Upper Harbour Local Board Community Forum

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board Community Forum held in the This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website on Thursday, 2 December 2021 at 6.34pm.

 

present

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

 

 

 

ABSENT

 

Member

Brian Neeson JP

 

 

 

ALSO PRESENT

 

Independent Māori Statutory Board Member

Glen Wilcox

 

 

 

 

 

 

 

 

 

 

 

 


Upper Harbour Local Board Community Forum

02 December 2021

 

 

 

1          Welcome

 

 

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UHCF/2021/24

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board Community Forum:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 5 August 2021,as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement Independent Maori Statutory Board Member Glenn Wilcox

 

 

 

Resolution number UHCF/2021/25

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)     Acknowldege and thank Independent Maori Statutory Board Member Glenn Wilcox for attending the meeting.

CARRIED

 

 

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Upper Harbour Youth Council update

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UHCF/2021/26

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Zoya Mahmood, Claire Liang, Rebecca Huand, Raymond Huang, Selena Wong and Leyla Gutsell  on behalf of the Upper Harbour Youth Council, and thank them for their attendance and presentation.

CARRIED

 

Attachments

a     Upper Harbour Youth Council presentation

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Three Waters Economic Regulation Submission

 

Resolution number UHCF/2021/27

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      provide the following feedback for inclusion in Auckland Council’s submission on the Economic Regulation and Consumer Protection for Three Waters Services in New Zealand discussion paper:

i)             support in principle the need for economic regulation

ii)           the regulator should acknowledge the unique governance environment in Auckland’s local government in its engagement policies to ensure the growth, social, cultural and environmental aspirations of Auckland are met

iii)         acknowledge that stormwater has a public good component that needs to be recognized and have a different treatment by the economic regulator.

 

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

13        Procedural motion to exclude the public

Resolution number UHCF/2021/28

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board Community Forum:

a)      exclude the public from the following part of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance Committee workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be made publicly available on 9 December 2021 once the final Mayoral Proposal and the material relating to the annual budget is available following the Finance and Performance Committee meeting on 8 December 2021

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

7.12pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.22pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation

 

 Rita Bento-Allpress – Senior Local Board Advisor, Judy Waugh -Local Board Engagement Advisor and Mark Purdie – Manager Local Board Financial Advisors were in attendance to support the item

 

Resolution number UHCF/2021/29

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board Community Forum:

a)      approve local consultation document content (Attachment A of the agenda report) and local supporting information content (Attachment B of the agenda report) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Upper Harbour Local Board for the Annual Budget 2022/2023. 

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)       drop-in style ‘Have Your Say’ event, Thursday 3 March 2022, 5.30pm-7.30pm, Upper Harbour Local Board Office, Kell Park, Albany

d)      delegate authority to the local board Chairperson to approve any changes required to the Have Your Say event on Thursday 3 March 2022, 5.30pm-7.30pm.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       provide feedback on potential regional consultation topics and local board advocacy for the Annual Budget 2022/2023.

 General comments

i)             the local board is of the view that the regional consultation topics should have transparent information on the available options including clear cumulative financial implications of the different existing targeted rates, proposed targeted rates, new waste charges and general rates increases, to provide a better household impact view.

Financial Policy

ii)           support proposal for a 3-year cycle to review fees and charges, including the proposal for fees to be reviewed for inflation annually (based on consumer price index increases) as this reduces the impact of major changes as a result of a 3-yearly review.

iii)         restate resolution number UH/2021/147 through which the local board provided the following feedback on the draft Contributions Policy 2021:

A)          support the overall intent of the policy update

B)          note the definition of Northwest includes Whenuapai

C)          support inclusion of projects beyond 10-years: the inclusion of strategic projects over a longer period of time (over 10 years) ensures all developers contribute equitably to the infrastructure and amenity required as a result of growth

D)          support requiring developers to pay their contributions earlier: with the ability to negotiate staging the payment timing of contributions for small scale developments.

iv)         Māori freehold land rates: support remission and postponement policy proposed for marae and papakāinga, but do not support remission and postponement for commercial land.

Waste

v)           Food Scraps Targeted Rate (kerbside food scraps collections): proposal for consultation should include an element of choice.

vi)         Opt out policy for Multi-Unit Developments (MUDs): policy should encourage opt-out and promote waste minimization by requiring developments with more than 10 units look after their own waste.

vii)        Business and farm properties – consultation on standardised Charging Per Service or Per SUIP (separately used or inhabited part of a rating unit): the local board question whether there will be capacity to move into this space.

viii)      Residential properties (multi SUIP 2-9 units) – consultation on Standardised Charging per Service or per SUIP (separately used or inhabited part of a rating unit): local board support per service proposal,

ix)         the local board support the opportunity for choice to encourage waste minimization objectives, including opt-out options.

 Climate

x)           Climate Action Targeted Rate: support proposal to fund climate action package via a targeted rate and consulting the community on the targeted rate options.

xi)         Climate Action Targeted Rate: support investment package proposal to prioritise improvement of bus services with the following public transport investment priorities in Upper Harbour:

A)          delivering improved optimisation and integration of feeder bus services

B)          provision of public transport services in areas where none currently exists, such as Paremoremo, Albany Heights and Scott Point.

xii)        Climate Action Targeted Rate: support investment package proposal to bring forward investment on the cycling improvements programme, with the addition of Rosedale Road and Oteha Valley Road cycleway projects to the list of priorities in the cycleways programme.

Budget Package and Key available levers

xiii)      suggest addition of another lever to reduce expenditure: enabling greater community investment via council/non-council partnerships where council sets standards and enables work to happen but does not gatekeep.

Advocacy

xiv)      a long-term solution for library services, including continuous provision, within the Upper Harbour Local Board area.

xv)        prioritisation of investment for open space development and acquisitions in areas where there is a known need and gap in the network, such as:

A)          Scott Point Sustainable Sports Park

B)          a sub-regional indoor court facility in the Upper Harbour Local Board area

C)          acquisition of Bomb Point, Hobsonville

D)          acquisition of open space land in the Whenuapai structure plan area.

xvi)      adequate levels of renewals funding to ensure assets are well maintained.

xvii)    adequate level of funding for enforcement and compliance.

xviii)  reserve the right to provide additional feedback on regional topics and local board advocacy for the Annual Budget 2022/2023 following public consultation.

g)      note that information in this report is confidential until 9 December 2021 following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.

Restatement

h)      agree to restate the decisions in the open section of the minutes but the report and attachments will remain confidential until the 9 December 2021 when the final Mayoral Proposal and the material relating to the annual budget will be made publicly available.

CARRIED

 

Note: Under Standing Order 1.9.7 Member N Mayne and Member A Atkinson requested their votes recorded against clause f) ix).

 

 

 

 

 

7.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board Community Forum HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................