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Waiheke Local
Board
01 December
2021
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ITEM TABLE OF
CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
12 Procedural
Motion to Exclude the Public 7
C1 Annual Budget 2022/2023
consultation 7
Kua uru mai a
hau kaha, a hau maia, a hau ora, a hau nui,
Ki runga, ki
raro, ki roto, ki waho
Rire, rire hau…pai marire
Translation
(non-literal) - Rama Ormsby
Let the winds
bring us inspiration from beyond,
Invigorate us
with determination and courage to achieve our aspirations for abundance and
sustainability
Bring the calm, bring all things good, bring
peace… good peace.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Waiheke Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 24 November 2021, as a true and
correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
There were no
deputations as this is an extraordinary meeting as part of a Special
Consultative Process
9 Public
Forum
There was no public forum as
this is an extraordinary meeting as part of a Special Consultative Process
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Waiheke Local
Board
01 December
2021
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Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Waiheke
Local Board
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding of
the whole or relevant part of the proceedings of the meeting in public, as
follows:
C1 Annual
Budget 2022/2023 consultation
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(c)(i) -
The withholding of the information is necessary to protect information which
is subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where the
making available of the information would be likely to prejudice the supply
of similar information or information from the same source and it is in the
public interest that such information should continue to be supplied.
S 7(2)(f)(i)
- The withholding of the information is necessary to maintain the effective
conduct of public affairs through the free and frank expression of opinions
by or between or to members or officers of the council.
In particular, the report contains information covered in confidential
Finance and Performance workshops and information relating to the draft
Mayoral proposal which has not been finalised or released publicly. This
report can be restated on 9 December once the final Mayoral Proposal and the
material relating to the Annual Budget is available following the Finance and
Performance Committee meeting on 8 December 2021
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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