I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 9 December 2021

4.00pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

(Quorum 3 members)

 

 

 

Jenny Bramley

Democracy Advisor

 

6 December 2021

 

Contact Telephone: 021 734 927

Email: jenny.bramley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitākere Ranges Local Board

09 December 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum: Dr Jonathon Webber - Piha Beach water safety signage      5

9.2     Public Forum: Kath Dewar - Piha Beach water safety signage                      6

10        Extraordinary Business                                                                                                6

11        Waitākere Ward Councillors' Update                                                                          9

12        Reserve revocation of Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden                                                                                                                     11

13        Allocation of 2021 - 2023 Local Board Transport Capital Fund                             17

14        Council-Controlled Organisations Quarterly Update: Quarter ending 30 September 2021                                                                                                                               35

15        Delegated local board feedback on the Waste strategy, WMA and Litter Act submission                                                                                                                   65

16        Piha Beach - Water Safety Signage                                                                           69

17        Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2021/2022                                                                                                             223

18        Local government elections 2022 - order of names on voting documents        283

19        Auckland Transport - proposed speed limit changes (Tranche 2A)                   293

20        Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020/2021                                                                                   349

21        Draft Significance and Engagement Policy 2022                                                   397

22        Local Board Member Report - Member S. Coney                                                  453

23        Chair's Report - Saffron Toms                                                                                 463

24        Workshop Records                                                                                                    465

25        Governance Forward Work Programme                                                                 501

26        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

·         Community Waitākere – Executive Officer

·         Bethells Valley Fire – Senior Fire Fighter

·         Waitākere Licensing Trust – Trustee

Michelle Clayton

·         Glen Eden Community House –Treasurer

·         Glen Eden Residents’ Association –Treasurer

·         Waitākere Community Organisation Grants Scheme (COGS) –Committee Member

·         The Personal Advocacy and Safeguarding Adults Trust –Trustee

·         Glen Eden Returned Services Association (RSA) – Member

·         Glen Eden Railway Trust – Member

·         Te Wahi Ora Charitable Trust -Trustee

Sandra Coney

·         Cartwright Collective – Member

·         Women’s Health Action Trust – Patron

·         New Zealand Society of Genealogists – Member

·         New Zealand Military Defence Society – Member

·         Pest Free Piha – Partner is the Coordinator

·         Piha Tennis Club – Patron and Partner is the President

·         Piha Wetland Trust – Partner is a Trustee

·         Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

·         Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee


 

 

 

 

 

 

 

 

Board Member

Organisation/Position

Greg Presland

·         Whau Coastal Walkway Environmental Trust – Trustee

·         Combined Youth Services Trust – Trustee

·         Glen Eden Bid – Member

·         Titirangi Ratepayers and Residents Association – Member

·         Waitākere Ranges Protection Society – Member

·         Titirangi RSA – Member

Saffron Toms

·         Titirangi Community House – Secretary

·         Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

·         Huia-Cornwallis Residents and Ratepayers Association – Committee Member

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 25 November 2021 and the extraordinary minutes of its meeting, held on Thursday, 2 December 2021, including the confidential section, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum: Dr Jonathon Webber - Piha Beach water safety signage

Te take mō te pūrongo

Purpose of the report

1.       To receive a Public Forum from Dr Jonathon Webber.

Whakarāpopototanga matua

Executive summary

2.       Dr Jonathon Webber, on behalf of the Piha Surf Life Saving Club and The University of Auckland, will be in attendance to present to the Board about the Piha Beach water safety signage.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Dr Jonathan Webber for his attendance.

 

 

 

9.2       Public Forum: Kath Dewar - Piha Beach water safety signage

Te take mō te pūrongo

Purpose of the report

1.       To receive a Public Forum from Kath Dewar.

Whakarāpopototanga matua

Executive summary

2.       Kath Dewar, on behalf of the Protect Piha Heritage, will be in attendance to present to the Board about the Piha Beach water safety signage.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Kath Dewar for her attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitākere Ranges Local Board

09 December 2021

 

 

Waitākere Ward Councillors' Update

File No.: CP2021/16610

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Waitākere Ward Councillors’ Linda Cooper and Shane Henderson.

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Waitākere Ranges Local Board on regional matters.

 

Ngā tūtohunga                                       

Recommendation/s

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors’ Linda Cooper and Shane Henderson for their verbal update.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

Reserve revocation of Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden

File No.: CP2021/09704

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report seeks the views of the Waitākere Ranges Local Board on the proposal to revoke the reserve status of two reserves in the local board area.

Whakarāpopototanga matua

Executive summary

2.       The Finance and Performance Committee approved in principle the disposal of adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden as part of the Emergency Budget asset recycling programme in 2020. The two sites are reserves subject to the Reserves Act 1977.

3.       The committee’s approval for the disposals is conditional upon the satisfactory conclusion of any required statutory processes. Eke Panuku Development Auckland (Eke Panuku) is undertaking the required statutory processes on behalf of the council, including the reserve revocation process.

4.       Eke Panuku publicly advertised the proposed reserve revocations and invited public submissions. The public submissions process for the proposal to revoke the reserve status of the two sites commenced in February 2021. Independent Commissioners have been appointed to consider the public submissions. A hearing is scheduled to be held in October 2021 to allow for submitters to speak directly to the Independent Commissioners.

5.       Council departments have assessed adj. 45 Brandon Road and 67A Glengarry Road against the general provisions for reserves in s16 and access way reserves in s23 Reserves Act 1977 and against council’s Open Space policies. The assessments confirm that the sites are no longer required by council as reserves or for open space network purposes.

6.       Eke Panuku has provided the board with relevant property information and open space assessments for the two sites and now seeks the board’s formal views regarding the proposed reserve revocations.

7.       The Parks, Arts, Community and Events (PACE) Committee will consider the board’s views regarding the two sites, in addition to any recommendations made by the Independent Commissioners regarding public submissions. The PACE Committee will decide if the proposal to revoke the reserve status for the two sites should be forwarded to the Department of Conservation (DOC).

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      endorse the proposed reserve revocation of the following sites as they are no longer required by Auckland Council as reserves:

i)        Adj. 45 Brandon Road, Glen Eden; and

ii)       67A Glengarry Road, Glen Eden.

b)      note the Parks, Arts, Community and Events Committee will consider the Board’s views and any recommendations made by Independent Commissioners regarding public submissions.

 

Horopaki

Context

8.       In 2020 the Finance and Performance Committee approved in principle the disposal of adj. 45 Brandon Road and 67A Glengarry Road as part of the Emergency Budget asset recycling programme. This approval is subject to the satisfactory conclusion of any required statutory processes. Eke Panuku, on behalf of council, has subsequently commenced work on completing the required statutory processes.

9.       As the sites are classified as reserves under the Reserves Act 1977, a process for the revocation of reserve status, including public and iwi notification, is necessary before they may be sold.

10.     Public notices for the proposal to revoke the reserve status of the subject reserves were published in newspapers in February 2021. Letters were also sent to adjoining landowners and the proposal listed on the Auckland Council website. Public notices were also placed on the reserves. The public notice that was published and placed on reserves, letters and information on the council website advised of council’s proposal to revoke the reserve status, explaining the reason for the proposal and seeking public submissions.

11.     Council appointed Independent Commissioners to consider the public submissions received for the proposed revocation of adj. 45 Brandon Road and 67A Glengarry Road and hearings are scheduled to be held in October 2021.

12.     The PACE Committee will consider the board’s views regarding the proposed reserve revocation of the two sites and any recommendations made by the Independent Commissioners regarding public submissions. The PACE Committee will decide if the proposal to revoke the reserve status should be forwarded to the DOC.

13.     The board has been consulted by council’s Plans and Places team on the separate plan change process to change the Auckland Unitary Plan (AUP) - Open Space zoning of the two reserves before a disposal can proceed.

Tātaritanga me ngā tohutohu

Analysis and advice

Property information - adj. 45 Brandon Road, Glen Eden

14.     Adj. 45 Brandon Road is a 637m2 long, narrow strip of land formed as walkway and vacant land adjacent to the residential properties at 45 and 47 Brandon Road, and the commercial properties at 18-24 and 26 Westech Place. It was vested upon subdivision with the former Glen Eden Borough Council in 1961 as a reserve contribution. The site is a reserve subject to the Reserves Act 1977.

15.     Council’s Community Investment team (formerly the Parks and Recreation Policy team) assessed the site in June 2019 against council’s Open Space Provision and Open Space Acquisition policies. The assessment also considered the general provisions for reserves outlined in s16 Reserves Act 1977. This assessment confirmed adj. 45 Brandon Road is not required by council as a reserve or for open space network purposes. This is on the basis that while access exists for street-to-street access between Brandon Road to Westech Place, the walkway does not provide access to existing open space or improve the performance of the parks and open space network in the area.

Property information - 67A Glengarry Road, Glen Eden

16.     67A Glengarry Road is a narrow 147m² site located adjacent to the residential properties at 65A, 67 and 69 Glengarry Road. The subject site was vested upon subdivision with the former Glen Eden Borough Council in 1966 for the purposes of an accessway. The site is an accessway reserve subject to the Reserves Act 1977.

17.     Council’s Community Investment team assessed 67A Glengarry Road in July 2019 against council’s Open Space Provision and Open Space acquisition policies. The assessment also considered the provisions for an access way reserve outlined in s23 Reserves Act 1977. This assessment confirmed 67A Glengarry Road is not required by council as an access way reserve or for Open Space network purposes. This is on the basis that the land does not contribute to the open space network; it does not connect to any existing open space; it has no known geological or landscape value; and does not connect to any existing open space provision in the area.

18.     Council’s Parks, Sports and Recreation department support this assessment on the basis that even though 67A Glengarry Road is classified as an access way, it provides no access to any public land. It is unlikely this would ever change due to its position surrounded by residential properties. 67A Glengarry Road does not and would not contribute in the future towards any route in the Waitākere Ranges Local Board Greenways Plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road are not in a flood prone areas. The two sites are not coastal properties and are not likely to be impacted in the future by rising sea levels. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Council’s Community Investment team, with input from council’s Parks operational staff, assessed adj. 45 Brandon Road and 67A Glengarry Road against council’s Open Space policies and the general provisions for reserves in s16 and access way reserves in s23 Reserves Act 1977.

21.     Additional consultation with council’s Heritage team has been undertaken regarding historic or archaeological values associated with the sites. It was confirmed that Council’s heritage records and Geomaps overlays hold no known heritage values associated with the sites.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     Eke Panuku and council’s Value for Money team has provided the Waitākere Ranges Local Board with an information memorandum regarding the proposed reserve revocations of adj. 45 Brandon Road and 67A Glengarry Road.

23.     This report provides the local board with an opportunity to formalise its views regarding the proposed reserve revocations.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Nineteen mana whenua iwi authorities were consulted in 2020 regarding any issues of cultural significance associated with adj. 45 Brandon Road and 67A Glengarry Road. No issues of cultural significance were received in response.

25.     Site specific mana whenua engagement was also undertaken regarding the proposed reserve revocations. A submission from Ngāti Paoa was received that objected to all the proposed reserve revocations across Auckland. The objection has been referred to the Independent Commissioners for consideration and will be included in the report to the PACE Committee.

Ngā ritenga ā-pūtea

Financial implications

26.     No financial implications are associated with the recommendations contained in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There is a risk that the Minister of Conservation may not approve the proposed reserve revocations. In such a circumstance adj. 45 Brandon Road and 67A Glengarry Road would remain as reserves subject to the Reserves Act 1977.

Ngā koringa ā-muri

Next steps

28.     The board’s feedback and the Independent Commissioner’s recommendations on the proposal to revoke the reserve status will be reported to the PACE Committee. The report to the committee will also seek approval to submit a request to the Minister of Conservation to uplift the reserve status for the two sites.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Images

15

 

Ngā kaihaina

Signatories

Authors

Anthony Lewis - Senior Advisor, Portfolio Review, Eke Panuku Development Auckland

Authorisers

Matt Casey - Team Leader Portfolio Review, Eke Panuku Development Auckland

Letitia Edwards - Head of Strategic Asset Optimisation, Eke Panuku Development Auckland

Ross Chirnside – General Manager, Value for Money

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

PDF Creator

PDF Creator


Waitākere Ranges Local Board

09 December 2021

 

 

Allocation of 2021 - 2023 Local Board Transport Capital Fund

File No.: CP2021/19284

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allocate the 2021 – 2023 Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

1.       This report provides an update to the Waitakere Ranges Local Board on its LBTCF for the current political term (until 30 June 2023) and an opportunity for the local board to resolve on allocation on funds.

2.       The local board has $1,299,890 remaining in its LBTCF budget following the June 2021 adoption of the Regional Land Transport Plan 2021 – 2031 (RLTP).

3.       The Waitakere Ranges Local Board requested Rough Order of Costs on the following projects, noting that these are not listed in order of priority:

Reference

Projects

WR2021–01

Parrs Park to Sunnyvale shared path

WR2021–02

Glen Eden Town Centre: Verdale Circle to Glendale Road

WR2021–03

Glen Eden to Sunnyvale cycling connection

WR2021–04

Swanson Foothills Walkway / Candia Road

WR2021–05

Candia Road, Swanson / Henderson Valley

WR2021–06

Glen Eden Train Station to Upper Waikumete Stream Walk and Cycleway

WR2021–07

Waikumete Road pedestrian safety street upgrade

WR2021–08

Glenview Road

WR2021–09

Swanson Road train station crossing

WR2021–10

40 Atkinson Rd – raised table crossing

WR2021–11

79 Glendale Rd – raised table crossing

WR2021–12

Titirangi / South Titirangi Road intersection pedestrian safety improvements

WR2021–13

Electric vehicle charging stations

WR2021–14

Safe and secure bike parking at train stations

 

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      allocate its 2021 – 2023 Local Board Transport Capital Fund.

 

Horopaki

Context

4.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. As set out in our Local Board Engagement Plan, AT reports on a regular basis to local boards. The regular reporting commitment acknowledges the important role local boards play in the governance of Auckland on behalf of their local communities.

5.       AT has been reporting in 2021 on projects and operations in the local board areas by way of a monthly bulletin. Information on local board consultations and updates on the status of the Local Board Transport Capital Fund (LBTCF) have been conveyed by memo or email.

6.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also be:

·    safe

·    not impede network efficiency

·    be in the road corridor (although projects running through parks can be considered if there is a transport outcome.

Tātaritanga me ngā tohutohu

Analysis and advice

 

7.       An initial assessment has been done of the 14 candidate projects proposed by the local board.

8.       The projects include five ‘greenways’ projects, seven pedestrian safety projects, and two that aim to improve sustainable transport infrastructure (electric vehicle charging and bike storage).

9.       Five of the proposed projects are identified as priorities in the Waitakere Ranges Greenways Plan 2019, which aims to improve the walking and cycling network in the local board area.

10.     There are four pedestrian safety projects included in the list where the design work has been done, although they are not currently funded for delivery by Auckland Transport.

 

Table 1: List of candidate projects, with status and costs

 

Reference

Projects

Category

Status / costs

WR2021–01

Parrs Park to Sunnyvale shared path

Greenways

Funding needed to:

$15,000 investigate

$100,000 design

$350,000 deliver

WR2021–02

Glen Eden Town Centre: Verdale Circle to Glendale Road

Greenways 

Design and investigation underway

Funding needed:

$600,000 to deliver

WR2021–03

Glen Eden to Sunnyvale cycling connection

Greenways

Under investigation. No further funding needed at this stage.

WR2021–04

Swanson Foothills Walkway / Candia Road

Greenways

Further investigation needed.

WR2021–05

Candia Road, Swanson / Henderson Valley

Pedestrian safety

See assessment below.

WR2021–06

Glen Eden Train Station to Upper Waikumete Stream Walk and Cycleway

Greenways

Further investigation needed

$20,000 investigate

$80,000 design

WR2021–07

Waikumete Road pedestrian safety street upgrade

Pedestrian safety

See assessment below.

$531,750 to deliver

WR2021–08

Glenview Road

Pedestrian safety

See assessment below.

WR2021–09

Swanson Road train station crossing

Pedestrian safety

Design complete

$190,000 to deliver

WR2021–10

40 Atkinson Rd – raised table crossing

Pedestrian safety

Design complete

$200,000 to deliver

WR2021–11

79 Glendale Rd – raised table crossing

Pedestrian safety

Design complete

$200,000 to deliver

WR2021–12

Titirangi / South Titirangi Road intersection pedestrian safety improvements

Pedestrian safety

Design complete

$98,250 to deliver

WR2021–13

Electric vehicle charging stations

EV charging infrastructure

See assessment below. Not recommended

WR2021–14

Safe and secure bike parking at train stations

Bike storage infrastructure

See assessment below. Not recommended

 

11.     A full list of projects with commentary can be found in Attachment A.

12.     Auckland Council’s community facilities is currently doing investigation and design work for two walking and cycling projects (‘Glen Eden Town Centre: Verdale Circle to Glendale Road connection’ and ‘Glen Eden to Sunnyvale cycling connection’), and has provided costings for two others, (‘Parrs Park to Sunnyvale shared path’ and ‘Glen Eden Train Station to Upper Waikumete Stream Walk and Cycleway’).

13.     Auckland Transport has provided an assessment below of the following six projects:

·    Waikumete Road street upgrade

·    Titirangi - South Titirangi Road intersection improvements

·    Glenview Road safety improvements

·    Electric vehicle charging

·    Candia Road pedestrian improvements

·    Bike storage facilties.

  

 

PROJECT WR2021-07 – WAIKUMETE ROAD STREET UPGRADE

 

BACKGROUND

14.     The Waitakere Ranges Local Board requested a Rough Order of Cost for pedestrian safety upgrades along Waikumete Road and more importantly the connection for pedestrians between the Glen Eden Park and Ride facility and Train Station.

Map

Description automatically generated with low confidence

COMMENTS

 

15.     The previous street design proposed as part of the 2016 Glen Eden Park and Ride was revisited and all safety improvements which have not yet been implemented were considered. The below image shows the remaining improvements for Waikumete Road and Clayburn Road which will aid in improving safety for pedestrians within the area as well as between the park and ride and train station.

Diagram, engineering drawing

Description automatically generated

 

16.     The proposed improvements include:

·    Speed tables and refuge islands at the entrance to both Waikumete Road and Clayburn Road

·    Formalised footpath and vehicle crossings outside property no. 12 and 14

·    Angled parking on Clayburn Road.

17.     The formalised footpath and vehicle crossings within Waikumete Road are specifically required due to the issues regarding existing parking habits. Current parking spaces outside property no. 12 completely obstruct the pedestrian path and pushes pedestrians onto the road as shown in the first photo below. The parking outside of property no. 14 means that pedestrians are walking behind parked cars which can be unsafe as shown in the second photo below:

 

A picture containing text, sky, outdoor, road

Description automatically generated    A street with cars parked along it

Description automatically generated with low confidence

 

18.     An additional improvement which was originally proposed as part of the park and ride project is a refuge crossing on Glenview Road. The need for this is now redundant as a signalised crossing slightly south nearer the train station is planned to be constructed this financial year. The signalised crossing is a safer facility for pedestrians crossing Glenview Road and caters to the main pedestrian desire-line to and from Glen Eden train station.

 

A picture containing diagram

Description automatically generated

 

 

 

 

 

 

 

 

ROUGH ORDER OF COSTS

19.     The Rough Order of Cost to construct the proposed concept is $531,750.

 

PROJECT WR2021-12 – TITIRANGI-SOUTH TITIRANGI INTERSECTION IMPROVEMENTS

 

BACKGROUND

20.     The Waitakere Ranges Local Board requested a Rough Order of Cost for potential pedestrian safety improvements at the intersection of Titirangi Road and South Titirangi Road, Titirangi.

COMMENTS

21.     The existing pedestrian crossing at South Titirangi Road has substandard prams, a relatively small refuge island, and no tactile pavers. Visibility to pedestrians waiting on the eastern side is also obstructed due to the parallel parking on Titirangi Road. A concept design showing feasible improvements to the intersection which meet current design requirements has been completed as shown below.

Diagram, map

Description automatically generated


 

 

22.     Crossing options across Titirangi Road were not investigated as there is an existing signalised midblock crossing approximately 30 metres east of this intersection.

23.     An alternate option of a raised table across South Titirangi Road was considered and ultimately excluded due to the stormwater complexities/high construction costs that would be required, as well as the geometric restrictions resulting from the left turn lane into South Titirangi Road.

 

COMMENTS

24.     The Rough Order of Cost to construct the proposed concept is $98,250.

 

PROJECT WR2021-08 – GLENVIEW ROAD SAFETY IMPROVEMENTS

BACKGROUND

25.     The Waitakere Ranges Local Board requested a Rough Order of Cost for pedestrian safety improvements around Glen Eden Primary School.

 

COMMENTS

26.     A high-level analysis was made of the existing pedestrian facilities around the school as well as the surrounding demand.

Map

Description automatically generated with low confidence

 

27.     The existing footpath outside the school is much higher than the road level with trees located alongside the footpath within the berm. These factors restrict the potential design improvements. Widening the existing footpath was considered, however, it would be very costly for very little benefit, and would require tree removal.

28.     It has also been identified that there is very little expected demand for pedestrians needing to cross Glenview Road within the immediate vicinity of the school. This is because there are only two residential properties opposite the school, and most of the land is occupied by the Waikumete Cemetery. There is also no existing footpath and no parking permitted on the western side of the road, so there is no expected need for pedestrians to cross until further south, nearer Clayburn Road.

29.     The only missing link within the pedestrian network found was a substandard crossing facility between the existing footpaths outside the school and outside the fire station on the western side of Glenview Road.

30.     As this issue is being addressed within Project WR2021-08 as well as existing Auckland Transport projects, it is believed that this investigation is not required at this stage.

ROUGH ORDER OF COSTS

31.     A Rough Order of Cost was not investigated due to the reasoning above in section 2.

 

PROJECT WR2021-13 – EV CHARGING AT TRAIN STATION PARK AND RIDES

BACKGROUND

32.     The Waitakere Ranges Local Board requested a Rough Order of Cost to install electric vehicle charging stations at each of the following train station park and rides, Glen Eden, Sunnyvale, and Swanson.

COMMENTS

33.     During investigations for this project, it was identified that further work is required within Auckland Transport before this project can be properly investigated. It is recommended that this project be reassessed once a strategic approach to implementing electric vehicle charging stations across the Auckland Park and ride network has been finalized.

ROUGH ORDER OF COSTS

34.     A Rough Order of Cost was not investigated due to the reasoning above in section 2.

 

 

PROJECT WR2021-05 – CANDIA ROAD PEDESTRIAN IMPROVEMENTS

 

BACKGROUND

35.     The Waitakere Ranges Local Board requested an investigation into pedestrian safety improvement options along Candia Road (approximately 4 kilometres length). This was broken down into two parts:

·    Part 1: Route Improvements

·    Part 2: Parking Restrictions outside Henderson Valley Scenic Reserve.

COMMENTS

Part 1: Route Improvements

 

36.     It was requested that low-impact pedestrian safety interventions on parts of Candia Road were investigated. A site drive-over was conducted with a dash camera recording of the route to assess where there is sufficient space to improve the berm/shoulder space to make it walkable for pedestrians.

37.     Factors which influenced whether the berm/shoulder space was walkable included:

·    the available width between the live traffic lane and obstructions like trees, fences, and cliff faces

·    the existing slope of the berm/shoulder

·    whether or not there was a steep drop off from the edge of the walkable zone, and

·    whether the walkway space was unsafe i.e., where there was enough space located on the inside (vehicle side) of a crash barrier.

38.     The existing environment does not allow for a complete link between the northern and southern ends of Candia Road. Due to the factors mentioned above, it would be extremely costly to provide sufficient and complete facilities for pedestrians.

39.     As there is little benefit to providing low impact improvements where feasible, it is recommended that formalised pedestrian facilities be investigated in the future.

 

Part 2: Parking Restrictions outside Henderson Valley Scenic Reserve

40.     It was requested that interventions for restricting vehicles parking within the berm space be investigated along the existing footpath area adjacent Henderson Valley Scenic Reserve at the southern end of Candia Road.

41.     Currently, vehicles are mounting the kerb and footpath, and parking on the berm outside the reserve. This is causing both damage to the footpath and berm, as well as unsafe for pedestrians using the footpath. The damage can be seen in the site photo taken below.

42.     The map below breaks this down with the following legend:

            n Existing footpath

          n New footpath being delivered by AT (LB previously consulted)

            n New footpath being delivered by developer (LB previously consulted)

            n Sufficient space for pedestrian walkway

                        n Insufficient space for pedestrian walkway

 

A road with trees on the side

Description automatically generated with medium confidence

43.     Multiple options were considered and deemed either feasible or non-feasible for the following reasons.

44.     Non-feasible options:

·    Formalised parking facilities as the reserve is located on and between two bends it would be unsafe to provide formalized parking as the potential crash risk is high due to visibility issues

·    Physical obstructions: permanent obstructions such as bollards and vegetation are not feasible within the vision zero strategy as although it would ensure no vehicles park on the berm, it would instead introduce high risk roadside hazards

·    “Safe” physical obstructions; a safe roadside obstruction would be something like a crash barrier. This is deemed non-feasible as it would be costly and non-standard as typically these are located on the outside of bends and not on the inside as would be needed in this scenario.

45.     Feasible options:

·    Enforcement via no stopping signage and CCTV is feasible although compliance is not guaranteed as there is no physical element restricting vehicle access. No stopping signs apply to the full road reserve, meaning vehicles are prohibited from parking on the berms as well as the roadway.

·    No Stopping at All Times (NSAAT) road markings; legally these markings only prohibit vehicles parking within the roadway. These markings should be used in combination with no stopping signage. Once again, compliance is not guaranteed as there are no physical obstructions to vehicles wishing to park on the berm.

·    Edge marker posts or flexi-posts; this is the only feasible solution which would physically restrict vehicles mounting the kerb. As these are low impact/flexible they are not physical hazards to vehicles travelling on the road. The downside of this is that as the posts are low impact there is still potential that vehicles will negotiate themselves onto the berm. This option may also be seen as visibly jarring as this would not be the typical use for markers i.e., inside kerb of a bend and isolated use.

 

 

 

 

46.     Due to the reasons stated above it is recommended that a combination of both edge marker posts, or flexi-posts and signage be implemented to stop vehicles parking in the berm space. Signage alone may be enough of a deterrent, therefore, may be implemented in the first instance and monitored to analyses whether physical obstructions are required.

ROUGH ORDERS OF COSTS

47.     Rough Order of Costs for each of the feasible solutions is listed below:

 

Option 1:           Signage (only)                                                $5,550

Option 2:           Signage and CCTV                                        $   -

 

48.     Further investigation is required to determine the cost of supplying and installing CCTV at this location due to the rural environment and the services connections that would be required. It can be assumed that supplying and installing CCTV would likely be the most expensive of the five options:

 

Option 3:           NSAAT road markings                                                           $5,100

Option 4:           Edge marker posts (assumed 6m spacing)   $7,800

Option 5:           Flexi-post markers (assumed 6m spacing)    $19,800

 

 

PROJECT WR2021-14 – SAFE AND SECURE BIKE PARKING AT TRAIN STATIONS

BACKGROUND

49.     The Waitakere Ranges Local Board requested a Rough Order of Cost to install safe and secure bike parking facilities at train stations across the local board district.

COMMENTS

50.     During investigations for this project, it was identified that further work is required within Auckland Transport before this project can be properly investigated. It is recommended that this project be reassessed once a strategic approach to providing bike parking across the Auckland train station network has been finalized.

51.     It is also recommended, upon reinvestigation, that the potential bike parking facilities at each train station being assessed on a case-by-case basis as there are multiple constraints which will determine what type of facility can be provided.

ROUGH ORDER OF COSTS

52.     A Rough Order of Cost was not investigated due to the reasoning above in section 2.

 

CANDIDATE PROJECTS FOR COSTING/INVESTIGATION IN 2021/2022

 

53.     At the workshop Auckland Transport presented additional projects with additional supporting information which is attached to this report also for consideration (see Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

54.     The impact of information in this report is mainly confined to AT. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement on progress has taken place. Any further engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55.     AT discussed the LBTCF with the Waitakere Ranges Local Board at a workshop on 18 November 2021. AT staff will be available to support further discussions with members to support their decision-making on this item.

Tauākī whakaaweawe Māori

Māori impact statement

56.     The proposed decision is to allocate funding and has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

57.     Allocating the local board transport capital fund budget as recommended will expend nearly all the outstanding funds in this political term.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58.     The impact of the latest COVID-19 lockdown has not been factored into these recommendations. There is a risk that budgets might be impacted by budget cuts resulting from the August/September 2021 lockdown.

59.     After the last lockdown in 2020, projects that were already contracted out once the Emergency Budget was resolved continued to be delivered, therefore the local board is advised to allocate funding to its preferred projects as soon as possible.

Ngā koringa ā-muri

Next steps

60.     Once the local board’s resolution is finalised, AT will work to contract out the project as soon as possible.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Candidate projects - Waitakere Ranges Local Board Capital Transport Fund

31

 

Ngā kaihaina

Signatories

Author

Owena Schuster, Elected Member Relationship Partner, Auckland Transport

Authorisers

Claire Dixon, Head of Community Engagement, Western Hub

Adam Milina - Local Area Manager

 



Waitākere Ranges Local Board

09 December 2021

 

 

Waitakere Ranges – Local Board Capital Transport Fund

Candidate projects for costing/investigation in 2021-2022

 

Project Number

Project Name

Greenways Plan

Glen Eden town centre plan

Local board plan

LBCTF eligibility

Scope of project

Council contacts

Cost and delivery

Comments/Risks

Funding  Feedback

WR2021-01

Parrs Park to Sunnyvale shared path

ü

 

ü

ü

See Greenways Plan (priority (G1).

·    AT to investigate and cost route options in plan.

Helen Biffin, Community Facilities

Thomas Dixon, Park Services

Design (FY22): $100,00

Cost (FY23): $350,000

Potentially, easy wins here, with several options and routes to explore.

CF could start site investigation and consultation with about $15,000 of TCF.

WR2021-02

Glen Eden Town Centre: Verdale Circle to Glendale Road

 

ü

ü

ü

ü

See Greenways Plan (priority G9).

·    Investigations underway by Community Facilities in 2021-22 – delivery possible in 2022.

 

Helen Biffin, Community Facilities

 

 

$600,000

CF are continuing with the design work for this but have been hampered with L4. The cost could be closer to $600,000, we may need a small bridge.

CF will be diving into the design and consenting phase shortly. We expect to be ready for delivery in FY2022/2023 and require Transport Capital funding of $600,000 to do this.  There is no other funding available.

WR2021-03

Glen Eden to Sunnyvale cycling connection

ü

ü

ü

ü

See Greenways Plan (priority G2).

·    Investigations underway by Community Facilities in 2021-22 – range of route options.

 

Helen Biffin, Community

Facilities

 

 

 

CF has just completed a high-level concept and cost estimate. The LB has allocated LDI Capex funding to continuing working on this project.  The route can be broken into sections for delivery.  The route including installation along the rail corridor so it problematic.

CF currently has adequate LDI capex funding to complete design phase. Construction funding may be required in the future.

WR2021-04

Swanson Foothills Walkway / Candia Road

ü

 

ü

ü

See Greenways Plan (priority G6).

·    Incomplete sections of route include Perris Road (paper road section), and on-road trails on Seibel and Vineyard Road.

 

Helen Biffin, Community Facilities

 

No work has been undertaken on the paper road section of Perris Road. Investigation works still needed before this project can be considered for the LBTCF.

 

WR2021-05

Candia Road, Swanson / Henderson Valley

ü

 

 

ü

·    Investigate options for low-impact pedestrian safety interventions on parts of Candia Road, including where appropriate making berms walkable, checking encroachments on road corridor by landowners.

·    Investigate interventions on southern end of Candia Road (alongside Henderson Scenic Reserve) to make berm safe for walking, including stopping cars parking on it.

 

Costs range from $5,100 to $19,800 depending on selected options to address parking issues. No ROC provided for footpaths due to issues outlined in attached report. See attachment for more detail.

The existing environment does not allow for a complete low-impact pedestrian link between the northern and southern ends of Candia Road. This is due to several factors outlined in the attached report. It would be extremely costly to provide sufficient and complete facilities for pedestrians.

 

Options were considered for addressing the illegal parking issues along Candia Road. These are outlined in detail in the attached report.

 

WR2021-06

Glen Eden Train Station to Upper Waikumete Stream Walk and Cycleway

 

ü

 

ü

ü

See Greenways Plan (priority G7):

·    Investigate cost and feasibility of bridge from Savoy Road to Harold Moody/Duck Park along eastern bank of Waikumete Stream.

·    Glen Eden Streets for People: evaluation report due in early 2022 on pop-up cycleway trial underway on Captain Scott Road.

Brett Lane, Local Board Services; Helen Biffin, CF

[Note: need to coordinate contact with Glenora with LB]

 

Brett Lane, LBS

Ted Massey, AT

$100,000

The Savoy Road to Harold Moody/Duck Park connection needs to get on track. It has some real potential but will be expensive, require a stream crossing and access over private land (Glenora Bears) but not residential.

 

Community Facilities will manage this project.

Funding design stage only as construction would be in the next political term. Transport Capital funding required to start site investigation and consultation phase. $20,000 followed by design and consenting funding. $80,000.

WR2021-07

Waikumete Road pedestrian safety street upgrade

 

ü

ü

ü

·    Revisit street design from 2016 (done as part of park and ride) with a view to improving pedestrian safety from park and ride/ cemetery to train station. 

·    Investigate and cost.

 

$531,750

The previous street design proposed as part of the 2016 Glen Eden Park and Ride was revisited and all safety improvements which have not yet been implemented were considered. The remaining improvements that are proposed as part of this project include:

·    Speed tables and refuge islands at the entrance to both Waikumete Road and Clayburn Road

·    Formalised footpath and vehicle crossings outside property no. 12 and 14

·    Angled parking on Clayburn Road

For further details, including drawings, please see attachment.

 

WR2021-08

Glenview Road

 

ü

 

 

Pedestrian safety improvements around Glen Eden Primary School

 

N/A

A high-level analysis was made of the existing pedestrian facilities around the school as well as the surrounding demand.

The existing footpath outside the school is much higher than the road level with trees located alongside the footpath within the berm. These factors restrict the potential design improvements. Widening the existing footpath was considered, however, it would be very costly for very little benefit, and would require tree removal.

It has also been identified that there is very little expected demand for pedestrians needing to cross Glenview Road within the immediate vicinity of the school. This is because there are only two residential properties opposite the school, and most of the land is occupied by the Waikumete Cemetery. There is also no existing footpath and no parking permitted on the western side of the road, so there is no expected need for pedestrians to cross until further south, nearer Clayburn Road.

The only missing link within the pedestrian network found was a substandard crossing facility between the existing footpaths outside the school and outside the fire station on the western side of Glenview Road.

As this issue is being addressed within Project WR2021-08 as well as existing Auckland Transport projects, it is believed that this investigation is not required at this stage.

 

 

WR2021-09

Swanson Road train station crossing

 

 

ü

ü

Scheme design completed.

Unfunded safety initiative proposed by AT as part of the Community Safety Fund

 

$190,000

 

 

WR2021-10

40 Atkinson Rd – raised table crossing

 

 

ü

ü

Scheme design completed. Unfunded AT project

 

$200,000

 

 

WR2021-11

79 Glendale Rd – raised table crossing

 

 

ü

ü

Scheme design completed. Unfunded AT project. Some community support. Public forum submission requesting crossing.

 

 

$200,000

 

 

WR2021-12

Titirangi / South Titirangi Road intersection pedestrian safety improvements

 

 

ü

ü

Unfunded project from Community Safety Fund

 

$98,250

Improvements to the existing pedestrian crossing at South Titirangi Road which has substandard pram crossings, a relatively small refuge island, and no tactile pavers. Visibility to pedestrians waiting on the eastern side is also obstructed due to the parallel parking on Titirangi Road.

 

 

WR2021-13

Electric vehicle charging stations at Glen Eden, Sunnyvale, Swanson Train Station Park and Rides

 

 

ü

 

 

 

 

During investigations for this project, it was identified that further work is required within Auckland Transport before this project can be properly investigated. It is recommended that this project be reassessed once a strategic approach to implementing electric vehicle charging stations across the Auckland park and ride network has been finalized.

 

 

WR2021-14

Safe and secure bike parking at train stations

ü

ü

ü

 

 

 

 

During investigations for this project, it was identified that further work is required within Auckland Transport before this project can be properly investigated. It is recommended that this project be reassessed once a strategic approach to providing bike parking across the Auckland train station network has been finalized.

It is also recommended, upon reinvestigation, that the potential bike parking facilities at each train station being assessed on a case-by-case basis as there are multiple constraints which will determine what type of facility can be provided.

 

 


Waitākere Ranges Local Board

09 December 2021

 

 

Council-Controlled Organisations Quarterly Update: Quarter ending 30 September 2021

File No.: CP2021/18038

 

  

Te take mō te pūrongo              

Purpose of the report

1.       To provide the Waitākere Ranges Local Board with an update on council-controlled organisation (CCO) work programme items in its area, along with proposed changes to the Waitākere Ranges Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2.       A number of general changes are proposed for the Local Board Joint CCO Engagement Plans, as part of ongoing work to improve and refine the approach to engagement with CCOs.

3.       The four substantive CCOs – Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare – may also propose specific changes.

4.       General changes are shown in Attachment A. Attachments B-D include work programme updates from Auckland Transport, Auckland Unlimited and Watercare.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the changes to the Joint council-controlled organisations Engagement Plan 2021/2022 as outlined in Attachment A.

Horopaki

Context

5.       Each local board has agreed an engagement approach with the four CCOs for the 2021/2022 local work programme. 

6.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

7.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans.

8.       This report may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement.

9.       In addition, as part of implementing the Joint CCO Engagement Plan, the four CCOs provide a quarterly update on projects listed in the engagement plan.

10.     We are introducing these new reports gradually, so for quarter one the report may not include updates from all four CCOs.

11.     For Quarter Two reporting, we expect to have updates from all four CCOs for all local board areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The original discussions with local boards used the five levels of engagement outlined by the International Association for Public Participation (IAP2): inform, consult, involve, collaborate and empower. Feedback from local boards indicated that using all five levels was unwieldy, and in particular that there was confusion and disagreement about when ‘empower’ might be used.

13.     We are proposing that we reduce the engagement levels down to a simplified three step model of inform, consult and collaborate. This helps to better distinguish between projects and to clarify the kinds of engagement that are expected at each step.

14.     We have also moved the CCO work programme tables from being embedded within the engagement plan, to being a series of four attachments. This makes it easier to use the work programmes as the basis for quarterly reporting.

15.     Minor changes may have also been made to names of Local Board Services and/or CCO contacts.

16.     These changes are all shown as tracked changes in Attachment A – Waitākere Ranges Local Board Joint CCO Engagement Plan 2021/2022.

Auckland Transport

17.     Auckland Transport’s work programme updates for Quarter One are provided as Attachment B.

18.     Auckland Transport has not proposed any changes to the work programme. 

Auckland Unlimited

19.     Auckland Unlimited’s work programme updates for Quarter One are provided as Attachment C.

Changes to the Auckland Unlimited work programme

20.     Auckland Unlimited had previously responded to local board requests to include more information on major events by adding a line item for each event.

21.     As part of ongoing work to improve and refine this process, we are proposing to replace all the individual major event lines with the three following lines:

·    Delivered Events (Diwali, Lantern Festival, Pasifica, Tāmaki Herenga Waka)

·    Sponsored Events (i.e., Elemental)

·    Supported Events (i.e., FIFA World Cup, World Choir Games).

22.     This change reduces the number of amendments and additions required to the engagement plan each quarter as events are completed and provides a more consistent update pattern going forward. 

23.     These proposed changes are reflected in Attachment A.

Eke Panuku Development Auckland

24.     Eke Panuku has not provided updates for this quarter’s report. Eke Panuku will be joining the combined reporting framework for quarter two.

25.     Eke Panuku has not proposed any changes to the engagement plan work programme. 

Watercare

26.     Watercare’s work programme updates for Quarter One are provided as Attachment D.

27.     Watercare has not proposed any changes to the work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive council-controlled organisations does not have a direct impact on climate, however the projects it refers to will.

29.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Adopting the updated Joint CCO Engagement Plan 2021/2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

31.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

33.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Updating and adopting the Joint CCO Engagement Plan 2021/2022 may have a positive impact on local engagement with mana whenua and mataawaka.

35.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

 

36.     The receipt of the Joint CCO Engagement Plan 2021/2022 update for the quarter ending 30 September 2021 does not have financial impacts for local boards.

37.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

39.     The local board will receive the next quarterly update for the quarter ending 31 December 2021 in March 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Joint CCO Engagement Plan 2021-2022

39

b

Auckland Transport 2021-22 Q1 Report - Waitākere Ranges Local Board

55

c

Auckland Unlimited 2021-22 Q1 Report - Waitākere Ranges Local Board

61

d

Watercare work programme 2021-22 Q1 Report - Waitākere Ranges Local Board

63

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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09 December 2021

 

 

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09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Delegated local board feedback on the Waste strategy, WMA and Litter Act submission

File No.: CP2021/18091

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Waitākere Ranges Local Board of its feedback on the Waste strategy, WMA and Litter Act. 

Whakarāpopototanga matua

Executive summary

2.       Timelines for central government consultation processes do not typically align with local board meeting timeframes to allow for matters to be reported to the local board. 

3.       To ensure there is the opportunity to provide input on matters of interest, the Waitākere Ranges Local Board has delegated authority to the Chair and Deputy Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils (resolution number WH/2021/38, 28 April 2021).

4.       A copy of the local board’s feedback on the Waste strategy, WMA and Litter Act is Attachment A of this report.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the feedback made under delegation on the Waste strategy, WMA and Litter Act.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210701_Taking Responsiblity for Our Waste_Feedback_Final

67

Ngā kaihaina

Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Piha Beach - Water Safety Signage

File No.: CP2021/18167

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the updating of water safety signage at Piha beach to ensure consistent application of the Australian / New Zealand standard for water safety signs and beach safety flags.

Whakarāpopototanga matua

Executive summary

2.       In 2016, the Waitākere Ranges Local Board approved the upgrade of water safety signage for the beaches at both Te Henga and Piha (Resolution number WTK/2016/19).  The resolution was implemented and signs were installed at Te Henga and Piha beaches with blue backgrounds, white text and a solid red line under the beach name.

3.       The Australian / New Zealand Standard 2416:2010 “Water safety signs and beach safety flags” (the Standard) prescribes water safety signs intended for use in connection with the aquatic environment. Part 3 of the standard exists to ensure a uniformity of application of water safety signs, which leads to increased familiarity and therefore improved safety for the users.

4.       The water safety signage at other west coast beaches in the Waitākere Ranges Local Board area is uniform in appearance, following the example colour palette set out in the Standard. The Regional Park access points at the northern and southern ends of Piha beach are uniform in appearance with other west coast beaches.

5.       The current signs, with a blue background, create a lack of uniformity of water safety signage, contrary to the intention of the Standard and are not in alignment with the recommendations of water safety experts, including Drowning Prevention New Zealand and Surf Life Saving New Zealand.

6.       Auckland Council has a responsibility to take reasonable steps to ensure the safety of the public and to ensure the health and safety of its contractors, staff and volunteers as far as is reasonably practicable.

7.       It is recommended that the water safety signage at Piha beach be updated to ensure consistent application of the Standard across the Waitākere Ranges Local Board area and the greater Auckland region.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)   approve the updating of primary and secondary access water safety signage at Piha beach to ensure the consistent application of the Australian / New Zealand Standard 2416:2010 “Water safety signs and beach safety flags” as per Attachment A to this agenda report.

Horopaki

Context

8.       Piha beach is an iconic New Zealand beach located on the west coast of the Waitākere Ranges that has high visitation from local, regional, and international visitors.

 

Figure 1 below: Location plan, Piha beach

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9.       In 2015, Auckland Council commissioned a signage and safety report from Coastal Research Limited for Te Henga - Bethells Beach and O’Neills Beach (“the Coastal Research report”). This provided a thorough analysis of how Auckland Council could improve water safety signage at these locations. This was later expanded to include Piha beach (Attachment B: The Coastal Research Report). 

10.     The Coastal Research Report recommended that the signage at Te Henga – Bethells Beach, O’Neills Beach and Piha Beach be consistent with the Standard with a white background, black text, and red and yellow supplementary colours.

11.     In 2016, the Waitākere Ranges Local Board approved the upgrade of water safety signage at both Te Henga and Piha (Resolution number WTK/2016/19). Balancing the recommendations of the Coastal Research Report with local considerations (including local stakeholder feedback, the Waitākere Ranges Heritage Area Act 2008 and the Piha Area Design guidelines), the local board resolved on water safety signs with blue backgrounds, white text and a solid red line under the beach name be implemented. The staff recommendation was for signage in line with the examples set out in Part 3 of the Standard, which have a white background, black text, and a more prominent combination of red and yellow supplementary colours.

Figure 2 below: Existing blue background primary access water safety signage (right) contrasted with Regional Park primary access water safety signage, which is in line with Part 3 of the Standard (left)

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12.     The water safety signage at Te Henga was later updated (at the direction of staff) in 2019 to be in line with the Standard, in response to a drowning and subsequent coronial inquiry where the coroner highlighted to Auckland Council the recommendations in the Coastal Research Report regarding the signage at Te Henga.

13.     Responding to a coronial inquiry regarding a drowning at Piha in 2021, Customer and Community Services staff are acutely aware of the inconsistent application of the Standard for signage at Piha beach, particularly when compared with other west coast beaches but also with other beaches regionally, nationally and internationally.

14.     Auckland Council has a responsibility to take reasonable steps to ensure the safety of the public and to ensure the health and safety of its contractors, staff and volunteers so far as is reasonably practicable.

15.     Water safety experts, including Drowning Prevention New Zealand and Surf Life Saving New Zealand, advocate the importance of consistency in water safety signage between beaches and for the signs to be updated (Attachment C: Water safety expert advocacy). Note this advocacy is broadly in line with the recommendations from the Coastal Research Report.

16.     The proposal would result in the updating of nine (9) blue primary access signs and twenty (20) secondary access signs. The location, size or shape of signs would not change, nor would the four large approach signs be altered in any way.

Figure 3 below: Existing primary access (left) and secondary access (right) water safety signage

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17.     Council staff held a workshop with the Waitākere Ranges Local Board on 22 October 2020 to inform members of proposed changes, and the rational for why updating the signs is required.  A memorandum was provided by staff to support the discussion. A second memorandum was later provided that outlined additional information on water safety research, coronial inquiries, decision making and the Waitākere Ranges Heritage Area Act 2008.

18.     A workshop was held with the Waitākere Ranges Local Board on 28 October 2021 to discuss the issue, where the board indicated a preference to recall its delegation for this decision, based on public interest in the matter, and requested that a report be presented at a business meeting for a decision.

Tātaritanga me ngā tohutohu

Analysis and advice

19.     Drowning is a prominent issue in New Zealand with 320 deaths occurring between the period 2009-2019. The Auckland region accounted for 96 of the deaths over this period and a large portion of deaths have occurred at surf beaches. (Attachment D: National Beach and Coastal Safety Report).

20.     Piha beach (like all Auckland’s west coast beaches) is a high energy coastal environment with multiple hazards. It is a beach that receives extremely high visitation from local, regional, and international visitors.

21.     Visitors to Piha beach are exposed to multiple hazards, primarily posed by the physical environment including (but not limited to): large waves, strong rips and currents, deep inshore holes, unstable cliffs, quicksand, tidal fluctuations, slippery rocks, slip/trip and fall hazards.

22.     Water safety signage helps to inform users of hazards at coastal sites and is an important preventative tool to aid users to make informed decisions.

23.     The Standard prescribes water safety signs intended for use in connection with the aquatic environment. Part 3 of the standard exists to ensure a uniformity of application of water safety signs, which leads to increased familiarity and therefore improved safety for the users (Attachment A: Australian / New Zealand Standard 2416.3:2010 “Water safety signs and beach safety flags”).

24.     Section 5.1.1b) of the Standard outlines the principles that should be considered when planning water safety signage. This includes: “signs should: ...contrast to their surroundings;”

25.     Section 7.2.1 of the Standard outlines “the presentation of information is very important to how people understand and react to a multiple sign. The layout and presentation should be consistent across the family of multiple signs; this will help people to read a sign and make their decision efficiently”.

26.     Section 7.2.4 of the Standard outlines: “The use of colour in a signing scheme can establish a visual look for the scheme. Colour selection is important as a multiple sign needs to be easy to find in the aquatic environment. It is essential that the colour contrast between the colour of the text and the colour of the sign background should be carefully considered to ensure legibility. The combination of red and yellow are colours commonly associated with aquatic environments and lifeguards and therefore should be used on multiple signs. Safety symbols and supplementary text should be displayed in a manner which ensures optimum legibility.  The examples in figures 2 and 3 show safety signs on a white background; a palette of colours should be selected for displaying other information on signs such as local or environmental information.”

27.     Whilst the water safety signage at Piha beach achieves contrast between the colour of the text and the colour of the background, crucially the main colours are inconsistent with the examples used in the Standard and do not achieve optimum legibility of the text in the aquatic environment.

28.     The water safety signage at all other west coast beaches in the Waitākere Ranges is in line with the standard as is the Regional Park access points at the northern and southern ends of Piha beach.

29.     The Auckland Council Signage Manual prescribes water safety signage, which has been implemented uniformly at other beaches on the west coast of the Waitākere Ranges.

30.     The water safety signage at Piha beach is currently inconsistent in appearance with other west coast beaches in the Waitākere Ranges Local Board area, across the wider Auckland region, nationally and internationally.

Figure 4 below: Inconsistent signage at Piha beach

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Figure 5 below: Signage at all other west coast beaches in the Waitākere Ranges Local Board area have signage in line with the Standard

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31.     Auckland Council has a responsibility to take reasonable steps to ensure the safety of the public and to ensure the health and safety of its contractors, staff and volunteers so far as is reasonably practicable.

32.     Council must therefore take reasonable steps to reduce the risk of injury or death within the high energy coastal environment of Auckland’s west coast.

33.     The reasonable step in this situation is updating the water safety signage to provide:

·    consistency with the Standard

·    visually consistent water safety signage within Piha beach

·    visually consistent water safety signage between Piha beach and other west coast beaches in the Waitākere Ranges and across Auckland

·    visually consistent water safety signage between Piha beach and other beaches both nationally and internationally.

34.     The updates are strongly supported by those agencies actively involved in water safety and water safety operations such as Surf Life Saving New Zealand (SLSNZ), Surf Life Saving Norther Region (SLSNR) and Drowning Prevention New Zealand.

35.     Following the likely drowning of a member of the public, who was fishing off the rocks at Piha beach in April this year, the coroner asked for evidence from council on the water safety signage in the area.

36.     In response to this request, council staff have committed to reviewing and replacing the water safety signage at Piha beach to comply with the Standard and to ensure consistency with other water safety signage in the regional parks and other beaches in the Waitākere Range Local Board area. 

37.     Council staff indicated that this will be done by the end of 2021. Accordingly, if the signage is not updated, staff will need to inform the coroner, as part of the inquiry, before the findings are issued.

Waitākere Ranges Heritage Area Act 2008

38.     Section 17 of the Waitākere Ranges Heritage Area Act 2008 (WRHAA) provides that if a decision of the council relates to the Heritage Area, then when identifying the reasonably practicable options, the council must also give regard to the purpose of the WRHAA and its objectives, during its decision-making process.

39.     However, the WRHAA does not require council to give those objectives primacy over other considerations, such as public safety. Rather, it is one of many considerations that the council needs to assess. It is ultimately up to the council to weigh the various considerations and determine what the appropriate balance between any competing interest may be.

40.     In this case, the rationale for signage in line with the Standard is a matter of public safety. The updates will not result in a change in the location, size, or shape of signs, nor would the four large approach signs be altered in any way. The signs will be in keeping with the appearance of other water safety signs throughout the Waitākere Ranges Local Board area. These factors lead to the conclusion that alignment with best practice should take precedence over the minimal effect on visual amenity.

Piha Area Design Guidelines

41.     The Piha Area Design Guidelines provides general guidance regarding design decisions in the area. Signage is referred to in Section 3.4 Sign and Noticeboard Design Guidelines and states:

Signs and Noticeboards on Regional Parkland at Piha:

·    Signs and noticeboards are important in the Piha area to inform people of the unique features of the park and to warn of the possible dangers of such a wild and untamed coastline and landscape. They convey a sense of place in the park landscape while encouraging ease of use.

·    In many instances signs can tend to dominate the landscape and override people’s natural instincts to keep away from unsafe environments. A visitor to the park should be able to make appropriate, safe choices through being informed by signage which is appropriate for the situation.

·    The challenge is to provide clear and visible signs that warn of potential danger, without significantly detracting from the natural environment which people are exploring.

42.     The proposed signage updates will not result in a change in the location, size or shape of signs, nor would the four large approach signs be altered in any way.

Alternative Options

43.     The alternative option is the status quo (no change). This option is not recommended by Customer and Community Services staff. If the status quo remains council will need to inform the coroner, as part of the inquiry, that the signage at Piha will not be changed and provide the reasons for this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

·    to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    to prepare the region for the adverse impacts of climate change.

45.     Minimal greenhouse gas emissions are anticipated from the works. Emissions will include those embodied emissions from producing the signage materials and vehicle fuel to update the signage. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46.     Staff from Parks, Sport and Recreation strongly support the proposal to update water safety signage at Piha beach.

47.     The proposal supports Auckland Council’s responsibility to ensure the safety of the public and to ensure the health and safety of its contractors, staff and volunteers.

48.     The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     A workshop was held with the Waitākere Ranges Local Board on 22 October 2020 to inform board members of proposed changes and the rational for why updating the signs is required.

50.     A workshop was held with the Waitākere Ranges Local Board on 28 October 2021 to discuss the issue, where the board indicated a preference to recall its delegation for this decision, based on public interest in the matter and requested a report to be presented at a business meeting for a local board decision.

51.     The local board requested that key stakeholders that have been involved in this matter in the past be communicated with prior to the local board considering an item on the agenda.

An email was sent to those stakeholders previously involved in this matter on 5 November 2021 advising of the proposal (Attachment E - Email to local stakeholders). The distribution included:

·    Te Kawerau Iwi Tiaki Trust

·    Piha Residents and Ratepayers Association

·    Waitākere Ranges Protection Society

·    Piha Coast Care

·    Protect Piha Heritage

·    One local foreshore resident who had previously provided feedback in 2016

·    Piha Surf Life Saving Club

·    United North Piha Surf Life Saving Club.

52.     Aside from Piha Surf Life Saving Club and United North Piha Surf Life Saving Club, which are supportive of the proposal, at the time of writing there had been only one other piece of feedback received. This did not express a view that was different to that expressed in 2016.

Tauākī whakaaweawe Māori

Māori impact statement

53.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

54.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Waitākere Ranges Local Board Plan 2020.

55.     The update of water safety signage at Piha beach has health and safety benefits to both Māori and the wider community that visit the beach.

Ngā ritenga ā-pūtea

Financial implications

56.     The recommendation to update primary and secondary access water safety signage is expected to incur costs of approximately $10,000. The expected budget source would be #28837 Minor Capital works - Waitākere Ranges.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57.     Auckland Council have a responsibility to take reasonable steps to ensure the safety of the public and to ensure so far as reasonably practicable, the health and safety of its contractors, staff, and volunteers.

58.     The Auckland Council Signage Manual specifies the design of water safety signage to ensure consistency across the Auckland region.

59.     By updating the water safety signage at Piha beach, council will be taking reasonable steps to reduce the risk of injury or death within this high energy coastal environment.

60.     As part of the inquiry, the coroner requested council to provide evidence on the water safety signage in the Piha beach area.  

61.     Auckland Council staff have committed to reviewing and replacing the water safety signage at Piha beach to comply with the Standard and to ensure consistency with other water safety signage in the regional parks and other beaches in the Waitākere Ranges Local Board area. 

62.     Auckland Council staff indicated that this will be done by the end of 2021. Accordingly, if the signage is not updated, council will need to inform the coroner, as part of the inquiry, before the findings are issued. 

Ngā koringa ā-muri

Next steps

63.     Subject to local board approval of the recommendation in this report, staff will organise the water safety signage at Piha beach to be installed as soon as possible, noting the commitment made to the coroner to replace them by the end of the year.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Australian/New Zealand Standard 2416.3.2010 Water safety signs and beach safety flags

79

b

Letter from Surf Life Saving NZ dated 15 November 2021 - Water safety expert advocacy

117

c

The Coastal Research Report

123

d

National Beach and Coastal Safety Report

175

e

Email to local stakeholders dated 5 November 2021

219

Ngā kaihaina

Signatories

Author

John Cranfield - Manager Area Operations

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2021/2022

File No.: CP2021/18397

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Waitākere Ranges Local Board with an integrated performance report for quarter one, 1 July – 30 September 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.

3.       As this is a report for the first quarter of the delivery year, most activities are in progress.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

5.       The financial performance report compared to budget 2021/2022 is attached. There are some points for the local board to note: Net operating performance overall for the Waitākere Ranges local board area is 50 percent above budget for the quarter ended September 2021. Operating expenditure is 44 percent above budget, and operating revenue of $179,000 is 11 percent below planned budget levels. Capital expenditure is approximately 15 percent above budget for the quarter. Associated cost escalations and supply chain risks are recognised to possibly further impact future delivery.

6.         The Customer and Community Services capital expenditure budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capital Expenditure work programme been updated to reflect financial deferrals (Attachment C).

Horopaki

Context

7.       The Waitākere Ranges Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Emergency Management.

·        The West Worx.

8.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

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COVID-19 restrictions

9.       Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August 2021 – 6 weeks of quarter one (just under half the period this report covers).

10.     Asset based services were significantly impacted as all regional and community facilities were closed.

11.     Impacts to individual activities are reported in the work programme update (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

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13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

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Key activity updates

14.     As this is a report for the first quarter of the delivery year, most activities are in progress.

Changes to the local board work programme

Deferred activities

15.     These activities are deferred and in progress from the 2020/2021 work programme. Deferred items which have been completed are not referenced:

·        1620: 35 Arapito Road, Titirangi, new lease to The Going West Trust. Deferred from the 2020/2021 work programme.

Healthy homes work has been completed, and in quarter two it is expected that the full scope of works to be undertaken by the lessee will be provided by their architect for approval by Auckland Council. Once agreement has been reached on the scope of works an agreement to lease will be drawn up for review by the lessee. If agreed a report to the local board to approve the agreement to lease, and a new lease is required. Reporting to the board is not expected until quarter three.

·        1630: Bishop Park, renewal of lease to The Scout Association of New Zealand - Titirangi Air Scouts. Deferred from the 2020/2021 Work Programme.

The lessee has advised that this building is surplus to its requirements and that it no longer wishes to retain the building or its lease over the land. An asset assessment report on the building and garage has been completed by Auckland Council. A parks service assessment has been requested, and this is expected to be completed in quarter two.

Cancelled activities

16.     These activities have been cancelled:

·        30295: Te Henga Park, renew park barriers: large boulders, 2-3 meters, set back from the road edge with a mowing slip, to reduce illegal access to the stream and beach. 2021/2022 - investigation and physical works.

This project has been bundled into ID 2888 and will be completed within that.

·        30302: Titirangi Beach Reserve, replace play item.

This project has been cancelled as the playground item was replaced at the end of 2020/2021.

Activities merged with other activities for delivery

17.     These activities have been merged with other activities for efficient delivery:

·        30314: Waitakere Ranges Kauri Dieback Local Parks Project 2021/2022 to renew tracks and signage in the Waitākere Ranges local board area in accordance with the dry track standards to manage spread of Kauri Dieback.

The locations for physical delivery are Henderson Valley Scenic Reserve, Kaurimu Park, Opou Reserve, Titirangi War Memorial Park. Natural Environment Targeted Rate (NETR) funded.

These projects have been consolidated across the financial years, so this project record is no longer required (Line item 29326, refer Attachment C).

·        30319: Kauri dieback local parks project 2022/2023 to renew tracks and signage in the Waitākere Ranges local board area in accordance with the dry track standards to manage spread of Kauri Dieback.

The locations for physical delivery are Arama Reserve, Arapito Plantation, Rahui Kahika Reserve, Warner Park, NETR Funded.

These projects have been consolidated across the financial years, so this project record is no longer required. (Line item 29326, refer Attachment C).

Activities with changes

18.     The following was allocated in November 2020 using the Heritage and Foothills Protection Budget (Plans and Places):

·        Printing 100 copies of ‘Protecting the Waitākere Ranges’, a case study report done by the Environmental Defence Society on the efficacy of the Waitakere Ranges Heritage Area Act, at a cost of $1,631. Copies are for distribution to communities and relevant interest groups.

 

Activities with delivery risk

19.     The Movies in Parks event planned for Saturday, 22 January 2022, Duck Park has an approved budget $14,000

20.     Staff have advised that to deliver the event within the new COVID-19 Protection Framework, there will be planning and cost implications of approximately $6,000.

21.     Staff request that the Board consider allocating an additional $6,000 to the Movies in Parks event budget in order for the event to be delivered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23.     Work programmes were approved in June 2021 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     This report informs the Waitākere Ranges Local Board of the performance for ending 30 September 2021.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The following projects contain a specific approach to progressing Māori responsiveness through the local board work programme. A number of other actions and activities are embedded in line items throughout the work programme.

·        504: Community Arts Programmes, Glen Eden, to develop and support art activities and initiatives (a Matariki Festival event) to be delivered in Glen Eden, that activate local spaces and engage the community as participants and audience.

Participants and the event organiser from Ahi Kaa have confirmed interest in celebrating Matariki locally again in 2022. The funding will be administered in Q2 after developing the event brief in conjunction with the event organiser. 

·       517: Māori Responsiveness: Kaiwhakaawe (Māori broker) and Māori-led engagement, to support the Kaiwhakaawe to strengthen relationships with Māori, respond to key aspirations and deliver Māori outcomes. The Waitākere Ranges local board contributes funding to the Kaiwhakaawe role based at Hoani Waititi Marae, and to activities that build relationships across West Auckland Māori communities.

Te Kura Kaupapa Māori o Te Kotuku reported on the success of their whakawhanaugatanga activities funded by the three West Local Boards between November 2020 and July 2021. Te Ra Mokopuna attracted students from 8 kohanga reo across West Auckland. Te Ra Kaumatua saw tamariki and their whanau cooking and delivering food, reciting mihi and performing waiata and haka to kaumatua and kuia at their homes. Funding agreements to support whakawhanaungatanga activities during this financial year are being progressed with the Te Kura o Te Kotuku and Hoani Waititi Marae, however this has been delayed due to COVID-19 Level 4 and 3 restrictions in Q1.

·       523: Fund Hoani Waititi Marae Trust to operate and maintain Hoani Waititi Marae to be open and available for public use, commencing 1 July 2021 and terminating on 30 June 2026.

Hoani Waititi Marae has a lease renewal for next 33 years starting from 6 Feb 2021. The renewal has been approved by the local board as the delegated authority. Hoani Waititi Marae have agreed to a 5-year funding agreement which runs until 30 June 2026.

·       532: Māori Responsiveness: Mana whenua engagement, to support and fund regular operational hui with Te Kawerau Iwi Tribal Authority to strengthen relationships with iwi, respond to key aspirations and deliver Māori outcomes. Support and fund involvement of mana whenua in community-led projects to deliver Māori outcomes in areas of priority for iwi. Support where needed iwi-led projects such as the development of a Marae at Te Henga.

Staff and Te Kawerau lwi Tiaki Trust representatives met at their quarterly hui in September. Key topics of interest to iwi included Te Kete Rurukuruku parks re-naming programme, the Outcomes plan for Waitipu/Waitakere Quarry and opportunities for Parks, and lnfrastructure and Environmental Services staff and iwi to collaborate through the volunteer group training programme to increase cultural awareness of the Waitākere rahui.

·       848: Te Kete Rukuruku, Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland's Māori identity and use of te reo Māori. The outcome sought is a dual Māori/English name or a sole Māori name.

Whakarewatanga has been delayed due to COVID lockdown and will be rescheduled when we return to level 2 and larger gatherings can resume. Bilingual signage is scheduled for installation in Okaurirahi early November. The local board is considering options for tranche 2 sites.

·       1257: (Libraries) Whakatipu i te reo Māori. We grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori. We champion and embed le reo Māori in everyday communication. We celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki, and Te Wiki o te Reo Māori. We seek opportunities to engage with local lwi and mana whenua to collaborate on initiatives.

Skill sharing across libraries has enabled Auckland Libraries staff to benefit from expertise of staff throughout the network. This has enabled both Waitākere Ranges local board libraries to work regularly with a librarian who is able to teach staff basic te reo Māori and te ao Māori. Staff continue to greet patrons and staff in te reo Māori and to practice the principles of Te Tiriti o Waitangi.

·       28167: Sunvue Park, develop cultural park features – engage with locally based Māori youth to facilitate the design and installation of cultural features in Sunvue Park. 2020/2021 - investigation and design (working with students), 2021/2022 – 2022/2023 - physical works. Risk Adjusted Programme (RAP) project.

A concept design has been completed by rangitahi and will be presented to the local board for their consideration. Next steps are to seek formal approval for the concept design, and tender documents to be completed.

Ngā ritenga ā-pūtea

Financial implications

27.     This report is provided to enable the Waitākere Ranges Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There are no financial implications associated with this report.

Financial Performance

28.     Operating expenditure of $3.28 million is $1.0 million over budget. Asset Based Services operating expenditure (ABS Opex) is $773,000 over budget, and Locally Driven Initiatives operating expenditure (LDI Opex) is 232,000 above budget.

29.     The overspend in ABS Opex was due to three main factors:

a)    full facility contract costs impacted by flooding event,

b)    vector costs incorrectly allocated to local board (which will be rectified next quarter) and

c)    timing of the grant to Te Uru.

30.     The LDI operating expenditure overspend was a result of programmes completed ahead of schedule, such as the Going West Festival and funding of the pest-free coordinator. Some programmes and community initiatives, with restrictions on attendance at events, have been disrupted under COVID-19 constraints.

31.     Operating revenue of $179,000 is $23,000 below budget. The shortfall is mainly in venues for hire facilities. This is mitigated by expenditure being under budget for these facilities.

32.     Capital Expenditure of $325,000 is above budget by $42,000 with delivery of capital programmes impacted by COVID-19 disruptions.

33.     The financial report for the three months ended September 2021 for the Waitākere Ranges local board area is in Attachment B.

Revised Capital Expenditure Budget

34.     Capital Expendiure budgets are revised to reflect changes in timing of delivery for individual projects.

35.     Projects that were still in progress at 30 June 2021 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

36.     If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2021 to reflect early completion.

37.     Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

38.     The net budgetary impact of these changes is reflected in the revised budget for the board.

39.     The Customer and Community Services Capital Expenditure work programme financial allocations have been updated in accordance with the carry forwards (refer Attachment C).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents), and is susceptible to market conditions.

41.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

42.     The local board will receive the next performance update following the end of quarter two, December 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A: Work Programme Update

231

b

Attachment B: Finance Report

263

c

Attachment C: Customer and Community Services Capex Work Programme Update

269

 

Ngā kaihaina

Signatories

Author

Raewyn Curran - Senior Local Board Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Local government elections 2022 - order of names on voting documents

File No.: CP2021/19185

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback to the Governing Body on how names should be arranged on the voting documents for the Auckland Council 2022 elections.

Whakarāpopototanga matua

Executive summary

2.       The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

·        alphabetical order of surname

·        pseudo-random order; or

·        random order.

3.       Pseudo-random order means names are listed in a random order and the same random order is used on every voting document.

4.       Random order means names are listed in a random order and a different random order is used on every voting document.

5.       The order of names has been alphabetical for the 2010, 2013, 2016 and 2019 Auckland Council elections. An analysis conducted on these election results shows there is no compelling evidence that candidates being listed first were more likely to be elected. The analysis is contained in Attachment A.

6.       Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the benefits to the voter outweigh any perception of a name order bias problem. 

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should continue to be arranged in alphabetical order of surname. 

 

 


 

Horopaki

Context

Options available

7.       Clause 31 of The Local Electoral Regulations 2001 states:

(1)  The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2)  Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3)  If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4)  If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5)  In this regulation, -

pseudo-random order means an arrangement where -

(a)  the order of the names of the candidates is determined randomly; and

(b)  all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

Previous elections

8.       In 2013 the council resolved to use alphabetical order of names. A key consideration was an additional cost of $100,000 if the council chose the random order. From 2016 there has been no additional cost to use random order, due to changes in printing technology. 

9.       For the 2019 elections the following table outlines decisions of those regional and metropolitan councils whose data was available:

Council

Order

Auckland Council

Alphabetical

Bay Of Plenty Regional Council

Random

Environment Southland Regional Council

Alphabetical

Hawke's Bay Regional Council

Alphabetical

Northland Regional Council

Alphabetical

Otago Regional Council

Alphabetical

Taranaki Regional Council

Alphabetical

Waikato Regional Council

Random

West Coast Regional Council

Alphabetical

Christchurch City Council

Random

Dunedin City Council

Random

Hamilton City Council

Random

Hutt City Council

Random

Invercargill City Council

Random

Napier City Council

Random

Nelson City Council

Random

Palmerston North City Council

Random

Porirua City Council

Random

Tauranga City Council

Random

Upper Hutt City Council

Random

Wellington City Council

Random

 

Tātaritanga me ngā tohutohu

Analysis and advice

Options for 2022

Pseudo-random order and true random order

10.     Random order printing removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo-random list. The only effective alternative to alphabetical order is true random order, which means the order on every voting document is different.

11.     A disadvantage to both the random printing options is voter confusion as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper. Making voting more difficult carries the risk of deterring the voter.

Alphabetical order

12.     The advantage of the alphabetical order printing is that it is familiar, easier to use and to understand. When a large number of candidates compete for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

13.     It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

14.     The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

Analysis of previous election results

15.     An analysis of the council’s election results for 2010, 2013, 2016 and 2019 is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

·    The impact of ballot position on the number of votes received by candidates (i.e. the impact on the vote share) for local boards and wards

·    The impact of ballot position on whether an individual was elected or not (i.e. the impact on election outcomes).

16.     This analysis of Auckland Council elections data show that while there might be a small impact of being listed first on the percentage share of votes received in local board elections, there is no compelling evidence that candidates being listed first were more likely to be elected in the last four elections. Given the relatively small sample size and variability in the data, these analyses may be less able to detect the real effects. Therefore, conclusions should be drawn with caution. That said, it is reasonable to conclude that results from the last four elections were not significantly affected by the use of alphabetical ordering on voting documents.

17.     Staff recommend that the current approach of alphabetical printing is retained for the 2022 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of previous election results show does not exist. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The order of names on voting documents does not have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The order of names on voting documents does not have an impact on the wider group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/local-impacts-local-board-views-reports.aspx

20.     Feedback from local boards will be reported to the Governing Body when it is asked to determine the matter by resolution.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates can provide their profile statements both in English and Māori and that such profile statements are contained in the candidate profile booklet in alphabetic order. Having voting documents in alphabetic order makes it easier for any voter to match the candidate in the profile booklet.

Ngā ritenga ā-pūtea

Financial implications

22.     There is no additional cost to the printing of voting documents if names are ordered using the random method.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     If names are ordered alphabetically there is the risk of perceived bias.  If names are randomised there is the risk of increasing the complexity of the voting experience and deterring voters. The analysis that has been conducted shows that the risk of bias is very small.

Ngā koringa ā-muri

Next steps

24.     The feedback from the local board will be reported to the Governing Body.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ballot order effects and Auckland Council elections_November 2021

289

 

Ngā kaihaina

Signatories

Author

Warwick McNaughton, Principal Advisor Governance

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Auckland Transport - proposed speed limit changes (Tranche 2A)

File No.: CP2021/18919

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To formalise local board feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.      Through Vision Zero, Auckland Transport (AT) has adopted the goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050. One of the faster and most cost-effective ways to prevent DSI is to set safe and appropriate speed limits for the function, safety, design and layout of roads.

3.       As part of Tranche 1 of Auckland Transports Safe Speeds Programme safe speed limits were set on many high risk urban and rural roads and within town centres across Auckland between June 2020 and June 2021.

4.       Roads where safe speed limits were set on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries[1]. Total deaths and serious injuries (DSI) reduced on these roads by seven per cent, compared to an upward trend in road trauma seen on the rest of the road network.

5.       Further changes to speed limits are now being proposed for a number of roads across Auckland where current speed limits are not deemed safe and appropriate. This is referred to as Tranche 2A of the Safe Speeds Programme.

6.       Details of the changes proposed in each local board area are provided as Attachment A

7.       Public Consultation on Tranche 2A closed on 14 November 2021. A summary of the consultation feedback is provided as Attachment B.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      provide feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes.

Horopaki

Context

8.       AT is the road controlling authority for all roads within the Auckland transport system. Generally, this is the local road network which includes public roads and beaches but excludes State Highways for which Waka Kotahi New Zealand Transport Agency has responsibility.

9.       Reviewing and ensuring that speed limits across Auckland are set at speeds that are appropriate for road function, safety, design and use, is one of the key measures that AT is undertaking to improve safety on Auckland’s roads. Setting safe and appropriate speed limits will contribute to a reduction in deaths and serious injuries on our roads and ensure speed limit consistency on the network.

10.     Setting safe and appropriate speed limits also supports AT’s Vision Zero approach (adopted by the AT Board in September 2019), which provides that no deaths or serious injuries are acceptable while travelling on our transport network.

11.     AT controls more than 7,300 kilometres of roads and - through the Safe Speeds Programme - is working through a multi-year programme to review all speed limits across its network.

12.     Speed limits must be reviewed and set (by bylaw) in accordance with the Land Transport Rule: Setting of Speed Limits 2017. In line with government strategy and legislation, AT is prioritising high risk roads for review.

13.     Previously AT made the Speed Limits Bylaw 2019 (under the Land Transport Act 1998) which set new speed limits for the highest risk roads following AT’s first tranche of speed limit reviews. Within this first tranche, speed limits were reviewed on around 10 per cent of the local road network. Where new safe and appropriate speed limits were required to be set, these came into effect from mid-2020 to mid-2021.

All road performance

14.     Roads where speed limits were changed on 30 June 2020 have experienced a 67 per cent reduction in fatalities, 19 per cent reduction in all injury crashes, and a minor reduction in serious injuries. Total deaths and serious injuries (DSI) reduced by seven per cent.

15.     This equals four lives saved and 48 less injury crashes on roads treated with safe and appropriate speeds.

Rural road performance

16.     Rural roads where speeds were changed on 30 June 2020 have seen a 78 per cent reduction in fatalities and a small reduction in serious injuries.

17.     This equates to a DSI reduction of 16 per cent on the rural network where speed limit changes have been made. The overall number of crashes is similar to pre-implementation, but the crash severity rates have reduced, this is what would be expected on higher speed roads.

18.     While it will take additional time to confirm that these trends are sustained, initial indications are promising.

19.     AT is now proposing further speed limit changes for a number of roads across Auckland after reviewing and finding that their current speed limits are not safe and appropriate. This is part of the second tranche of reviews under the Safe Speeds Programme (Tranche 2A).

Tātaritanga me ngā tohutohu

Analysis and advice

20.     AT is proposing to amend the Speed Limits Bylaw 2019 and set new safe and appropriate speed limits for 823 roads across Auckland with a total length of 614 kilometers (approximately eight per cent of the road network), with these new limits proposed to come into force mid-2022.

21.     AT has reviewed the existing speed limits for each of the roads identified and found they are not safe and appropriate for the function, design and use of the roads. This means there is now a legal obligation to improve the safety of the roads. Making no change is not an option. This means AT is required to either:

·    set a new safe and appropriate speed limit, or

·    install engineering measures to improve the safety of the road, like road widening, resurfacing, barriers, road markings, speed humps etc.

22.     Physical constraints and the corresponding costs involved mean that it isn’t viable to ‘engineer up’ these roads to support their existing speed limits. Setting safe and appropriate speed limits is one of the fastest and most cost-effective ways of reducing the number of deaths and serious injuries on our roads.

Community Engagement

23.     Public consultation on the Safe Speeds Programme Tranche 2A took place from 27 September to 14 November 2021, including:

·    a flyer mailout to 340,257 properties and PO Boxes on/near the roads where changes to speed limits are proposed

·    advertising in the NZ Herald, community newspapers, specialist/ethnic media:

Central Leader, East & Bays Courier, Eastern Courier, Manukau Courier, North Harbour News, North Shore Times, Nor-West News, Papakura Courier, Rodney Times, Franklin County News, Western Leader, Hibiscus Matters, Pohutukawa Times, Chinese Herald, Mandarin Pages, Ponsonby News

·    radio advertising on: Niu FM, Radio Samoa and Radio Waatea

·    radio interviews and adlibs on: Niu FM, Radio Samoa and Radio Waatea

·    media release and on-going media management

·    published an article in Our Auckland

·    translated consultation materials into Te Reo Māori, Tongan, Samoan, Simplified Chinese, Korean and NZ Sign Language

·    sent flyers, posters and hardcopy Freepost feedback forms in multiple languages to every library and service centre in Auckland

·    put posters on trains, buses and ferries that could reach 280,000 commuters each day

·    15 online webinars.

24.     Feedback has been provided through a number of channels:

·    online via http://AT.govt.nz/haveyoursay

·    via a survey

·    via a mapping tool

·    at public hearings held on 25 November.

25.     Local boards have also had the opportunity to present at public hearings.

26.     A summary of feedback from the local community has been provided as Attachment B. This includes feedback on specific streets in your area, as well as broad feedback about the Safe Speeds Programme more generally.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive. This supports emissions reductions.

28.     For town centres where speed limits were reduced and safety improvements introduced under the first tranche of speed limit changes, there has been strong positive feedback, with 19 per cent of respondents advising they are now participating in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     The Safe Speeds Programme has been endorsed by the AT Board, the Auckland Council Planning Committee and conforms with direction from the Government Policy Statement on Land Transport 2018/19 – 2027/28 and the Auckland Transport Alignment Project.

30.     In March 2021, Auckland Transport staff held a workshop with Auckland Council’s Planning Committee to provide an update to Councillors on Vision Zero, road safety performance over the past three years and sought feedback on the direction and priorities for Tranche 2 of the programme. The Committee expressed informal strong support for the direction of the Safe Speeds Programme, with a number of members supportive of the programme moving faster into their community areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     Public submissions and feedback are provided as Attachment B.

32.     This report provides the opportunity for local boards to provide feedback on changes proposed in Tranche 2A.

33.     Feedback provided in relation to Tranche 1 has also been considered by Auckland Transport in the development of the current proposals.

34.     For the residential areas where speed limits have been reduced under the first tranche of the Safe Speeds Programme, there has been strong positive feedback on the safety improvements, with 79 per cent of respondents commenting that the area feels safer overall. As noted above, 19 per cent of respondents advised they are now participating in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Engagement on Tranche 2 has been undertaken with kaitiaki at northern, central and southern transport hui during 2021 alongside detailed engagement on the rural marae workstream, which is part of the second stage of Tranche 2.

36.     Mana whenua are, in general, supportive of the Safe Speeds Programme and positive safety, community and environmental outcomes arising through safe and appropriate speed limits. There is in particular strong engagement and support for the rural marae workstream which forms part of the second phase of Tranche 2.

37.     Further engagement will be undertaken following the public engagement period to determine feedback on and support for the final proposal.

Ngā ritenga ā-pūtea

Financial implications

38.     There are no financial implications arising from local boards providing feedback on the Safe Speeds Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Delays due to COVID-19 and lockdown in the Auckland Region have added complexity to both public consultation and implementation timelines.

40.     When Auckland moved into Alert Level Four, a temporary pause was put on all new consultations to allow time to adapt our consultation strategy and increase our digital engagement. The following measures were undertaken to ensure a quality engagement process:

·    the consultation start date was delayed by three weeks from 6 September to 27 September 2021

·    the consultation length was extended from five to seven weeks

·    the number of online events during the consultation was significantly increased

·    digital advertising spend was increased and digital engagement plans were put in place with Auckland Council’s Engagement Partners who helped reach our diverse communities.

41.     Steps have also been taken to ensure flexibility in the implementation timeline, and local boards will be kept up to date with any changes to the dates that the new speed limits will take effect.

Ngā koringa ā-muri

Next steps

42.     Early in 2022 Auckland Transport will finalise an analysis and feedback report, including feedback from both the public and local boards.

43.     On 31 March 2022 staff will present this report and recommendations to the AT Board.

44.     The new speed limits are proposed to come into force on 31 May 2022 for the majority of roads, and on 13 June 2022 for roads associated with schools, allowing for school speed changes to be made at the start of a school week.

45.     These dates may need to be revised due to the impacts of COVID-19 and to take into account consultation feedback. Local boards will be kept updated if any changes are made.

46.     More speed limit changes (Tranche 2B) are planned to be publicly consulted in 2022. AT has engaged with all local boards affected by Tranche 2B and will continue to keep local boards updated as the speed reviews are finalised.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

List of changes proposed for the Waitākere Ranges Local Board area

299

b

Summary report of consultation feedback on speed limit changes

301

Ngā kaihaina

Signatories

Authors

Kat Ashmead, Senior Advisor Operations and Policy

Authorisers

Oliver Roberts, Acting General Manager Local Board Services

Adam Milina - Local Area Manager

 



Waitākere Ranges Local Board

09 December 2021

 

 

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09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020/2021

File No.: CP2021/18991

 

  

 

Te take mō te pūrongoPurpose of the report

1.       To present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Group Māori Outcomes Report 2020/2021 shows how the council group is contributing to the 10 mana outcomes of Kia Ora Tāmaki Makaurau, and the LTP 10-year budget priorities.

3.       The council group published its first Māori Outcomes Report in 2019. This third edition flows on from earlier reports and provides information on performance, including how the council group has been supporting a Māori response and recovery from COVID-19. Each report aims to provide a comprehensive picture of annual progress to decision makers across the council group, Māori partners, elected members, leaders in governance, and whānau Māori.

4.       Highlights for the 2020-2021 year include:

·    approval by Parks, Arts, Community and Events (PACE) Committee of ‘Kia Ora Tāmaki Makaurau – a Māori outcomes performance measurement framework’

·    support for Māori led COVID-19 response and recovery initiatives through the Manaaki Fund 2020 which saw a total of $2.9m granted

·    the Māori Outcomes Fund achieving its highest ever annual spend of $17.6 million

·    Toi o Tāmaki / Auckland Art Gallery hosting the Toi Tū Toi Ora exhibition which was the largest exhibition in the 132-year history of the Gallery. Toi Tū Toi Ora received a record number of Māori visitors and showcased several up-and-coming and established Māori artists.

5.       A key learning for the year is the need to move towards a Māori-led funding approach by partnering with Māori organisations with similar aspirations and outcomes. Work is underway on this through a Māori-led initiatives fund.

6.       Separate to the annual Māori outcomes report is the 6-monthly measures report for Kia Ora Tāmaki Makaurau. The inaugural measures report for the July 2021 – Dec 2021 period will be presented to the PACE committee in the new year.

7.       The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021 will be publicly published with copies distributed to key partners including mana whenua iwi and mataawaka entities.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

 

 

Make change after running agenda

 

Authorisers

Rose Leonard - Manager Governance Services

Lesley Jenkins - Local Area Manager

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021: Auckland Council Group Māori Outcomes Report.

351

     

Ngā kaihaina

Signatories

Authors

Ashley Walker - Advisor - Maori Outcomes

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Draft Significance and Engagement Policy 2022

File No.: CP2021/19016

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the draft Significance and Engagement Policy 2022 (the draft policy).

Whakarāpopototanga matua

Executive summary

2.       The Significance and Engagement Policy, adopted in 2014, is undergoing a policy refresh to make it more contemporary and user-friendly.

3.       The goal of the policy refresh is to provide for a simplified decision-making process through a high-level guiding document that allows for case-by-case assessments.

4.       Minor updates are needed in both the significance and engagement components of the policy.

5.       Updates around the significance component of the draft policy include:

·    the assessment of significance in terms of a continuum

·    taking a cumulative approach to a package of proposals or decisions

·    adjusting the list of strategic assets to include only assets critical for the delivery of services and clarifying that most strategic assets are identified as groups or networks of assets to reflect the way in which they deliver services

·    adding guidance for assessing the significance of decisions for assets that do not meet the criteria for being strategic.

6.       Updates around the engagement component of the draft policy include:

·    simplifying existing text to make the policy more user-friendly

·    ensuring the engagement principles capture a more diverse Tāmaki Makaurau

·    capturing the need to safeguard staff, elected members and the community during consultation and engagement

·    giving more visibility to the connection between the policy and the forthcoming and separate refresh of the Engagement Guidelines, which will support staff to operationalise the policy.

7.       The draft policy was adopted for public consultation by Governing Body at its 23 September 2021 meeting, resolution number GB/2021/111.

8.       Public consultation ran from 27 September to 18 October 2021.

9.       Adoption of the final policy is projected for February 2022.

 


 

Ngā tūtohunga

That the Waitākere Ranges Local Board:

a)      provide feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022.

Horopaki

Context

10.     The Significance and Engagement Policy (the 2014 policy) was created and adopted in 2014 to fulfill the legislative requirements outlined in section 76AA of the Local Government Act 2002 (the LGA).

11.     The Significance and Engagement Policy is a key document for decision-making and the consultation process. It is comprised of two interrelated sections on significance and engagement.

12.     The significance section sets out how and when communities can expect the council to engage before making decisions, describes the council’s approach to determining the significance of proposals and decisions, and lists the council’s strategic assets.

13.     The engagement section provides high-level principles on how to engage inclusively with the diverse communities of Tāmaki Makaurau. These high-level principles ensure that engagement is fit-for-purpose according to the level of significance.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Staff have undertaken a policy refresh as the 2014 policy has not undergone changes since its initial adoption.

15.     An internal assessment of the 2014 policy found that that it was largely easy to use, but minor improvements would allow for more efficient decision-making and more fit-for-purpose engagement processes.

16.     General high-level updates and clarifications are being proposed for the draft policy to create a more contemporary policy.

17.     The Significance and Engagement Policy is not intended to be a prescriptive policy document, and any accepted changes to the draft policy will not change the purpose for which it is used.

18.     The proposed changes to the Significance and Engagement Policy 2021 were reported to the Governing Body at its meeting on 23 September – see Attachment A Significance and Engagement Policy: Approval of draft policy for consultation, also found online with associated documents.

Consultation

19.     Formal public consultation was held from 27 September to 18 October 2021. The consultation document is part of Attachment A, or online here.

20.     Given COVID-19 lockdown restrictions across the region, consultation was conducted entirely virtually and consisted of:

·    consultation materials and online feedback forms made available on the council’s engagement website (AK Have Your Say)

·    virtual workshops with community partners with demographic advisory panels

·    working with community partners to reach diverse groups.

21.     All feedback has been captured and will be reported through to the Governing Body meeting in February 2022 to inform decision-making on the final policy.

22.     A summary of the regional feedback received from submitters is set out in Attachment B and local board specific feedback in Attachment C.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Accepting the proposed changes to the draft policy allows for a fit-for-purpose and contemporary significance and engagement policy that will encourage a richer engagement process during future consultations around climate change issues.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Any strategic asset under the draft policy that is held or managed by a substantive Council Controlled Organisation (CCO) will be identified in the CCO Accountability Policy. CCO’s must comply with that policy when making decisions on strategic assets under their control.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local boards play a key role in engaging with their local communities. The change to enable more fit-for-purpose consultation and engagement for some asset-based decisions may provide local boards with greater flexibility to customise some engagement processes to better meet the needs of their community.

26.     Local board chairs were invited to a workshop held on 4 August 2021 that also included the Parks, Arts, Community and Events, and Finance and Performance committees for a high-level overview on proposed amendments to the draft policy.

27.     Formalised local board views from this workshop and report will be incorporated into the February 2022 Governing Body report for the policy adoption.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The refresh of the Significance and Engagement Policy will strengthen the council’s capacity and capability to engage with and meet the needs of the Māori community. This will be achieved through the delivery of bespoke training initiatives and resources which align to best practice engagement that responds to the needs and is supported by Māori. Kia Ora Tāmaki Makaurau provides a foundation to build council’s engagement approach and supports initiatives already underway such as Te Matapuna 2 as a pilot for spatial-based engagement. Work on relationship agreements is progressing, and there is good support for capacity contracts. Further work is required to streamline engagement forums to ensure they are fit for purpose and respond to priorities from Māori.

29.     Ongoing collaboration on the development of the Māori engagement practice and approach will inform the Engagement Guidelines and will ensure council’s size and engagement reach is leveraged effectively. This collaboration will ensure that the operational execution of the Engagement Guidelines is well-informed and aligned with best practice in te ao Māori.

30.     This focus on practice, capacity and capability will guide operational performance so that the aspirations for Māori engagement in Tāmaki Makaurau are progressed, aligned and achievable. Further work on Kia Ora Tāmaki Makaurau performance measures will be aligned with the engagement approach as it continues to be developed.


 

Ngā ritenga ā-pūtea

Financial implications

31.     The proposed changes to the significance section of the policy assists in the assessment of significance and may reduce the financial costs of engagement approaches that are not fit-for-purpose.

32.     Reclassifying some assets as non-strategic will also remove the burden of audit costs if the council seeks to make any future decisions around changing ownership or control of those assets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The recommendation requesting local board views does not present any risk. The risks associated with refreshing the draft policy are set out in the report to the 23 September Governing Body meeting in Attachment A.

Ngā koringa ā-muri

Next steps

34.     Feedback from the consultation along with local board views will be reported to the 24 February 2022 Governing Body meeting as part of the materials for the finalised draft policy approval.

35.     The final Significance and Engagement Policy 2022 is proposed to be implemented following approval at the same Governing Body meeting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Significance and Engagement Policy: Approval of draft policy for consultation

401

b

Summary of regional feedback

441

c

Waitakere Ranges Local Board Feedback

449

Ngā kaihaina

Signatories

Authors

Justine Yu - Senior Advisor - Fin Policy

Eddie Tuiavii - Principal Advisor - Democracy and Engagement

Authorisers

Ross Tucker - General Manager Financial Strategy and Planning

Kenneth Aiolupotea - General Manager Democracy and Engagement

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Local Board Member Report - Member S. Coney

 

File No.: CP2021/19118

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      receive Member S. Coney’s report for December 2021.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Member S. Coney December 2021 report

455

     

Ngā kaihaina / Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Chair's Report - Saffron Toms

 

File No.: CP2021/18579

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      receive Chair Saffron Toms’ December 2021 report as tabled.

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

Workshop Records

 

File No.: CP2021/16606

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Waitākere Ranges Local Board.

Whakarāpopototanga matua / Executive summary

2.       A workshop record providing a brief summary of the general nature of the discussion is reported to the next business meeting, along with, where considered appropriate under the Local Government Official Information and Meetings Act 1987, related supporting material.

3.       Waitākere Ranges Local Boards workshops are open to the public. This means that public and/or media may be in attendance and workshop materials including presentations and supporting documents will be made publicly available unless deemed confidential.

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the workshop record and supporting materials for 25 November 2021.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20211125 WRLB Workshop Record incl attachments

467

Ngā kaihaina / Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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Waitākere Ranges Local Board

09 December 2021

 

 

Governance Forward Work Programme

File No.: CP2021/16603

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitākere Ranges Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme for December 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Governance Forward Work Programme December 2021

503

Ngā kaihaina

Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

09 December 2021

 

 

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[1] For the 12-month period 1 July 2020 to 30 June 2021, compared to an average of the prior five years.