Swimming Club

Sport and recreation

Towards swimming lane hire at Massey Park Swimming Pool from 3 February 2022 to 27 April 2022

$2,000.00

$2,000.00

QR2214-118

Auckland southern District Chinese Association Incorporated

Arts and culture

Towards coaching fees for Chinese drawing and Calligraphy Class and performing shoes for dancing group and class at the Elizabeth Campbell Hall from 1 January 2022 to 30 June 2022.

$0.00

$500.00

For coaching fees for  Chinese drawing and calligraphy class.

QR2214-119

Drury United Football Club

Sport and recreation

Towards a cherry picker hire, line marker, paint and measuring wheel at Drury Sports Complex from 1 February 2022 to 31 December 2022

$1,127.00

$1,127.00

Towards installation of floodlights, line marker, paint and measuring wheel at Drury Sports Complex

Total

 

 

 

$31,600.10

 $28,767.10

 

CARRIED

 


 

 

14

Auckland Council’s Performance Report: Papakura Local Board for quarter one 2021/2022

 

Resolution number PPK/2021/223

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      receive the Auckland Council Performance Report for the Papakura Local Board for 2021/2022 quarter one period ending 30 September 2021.

b)      approve the amendments to its adopted Community Facilities work programme 2021–2024 as per Attachment B to the report entitled “Auckland Council’s Performance Report: Papakura Local Board for quarter one 2021/2022”,  specifically:

i)       cancellation of Central Park Reserve (ID 28556) – replace wet pour utilising $50,000 of local renewal budget within financial year 2021/2022

ii)      reallocation of $50,000 ABS: Capex – Local Renewal budget, within financial year 2021/2022 and 2022/2023 respectively, from Central Park Reserve – replace wet pour (ID 28556) to Central Park Reserve – renew lighting Stage 1 (ID 20439) project.

iii)     inclusion of a few projects in the Risk Adjusted Programme (RAP) to enable investigation and design and/or physical works to commence in the financial year 2021/2022.

iv)     Margan Bush to Children’s Forest – develop new footpaths (ID 26175), deferral and removal from risk adjusted programme (RAP).

c)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals (Attachment C).

CARRIED

 

 

15

Council-controlled Organisations Quarterly Update:  Quarter One, 2021-22

 

Resolution number PPK/2021/224

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      receive the Council Controlled Organisations update for quarter one 2021/2022

b)      adopt the updated Joint Council Controlled Organisations Engagement Plan 2021/2022 between the local board and Auckland Council’s substantive Council Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

 

CARRIED

 

 

16

Draft Significance and Engagement Policy 2022

 

Resolution number PPK/2021/225

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      provide the following feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

 

Determining significance

 

i)           As decision-makers on local matters, activities and services, local boards should have responsibility for determining the degree of significance of proposals or decisions within their local areas. The policy is not clear on the role of local boards in this regard.

 

ii)         Local boards must also have responsibility for decisions or proposals in relation to strategic and non-strategic assets in their area, which they consider essential to the delivery of local community outcomes as identified in their local board plans. This includes assets that are held or managed by a substantive Council Controlled Organisation (CCO).

 

Engaging Auckland’s Communities

 

iii)        The Papakura Local Board supports a review of the Engagement Guidelines, focusing in particular on how to engage with hard-to-reach communities who don’t provide feedback through our usual methods, and whose voices are therefore often under-represented in local government decision-making.

 

iv)        Region-wide approaches to engagement of Tāmaki Makaurau’s diverse populations can often miss the unique differences within each local board area and fail to capitalise on local knowledge and relationships. Papakura Local Board suggests a much more nuanced approach to local engagement on matters of regional significance and would support directing a greater proportion of resource targeted at hard-to-reach communities.

 

CARRIED

 

 

17

Local board views on Private Plan Change 67 (PC67) by Hugh Green Limited, Hingaia 1 Precinct, Park Estate Road, Papakura

 

Resolution number PPK/2021/226

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)          provide the following local board views on private plan change 67 lodged by Hugh Green Limited:

 

Plan for good community outcomes

 

1)         The board is an advocate for planning for good community outcomes as intensification occurs that includes, but not limited to, the following points:

·            Ensure the provision of greenspace within or nearby to intensive developments

·            Reduce walking distances to local parks or reserves

·            Public transport options must be made available as development occurs

·            Innovative thinking about alternatives to public transport – plan for secure bike sheds, motor scooter storage etc.

·            Road widths that allow access for public transport, utility and emergency vehicles

·            Provision of shared pedestrian / cycleways that connect to existing networks.

 

2)         The board would like to see the plan change align with the government’s climate change priorities, freshwater quality requirements and waste reduction legislation.

3)         The board is supportive of initiatives such as green roofs or other methods that mitigate carbon dioxide levels.

4)         The board believes the relevant infrastructure must be in place as intensification occurs. 

Parks and Reserves

 

5)         The board believes any area offered for greenspace should be retained in this plan change variation to the Hingaia 1 precinct plan.

6)         The board believes that nearby greenspace is crucial with intensification.  There must be space where children can kick a ball around and utilise play equipment. Esplanade reserves with banks to a stream or wetlands are not suitable places to kick a ball around, and raise questions of the safety of children around water.

7)         The local board has an expectation that the developer will provide reserve areas that include multi-generational opportunities such as adult fitness equipment or exercise stations as well as children’s play equipment.

8)         The board believes that green space must be provided for community gardens, with associated tool sheds for storage of community tools.  The intensive nature of developments does not allow any space for people to be able to grow their own fruit and vegetables.

9)         Papakura’s tree canopy cover is 13 per cent, which is below the Auckland regional average.  The board would like to see significant planting of trees to support the board’s Urban Ngahere programme aimed at increasing the tree coverage and creating vegetation corridors for native bird flight paths. 

Road widths, parking, cycleways and connectivity

 

10)      The board believes the proposed plan change must also plan for accessibility and connectedness into the existing networks, such as:

      The State Highway One cycleway – southern pathway

      Greenways / local paths plans

11)      The board believes shared cycleways should be provided for on both sides of collector and amenity collector roads.  The board has a concern for cyclists’ safety with the proposal to only provide a 3m shared cycleway on one side of the collector roads. 

12)      The board is happy to see rules proposed to mitigate the impact of vehicles parking across footpaths and cycleways.

13)      The board believes the precinct plan’s road widths are too narrow and requests that before determining road widths, input is sought from emergency services and utility operators.  The board has fielded complaints from emergency services about the narrow widths of roads in new subdivisions which hampers their ability to function effectively. 

14)      The board believes that, with the government’s national policy statement urban design requiring the removal of the minimum parking standards from the Unitary Plan, innovative solutions to encourage alternative transport modes should also be signalled in the plan change, such as:

·       City hop cars

·       Hire scooters or e-bikes

·       Secure parking for motor scooters

·       Secure parking for bicycles

·       On-demand services connecting to transport hubs

 

15)      The board would ideally like to see the provision for indented on-street visitor parking and a minimum of two onsite parking spaces within the development.

Public transport

 

16)      Public transport is demand driven and options need to be available early to reduce reliance on vehicles

17)      Public transport needs to be reliable, frequent, affordable and convenient, and adequately cater to the population including the elderly, e.g.: a kneeling bus. 

18)      It should be noted that public transport does not work for everyone as it does not necessarily run near where the people need it to go or within the timeframes people need it.

19)      People still need to have vehicles for the weekly shopping, accessing medical services, taking children to sports practices/commitments and visiting friends or relatives.

Traffic congestion in the area

 

20)      The board believes the proposed intensification, in conjunction with the other recently approved plan changes along Great South Road (PC58 and PC52), will compound the accumulative effects of congestion on Great South Road, Chichester Road, Goodwin Drive, Beach Road, Hinau Road, Kuhanui Drive and Hingaia Road.

21)      The board believes the link to Hinau Road will be crucial.

22)      The board requests that the signalisation of key intersections be taken into consideration, such as:

·       Great South Road / Park Estate Road intersection

·       Goodwin Drive / Park Estate Road

·       Hingaia Road / Kuhanui Drive

Neighbourhood Centre

 

23)      The board supports the proposal to move the location of the planned neighbourhood centre.

24)      The board believes that the neighbourhood centre should complement any nearby centres.

Affordable housing

 

25)      The board is concerned about the cost of housing, and expresses concern about the proposal to remove the requirement for a percentage of affordable homes to be made available within the plan change area.

26)      The board acknowledges that the provision of a range of housing types might provide alternative cheaper options, however, the cost of a three-bedroom home is out of reach of many first-time home buyers.  Alternative options will not necessarily cater to families.

Stormwater

 

27)      The board would like to see best practice modelled in this proposal and innovative future thinking to manage the effects of stormwater.

28)      The board expresses a concern about the potential for flooding in major events in relation to Otūwairoa Stream/Slippery Creek flooding and inundation with sea level rises.

b)      appoint the Chairperson, Brent Catchpole, and Deputy Chairperson, Jan Robinson, to speak to the local board views at a hearing on private plan change 67.

c)      delegate authority to the chairperson of the Papakura Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

 

CARRIED

 

 

18

Urgent Decision - Papakura Local Board feedback on Auckland Council’s submission to the National Emissions Reduction Plan

 

Resolution number PPK/2021/227

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      note the urgent decision providing the Papakura Local Board formal feedback for inclusion in Auckland Council’s submission to the National Emissions Reduction Plan as follows:

That the Papakura Local Board:

a)      provide the following feedback to the Governing Body on the Government’s Emissions Reduction Plan submission:

i)       The board notes that Auckland Council already has existing strategic direction in emissions reduction through Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and that our board has previously supported the goals of this plan to reduce emissions by 50 per cent by 2030 and transition to net zero emissions by 2050.

ii)      The 2020 Papakura Local Board Plan incorporates advocacy and initiatives related to climate change related matters:

·       Advocacy for encouraging the use and decarbonisation of public transport to reduce vehicle emissions.

·       Advocacy for the provision of safe shared pedestrian / cycleways as alternative transport options to reduce vehicle emissions.

·       Advocacy for funding for coastal erosion. Coastal erosion is an issue in the Papakura Local Board area, particularly along the Karaka/Harbourside shoreline. 

·       An initiative to implement the Urban Ngahere Project to address the loss of tree canopy due to intensification and growth in the area.  The tree canopy in Papakura is sitting at 13 percent. 

·       Water quality initiatives to restore the Papakura Stream and enhance the receiving environment in the Manukau Harbour.

·       Initiatives to reduce waste to land fill, including advocacy for a resource recovery centre in the south.  Papakura was also one of the first areas for the kitchen waste collection to be implemented.

·       Advocacy for a strengthened product stewardship legislation to reduce the amount of plastic and polystyrene being used to packaging (see New Zealand Packaging Accord 2004).

iii)   The board also advocates for:

·       more green spaces in future developments

·       the retention of green belts, reserves, esplanade reserves and regional parks

·       the retention of quality soils.

Implementation and delivery of the emissions budgets

iv)     The board agrees that a partnership approach between central and local government will be needed to successfully deliver on emissions reduction targets and that upskilling, education, information, and awareness raising campaigns to promote behaviour change will be an important part of this.

v)      The board supports taking a partnership approach with Māori, including the suggestion that a Māori Advisory Group is created to ensure that a Te Ao Māori worldview is embedded in development of the emissions reduction plan.

Funding and finance

vi)     The board would like to see government funding to incentivise climate change projects as local government funding is very limited, particularly since the Covid-19 pandemic.

vii)    The board agrees that significant funding from central Government will need to be made available to local authorities, businesses and individuals to support in the implementation and delivery of emissions budgets.


 

Planning

viii)   The board supports using urban design and planning tools to reduce vehicle kilometres travelled and car dependence in urban areas, and encourage the uptake of walking, cycling and public transport.

Behaviour change

ix)     The board supports the view that the best way to drive behaviour change is through face-to-face community engagement and empowering local champions.

Moving to a circular economy

x)      The board supports measures to increase the circularity of the economy, reduce avoidable food waste and extend product stewardship schemes to a wider range of products. We would like to see a central and local government partnership on resource recovery initiatives that support local employment and entrepreneurship.

Transport

xi)     The board believes a significant shift in transport will need to be delivered at pace and scale to achieve needed reductions in transport emissions. For Papakura this will require significant upgrading of the local public transport network, including:

·       extending the cycle and active transport mode network within the Papakura area, in particular, providing safe off-road connections to the State Highway 1 cycleway

·       investing in more separated cycleways to encourage increased uptake of cycling, including separating the cycleway on Great South Road

·       providing more bus shelters as there is a deficit of these in south Auckland

·       addressing the affordability of fares to increase usage of public transport in low-income communities

·       providing complimentary services to support the utilisation of public transport.

xii)    The board supports policy interventions to reduce congestion and encourage greater use of public transport and active transport modes. The board supports exploring tools such as congestion charging to achieve this, provided that the needs and interests of the most vulnerable members of the community and those who would be disproportionately impacted by such charging are safeguarded, and that the revenue is used to improve access to public transport.

xiii)   The board supports the proposal to provide targeted support for low-income groups and transport disadvantaged, such as subsidies for low-emissions vehicles. We also support the suggestion of a vehicle scrappage scheme to help low-income groups swap from older vehicles to cleaner models.

Building and construction

xiv)   The board supports measures to address the operational efficiency and thermal performance of buildings. These will allow us to ensure that our buildings are able to maintain a healthy temperature without contributing to climate change.

Waste

xv)    The board is supportive of creating a circular, self-sustaining economy that will reduce waste emissions and cut biogenic methane emissions.

xvi)   The board has provided separate feedback on the Government’s proposals for a new waste strategy and associated waste legislation, and that feedback should be read in conjunction with this feedback

 

CARRIED

 

 

19

Urgent Decision - Papakura Local Board feedback on the Government’s proposed new waste strategy and proposed changes to waste legislation

 

Resolution number PPK/2021/228

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      note the urgent decision providing the Papakura Local Board’s feedback on the Government’s proposed new waste strategy and proposed changes to waste legislation as follows:

That the Papakura Local Board:

 

a)         provide the following feedback on the Government’s proposed new waste strategy and proposed changes to waste legislation for inclusion in an Auckland Council submission, noting that feedback is required by 5pm on 22 November 2021 to be appended:

 

Part 1: Changes to how Aotearoa New Zealand manages its waste and support for moving towards a circular economy

1)         The Papakura Local Board Plan 2020 speaks to the board’s commitment to reduce waste with the objective “Papakura has successful programmes to help people reduce, reuse and recycle” and advocacy initiatives:

·    Advocate at regional level for the establishment of a network of recycling centres in partnership with other agencies

·    Advocate for the promotion of environmental programmes that give residents, businesses and schools the opportunity to learn and carry out waste minimisation and more sustainable practices

·    Continue to advocate for national law change on waste minimisation, particularly relating to product stewardship (including packaging waste).

2)         The board supports the circular economy concept.

3)         The board supports the proposed changes to how Aotearoa manages its waste.

Part 2: Proposed new waste strategy

4)         The board supports the proposed vision.

5)         The board supports the following six core waste strategy principles:

i)       Design out waste, pollution and emissions, and unnecessary use of materials

ii)      Keep products and materials in use at their highest value

iii)     Regenerate natural systems, so the environment is healthy for future generations

iv)     Take responsibility for the past, present and future condition of our natural environment

v)      Think in systems, where everything is interconnected

vi)     Deliver equitable and inclusive outcomes

 

6)         The board believes that targeted investment will be required in learning and development programmes which encourage innovation to ensure this becomes an employment field of preference which is well-paid with qualified workforce that meets future eco and green-industry employment requirements.

7)         The board supports the proposed approach of the three broad stages between now and 2050 but questions whether the timeframe is ambitious enough. 

 

8)         Each stage should also look for opportunities to create momentum to change societal mindsets in order to garner support for waste minimisation over convenience.  For example, the single use plastic bags legislation forced the use of alternatives which created momentum at the time to question the necessity for so much plastic packaging on food products, particularly on things like fruit and vegetables. 

 

9)         Communication campaigns will be required to ensure all facets of society are on board and actively participating.

 

10)       The board supports the following strategic targets for stage 1 – 2030 targets:

 

Area

Responsibility

Strategic target (by 2030

Waste

Whole country

Reduce waste generation by 5-10 per cent per person

 

Public sector

Reduce waste generation by 30 – 50 per cent

 

Business

Reduce waste disposal by 30 - 50 per cent

 

Households

Reduce waste disposal by 60 – 70 per cent

Emissions

Whole country

Reduce biogenic waste methane emissions by at least 30 per cent

Litter

Whole country

Reduce litter by 60 per cent

 

Part 3: Development of more comprehensive legislation on waste: issues and options

 

Embedding a long-term, strategic approach to reducing waste

11)    Do you think the new legislation should require the government to have a waste strategy and periodically update it? (pages 45 – 46)

 

The board believes there should be a requirement for all tiers of government to take a long-term and co-ordinated view on waste.

 

The legislation should require the government to have a waste strategy and be required to update it.

 

12)     How often should a strategy be reviewed? (pages 46 - 47)

 

The board believes the strategy should be reviewed every 3 – 6 years and be aligned to the local government long-term plan cycle.

 

13)    How strongly should the strategy (and supporting action and investment plans) influence local authority plans and actions? (pages 47 – 48)

 

The board believes the strategy should give clear direction from central government. 

 

Any additional requirements placed on local authorities to administer the new legislative changes should come with the commensurate central government funding.

 

14)    What public reporting on waste by central and local government would you like to see? (page 47)

 

The board agrees central government should be required to report:

·    at an overall level on progress, including against the specific targets it has set for the country

·    generally on waste data

·    on the use of levy revenue.

 

The board agrees that local authorities should support this by reporting on progress against the same measures and on their use of levy funds, as well as reporting from relevant parts of the waste management industry.

 

15)    Do you agree with the suggested functions for central government agencies? (page 48)

 

The board agrees with the suggested functions for central government agencies.

16)    What central agencies would you like to see carry out these functions? (page 48)

 

The board believes that the best fit to carry out the functions is with the Ministry for the Environment.  The risk with splitting the functions across agencies could lead to a disjointed less focused approach.

 

17)    How should independent, expert advice on waste be provided to the government? (pages 48 -49)

 

The board can see the benefit of having a Waste Advisory Board that could:

i)          provide independent expertise and advice in developing future waste strategy

ii)         action and investment plans

iii)        product bans

iv)        assessing significant investment and

v)         funding proposals to the minister or ministry or to separate bodies for different functions.

 

18)    How could the legislation provide for Māori participation in the new advice and decision-making systems for waste?

(page 49)

The board agrees it is imperative to provide for Māori participation in the new advice and decision-making systems for waste.

 

The board is mindful of the capacity issues for Māori to engage at all levels of government, however, the opportunity should be created. 

 

The board believes it is a discussion with Māori as to how this best works for them.

 

 

19)    What are your views on local government roles in the waste system, in particular the balance between local and regional? Who should be responsible for planning, service delivery, regulatory activities like licensing, and enforcement of the different obligations created? (pages 49 – 50)

 

The board does not have a view on this question as Auckland Council is a unitary authority, therefore the separation of regional and local is a moot point.

 

 

Putting responsibility at the heart of the new system

20)    Do you see benefit in adapting the United Kingdom’s duty-of-care model for Aotearoa New Zealand’s waste legislation, supported by appropriate offences and penalties? (pages 51 – 52)

 

The board agrees that the duty-of-care approach will encourage a change in attitudes and mindsets. 

21)    Do you support strengthening obligations around litter by creating an individual ‘duty of care’ to dispose of waste appropriately?

 

The board supports strengthening obligations around litter by creating an individual ‘duty-of-care’ to dispose of waste appropriately.

22)    What else could we do so that litter is taken more seriously as a form of pollution?

 

The board believes people who feel connected to their environment and community are less likely to litter.  For those who are not so connected a more punitive approach might encourage societal change, such as instant fines.  However, the board does acknowledge enforcement could be an issue.

 

23)    Do you support a nationwide licensing regime for the waste sector? (pages 53 – 54)

 

The board supports a nationwide licensing regime for the waste sector.

24)    Should the new legislation include a power to require a tracing system to be developed for some or all types of waste? (pages 54 – 55)

 

The board supports the new legislation including a power to require a tracing system to be developed for waste management.

 

Overall, make it easy for people to engage and dispose of waste in all its forms appropriately.

 

25)    What aspects of the proposals for regulating the waste sector could be extended to apply to hazardous waste? (page 55)

 

The board believes there should be a requirement for local collection points for hazardous waste with associated communication plans so the general public know what is hazardous waste, where to take it and when.  This includes the disposal of e-waste.  Convenience and education will be key to higher levels of compliance.

 

Improving legislative support for product stewardship schemes

26)    Should the new legislation keep an option for accreditation of voluntary product stewardship schemes?

(pages 57 – 58)

 

The board supports the new legislation keeping an option for accreditation of voluntary product stewardship schemes.

27)    How could the accreditation process for new product stewardship schemes be strengthened? (page 58)

 

The board supports the proposed improvements to the accreditation process for product stewardship schemes.

28)    How else could we improve the regulatory framework for product stewardship? (pages 59 – 60)

 

The board believes the product stewardship scheme monitoring, reporting and enforcement regulations should be strengthened to provide formal tools for schemes that are not performing well. 

 

Enhancing regulatory tools to encourage change

29)    What improvements could be made to the existing regulatory powers under section 23 of the Waste Management Act 2008? (page 61 - 62)

 

The board agrees that relying on voluntary action is unlikely to see transformation to a circular economy or meet emission reduction targets.

30)    What new regulatory powers for products and materials would be useful to help Aotearoa move towards a circular economy? (page 62 - 63)

 

 

31)    Would you like to see a right to return packaging to the relevant business? (page 64 - 65)

 

The board believes a right to return packaging to the relevant business approach would be a powerful tool to encourage businesses to take on board product stewardship and potentially drive innovation in a circular economy.

 

32)    Would you like to see more legal requirements to support products lasting longer and being able to be repaired? (pages 66 – 67)

 

The board supports more legal requirements to support products lasting longer and being able to be repaired.  Investment will be required to ensure there is a workforce with the required skillsets to make this a reality.  Economics will also drive this concept.  It will need to cost less to get something repaired than it does to buy a new one.

 

33)    Is there a need to strengthen or make better use of import and export controls to support waste minimisation and circular economy goals? For example, should we look at ways to prohibit exports of materials like low-value plastics? (pages 67 – 68)

 

The board believes the import and export controls should be strengthened to support waste minimisation and the circular economy goals.  Aotearoa should not be exporting low value plastics.

Ensuring the waste levy is used to best effect

34)    What types of activities should potentially be subject to a levy? Should the levy be able to be imposed on final disposal activities other than landfills (such as waste to energy facilities)? (pages 69 - 70)

 

The board believes the levy should be applied with the principle to encourage activities that support a circular economy.  Those activities not supporting the circular economy should be charged a higher levy.

35)    What factors should be considered when setting levy rates? (pages 69 – 70)

 

The board believes there should be a requirement for consideration of the overall effectiveness of the waste minimisation measures and the contribution to a circular economy when setting levy rates.

 

36)    How could the rules on collection and payment of the waste levy be improved? (page 70)

 

The board agrees that the new legislation should also take into account management of stockpiling materials, reuse of materials on site at disposal facilities, waivers and exemptions.

 

37)    What should waste levy revenue be able to be spent on? (pages 71 – 72)

The board agrees with the broader scope proposed for what the waste levy can be used for.

 

38)    How should waste levy revenue be allocated to best reflect the roles and responsibilities of the different layers of government in relation to waste, and to maximise effectiveness? (pages 72 – 73)

 

The board supports an adjustment to the population-based formula for the waste levy that takes into account:

 

·    visitor populations

·    the area, size and distance to high-population centres, to reflect the higher waste-related costs incurred by some territorial authorities

or

·    a fixed base amount, combined with a ‘top up’ proportional amount using one of the options above. For example, 5 per cent of each territorial authority’s total share of revenue could be allocated equally, with the remaining 95 per cent allocated on a population basis.

39)    How should waste levy revenue be allocated between territorial authorities? (pages 72 - 73)

 

 

Improving compliance, monitoring and enforcement

40)    Which elements of compliance, monitoring and enforcement should be the responsibility of which parts of government (central government, regional councils, territorial authorities) under new waste legislation? (pages 75 – 76)

 

 

41)    The need for enforcement work will increase under the new legislation. How should it be funded? (pages 76 – 77)

 

The board agrees that wherever the functions sit, they need to be adequately resourced.  The scope for use of the waste levy fund should be expanded to encourage a circular economy.

 

42)    What expanded investigation powers, offences and penalties do you think should be included in new waste legislation?

 

The board supports hefty instant fines for:

i)          illegal dumping and littering

 

ii)         rubbish blown or washed away from a building site because of inadequate prevention. e.g polystyrene, cardboard, plastic.

 

The board believes council staff should have the power to issue instant fines.

 

43)    What regulatory or other changes do you think would help better manage inappropriate disposal of materials (that is, littering and fly-tipping)?

 

The board believes that there is a need to provide a range of options for disposing of waste that recognises the diversity of needs between households. These could include:  access to local recycling centres; periodically placing skips or bins in neighbourhoods to allow for disposal of inorganic waste without the need to make a booking or place limitations on the amount of waste that can be collected (similar to the ‘Neat Streets” programme); or other services.

 

The board is a strong advocate for local resource recovery centres and recycling facilities.

 

 

 

CARRIED

 

 

20

Delivery of summer events within the COVID-19 Protection Framework

 

Resolution number PPK/2021/229

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      reallocate $6,000 from work programme line item 418 ‘Community grants Papakura’ to work programme line item 417 ‘Movies in Parks – Papakura’ and approve the use of up to $6,000 for additional costs in delivering the board’s Movies in Parks event.

 

CARRIED

 

 

21

Local government elections 2022 - order of names on voting documents

 

Resolution number PPK/2021/230

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

 

CARRIED

 

 

22

Papakura Local Board Achievements Register 2019-2022 Political Term

 

Resolution number PPK/2021/231

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      note the Papakura Local Board Achievements Register for the 2019-2022 political term.

Date

Achievement

22 November 2021

Attended the Papakura Business Association November Monthly Meeting via Zoom

18 November 2021

Attended the Takanini Residents Association Group Meeting via Zoom

17 November 2021

Attended the Papakura Business Association Annual General Meeting

11 November 2021

Attended the South Auckland Social Wellbeing Board Hui

11 November 2021

Attended the Project Excellence Awards 2021

10 November 2021

Attended the Commercial Projects Group Meeting via Teams

9 November 2021

Attended the Ara Kotui Hui

5 November 2021

Attended the Plan Change 51 Hearing via Teams

4 November 2021

Attended the South Auckland Social Wellbeing Board Hui

3 November 2021

Attended the Papakura Network Meeting via Zoom

2 November 2021

Attended the Papakura Youth Council Meeting via Skype

2 November 2021

Attended the KuraConnect Executive Meeting Zoom

1 November 2021

Attended the Papakura Business Association Meeting

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

24        Procedural motion to exclude the public

Resolution number PPK/2021/232

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

5.20pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Annual Budget 2022/2023 consultation

 

Resolution number PPK/2021/233

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Papakura Local Board for the Annual Budget 2022/2023. 

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)       Hearing style event, Papakura Local Board Meeting Room, Coles Crescent, Wednesday 16 March 2022, 5-7pm

d)      delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       provide feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023 (Attachment D).

g)      note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.

CARRIED

 

 

5.39 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................