Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held via Microsoft Teams on Thursday, 9 December 2021 commencing at 4.01pm.

 

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020,

either a recording or a written summary will be published on the Auckland Council website.

 

present

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

 

ALSO PRESENT

 

Councillor

Linda Cooper

 

 

 

 

Note:   Waitākere Ranges Local Board members, support staff and those presenting to the meeting attended via electronic link.


Waitākere Ranges Local Board

09 December 2021

 

 

 

1          Welcome

 

Chairperson Saffron Toms opened the meeting and welcomed those present online.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust - Trustee

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

4          Confirmation of Minutes

 

Resolution number WTK/2021/162

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)          confirm the minutes of its meeting, held on Thursday, 25 November 2021 and the minutes of its extraordinary meeting, held on Thursday, 2 December 2021, including the confidential section, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 


 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum: Dr Jonathon Webber - Piha Beach water safety signage

 

Dr Jonathan Webber was in attendance to speak to item 16 Piha Beach - Water Safety Signage

 

Resolution number WTK/2021/163

MOVED by Chairperson S Toms, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Dr Webber for his attendance.

CARRIED

 

 

9.2

Public Forum: Kath Dewar - Piha Beach water safety signage

 

Kath Dewar was in attendance to speak to item 16 Piha Beach - Water Safety Signage

 

Resolution number WTK/2021/164

MOVED by Chairperson S Toms, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Kath Dewar for her attendance.

CARRIED

 

 

Note: the Chairperson accorded precedence to item 9.4 Public Forum: Dr Teresa Stanley - Piha Beach water safety signage at this time.


 

 

 

9.4

Public Forum: Dr Teresa Stanley - Piha Beach water safety signage

 

Dr Teresa Stanley and Nicola Keen-Biggelaar were in attendance to speak to item 16 Piha Beach - Water Safety Signage

 

Resolution number WTK/2021/165

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Dr Stanley and Nicola Keen-Biggelaar for their attendance.

CARRIED

 

 

9.3

Public Forum: Ken Cowan - Piha Beach water safety signage

 

Ken Cowan was in attendance to speak to item 16 Piha Beach - Water Safety Signage

 

Resolution number WTK/2021/166

MOVED by Chairperson S Toms, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive the presentation on Piha Beach water safety signage and thank Ken Cowan for his attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Waitākere Ward Councillors' Update

 

Waitākere Ward Councillor Linda Cooper was in attendance

 

Resolution number WTK/2021/167

MOVED by Chairperson S Toms, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)          thank Waitākere Ward Councillor Linda Cooper for her verbal update.

CARRIED

 


 

 

12

Reserve revocation of Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden

 

Photographs were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minute attachments

Submissions were tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as minute attachments

 

Resolution number WTK/2021/168

MOVED by Member S Coney, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)          support the proposed reserve revocation of 67A Glengarry Road, Glen Eden as it is no longer required by Auckland Council.

b)         oppose the proposed reserve revocation of adj. 45 Brandon Road, Glen Eden, for the following reasons:

i)           Brandon Walk is a valued neighbourhood link for students walking to the three nearby schools (Kelston Girls High, Kelston School for the Deaf, Kelston Boys High School).

ii)         Brandon Walk’s identified in the Waitakere Ranges Greenway Plan

iii)        Brandon Walk supports the Waitakere Ranges Greenways Plan objectives to:

1)         connect communities/neighbourhoods to key destinations such as local centres and schools

2)         encourage physical activity and their associated health benefits by planning for a range of routes suited to fitness level and mobility (i.e selecting less vehicle trafficked / greener minor streets)

iv)        retaining the reserve as a walkway provides for recreation activities and the physical welfare and enjoyment of the public in line with its Recreation Reserve classification.

v)          Brandon Walk is used by local children for safe off-road cycling and play activities in an area that is otherwise under-served by parks/open space.

vi)        Brandon Walk serves as a neighbourhood connection for residents to access shops and services at the Kelston shops.

vii)       submissions to Proposed Plan Change 60 (Open Space) opposed changing the zoning of the council walkway from ‘Reserve - Informal Recreation’ to ‘Residential (THAB)’ for the reasons given above, and those views are supported by the local board.

viii)     Brandon Walk supports wider council policy to reduce school trips by car, reduce transport emissions, and encourage active modes.

ix)        the surrounding area is zoned for housing intensification (Terraced Housing Apartment Building) and the value of walking connections through the area will increase as that happens.

x)          there are currently intensified housing developments underway and planned in the area (on Brandon Road and Great North Road).   

xi)        request to be heard at Proposed Plan Change 60 (Open Space) hearing

c)          ask that council / council controlled organistaion staff investigate the status of the connecting walkway to Westech Place prior to reporting to the Governing Body. It is clearly formed to provide a link from Westech Place to Brandon Walk although does not have a property title, and is not council owned.

d)         recommend that the Governing Body retain the reserve classification of Brandon Walk and review its decision to dispose of the walkway in view of subsequent decisions on climate response.

e)          request the opportunity to speak at the Parks, Arts, Community and Events Committee on the proposed revocation of Brandon Walk’s reserve status.

CARRIED

 

Attachments

a     9 December 2021: Waitākere Ranges Local Board - Item 12; Reserve revocation of Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden - photographs

b     9 December 2021: Waitākere Ranges Local Board - Item 12; Reserve revocation of Adj. 45 Brandon Road, Glen Eden and 67A Glengarry Road, Glen Eden - Submissions 46, 46.1, 47 and 47.1

 

 

Note: the Chairperson accorded precedence to item 16 Piha Beach - water safety signage at this time.

 

 

16

Piha Beach - Water Safety Signage

 

Resolution number WTK/2021/169

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)        approve the updating of primary and secondary access water safety signage at Piha Beach to ensure the consistent application of the Australian / New Zealand Standard 2416:2010 “Water safety signs and beach safety flags” as per Attachment A to this agenda report.

b)        thank John Cranfield, Manager Area Operations; Matt Ward, Team Leader Service and Asset Planning; Helen Biffen, Work Programme Lead; and Thomas Dixon, Parks & Places Specialist, for their work with respect to the water safety signage at Piha Beach.

CARRIED

 

Note:   Pursuant to Standing Orders 1.9.7 Members S. Coney and K. Turner requested their dissenting votes be recorded.

 


 

 

13

Allocation of 2021 - 2023 Local Board Transport Capital Fund

 

Resolution number WTK/2021/170

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:  

That the Waitakere Ranges Local Board:

Reference

Projects

Activity

Amount allocated

WR2021–01

Parrs Park to Sunnyvale shared path

investigate and consult

$15,000

WR2021–02

Glen Eden Town Centre: Verdale Circle to Glendale Road walkway

construct

$600,000

WR2021–05

Candia Road, Swanson / Henderson Valley (Part 1) - pedestrian safety

further investigate

$20,000

WR2021–05

Candia Road, Swanson / Henderson Valley (Part 2) – parking restrictions outside Henderson Valley Scenic Reserve

further investigate barrier options & construct

$20,000

WR2021–06

Glen Eden Train Station to Upper Waikumete Stream Walk and Cycleway

investigate and consult

$20,000

 

WR2021–11

79 Glendale Rd – raised table crossing

construct

$200,000

WR2021–12

Titirangi / South Titirangi Road intersection pedestrian safety improvements

construct

$98,250

Total

 

 

$973,250

a)    allocates its 2021-2023 Local Board Capital Transport Fund to the following projects:

 

b)         note that this leaves $326,240 from the 2021-2023 Local Board Capital Transport Fund. The local board requests a report back by April 2022 to enable allocation of the remaining funding to a second round of projects, or next stages of projects.

c)          request that Auckland Transport investigate options for improving bike parking at Glen Eden train station, and report back to the local board.

d)         request Auckland Transport engage with local boards on its work to develop an electric vehicle charging strategy. We see town centres as a good-match for electric vehicle charging, as people can do the shopping, go to a café, visit the library for about the same time it takes to charge a car.

e)          recommend the pedestrian crossings at Swanson Road train station and 40 Atkinson Road, Kaurilands, be prioritised for funding from the Auckland Transport work programme in the coming year.

CARRIED

 


 

 

14

Council-Controlled Organisations Quarterly Update: Quarter ending 30 September 2021

 

Resolution number WTK/2021/171

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      approve the changes to the Joint Council-Controlled Organisations Engagement Plan 2021/2022 as outlined in Attachment A of the agenda report.

CARRIED

 

 

15

Delegated local board feedback on the Waste strategy, Waste Management Act and Litter Act submission

 

Resolution number WTK/2021/172

MOVED by Chairperson S Toms, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      receive the feedback made under delegation on the Waste strategy, Waste Management Act and Litter Act.

CARRIED

 

 

Note: item 16 Piha Beach - Water Safety Signage was considered after item 12.

 

 

17

Auckland Council’s Performance Report: Waitākere Ranges Local Board for quarter one 2021/2022

 

Resolution number WTK/2021/173

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive the performance report for quarter one ending 30 September 2021.

b)      note that the Customer and Community Services Capital Expenditure work programme been updated to reflect financial deferrals (Attachment C to this agenda report)

c)      agree to cancel the 2021/2022 Movies in Parks event due to uncertainty around COVID-19 and requests advice from staff as to reallocation options.

CARRIED

 


 

 

18

Local government elections 2022 - order of names on voting documents

 

MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)          recommend to the Governing Body that candidate names on voting documents should be pseudo random.

LOST

 

Resolution number WTK/2021/174

MOVED by Member S Coney, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          recommend to the Governing Body that candidate names on voting documents should be alpha order.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.7 Member G. Presland requested that his dissenting vote be recorded against this item.

 

 

19

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number WTK/2021/175

MOVED by Member M Allen, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      support the proposed speed limit change around Konini School on Tranche 2A of Auckland Transport’s proposed speed limit changes.

CARRIED

 

 

20

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020/2021

 

Resolution number WTK/2021/176

MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

CARRIED

 


 

 

21

Draft Significance and Engagement Policy 2022

 

Resolution number WTK/2021/177

MOVED by Member S Coney, seconded by Member M Allen:  


That the Waitākere Ranges Local Board:

a)          applaud the desire to make the policy simpler for the public.

b)         considers that the Significance and Engagement Policy 2022 should require public consultation for any sale of land or assets at more than a minor level

c)          considers that if the review of the Significance and engagement policy removes protections from some strategic assets, then this itself triggers public consultation under the Local Government Act 2002 which stipulates that the public be consulted on any considerations of sales of strategic assets.

d)         note its concern that the policy’s approach to identifying ‘significant’ and ‘non-significant’ assets, and in particular the way that those assets are grouped, is vague and over-reliant on undeveloped guidelines to provide any detail.

e)          does not agree with the evaluation of an asset’s significance being solely determined on whether it provides a direct service delivery to the community or public, for example public art and heritage, and notes that some assets can play strategic roles in enabling the City’s development or could be required for services responding to future growth.

f)           does not support any part of this process which actively or inadvertently decreases the ability of local communities to have say over the assets in their area, or which leads to a loss of local board influence over decision making relating to local assets.

CARRIED

 

 

22

Local Board Member Report - Member S. Coney

 

Resolution number WTK/2021/178

MOVED by Member M Allen, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive Member S Coney’s report for December 2021.

CARRIED

 

 

23

Chair's Report - Saffron Toms

 

Resolution number WTK/2021/179

MOVED by Chairperson S Toms, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      receive Chair S Toms’ December 2021 verbal report.

CARRIED

 


 

 

24

Workshop Records

 

Resolution number WTK/2021/180

MOVED by Member M Allen, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive the workshop record and supporting materials for 25 November 2021.

CARRIED

 

 

25

Governance Forward Work Programme

 

Resolution number WTK/2021/181

MOVED by Chairperson S Toms, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme for December 2021.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

7.42pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................