I hereby give notice that an ordinary meeting of the Waiheke Transport Forum will be held on:

 

Date:

Time:

Venue:

 

Wednesday, 1 December 2021

5.00pm

Via Skype-for-Business

 

Waiheke Transport Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Vacant

 

Deputy Chairperson

Grant Crawford

 

Members

Chris Howard

 

 

Tony King-Turner

 

 

Richard La Ville

 

 

Raymond Matthews

 

 

Don McKenzie

 

 

Norm Robins

 

 

Robin Tucker

 

 

Bob Upchurch

 

 

(Quorum 5 members)

 

 

 

Dileeka Senewiratne

Democracy Advisor

 

26 November 2021

 

Contact Telephone: 09 980 5328

Email: Dileeka.Senewiratne@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Waiheke Transport Forum

01 December 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Waiheke Transport Forum Chairperson election                                                       7

12        Auckland Transport Report - November 2021                                                          11

13        Informal discussion items                                                                                          17

14        Consideration of Extraordinary Items

 


1          Welcome

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Transport Forum:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 6 October 2021, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Transport Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waiheke Transport Forum

01 December 2021

 

 

Waiheke Transport Forum Chairperson election

File No.: CP2021/18471

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Former Waiheke Transport Forum Chairperson Bianca Ranson submitted her resignation from the Forum both as the Chair and as a member on 4 November 2021. This report provides an opportunity for the Forum to elect a Chairperson for the remainder of the term.

Whakarāpopototanga matua

Executive summary

2.       Waiheke Transport Forum Chair Bianca Ranson submitted her formal resignation from the Forum both as the Chairperson and as a member on 4 November 2021.

3.       This report provides an opportunity for the Forum to elect a new Chairperson for the remainder of the term.

4.       As an appointed Committee of the Waiheke Local Board, the local board have expressed that they will not be seeking to appoint any further new members to the Forum this term.

5.       In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, a nominee of the Chief Executive will be required to call for nominations for the position of Chairperson of the Waiheke Transport Forum in accordance with Schedule 7, clause 25 of the Act, noting that no casting vote may be used.

6.       The Forum will then also need to determine what method it will apply to elect the Chairperson and a vote then held.

Ngā tūtohunga

Recommendations

That the Waiheke Transport Forum:

a)      acknowledge and thank former Waiheke Transport Forum Chair Bianca Ranson for her services to the Forum.

b)      note that to fill the now existing Chairperson vacancy the Forum need to resolve to:

i)        agree whether to appoint a new Chairperson utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

ii)       appoint one member of the Waiheke Transport Forum to serve as Chairperson for the remainder of the 2019-2022 political term, utilising the system agreed in (b) above.

iii)      note that no casting vote may be used in the election of a Chairperson.

 

Tātaritanga me ngā tohutohu

Analysis and advice

7.       In accordance with Schedule 7, clause 21(1)(c) of the Local Government Act 2002, for Committees should a vacancy be created in the Chairperson role a nominee of the Chief Executive would be required to call for nominations for the position of Chairperson of the Waiheke Transport Forum in accordance with Schedule 7, clause 25 of the Act.

8.       The Forum would also need to determine (by resolution) what method it would apply to elect the Chairperson.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 stipulates that:

25              Voting systems for certain appointments

(1)     This clause applies to -

(a)    the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b)   the election or appointment of the deputy mayor; and

(c)     the election or appointment of the chairperson and deputy chairperson of a committee; and

(d)    the election or appointment of a representative of a local authority.

(2)     If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a)    the voting system in subclause (3) (system A):

(b)    the voting system in subclause (4) (system B).

(3)     System A -

(a)     requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)     has the following characteristics:

(i)      there is a first round of voting for all candidates; and

(ii)      if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)     if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)    in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4)     System B -

(a)     requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)     has the following characteristics:

(i)      there is only 1 round of voting; and

(ii)     if 2 or more candidates tie for the most votes, the tie is resolved by lot.

9.       Following the Forums decision, the newly elected Chairperson would assume the role immediately.

10.     Ordinarily in the event of a tied vote, the Chairperson has a casting vote. In this case, no casting vote may be used. The process for resolving a tied vote under either system is described above.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     There are no climate change impacts associated with this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     There are no Council Group impacts associated with this decision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     This is a committee decision which will be made in accordance with the provisions of the Local Government Act.

Tauākī whakaaweawe Māori

Māori impact statement

14.     A change in Chairperson of the Waiheke Transport Forum is not directly impactful on Māori.

Ngā ritenga ā-pūtea

Financial implications

15.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16.     There are no risks associated with this report.

Ngā koringa ā-muri

Next steps

17.     Following the Forum’s discussion and election the new Chairperson would assume the role immediately. Auckland Council staff would ensure that this change is reflected in official documentation and communications with immediate effect.

18.     Should the election of a new Chairperson have a consequential effect in creating a vacancy in the Forum Deputy Chairperson role, the election of a new Deputy Chairperson would progress under this same report following the same methodology excepting that the new Chairperson would lead the process rather than the nominee of the Chief Executive.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

 


Waiheke Transport Forum

01 December 2021

 

 

Auckland Transport Report - November 2021

File No.: CP2021/17816

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Waiheke Transport Forum with a copy of the Auckland Transport Report - November 2021 provided to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF), and Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of Auckland Transport operational projects and activities of interest to the Waiheke Local Board.

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a)      receive the Auckland Transport November 2021 update report.

 

 

Horopaki

Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

4.       This report updates the Waiheke Local Board on Auckland Transport (“AT”) projects and operations in the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

6.       The current amount of funding proposed in the Regional Land Transport Plan is $400,000 per annum.

7.       The unspent budget of $71,493.50 from 2020/2021 can be carried forward for the board to allocate as they see fit providing a total fund available for 2021/2022 of $471,493.50. Auckland Transport will work with the local board to discuss and advise on the best use of the budget.

Community Safety Fund (CSF)

8.       The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

9.       The CSF is funded from Auckland Transport’s safety budget, and funding for the design and construction for the Causeway project has been confirmed for 2021/2022.

Update on Auckland Transport operations:

10.     The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

·    All timings are indicative and are subject to change.

·    Due to the COVID lockdown period in place since 18 August, this report is reduced in content to include only operational items where there has been any activity or change since the 25 August local board business meeting.

·    The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Update

EV chargers

AT is working on establishing a process to approve the installation of kerbside EV infrastructure to support the applications from Vector (on behalf of Electric Island) for new stations planned at 26 Anzac Rd, Orapiu, and 1 Third Ave, Onetangi.

 

Wharves

Matiatia Wharf (main)

The second stage of AT’s wharf renewal project at Matiatia is due to commence soon, with works to be carried out on the main wharf to ensure Waiheke’s ferry infrastructure is maintained for now and into the future.

Several improvements are planned, with the initial stage of work completed at the end of 2020 to the old wharf in preparation for the renewal required at the main wharf.

Once work on the new wharf commences, all ferry services temporarily relocate to the old wharf while the renewal work is carried out.

November update:

FPD’s (Fare Payment Devices) have been installed on the old wharf.

 

Three staged berthing trials are occurring with Fullers ferries with a full day of operations from the old wharf planned. Advance notice will be provided to users in the week prior.

 

AT is currently working through programme complications including potential delays to material sourced from overseas, and after further inputs from ferry terminal business owners, Fullers, Local Board previous input, the project team is revisiting whether the works should be pushed out to March 2022.

 

AT is also aware of the Sculpture on the Gulf planned for March 2022 and is investigating various items such as availability of plant and equipment, its contractual obligations with the suppliers, whilst having discussions with other stakeholders to determine whether the best option is to be on site towards the end of the peak busy summer season.

 

AT has appointed marine maintenance contractor, Heron Group, to complete the work required on the main wharf.

Phase one work on the southern berth includes:

·    Pontoon replacement

·    New hydraulic platform

·    New fixed landing platform

·    New upper and lower gangways

·    Works expected to be completed with six to eight weeks.

Phase two – to replace the northern berth.

Expected to take place within 12-18 months

Road Maintenance

Programmed works

November works includes routine cyclic maintenance of signs, drains and potholes.

Grading

1.   Gordons Rd, Omiha.

2.   Waimangu Rd, Omiha

Road maintenance

1.   Wilma Rd. Surfdale

2.   Onetangi Rd, Onetangi

Preseal repairs

1.   Beach Pde, Oneroa

2.   Oue Rd, Oneroa

3.   Weka Rd, Oneroa

4.   Church Bay Rd, Oneroa

Metro Ferry Services

Ferry Services

COVID restrictions impacted on patronage during October. The change to Alert Level 3 in September saw patronage increase from an average of around 300 a day during Alert Level 4 on passenger services to over 1,000 on the change in alert levels. Numbers since then remain stabilised between approximately 1,000 and 1,300 per day.

 

Currently, there are no plans to increase the level of contracted ferry services provided across the region until there is a change in Alert Level and Auckland enters the new COVID Protection Framework and we move to level ORANGE.

 

Whilst there will be some relaxing of movement control under AL3 stage 2 and also Traffic Light status RED, this is not expected to result in an increase in personal movement requiring the use of PT to significantly increase.

 

AT and all its PT operators will continue to monitor usage and demand and will flex timetables accordingly should patronage increase sufficiently to require a review of capacity provided.

 

Bus Service changes

Route 504 Waiheke Rd to Ostend

AT will remove the 504 service on Monday 29 November 2021

AT will extend some peak trips on the route 50A to serve Waiheke Rd. There will be two trips in the AM peak and three in the PM peak. The AM trips will connect to the 7am and 8am ferry sailings from Matiatia, the PM trips will connect with the ferry sailings departing Downtown at 4pm, 5pm and 6pm.

Route 501 Kennedy Point to Matiatia

This following change will take effect on Sunday 28 November 2021.

 

The timetable has been amended to reduce the connection time between the bus and ferry at Matiatia. The connection time will now be between five and nine minutes.

Route 503 Matiatia to Oneroa

The route 503 is a summer-only service running between Matiatia and Oneroa to ensure sufficient capacity is available on buses during busy times, particularly when there is high tourist demand.

 

Due to reduced visitor numbers as a result of the COVID-19 pandemic, the 503 did not operate during the summer of 2020-21. Due to the continuing border closures and the absence of cruise ships in Auckland, the 503 will not run during the summer of 2021-22.

 

Should circumstances change to the extent that the existing buses are unable to cope, AT will work with the Waiheke Bus Company to reintroduce the 503 service.

 

 

Community Safety Fund

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

A resource consent is required for

(a) tree/vegetation pruning/removal,

(b) Working within the marine coastal area. 

The planner and structural engineer have not been able to visit the site due to COVID restrictions. A site visit is planned when Auckland enters the new COVID Protection Framework.

Due to the current delay, there is a risk that only the design and consents can be completed this financial year.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

12.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

15.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

16.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

18.     Auckland Transport will provide another update report to the local board at a future business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Richard La Ville – Operations Manager – Waiheke and Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge – Group Manager Parking Services and Compliance – Auckland Transport

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

 


Waiheke Transport Forum

01 December 2021

 

 

Informal discussion items

File No.: CP2021/17817

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to introduce various topics which will be discussed during informal discussion at the Waiheke Transport Forum. 

Whakarāpopototanga matua

Executive summary

2.       The Waiheke Transport Forum (WTF) will be discussing the following member and staff identified items during informal discussions at its business meeting on 1 December 2021:

-     The Regional Streets Programme application – Mark Inglis (Auckland Council)

-     The improvements at Matiatia for queueing of small passenger service vehicles – Richard La Ville (Auckland Transport).

3.       Further items may be taken verbally at the meeting at the discretion of the Chairperson.

4.       Resolutions under this item are limited to requests for further information or recommendations to the Waiheke Local Board.

 

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a)      note the informal discussion items.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authoriser

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards