Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Whau Local Board held on Wednesday, 1 December 2021 at 11.12am. This meeting proceeded via MS Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

Susan Zhu

 

 

ABSENT

 

 

 

 

 

 

 


Whau Local Board

01 December 2021

 

 

 

1          Welcome

 

Chairperson K Thomas opened the meeting and welcomed those present online.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

 

11        Procedural motion to exclude the public

Resolution number WH/2021/132

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:   

That the Whau Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.18am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.20am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Annual Budget 2022/2023 consultation
NOTE: The Whau Local Board agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until 9 December 2021.

 

Resolution number WH/2021/133

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      approve local consultation document content (Agenda Attachment A) and local supporting information content (Agenda Attachment B) for inclusion in the Annual Budget 2022/2023 consultation material.

b)      delegate authority to the local board Chair to approve any changes required to finalise the local consultation document and supporting information content for the Whau Local Board for the Annual Budget 2022/2023.

c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period:

i)       drop-in session at New Lynn War Memorial Library on Wednesday, 23 of February 2022, from 11.00am to 2.00pm

ii)      if physical gatherings are not possible due to COVID-19 restrictions, the Whau Local Board the local board will host an online webinar on Wednesday, 23 February 2022, from 1.30pm to 2.30pm.

d)      delegate authority to the local board Chair to approve any changes required to the Have Your Say event.

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the Council’s public engagement events during the consultation period for the Annual Budget 2022/2023:

i)       local board members and Chair

ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f)       welcome opportunity to provide feedback on potential regional consultation topics and local board advocacy for Annual Budget 2022/2023 and thank the Finance and Performance Committee for the opportunity to provide informal feedback at its workshop of 17 November 2021 and note that the following views are consistent with that feedback support the proposed changes to financial policy fees and charges regarding amendments to the animal control, cemetery and regulatory fees, staggered across three years.

g)    support the proposed amendment to policies, namely the Revenue and financing policy, the Rates remission and postponement policy and the Māori freehold land rates remission and postponement policy, to better match the requirements of the Local Government (Rating of Whenua Māori) Amendment Act 2021.

h)    support the review of kerbside refuse collection and stands by its resolution

WH/2021/95 of 22 September 2021 which supported pay as you throw as best driver for waste minimisation, equity and affordability for users.

i)     support the rollout of food scraps targeted rate – particularly if backed up with  education campaign and regional support for community incentives – as board considers this a key mechanism for reduced emissions and achieving zero waste by 2040.

j)     support in principle the staff recommended approach for addressing the three elements related to multiple user sites:

        i)        opt-out policy for Multi-unit developments (MUDS) greater than 10 units - to allow opt-outs for MUDs in all areas of Auckland in cases where council is unable to provide a service due to access and design issues

       ii)        standard charging for a separately used or inhabited part of a rating unit (SUIP) – to charge on a per service basis i.e. one charge minimum to ensure that base costs are met by everyone that has the service available to them, and

      iii)        standard charging for multi SUIP properties (2 to 9) per service or per SUIP - per SUIP option for greater control of the waste stream to deliver on council’s waste minimisation goals, equal treatment of all customers, with all customers contributing to the cost of the service.

k)    request council to consider regular reviews to ensure that, if advancing technology enables better and fairer charging mechanisms, those are adopted to pass on underlying benefits to users.

l)     support the introduction of a Climate Action Targeted Rate, and the key principles used to develop the climate package, namely, high impact, wide regional benefits, address inequity and can be started fast.

m)  support the Climate Targeted Rate investment option one, that has a higher focus on bus travel rather than ferry travel

n)    note that the climate package supports the outcomes and objectives set in the Whau Local Board Plan 2020

o)    note the levers considered by Auckland Council to increase budget capacity in the current economic climate, namely, to higher than planned general rates increase, reduced operating costs with associated impacts on services, medium to long-term deferral of capital investment and reviewing ownership of strategic assets.

p)    support a slightly increased general rates.

q)    support in principle a combination of deferring capital investments and reducing operating costs.

r)     oppose generally, asset sales as leverage for increased budget capacity.

s)    support in principle Auckland Council continuing to fund full activity as planned in the Long-term Plan.

t)     note the advocacy for the board in the 2022/2023 financial year will be focused on seeking:

          i)        more support, and quicker action through Ngahere and similar projects to address the negative climate change impacts –in particular addressing the improvement and protection of urban tree canopy

         ii)        continued council, external organisations and community support for Unlock Avondale programme

       iii)        continued funding to complete Te Whau Pathway.

u)    adopt a detailed schedule of feedback, to be appended to these minutes as Minutes Attachment A.

Restatement

v)      agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until 9 December 2021.

CARRIED

 

 

 

Attachments

a     1 December 2021, Whau Local Board: Item C1 - Annual Budget 2022/2023 consultation – Whau Local Board feedback to 2022/2023 Annual Budget regional topics

 

 

NOTE: Under the Standing Orders 1.9.3 Member W Piper requested that his dissenting vote be recorded for point p).

 

11.21am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................