Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in via Microsoft Teams on Wednesday 1 December 2021 at 3.00pm. A written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

ALSO PRESENT

 

Ward Councillor

Greg Sayers

 

 

 


Rodney Local Board

01 December 2021

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/363

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)           confirm the ordinary minutes of its meeting, held on Wednesday 17 November 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

7.1

Petition: Resource Consent - Bawden Road, Dairy Flat

 

Tim Cuttress and Loreen Ozolins presented a petition on behalf of a group of residents reqeusting the notification of a resource consent application at Bawden Road, Dairy Flat.

 

Petition Prayer

 

We petition the Rodney Local Board to pass a resolution requesting that council planners make consent application LUC60390743 notifiable on the grounds that the application will lead to a significant impact on amenity, detrimental to the well-being of people and the local community and should be subject to peer review’.

 

A copy of the petition tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2021/364

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)            receive the petition reqeusting the notification of a resource consent application and Bawden Road, Dairy Flat and thank Mr Cuttress and Ms Ozolins for their attendance.

CARRIED

 

Attachments

a     1 December 2021 - Rodney Local Board, Item 7.1 - Petitions: Resource Consent 156 Bawden Road, Dairy Flat

 

8          Deputations

 

8.1

Deputation: Warkworth Bowling Club

 

Mike Newland from the Warkworth Bowling Club was in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2021/365

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mike Newland from the Warkworth Bowling Club for his presentation and attendance.

CARRIED

 

Attachments

a     1 December 2021 - Rodney Local Board,  Item 8.1 - Deputations: Warkworth Bowling Club presentation

 

 

 

8.2

Deputation: Mahurangi College Living Classroom

 

This item was withdrawn.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Rodney Local Parks Land Classification Programme

 

Kiri Le Heron – Service and Asset Planning Specialist was in attendance for this item.

 

Resolution number RD/2021/366

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      confirm the 31 parcels of land that will continue to be held under the Local Government Act 2002 as described in Attachment B of the agenda report (dated 1 December 2021)

b)      approve the 17 parcels of land to be declared reserve and classified according to their primary purpose, pursuant to section 14(1) of the Reserves Act 1977 as described in Attachment C of the agenda report (dated 1 December 2021) and note that its support for declaring the two parcels of land at Green Road Park as reserve (as per Attachment C of the agenda report) is aligned with protecting the park from extensive development

c)      approve public notification of the proposal to declare and classify 10 parcels of land according to their primary purpose, pursuant to section 14(2) of the Reserves Act 1977 as described in Attachment D of the agenda report (dated 1 December 2021)

d)      approve the classification of 136 parcels of reserve land pursuant to sections 16(1), 16(2A) and 16(11) of the Reserves Act 1977, as described in Attachment E of the agenda report (dated 1 December 2021)

e)      approve public notification of the proposal to reclassify 75 parcels of reserve land pursuant to section 24(2)(b) of the Reserves Act 1977, as described in Attachment F of the agenda report (dated 1 December 2021)

f)       approve the formation of a hearing panel, and nominate the following local board members to be appointed to the hearing panel in preparation for any requests by submitters to speak to their objections or submissions on the proposed classifications that have been publicly notified under clause c) above, noting that the role of the hearings panel will be to hear submissions and make recommendations to the local board on classification decisions:

         i)       Member C Smith

         ii)      Member B Houlbrooke

         iii)     Member L Johnston

         iv)     Member B Bailey.

CARRIED

 

 

 

12

Rodney Local Board Transport Targeted Rate report update on the Kaukapakapa footpath connections

 

Duminda Wijayasinghe – Programme Manager was in attendance for this item.

 

Resolution number RD/2021/367

MOVED by Member D Hancock, seconded by Member V Kenny:   

That the Rodney Local Board:

a)         receive the Rodney Local Board Transport Targeted Rate report on Kaukapakapa footpath connections

b)         approve funding from the Rodney Local Board Transport Targeted Rate for the recommended footpath connections in Kaukapakapa in priority order of:

i)     Connection 2: Village centre footpath at an estimated cost of $2.9 million

ii)    Connection 3b: Kaukapakapa village to North Crescent via SH16 footpath at an estimated cost of $540,000

c)         note that approving both connection 2 and 3b together may achieve an estimated savings of $190,000, bringing the estimated combined cost from $3.44 million down to an estimated cost of $3.25 million, but noting that the savings is dependent on how work progresses for connection 2.

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Against

Member T Holdgate

Member C Smith

Abstained

 

The motion was declared carried by 7 votes to 2.

CARRIED

 

 

 

13

Auckland Council’s Performance Report: Rodney Local Board for quarter one 2021/2022

 

Anwen Robinson – Senior Local Board Advisor was in attendance for this meeting.

 

Resolution number RD/2021/368

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the performance report for quarter one ending 30 September 2021

b)      note that the Customer and Community Services capex work programme been updated to reflect financial deferrals (Attachment C to the agenda report).

CARRIED

 

 

 

14

Council-controlled Organisations quarterly update: Quarter one, 2021-2022

 

Justin Kary – Local Board Advisor was in attendance for this item.

 

Resolution number RD/2021/369

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the council-controlled organisations quarterly update for quarter one 2021-2022 for Auckland Unlimited and Watercare

b)      adopt the updated Joint Council-controlled Organisation Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive council-controlled organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 


 

 

 

15

Draft Significance and Engagement Policy 2022

 

Resolution number RD/2021/370

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      support the draft Significance and Engagement Policy for consideration for final adoption in February 2022.

CARRIED

 

 

 

16

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number RD/2021/371

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this agenda report 

CARRIED

 

 

 

17

Three Waters Economic Regulation Submission

 

Resolution number RD/2021/372

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)         provide the following feedback for inclusion in Auckland Council’s submission on the Economic Regulation and Consumer Protection for Three Waters Services in New Zealand discussion paper:

i)             support the need for economic regulation and consumer protection for Three Waters services in New Zealand

ii)           support the regulation of stormwater networks, alongside drinking water and wastewater

iii)         support economic regulation from the inception of the three waters sector

iv)         consider that the economic regulator should have the primary responsibility of determining the structure of three water prices, and not the Government or Ministers

v)           consider the Commerce Commission to be the most suitable body to be the economic regulator for the three waters sector

vi)         agree with the preliminary view that the Commerce Commission is the most suitable body to be the consumer protection regulator for the three waters sector

vii)        support the inclusion of a positive obligation to protect both under-served and vulnerable consumers, and supports special considerations to protect traditionally under-served or vulnerable consumers

viii)      support mandatory provision of a consumer disputes resolution process

ix)         request more information about what the regulatory cycle means in this situation, and if a five-year regulatory cycle only enables prices to be reviewed every five years, the local board supports a three year cycle for the first twelve years

x)           support the proposal that the administrative costs of the regulator be recovered through levies

xi)         support the proposal that the regulator be a price-quality regulator.

CARRIED

 

 

 

18

Local government elections 2022 - order of names on voting documents

 

Resolution number RD/2021/373

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

 

 

19

Local board input into Auckland Council’s feedback on the National Emissions Reduction Plan

 

Resolution number RD/2021/374

MOVED by Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the Rodney Local Board’s feedback (Attachment A to the agenda report) approved under delegation to the chairperson to inform Auckland Council’s feedback on the National Emissions Reduction Plan

CARRIED

 

 

 

20

Rodney Local Board input into Auckland Council’s feedback on the Waste Strategy and associated waste legislation

 

Resolution number RD/2021/375

MOVED by Member L Johnston, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the Rodney Local Board’s feedback (Attachment A to the agenda report) approved under delegation to the chairperson to inform Auckland Council’s feedback on the Waste Strategy and associated waste legislation.

CARRIED

 


 

 

 

21

Rodney Ward Councillor update

 

Resolution number RD/2021/376

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive Councillor Sayers’ update on the activities of the Governing Body.

CARRIED

 

 

 

22

Governance forward work calendar

 

Resolution number RD/2021/377

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

 

23

Rodney Local Board workshop records

 

Resolution number RD/2021/378

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      note the workshop records for 17 November 2021.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

25        Procedural motion to exclude the public

Resolution number RD/2021/379

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

4.52pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.20pm            The public was re-admitted.


 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Annual Budget 2022/2023 consultation

 

Resolution number RD/2021/380

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      approve local consultation document content (Attachment A to the agenda report) and local supporting information content (Attachment B to the agenda report) for inclusion in the Annual Budget 2022/2023 consultation material

b)      delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Rodney Local Board for the Annual Budget 2022/2023

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)       Have Your Say event on Thursday 10 March 2022 6pm to 8pm at the Huapai Hub

d)      delegate authority to the local board chairperson to approve any changes required to the Have Your Say event

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       Rodney Local Board members and chairperson

ii)      General Manager Local Board Services, Local Area Manager, Senior Local Board Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       provide the following feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023:

i)                financial policy:

A)          support public consultation on the proposed changes to animal control fees, proposed changes to cemetery fees, and the proposed Regulatory Fees updates, and the local board will consider constituent feedback prior to developing its views

ii)               Local Government (Rating of Whenua Māori) Amendment Act 2021:

A)          supports public consultation on the proposed changes to the revenue and financing policy, the proposed changes to the rates remission and postponement policy, and the proposed changes to the Māori freehold land remission and postponement policy, and will consider constituent feedback prior to developing its views

iii)             proposed changes to waste services:

A)          supports public consultation on the proposed changes to waste services, including the review of the Kerbside Refuse Collection Charging Policy, the Food Scraps Targeted Rate Rollout, the opt out policy for Multi-Unit Developments, standardised charging for businesses and standardised charging for multi separately used or inhabited property, and will consider constituent feedback prior to developing its views

iv)              climate action:

A)          support public consultation for a three-year Climate Action Targeted Rate

B)          request a three-year time limit to the Climate Action Targeted Rate, to allow time to introduce congestion charging as a means to support climate action

C)          request that the following bus services are included within the Climate Action Targeted Rate for public consultation:

                              1)      Kumeū subdivision:

·             on-demand shuttle service loop from Muriwai Beach to Riverhead, connecting people to Waimauku, Huapai, Kumeū along the way

2)           Dairy Flat subdivision:

·             increase the frequency of  bus route 986 (Hibiscus Coast Station to Albany Station via Dairy Flat and Massey University) to an hourly service during the week and introduce a weekend service

·             introduce a new bus or shuttle service between Milldale and Hibiscus Coast Station via the Pine Valley Road and Argent Lane extension

3)           Warkworth subdivision:

·             establish a local shuttle loop of the Warkworth area on weekdays to connect residents to the Warkworth Community Transport Hub, retail and services

·             introduce shuttle service to Leigh and Sandspit from Warkworth on Saturdays and Sundays

·             increased frequencies on 998, 996 and 997 to improve connections to other services

·             support inclusion of an increased frequency on bus route 995 (Warkworth to Hibiscus Coast Station) in the proposed Climate Action Targeted Rate, but request earlier and later options in the timetable

4)       Wellsford subdivision:

·             introduce an on-demand shuttle service between Te Hana and Wellsford

 

D)          support the four key principles used to develop the climate action package, with strong emphasis on region-wide benefits and addressing inequity

E)          note that the NX1 service north of Albany to Hibiscus Coast is not within the Rodney Local Board area, and will have minimal benefit for Rodney ratepayers given Rodney has few and infrequent connecting bus services and insufficient parking facilities at the Hibiscus Coast Station

F)           note that services included in the Annual Budget 2022/2023 Mayoral Proposal, including the Warkworth Park and Ride, and the 998 and 126 bus services, are currently funded by the Rodney Local Board Transport Targeted Rate

G)          note that the Rodney Local Board is supporting climate action through its own Rodney Local Board Transport Targeted Rate which has initiated a number of successful public transport services, and that the Climate Action Targeted Rate would need to deliver additional benefits to Rodney ratepayers and demonstrate strong alignment with climate action for it to support the outcomes and priorities of the local board

H)          believe that council use of targeted rates undermines the opportunity for local boards to raise targeted rates to fund local priorities

v)           budget package:

A)          request that clarity be provided on what service reductions options are proposed to enable members of the public to understand local impact, and provide feedback

B)          express concern that further efficiency savings will affect the ability of council to deliver core services to Aucklanders given the already high level of budget cuts

 

g)              agree the following key advocacy initiatives for Annual Budget 2022/2023:

i)            funding to develop Auckland’s regional parks, which are under increased demand from visitation; noting that a number of Rodney’s regional parks are undeveloped and cannot be accessed by the public – requiring basic infrastructure like driveways, carparks and toilets

ii)           alignment of Auckland Emergency Management with the needs of our rural communities, with particular focus on implementing neighbourhood response plans and groups that build local resiliency and preparedness in emergency situations, and with appropriate regional funding to enable this

iii)         additional funding for road sealing, maintenance and safety that recognises the high number of unsealed roads in Rodney, the rate of deaths and serious injuries associated with poorly maintained roads, and the environmental impacts of unsealed roads on our waterways

iv)         regional funding to eradicate pest plants and animals, and to improve water quality in Rodney

v)           planning resource to prioritise the development of town centre plans that support well-planned growth to cope with the strong population growth and private plan changes that are putting pressure on infrastructure and services

vi)         Asset Based Services funding of $60,000 for Rodney’s two arts centres which are currently funded from the Rodney Local Board’s locally driven initiatives  operational budget

h)          note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.

CARRIED

 

 

5.22pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................