Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held via Microsoft Teams on Tuesday, 14 December 2021 at 1.00pm. A recording will be uploaded to the Auckland Council website.

 

present

 

Chair

Richard Northey, (ONZM)

 

Deputy Chair

Alexandra Bonham

 

Members

Adriana Avendano Christie

 

 

Glenda Fryer

 

 

Graeme Gunthorp

 

 

Kerrin Leoni

 

 

Julie Sandilands

 


Waitematā Local Board

14 December 2021

 

 

 

1          Welcome

 

Chair Richard Northey opened the meeting with a karakia and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

Note:   A roll call was conducted by Chair Richard Northey that ascertained the following members were in attendance at the commencement of the meeting:

 

Member

Attendance

Chair Richard Northey

Deputy Chair Alex Bonham

Member Adriana Avendano Christie

Member Glenda Fryer

Member Graeme Gunthorp

Member Kerrin Leoni 

Member Julie Sandilands

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WTM/2021/294

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)          confirm the minutes of its additional meeting, held on Tuesday, 30 November 2021, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

9.1

Public Forum - Gael Baldock - social media use

 

Gael Baldock attended the meeting to discuss her concerns around the board and board members’ accessibility and availability on social media.

 

Resolution number WTM/2021/295

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)      thank Gael Baldock for her presentation and attendance at the meeting.

CARRIED

 

 

 

9.2

Public Forum - John Pakenham, Little Libraries

 

John Pakenham attended the meeting to introduce Little Libraries, and speak on their new initiative to trial the use of recycled fridges as community libraries.

 

Resolution number WTM/2021/296

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      thank John Pakenham for his presentation and attendance at the meeting.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5 a Notice of Motion has been received from Member A Bonham for consideration under item 13.

 

 

12

Ward Councillor's report

 

Resolution number WTM/2021/297

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

13

Notice of Motion – Deputy Chair A Bonham to Recommend Plan Changes to AUP to Prohibit Recreational Helicopter Landings and Take-offs in Urban Residential Areas

 

Resolution number WTM/2021/298

MOVED by Deputy Chairperson A Bonham, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)      recommend the Planning Committee instigate a plan change to the Auckland Unitary Plan so that recreational helicopter landings and take-offs in urban and suburban residential areas become a prohibited activity

b)      recommend that recreational helicopter landings and take-offs in the coastal zone where adjacent to an urban or suburban residential area becomes a prohibited activity

c)      request that these resolutions are forwarded to the Planning Committee, the Regulatory Committee, the Climate Change Committee, the Mayor’s Office and all other local boards.

CARRIED

 

 

 

14

Reallocation of budget from regenerative urban farm work programme 2021/2022

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and will be available on the Auckland Council website as a minutes attachment.

 

Linh Tra, Relationship Advisor and Lucy Hawcroft, Community Climate Action Team Manager were in attendance to speak to this item.

 

Resolution number WTM/2021/299

MOVED by Deputy Chairperson A Bonham, seconded by Chairperson R Northey:  

That the Waitematā Local Board:

a)    receive the tabled memo on Regenerative Urban Farm Feasibility Study July 2021 and attachment  

b)    approve the reallocation of $70,000 from locally-driven initiatives operational expenditure from the regenerative urban farm work programme to:

i)      expand Waitematā’s gardens, food and sustainability work programme 2021/2022 ($20,000)

ii)    further support regenerative practices at Kelmarna Community Garden Trust ($15,000)

iii)   the central library living roof project ($19,000)

iv)   expand the 2021/2022 climate action activator and climate action network work programmes ($16,000)

c)    advocate to the Governing Body to request the Chief Executive actively pursue possible avenues for enabling and developing urban farms in Auckland, including:

i)           appropriate amendments to the Reserves Act, Resource Management Act, Auckland Unitary Plan and other regulations to define urban farms and declare them to be a permitted activity in most locations to enable the ready development of urban farms

ii)         adequately resourcing work to locate, facilitate and help develop appropriate urban farms in the Auckland Region including in the central city and other locations in the Waitematā Local Board area

iii)        enable the completion of the feasibility study on potential sites in Waitematā once the regulatory and resourcing issues have been resolved.

CARRIED

 

Attachments

a     14 December 2021 - item 14, Reallocation of budget from regenerative urban farm work programme 2021/2022 - Memo Regenerative Urban Farm Feasibility Study Report July 2021

b     14 December 2021 - item 14: Reallocation of budget from regenerative urban farm work programme 2021/2022 - Urban Farm Feasibility Study Research Report July 2021 Attachment

 

 


15

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Resolution number WTM/2021/300

MOVED by Member G Gunthorp, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)          provide input on Auckland Transport proposed speed limit changes (Tranche 2) as per the attached feedback, which includes recommended further speed limit changes.

CARRIED

 

Attachments

a     14 December 2021, Waitemata Local Board - item 15: Auckland Transport - proposed speed limit changes (Tranche 2a) - local board feedback

 

 

 

16

Auckland Council’s Performance Report: Waitematā Local Board for quarter one 2021/2022

 

Sarah Jacknife, Local Board Advisor was in attendance to speak to this item.

 

Resolution number WTM/2021/301

MOVED by Chairperson R Northey, seconded by Member GF Fryer:  

That the Waitematā Local Board:

a)          receive the performance report for quarter one ending 30 September 2021

b)         note, in particular, the completion of the Home Reserve play space renewal; the renewal of the Outhwaite Park play space and car park; the renewal of the Victoria Park path and progress on the restoration of the Symonds Street heritage toilet and the Myers Park Caretaker Cottage

c)      note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals and other changes. (Attachment C to the agenda report).

CARRIED

 

 

 

17

Changes to local board members appointments and delegations

 

Resolution number WTM/2021/302

MOVED by Chairperson R Northey, seconded by Member GF Fryer:  

That the Waitematā Local Board:

a)          review local board member appointment and delegations as agreed at the local board 3 December 2019 meeting (Resolution number WTM/2019/256) and the local board 20 April 2021 meeting (Resolution number WTM/2021/303)

b)         consider and approve the following new appointments for local board members to the portfolio topic areas and external appointments:

Local Board Portfolio Areas

Portfolio Holder

Co Portfolio Holder

Community Development

Member G Fryer

Chair R Northey

Economic Development

Member A Avendaño Christie

Member G Fryer

 

External Organisation

Appointee

Alternate

Newmarket Business Association

Member G Gunthorp

Member A Avendaño Christie

Parnell Business Association

Member A Avendaño Christie

Member G Fryer

Ponsonby Business Association

Member G Fryer

Deputy Chair A Bonham

Auckland Central Citizen Advice Bureau and Ponsonby / Grey Lynn Citizen Advice Bureau

Chair R Northey

Member G Fryer

CRL Mt Eden Community Liaison Group

Member A Avendaño Christie

Member K Leoni

CRL Albert Street Business Forum

Member G Gunthorp

Member G Fryer

Parnell Community Committee and the Parnell Community Trust

Member A Avendaño Christie

NA

St Mary’s Bay Residents’ Association

Member G Fryer

NA

Western Bays Residents Association

Member G Fryer

NA

 

c)          agree to appoint Member G Fryer to be the nominated local board member for landowner consents for filming and authorise Member G Fryer to:

i)               be the point of consultation with staff on all applications for landowner consent for filming

ii)             receive notifications from staff of areas that may involve reputational, financial, performance or political risk

d)         note the remaining appointments and delegations as agreed by the local board in December 2019 and April 2021 as below:

Local Board Portfolio Areas

Portfolio holder

Co portfolio holder

Arts, Culture and Events

Member K Leoni

Deputy Chair A Bonham

Māori outcomes

Member K Leoni

Chair R Northey

Environment and Infrastructure

Member J Sandilands

Deputy Chair A Bonham

Parks, Sport and Recreation

Member A Avendaño Christie

Chair R Northey

Transport

Member G Gunthorp

Member J Sandilands

Planning and Heritage

Deputy Chair A Bonham

Member G Gunthorp

 

External organisation

Appointee

Alternate

Heart of the City

Chair R Northey

Member G Gunthorp

K Road Business Association

Deputy Chair A Bonham

Chair R Northey

Uptown Business Association

Member K Leoni

Member J Sandilands

Grey Lynn Business Association

Member J Sandilands

Member K Leoni

Ponsonby Community Centre Board

Chair R Northey

Deputy Chair A Bonham

Grey Lynn Community Centre Committee

Member A Avendaño Christie

Member J Sandilands

CRL Aotea Community Liaison Group

Member G Gunthorp

Chair R Northey

CRL Karangahape Road Liaison Group

Chair R Northey

Deputy Chair A Bonham

CRL C1 and C2 Community Liaison Group

Member G Gunthorp

Member J Sandilands

 

Internal organisation

Lead

Alternate

Auckland City Centre Advisory Board

Chair R Northey

Member K Leoni

Ponsonby Park Project Control Steering Group

Member G Gunthorp

Member A Avendaño Christie

 

Residents Associations

Lead

Auckland City Centre Residents Group

Chair R Northey

Grafton Residents Association

Member K Leoni

Herne Bay Residents Association

Deputy Chair A Bonham

Freemans Bay Residents Association

Member G Gunthorp

Grey Lynn Residents Association

Member J Sandilands

 

Other

Lead

Alternate

Ports of Auckland Community Reference Group

Deputy Chair A Bonham

Chair R Northey

Meola Stream Community Liaison Group

Member J Sandilands

Member A Avendaño Christie

Taskforce on Alcohol and Community Safety in the Central City

Joint lead – Chair R Northey

Joint lead – Member A Avendaño Christie

 

 

Delegation

Lead

Alternate

General landowner consents (excluding for filming and events)

Member A Avendaño Christie

Chair R Northey

Events landowner consents

Member K Leoni

Deputy Chair A Bonham

Liquor licenses

Chair R Northey

Deputy Chair A Bonham

Resource consent feedback

Deputy Chair A Bonham

Member G Gunthorp

Notified resource consents

Deputy Chair A Bonham

Member G Gunthorp

 

CARRIED

 


 

 

18

Draft Significance and Engagement Policy 2022

 

Carlos Rahman, Senior Local Board Advisor, was in attendance to speak to this item.

 

Resolution number WTM/2021/304

MOVED by Chairperson R Northey, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

a)          provide the following feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022:

i)               strongly recommend that the language used to communicate be as accessible and user friendly as possible, avoiding jargon and acronyms, and take into consideration the diversity of our community

ii)             agree with maintaining the criteria for how council assesses significance, including maintaining the thresholds for assessing the degree of significance

iii)            agree with the proposed editorial change in the draft policy regarding the public transport network and recommend that decisions related to Britomart or any other public transport station need to consider the impact on the overall network to assess the significance of the decision

iv)            agree with broadening the category ‘roading network’ to include ‘roading and footpath assets’ to reflect the importance of footpaths to to the community but recommends that roading assets and footpath assets each separately be classified as strategic assets as each is vital and distinctive in its own right

v)             disagree with the proposed editorial change to combine the water networks in one line, ‘the water supply, wastewater, and stormwater networks’, as all or much of the stormwater network will remain directly responsible to the Governing Body and also because its environmental and planning effects are quite distinctive compared with the other two waters

vi)            advocate that the following categories remain as separate categories as they are in the current policy as they are each strategically vital in their own right:

A)         network of swimming pools

B)         network of community centres and halls

C)         community library network

D)         cemeteries, heritage scheduled buldings and structures that are used for the delivery of services in the Waitemata Local Board area, the Auckland Town Hall, the Civic Theatre and the Leys Institute buildings all need specifically to be included  

vii)          agree with the specific inclusion of Auckland Central Library and the heritage and general library collections within the community facilities network. There is also a need specifically to include the Leys Institute library

b)         urge that the network of stadiums and venues continue to specifically include the Civic Theatre, Aotea Centre, Viaduct Events Centre, North Harbour Stadium, Bruce Mason Centre, Q Theatre and the Auckland Town Hall

c)          agree with the separate listing of the Auckland Zoo and its animal collection and of the Auckland Art Gallery, including the associated art collection

d)         agree with retaining the Housing for Older People as a strategic asset but urge that this continue to refer to housing generally as we are advocating for Auckland Council to provide housing for other groups in future

e)          agree with retaining the shares in Auckland International Airport Limited and in Ports of Auckland Limited as strategic assets

f)           assert that the engagement component of the policy needs to be amended to reflect the need for early, effective, adequately resourced, and culturally appropriate engagement with mana whenua, maatawaka, and also with diverse ethnic communities, young people, people with disabilities, LGBTQI+ and other disadvantaged or less heard from communities.

CARRIED

 

 

19

Local government elections 2022 - order of names on voting documents

 

Trina Thompson, Local Area Manager, was in attendance to speak to this item.

 

Resolution number WTM/2021/305

MOVED by Member G Gunthorp, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      recommend to the Governing Body that candidate names on voting documents should be arranged in random order. 

CARRIED

 

 

20

Council-controlled Organisations Quarterly Update: Quarter One, 2021/2022

 

Carlos Rahman, Senior Local Board Advisor, was in attendance to speak to this item.

 

Resolution number WTM/2021/306

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)      receive the Council-controlled Organisations Quarterly Update for Quarter One 2021/2022

b)      adopt the updated Joint CCO Engagement Plan 2021/2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare, and recommend the following changes:

i)           in the Eke Panuku Development Auckland work programme, amend the engagement level for Bledisloe House, Pompallier Terrace, and Queen Street properties renewal from “inform” to “consult”

ii)         in the Auckland Unlimited work programme amend the engagement level for the Auckland Stadium Development Strategy from “inform” to “consult”

iii)        in the Auckland Transport work programme amend the engagement level for Safety West Lynn, Safety John Street, and Multiple Modes Victoria Street Cycleway from “inform” to “consult”

iv)        in the Waitematā Local Board topic portfolio leads, make changes to the portfolio responsibilities for Chair R Northey, Member A Avendaño Christie, and Member G Fryer and for landowner consents for filming for Member G Fryer to reflect the decisions made earlier in the meeting under item 17.

CARRIED

 

 

21

Chairperson's report

 

Resolution number WTM/2021/307

MOVED by Member J Sandilands, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      receive the Chair’s report for December 2021.

CARRIED

 

 

22

Local board member reports

 

Resolution number WTM/2021/308

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)          receive the written reports from Deputy Chair A Bonham and Member J Sandilands

b)         receive verbal reports from Member G Gunthorp, Member A Avendaño Christie, Member K Leoni and Member G Fryer for December 2021.

CARRIED

 

 

23

Governance forward work calendar

 

Resolution number WTM/2021/309

MOVED by Chairperson R Northey, seconded by Member G Fryer:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at 14 December 2021.

CARRIED

 

 

24

Waitematā Local Board workshop records

 

Resolution number WTM/2021/310

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the workshop records for 9 November, 23 November, 30 November and 7 December 2021.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.40 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIR:.......................................................