Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held via Skype for Business on Thursday, 9 December 2021 at 9.32am.

 

present

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

IN ATTENDANCE

 

Ward Councillor

John Watson

 

 

 

 

 

 

 

 


Upper Harbour Local Board

09 December 2021

 

 

 

1          Welcome

 

            The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2021/154

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 18 November 2021, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement John Smith

 

Resolution number UH/2021/155

MOVED by Member A Atkinson, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)     wish to acknowledge the passing of John Smith, and offer condolences to his family. His contribution to the community over several years is much appreciated.  His gentle manner, kindness and helpfulness will be missed.

 

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

9          Public Forum

 

9.1

Hobsonville Community Trust

 

Gavin Gunstone from the Hobsonville Community Trust was in attendance for this item.

 

Resolution number UH/2021/156

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the presentation from Gavin Gunstone and thank him for his attendance.

CARRIED

 

 

9.2

Harbour Sport

 

Richard Casutt and Alvin Cheun from Harbour Sport were in attendance for this item.

 

Resolution number UH/2021/157

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the presentation from Richard Casutt, General Manager Harbour Sport, and Alvin Cheung and thank them for their attendance.

CARRIED

 

 

9.3

Upper Waitematā Ecology Network

 

Tim Johnson from the Upper Waitematā Ecology Network was in attendance for this item.

 

Resolution number UH/2021/158

MOVED by Member U Casuri Balouch, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the presentation from Tim Johnson, Convenor, Upper Waitematā Ecology Network and thank him for his attendance.

CARRIED

 

 

9.4

Sustainable Paremoremo

 

Dean Tuck from Sustainable Paremoremo was in attendance for this item.

 

Resolution number UH/2021/159

MOVED by Member N Mayne, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the presentation from Deane Tuck, Chair, Sustainable Paremoremo and thank him for his attendance.

CARRIED

 

 

 

 

9.5

Streetworx Limited

 

Grant Richardson from Streetworx Limited was in attendance for this item.

 

Resolution number UH/2021/160

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the presentation from Grant Richardson and thank him for his attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 


11

Minutes of the Upper Harbour Local Board meeting held Thursday, 18 November 2021

 

Resolution number UH/2021/161

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 18 November 2021, are attached at item 11 of the agenda for the information of the local board only and will be confirmed under item 4 of the agenda.

CARRIED

 

 

12

Expression of Interest outcome for community management of Albany Community Hub - Pokapū ā-Hapori o Ōkahukura

 

Jamie Adkins, Places and Partner Specialist, was in attendance to support the item.

 

Resolution number UH/2021/162

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      approve Harbour Sport Trust as the service provider for community centre management of the Albany Community Hub – Pokapū ā-Hapori o Ōkahukura, Albany

b)      approve Harbour Sport Trust to manage access, activation and programming of the Albany Community Hub - Pokapū ā-Hapori o Ōkahukura, through a three year Community Centre Management Agreement that includes key performance indicators that meet the criteria as set out in the Expression of Interest (Attachment A of the agenda report)

c)      allocate the contingency amount of $18,000 per annum (adjusted for inflation) of Asset-based Services operational budget under project ID 470 ‘Activation of Community Places Upper Harbour’, Upper Harbour Local Board work programme 2021/2022, to Harbour Sport Trust via a service agreement for activation and programming of the Albany Community Hub - Pokapū ā-Hapori o Ōkahukura for the period of the Community Centre Management Agreement

d)      allocate $50,000 of carried forward locally driven initiatives operational budget under project ID 462 ‘Connected and Resilient Communities: Albany’, Upper Harbour Local Board work programme 2021/2022, to Harbour Sport Trust via a Community Centre Management Agreement to undertake wider community development in Albany from the Albany Community Hub - Pokapū ā-Hapori o Ōkahukura.

CARRIED

 

Note: Pursuant to Standing Order 1.9.3, member Margaret Miles requested that her abstention be recorded.

 

 

 

13

Sanders Reserve native plant removal assessment and recommendations

 

Martin Van Jaarsveld, Manager Community Parks and Places and Julia Watson, Volunteering and Programmes Team Leader, Parks, Sports and Recreation were in attendance to support the item.

 

Resolution number UH/2021/163

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      support option 8 ‘remove all plants below the kiosk via mowing’ noting that:

i)             it is extremely disappointing to be in a position to remove planting that represents significant community effort and resources

ii)           planting in this area is not consistent with the adopted Sanders Reserve Management Plan

iii)         the planting plans referenced in the agenda report were never adopted by the Upper Harbour Local Board

iv)         a large number of seedlings planted in the last two planting seasons have not survived, leaving gaps and making removal and relocation options not cost effective

v)           the report reference to 13700 trees significantly overstates the number planted in the area below the kiosk affected by this decision. Much of the 2021 planting was redirected to areas not in conflict with the management plan so trees and volunteer effort are unaffected

vi)         this option preserves financial resources to deploy in the many other more suitable planting locations within the park

b)      agree to allocate up to $14,000 from project ID 26227 ‘Upper Harbour Local Parks Maintenance for unscheduled maintenance or increased level of service’ to remove all plants below the kiosk via mowing (option 8 of the agenda report).

c)      direct staff to create a planting plan for Sanders Reserve for approval by the Upper Harbour local board ensuring that:

i)       the plan is created in collaboration with the local board and relevant council staff to ensure that planting does not occur in areas that have not been approved for planting by the local board

ii)      have clear physical markers in Sanders Reserve for the assurance of both volunteers and maintenance contractors of where planting can occur

iii)     ensure a reference to the Sanders Reserve planting plan is included in the Local Parks Management Plan

d)      note that until mowing takes place community members are welcome to come and remove any young trees they wish to from the area designated for removal

e)      delegate to Chairperson and Deputy Chairperson final approval of boundaries and details of plant removal below the kiosk at Sanders Reserve using the gravel path and small clay path as primary boundaries.

A division was called for, voting on which was as follows:

For

Member A Atkinson

Deputy Chairperson M Miles

Member B Neeson

Chairperson L Whyte

Against

Member U Casuri Balouch

Member N Mayne

Abstained

 

The motion was declared carried by 4 votes to 2.

CARRIED

 

 

 

14

Variations to the Upper Harbour Local Board 2021/2022 Work Programme

 

Rita Bento-Alpress - Senior Local Board Advisor was in attendance to support the item.

 

Resolution number UH/2021/164

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      approve the following variations to the Upper Harbour Local Board 2021/2022 work programme:

i)       cancel activity ID 1503 ‘Movies in Parks’, Customer and Community Services Upper Harbour Local Board Work Programme 2021/2022

ii)      allocate $2,950 of locally driven initiatives operational budget originally allocated to activity ID 1503 ‘Movies in Parks’, Customer and Community Services Upper Harbour Local Board Work Programme 2021/2022, to activity ID 1612 ‘Local Small Business Mentors Programme’, Auckland Unlimited Upper Harbour Local Board Work Programme 2021/2022, to support 10 more businesses

iii)     allocate $27,050 of locally driven initiatives operational budget originally allocated to activity ID 1503 ‘Movies in Parks’ to activity ID 26277 ‘Upper Harbour Local Parks Maintenance for unscheduled maintenance or increased level of service’, Customer and Community Services Upper Harbour Local Board Work Programme 2021/2022.

CARRIED

 

 

The meeting adjourned at 11.12am and reconvened at 11.25am


 

 

 

15

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number UH/2021/165

MOVED by Member B Neeson, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      provide the following feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes:

                  i)          support proposed speed limit reduction at Attwood Road, Paremoremo, from 80km per hour to 50km per hour for the full length of the road

                ii)          reiterate previous requests for Oakway Drive, Schnapper Rock and the full length of Gills Road, Albany to be considered in future tranches

              iii)           speed limit reductions should be implemented through appropriate signage.

CARRIED

 

 

 

16

Local government elections 2022 - order of names on voting documents

 

Resolution number UH/2021/166

MOVED by Member N Mayne, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

CARRIED

 

 

 

17

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter one 2021/2022

 

Jestine Joseph,  Lead Financial Advisor, and Rita Bento-Allpress,l Senior Local Board Advisor, were in attendance to support the item.

 

Resolution number UH/2021/167

MOVED by Member A Atkinson, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the quarterly performance report for the period corresponding to quarter one of the 2021/2022 financial year (1 July to 30 September 2021) 

b)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals (Attachment C of the agenda report).

CARRIED

 


 

 

Precedence of Business

Resolution number UH/2021/168

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)           agree that  Item 20 Draft Significance and Engagement Policy 2022 be accorded precedence at this time.

CARRIED

 

 

20

Draft Significance and Engagement Policy 2022

 

Jestine Joseph - Lead Financial Advisor was in attendance to support the item.

 

Resolution number UH/2021/169

MOVED by Member B Neeson, seconded by Chairperson L Whyte:   

That the Upper Harbour Local Board:

a)      receive the draft Significance and Engagement Policy noting final adoption in February 2022.

CARRIED

 

 

18

Council-controlled Organisations quarterly update for quarter one 2021-2022

 

Rita Bento-Allpress - Senior Local Board Advisor was in attendance to support the item.

 

Resolution number UH/2021/170

MOVED by Member B Neeson, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the Council-controlled Organisations update to 5 November 2021

b)      adopt the updated Joint CCO Engagement Plan 2021-2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare.

CARRIED

 


 

 

 

19

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021

 

Resolution number UH/2021/171

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

CARRIED

 

Attachments

a     9 December 2021 , Upper Harbour Local Board, Item 19: Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021

 

Note: Item 20 - Draft Signficance and Engagment Policy 2022 was considered prior to Item 18 – Council-controlled Organisations quarterly update for quarter one 2021-2022.

 

21

Upper Harbour Local Board input into Auckland Council's submission on Enabling Housing Supply Amendment Bill

 

Rita Bento-Allpress, Senior Local Board Advisor, was in attendance to support the item

 

Resolution number UH/2021/172

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board input into Auckland Council’s submission on Enabling Housing Supply Amendment Bill (Resource Management – Enabling Housing Supply and Other Matters – Amendment Bill).

CARRIED

 

 

22

Governance forward work calendar

 

Resolution number UH/2021/173

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar

CARRIED

 

 

23

Record of the Upper Harbour Local Board workshops held on Thursday 11 and 25 November 2021

 

Resolution number UH/2021/174

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 11 and 25 November 2021 (refer to Attachments A and B to the agenda report).

CARRIED

 

 

 

 

24

Local board members' reports - December 2021

 

Resolution number UH/2021/175

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the verbal and written local board members’ reports.

CARRIED

 

Attachments

a     9 December 2021, Upper Harbour Local Board, Item 24: Deputy Chairpersons report.

b     9 December 2021, Upper Harbour Local Board, Item 24: Member Uzra Casuri-Balouch report

 

 

Motion

Resolution number UH/2021/176

MOVED by Deputy Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)           acknowledge and thank local board staff for supporting the work of the local board.

 

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.58am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................