Kōmiti Mahi Āta Torotoro Rawa

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held remotely on the Tuesday, 7 December 2021 at 10.00am. A recording of the meeting is available on the Auckland Council website https://www.aucklandcouncil.govt.nz/about-auckland-council/howauckland-council-works/meetings-council-bodies/Pages/webcastscouncil-meetings.aspx

 

present

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

From 10.06am

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

 

 

ABSENT

 

 

Mayor Phil Goff

 

 

 


Strategic Procurement Committee

07 December 2021

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: ü

Cr Greg Sayers

ü

Cr Cathy Casey

ü

Deputy Mayor Cr Bill Cashmore

ü

Cr Linda Cooper

ü

Cr Alf Filipaina

 

Cr Tracy Mulholland

ü

Cr John Watson

ü

IMSB Member Karen Wilson

ü

 

 

1          Apologies

 

Resolution number STR/2021/54

MOVED by Cr G Sayers, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)          accept the apologies from:

Absence

Mayor P Goff – on council business

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number STR/2021/55

MOVED by Cr C Casey, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 2 November 2021, including the confidential section, as a true and correct record.

CARRIED

 

Cr A Filipaina entered the meeting at 10.06am.

 

 

4          Petitions

 

There were no petitions.

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Approval for a right of renewal for the contracts for Building Consents Services

 

Resolution number STR/2021/56

MOVED by Cr L Cooper, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)     note the information in this report enables transparency around the building consents overflow report due for discussion and approval in the public excluded part of the meeting.

CARRIED

 

 

9

Update on the contract for the Clinker Place stormwater project

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number STR/2021/57

MOVED by Cr T Mulholland, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the contract for the Clinker Place stormwater project, enables transparency on the topic due for discussion in the public excluded part of the meeting

b)      note that the confidential report contains information that could prejudice the council’s position in future negotiations with suppliers.

CARRIED

 

Attachments

a     7 December 2021, Strategic Procurement Committee, Item 9: Update on the contract for the Clinker Place stormwater project - Presentation

 


 

 

10

Summary of Strategic Procurement Committee Information - updates, memos and briefings (including the forward work programme) - 7 December 2021

 

Resolution number STR/2021/58

MOVED by Cr G Sayers, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

12        Procedural motion to exclude the public

Resolution number STR/2021/59

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Approval for a right of renewal for the contracts for Building Consent Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Approval of supplier recommendation for Clinker Place stormwater project

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3       CONFIDENTIAL: Approval to increase the contract award value for Te Whau Pathway Physical Works

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 


 

 

 

11.09 am         The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

12.42 pm         The public was re-admitted.

 

 

restatementS

 

 

It was resolved while the public was excluded:

 

 

 

C1

CONFIDENTIAL: Approval for a right of renewal for the contracts for Building Consent Services

 

Resolution number STR/2021/60

MOVED by Cr L Cooper, seconded by Cr A Filipaina:  

That the Strategic Procurement Committee:

d)      confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

C2

CONFIDENTIAL: Approval of supplier recommendation for Clinker Place stormwater project

 

Resolution number STR/2021/61

MOVED by Cr T Mulholland, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

c)       confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

C3

CONFIDENTIAL: Approval to increase the contract award value for Te Whau Pathway Physical Works

 

Resolution number STR/2021/62

MOVED by Cr T Mulholland, seconded by Cr L Cooper:  

That the Strategic Procurement Committee:

c)       confirm that the resolutions and report remain confidential until the reasons for confidentiality no longer exist.

 

 


 

 

 

 

12.42 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................