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Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of an extraordinary meeting
of the Waitākere Ranges Local Board held via Microsoft Teams on Thursday,
2 December 2021 commencing at 10.11am.
As required under the COVID-19 Response (Urgent
Management Measures) Legislation Act 2020, either a recording or a written
summary will be published on the Auckland Council website.
present
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Chairperson
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Saffron Toms
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Deputy Chairperson
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Greg Presland
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Members
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Mark Allen
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Michelle
Clayton
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Sandra Coney,
QSO
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Ken Turner
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Note: Waitākere
Ranges Local Board members, support staff and those presenting to the meeting
attended via electronic link.
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Waitākere
Ranges Local Board
02 December
2021
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1 Welcome
Chairperson
Saffron Toms opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members were reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically,
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community Waitākere – Executive
Officer
- Bethells Valley Fire – Senior Fire Fighter
- Waitākere Licensing Trust – Trustee
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Michelle Clayton
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Glen Eden Community House – Treasurer
- Glen Eden Residents’ Association – Treasurer
- Waitākere Community Organisation Grants Scheme (COGS) –
Committee Member
- The Personal Advocacy and Safeguarding Adults Trust – Trustee
- Glen Eden Returned Services Association (RSA) – Member
- Glen Eden Railway Trust – Member
- Te Wahi Ora Charitable Trust - Trustee
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Sandra Coney
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- Cartwright Collective – Member
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Pest Free Piha – Partner is the
Coordinator
- Piha Tennis Club – Patron and
Partner is the President
- Piha Wetland Trust – Partner is a
Trustee
- Waitākere Ranges Pest Free Alliance – Partner is the
Co-Chair of this group
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Waitematā District Health Board – Elected
Member & Chair of Hospital Advisory Committee
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Board Member
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Organisation/Position
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Greg Presland
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- Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid – Member
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Titirangi Ratepayers and Residents
Association – Member
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Waitākere Ranges Protection Society - Member
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Titirangi RSA - Member
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Saffron Toms
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Titirangi Community House
– Secretary
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Ken Turner
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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11 Procedural
motion to exclude the public
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Resolution
number WTK/2021/159
MOVED by Chairperson S Toms, seconded by
Deputy Chairperson G Presland:
That the Waitākere Ranges Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Annual
Budget 2022/2023 consultation
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains information covered in confidential Finance
and Performance workshops and information relating to the draft Mayoral
proposal which has not been finalised or released publicly. This report can
be restated on 9 December once the final Mayoral Proposal and the material
relating to the Annual Budget is available following the Finance and
Performance Committee meeting on 8 December 2021
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.12am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.10pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
12.13pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
