Waiheke Local Board

OPEN MINUTES

Minutes of a meeting of the Waiheke Local Board held via Skype-for-Business on Wednesday, 1 December 2021 at 1.30pm.

present

Chairperson	Cath Handley
Deputy Chairperson	Kylee Matthews
Members	Robin Tucker	Entered the meeting at 1.32pm during Item 3.
	Bob Upchurch

ABSENT

Member

Paul Walden

Waiheke Local Board 01 December 2021

1          Welcome

Members led the meeting in a karakia.

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number WHK/2021/162

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 24 November 2021, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations as this is an extraordinary meeting as part of a Special Consultative Process.

9          Public Forum

There were no public forum as this is an extraordinary meeting as part of a Special Consultative Process.

10        Extraordinary Business

There was no extraordinary business.

11        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12        Procedural motion to exclude the public

Resolution number WHK/2021/163

MOVED by Chairperson C Handley, seconded by Member R Tucker:

That the Waiheke Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Officers Glenn Boyd – Local Area Manager, Janine Geddes – Senior Advisor and Audrey Gan – Lead Financial Advisor be permitted to remain for Confidential Item CONFIDENTIAL ITEM NO.C1 :Annual Budget 2022/2023 consultation after the public has been excluded, because of their knowledge, which will help the Waiheke Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. S 7(2)(f)(i) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers of the council. In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

1.35pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.40pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Annual Budget 2022/2023 consultation

Resolution number WHK/2021/164 MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews: That the Waiheke Local Board: a)      approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the Annual Budget 2022/2023 consultation material. b)      delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Waiheke Local Board for the Annual Budget 2022/2023.  c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period: i)       Community Forum, 5.30pm, 7 or 8 March 2022, Waiheke Local Board office, 10 Belgium Street, Ostend d)      delegate authority to the local board Chair to approve any changes required to the Have Your Say event. e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023: i)       local board members and Chair ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer f)       provide the following feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023.  The board supports the status quo ratepayer funded rubbish collection. •    The board supports the proposed additional investment in climate change, and notes: • the current investment strategy advantages the larger urban catchments at the expense of the smaller and/or rural catchments that can deliver major reductions in emissions and also add faster carbon sequestering value subject to funding. • The board supports the investment in electrification. • Supports the continued investment into the public transport network to ensure rebuilding patronage post COVID without sacrificing service levels. • The board notes local budgets need to be retained to enable local delivery of projects which support the council’s direction and the local board plan. The Waiheke Local Board budget is already very small and focused on core services and facilities and any reduction will have a disproportionate impact on Waiheke. • Further feedback will be provided following consultation in March 2022. g)      note that information in this report is confidential until 9 December following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available.   Restatement h)      agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until the 9 December 2021. CARRIED

Deputy Chair K Matthews closed the meeting with a karakia.

1.41 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................