Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held via Microsoft Teams on Tuesday, 14 December 2021 at 1.00pm. A recording will be uploaded to the Auckland Council website.
present
Chair |
Richard Northey, (ONZM) |
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Deputy Chair |
Alexandra Bonham |
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Members |
Adriana Avendano Christie |
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Glenda Fryer |
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Graeme Gunthorp |
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Kerrin Leoni |
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Julie Sandilands |
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Waitematā Local Board 14 December 2021 |
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Chair Richard Northey opened the meeting with a karakia and welcomed those in attendance.
Note: A roll call was conducted by Chair Richard Northey that ascertained the following members were in attendance at the commencement of the meeting:
Member |
Attendance |
Chair Richard Northey |
✓ |
Deputy Chair Alex Bonham |
✓ |
Member Adriana Avendano Christie |
✓ |
Member Glenda Fryer |
✓ |
Member Graeme Gunthorp |
✓ |
Member Kerrin Leoni |
✓ |
Member Julie Sandilands |
✓ |
There were no declarations of interest.
Resolution number WTM/2021/294 MOVED by Chairperson R Northey, seconded by Member J Sandilands: That the Waitematā Local Board: a) confirm the minutes of its additional meeting, held on Tuesday, 30 November 2021, including the confidential section, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
9.1 |
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Gael Baldock attended the meeting to discuss her concerns around the board and board members’ accessibility and availability on social media. |
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Resolution number WTM/2021/295 MOVED by Chairperson R Northey, seconded by Member KL Leoni: That the Waitematā Local Board: a) thank Gael Baldock for her presentation and attendance at the meeting. |
9.2 |
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John Pakenham attended the meeting to introduce Little Libraries, and speak on their new initiative to trial the use of recycled fridges as community libraries. |
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Resolution number WTM/2021/296 MOVED by Chairperson R Northey, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank John Pakenham for his presentation and attendance at the meeting. |
There was no extraordinary business.
Under Standing Order 2.5 a Notice of Motion has been received from Member A Bonham for consideration under item 13.
12 |
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Resolution number WTM/2021/297 MOVED by Chairperson R Northey, seconded by Member G Gunthorp: That the Waitematā Local Board: a) receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom. |
13 |
Notice of Motion – Deputy Chair A Bonham to Recommend Plan Changes to AUP to Prohibit Recreational Helicopter Landings and Take-offs in Urban Residential Areas |
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Resolution number WTM/2021/298 MOVED by Deputy Chairperson A Bonham, seconded by Member G Gunthorp: That the Waitematā Local Board: a) recommend the Planning Committee instigate a plan change to the Auckland Unitary Plan so that recreational helicopter landings and take-offs in urban and suburban residential areas become a prohibited activity b) recommend that recreational helicopter landings and take-offs in the coastal zone where adjacent to an urban or suburban residential area becomes a prohibited activity c) request that these resolutions are forwarded to the Planning Committee, the Regulatory Committee, the Climate Change Committee, the Mayor’s Office and all other local boards. |
14 |
Reallocation of budget from regenerative urban farm work programme 2021/2022 |
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Documents were tabled in support of this item. A copy has been placed on the official minutes and will be available on the Auckland Council website as a minutes attachment. |
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Linh Tra, Relationship Advisor and Lucy Hawcroft, Community Climate Action Team Manager were in attendance to speak to this item. |
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Resolution number WTM/2021/299 MOVED by Deputy Chairperson A Bonham, seconded by Chairperson R Northey: That the Waitematā Local Board: a) receive the tabled memo on Regenerative Urban Farm Feasibility Study July 2021 and attachment b) approve the reallocation of $70,000 from locally-driven initiatives operational expenditure from the regenerative urban farm work programme to: i) expand Waitematā’s gardens, food and sustainability work programme 2021/2022 ($20,000) ii) further support regenerative practices at Kelmarna Community Garden Trust ($15,000) iii) the central library living roof project ($19,000) iv) expand the 2021/2022 climate action activator and climate action network work programmes ($16,000) c) advocate to the Governing Body to request the Chief Executive actively pursue possible avenues for enabling and developing urban farms in Auckland, including: i) appropriate amendments to the Reserves Act, Resource Management Act, Auckland Unitary Plan and other regulations to define urban farms and declare them to be a permitted activity in most locations to enable the ready development of urban farms ii) adequately resourcing work to locate, facilitate and help develop appropriate urban farms in the Auckland Region including in the central city and other locations in the Waitematā Local Board area iii) enable the completion of the feasibility study on potential sites in Waitematā once the regulatory and resourcing issues have been resolved. |
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a 14 December 2021 - item 14, Reallocation of budget from regenerative urban farm work programme 2021/2022 - Memo Regenerative Urban Farm Feasibility Study Report July 2021 b 14 December 2021 - item 14: Reallocation of budget from regenerative urban farm work programme 2021/2022 - Urban Farm Feasibility Study Research Report July 2021 Attachment |
15 |
Auckland Transport - proposed speed limit changes (Tranche 2A) |
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Resolution number WTM/2021/300 MOVED by Member G Gunthorp, seconded by Member J Sandilands: That the Waitematā Local Board: a) provide input on Auckland Transport proposed speed limit changes (Tranche 2) as per the attached feedback, which includes recommended further speed limit changes. |
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a 14 December 2021, Waitemata Local Board - item 15: Auckland Transport - proposed speed limit changes (Tranche 2a) - local board feedback |
16 |
Auckland Council’s Performance Report: Waitematā Local Board for quarter one 2021/2022 |
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Sarah Jacknife, Local Board Advisor was in attendance to speak to this item. |
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Resolution number WTM/2021/301 MOVED by Chairperson R Northey, seconded by Member GF Fryer: That the Waitematā Local Board: a) receive the performance report for quarter one ending 30 September 2021 b) note, in particular, the completion of the Home Reserve play space renewal; the renewal of the Outhwaite Park play space and car park; the renewal of the Victoria Park path and progress on the restoration of the Symonds Street heritage toilet and the Myers Park Caretaker Cottage c) note that the Customer and Community Services Capex work programme has been updated to reflect financial deferrals and other changes. (Attachment C to the agenda report). |
17 |
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Resolution number WTM/2021/302 MOVED by Chairperson R Northey, seconded by Member GF Fryer: That the Waitematā Local Board: a) review local board member appointment and delegations as agreed at the local board 3 December 2019 meeting (Resolution number WTM/2019/256) and the local board 20 April 2021 meeting (Resolution number WTM/2021/303) b) consider and approve the following new appointments for local board members to the portfolio topic areas and external appointments:
c) agree to appoint Member G Fryer to be the nominated local board member for landowner consents for filming and authorise Member G Fryer to: i) be the point of consultation with staff on all applications for landowner consent for filming ii) receive notifications from staff of areas that may involve reputational, financial, performance or political risk
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18 |
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Carlos Rahman, Senior Local Board Advisor, was in attendance to speak to this item. |
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Resolution number WTM/2021/304 MOVED by Chairperson R Northey, seconded by Deputy Chairperson A Bonham: That the Waitematā Local Board: a) provide the following feedback on the draft Significance and Engagement Policy as part of the overall consideration for final adoption in February 2022: i) strongly recommend that the language used to communicate be as accessible and user friendly as possible, avoiding jargon and acronyms, and take into consideration the diversity of our community ii) agree with maintaining the criteria for how council assesses significance, including maintaining the thresholds for assessing the degree of significance iii) agree with the proposed editorial change in the draft policy regarding the public transport network and recommend that decisions related to Britomart or any other public transport station need to consider the impact on the overall network to assess the significance of the decision iv) agree with broadening the category ‘roading network’ to include ‘roading and footpath assets’ to reflect the importance of footpaths to to the community but recommends that roading assets and footpath assets each separately be classified as strategic assets as each is vital and distinctive in its own right v) disagree with the proposed editorial change to combine the water networks in one line, ‘the water supply, wastewater, and stormwater networks’, as all or much of the stormwater network will remain directly responsible to the Governing Body and also because its environmental and planning effects are quite distinctive compared with the other two waters vi) advocate that the following categories remain as separate categories as they are in the current policy as they are each strategically vital in their own right: A) network of swimming pools B) network of community centres and halls C) community library network D) cemeteries, heritage scheduled buldings and structures that are used for the delivery of services in the Waitemata Local Board area, the Auckland Town Hall, the Civic Theatre and the Leys Institute buildings all need specifically to be included vii) agree with the specific inclusion of Auckland Central Library and the heritage and general library collections within the community facilities network. There is also a need specifically to include the Leys Institute library b) urge that the network of stadiums and venues continue to specifically include the Civic Theatre, Aotea Centre, Viaduct Events Centre, North Harbour Stadium, Bruce Mason Centre, Q Theatre and the Auckland Town Hall c) agree with the separate listing of the Auckland Zoo and its animal collection and of the Auckland Art Gallery, including the associated art collection d) agree with retaining the Housing for Older People as a strategic asset but urge that this continue to refer to housing generally as we are advocating for Auckland Council to provide housing for other groups in future e) agree with retaining the shares in Auckland International Airport Limited and in Ports of Auckland Limited as strategic assets f) assert that the engagement component of the policy needs to be amended to reflect the need for early, effective, adequately resourced, and culturally appropriate engagement with mana whenua, maatawaka, and also with diverse ethnic communities, young people, people with disabilities, LGBTQI+ and other disadvantaged or less heard from communities. |
19 |
Local government elections 2022 - order of names on voting documents |
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Trina Thompson, Local Area Manager, was in attendance to speak to this item. |
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Resolution number WTM/2021/305 MOVED by Member G Gunthorp, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) recommend to the Governing Body that candidate names on voting documents should be arranged in random order. |
20 |
Council-controlled Organisations Quarterly Update: Quarter One, 2021/2022 |
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Carlos Rahman, Senior Local Board Advisor, was in attendance to speak to this item. |
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Resolution number WTM/2021/306 MOVED by Chairperson R Northey, seconded by Member G Gunthorp: That the Waitematā Local Board: a) receive the Council-controlled Organisations Quarterly Update for Quarter One 2021/2022 b) adopt the updated Joint CCO Engagement Plan 2021/2022 as agreed between the local board and Auckland Council’s substantive Council-Controlled Organisations: Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland, and Watercare, and recommend the following changes: i) in the Eke Panuku Development Auckland work programme, amend the engagement level for Bledisloe House, Pompallier Terrace, and Queen Street properties renewal from “inform” to “consult” ii) in the Auckland Unlimited work programme amend the engagement level for the Auckland Stadium Development Strategy from “inform” to “consult” iii) in the Auckland Transport work programme amend the engagement level for Safety West Lynn, Safety John Street, and Multiple Modes Victoria Street Cycleway from “inform” to “consult” iv) in the Waitematā Local Board topic portfolio leads, make changes to the portfolio responsibilities for Chair R Northey, Member A Avendaño Christie, and Member G Fryer and for landowner consents for filming for Member G Fryer to reflect the decisions made earlier in the meeting under item 17. |
21 |
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Resolution number WTM/2021/307 MOVED by Member J Sandilands, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) receive the Chair’s report for December 2021. |
22 |
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Resolution number WTM/2021/308 MOVED by Chairperson R Northey, seconded by Member G Gunthorp: That the Waitematā Local Board: a) receive the written reports from Deputy Chair A Bonham and Member J Sandilands b) receive verbal reports from Member G Gunthorp, Member A Avendaño Christie, Member K Leoni and Member G Fryer for December 2021. |
23 |
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Resolution number WTM/2021/309 MOVED by Chairperson R Northey, seconded by Member G Fryer: That the Waitematā Local Board: a) receive the governance forward work calendar as at 14 December 2021. |
24 |
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Resolution number WTM/2021/310 MOVED by Chairperson R Northey, seconded by Member J Sandilands: That the Waitematā Local Board: a) receive the workshop records for 9 November, 23 November, 30 November and 7 December 2021. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.40 pm The Chair thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIR:.......................................................