Agenda of Auckland Domain Committee - Monday, 14 February 2022

Terms of Reference

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitematā Local Board. This committee is set up jointly by the Governing Body and Waitematā Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitematā Local Board.

Powers

All powers of the Governing Body and Waitematā Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where a matter is the responsibility of another committee or local board

(d) the approval of expenditure of more than $2 million

(e) the approval of final policy

(f) deciding significant matters for which there is high public interest, and which are controversial.

Code of conduct

For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 13 September 2021, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland Domain Committee

14 February 2022

Synthony Event - 2023

File No.: CP2022/00923

Te take mō te pūrongo

Purpose of the report

1. To seek landowner approval in principle for Synthony Event in 2023 facilitated by Auckland Unlimited Major Events as per the Auckland Domain event Operational Guidelines.

Whakarāpopototanga matua

Executive summary

2. Auckland Unlimited would like to seek the approval of the Synthony event for 2023.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) approve in principle the Synthony event to take place in the Auckland Domain for early 2023, as proposed in the event summary of the report.

Horopaki

Context

3. The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

4. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

5. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

• are ticketed and/or;

• take place over multiple days (more than 48 hours) including pack in and pack out and/or;

• require an authorised road closure.

Tātaritanga me ngā tohutohu

Analysis and advice

EVENT SUMMARY*

Name Of Activity	Synthony Exclusive Outdoor Show
Organiser	Duco Touring – Randall Nolan
Phone	+61 408 509 403
E-mail	randall.nolan@ducoevents.com
Event Facilitator	Ben Kettell, Major Event Facilitator, Auckland Unlimited

Event location	Date	Time	Detail
Auckland Domain Zone 1 (refer to site map in appendix 1)	Monday prior to event.	TBC	Pack In
	Saturday night Proposed dates are one of either: · Saturday 4 March 2023 · Saturday 18 March 2023 · Saturday 25 March 2023	TBC	Live Event
	Sunday night (rain date)	TBC	Live Event
	Tuesday after event.	TBC	Pack out

6. Synthony is a NZ originated orchestral event that forms a unique collaboration between DJs, orchestras and feature vocalists and musicians performing the biggest dance tracks of the last 30 years, complete with an immersive light, laser, and visual spectacle.

7. The show targets an audience comprising of both male and female 20 to 50 years old. With iconic and well-known tracks, and the elegance of an orchestra that is universally appreciated, SYNTHONY will be attractive across multiple markets and cultures. Through its simplicity and broad appeal, it is unique, universal and transcends cultures.

IMPACT ASSESMENT

Category	Impact Assessment
Public restrictions	Minimal impact · Event is ticketed event and is part of the AUL Major Event programme working to enhance Auckland as a culturally vibrant city and a more resilient destination. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilise Zones / expanse of area occupied	Significant Impact · Event restricts the public from a significant portion of Zone 1 however the use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular users.
Duration and timing of events (including pack in and out time)	Significant Impact · Use of Zone 1 over 9 days for the event displaces sport · Sports group will be consulted and if necessary, temporarily relocated to another site that can fit their needs
Values of area occupied	Minimal impact · Area being utilised is not near a significant cultural or historic heritage site or significant trees. Feedback will be provided by Council Heritage.
Pedestrian Flows	Minimal impact · Directing of pedestrians where paths are already formed
Impact on public vehicle access	Still being discussed, but likely to be a closure of the roads around the Domain from 6.00am on event day. Roads outside the Domain from 4.00pm on event day. Similar to Christmas In the Park. Very unlikely roads will be closed during set up and pack down.
Infrastructure involved	Medium impact · Heavily weighted structures, outside the dripline of trees
Hanging Objects	No anticipated impact
Event vehicle Movements	Medium impact · Event vehicles require access through grassed areas away from trees.
Access to power and water	Significant impact · Access to on-site power and water supply (if possible).
Amplified noise	Medium Impact · Amplified music is core to the event. · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. · Noise days will be used for this event.
Lighting	Significant Impact · Hours of event lighting programme · Consultation with the Hospital and CAA
Use of water features	No impact

EVENT OPERATIONS

Resource consent	· No expected resource consent (still currently going through due diligence). · LOA: The event will apply to the Auckland Domain Committee for Land Owner approval and will continue to work alongside the Auckland Council Local and Sports Parks team to gain the final approval and conditions required. · Heritage: The event will supply approval from Auckland Council Heritage · Park Management: The event will ensure that it abides by the park management conditions of their LOA.
Building consent	· It is proposed that there will be a main stage and a series of smaller structures that will require a building exemption. Other structures may include, large marquees, gantries, additional stages, filming towers and speaker towers. · All necessary building approvals will be applied for and obtained prior to the opening of the festival. All structures will be fixed under the guidance of the Sports and Park managers.
Amplified sound	Exact timing of performances on stage are still being worked through. 1 noise days will be applied for, allowing for noise readings at the nearest boundary of Auckland Domain.
Fireworks	TBC
Drones	TBC
Food health / catering	Catering and food trucks will be located on site. Locations and what that will offer are still being worked through with the event organisers.
Alcohol	The event will apply for a Special Licence to have in their secured site area. Outside of this site it is alcohol free.
Generators	# generators within the Domain and additional generators in are still to be confirmed. Final locations will be agreed with appropriate stakeholders before installation. To ensure exhaust fumes do not affect the trees, the generators will be placed beyond the drip line.
Waste management	Liquid waste (oil, grease) disposal facilities will be on-site for catering to use. Full waste management plans will be submitted to Auckland Council Solid Waste for review and approval
Electricity	The on-site electricians will provide electrical support for the event. The supplier is still to be confirmed and a plan will be developed for review
Gas	Still TBC.
Lighting	Lighting towers will be required and use of existing flood lights in Auckland Domain. Details of this is still TBC.
Toilets	Portable units will be supplied for this event. The supplier is still to be confirmed and the final locations for these units will be agreed with the appropriate stakeholders before installation. Each location will have at least one accessible unit
Water	Access to water will be required for food vendors and will be reticulated for usage.
Amusement device licence	Still TBC.
Public liability insurance	The PLI for this event will be kept on file and available on request.
Security	A security plan will be provided to the NZ Police for review and approval.
Health and safety	A health and safety plan will be supplied to Auckland Unlimited for review.
Command and control:	The event will have an Onsite Operations Centre (OSOC). The operating days and times are still to be confirmed.

TRAFFIC MANAGEMENT

Road Closures	A traffic management plan will be submitted by the organiser and provided to Auckland Transport for approval.
Parking Restrictions / Advisory Signage	Parking restrictions will be in place on the following roads for all traffic (except authorised and emergency vehicles):
Public Transport	The public are encouraged to use public transport to attend the event. Discussions will happen with Auckland Transport around Integrated Ticketing.
Event Parking	N/A

EVENT COMMUNICATIONS

Local Notification

· Event Letter drop

· Advisory signage/mechanism

· Public Notices

A letter drop will be completed in the surrounding streets to both businesses and residents leading up to the event. As part of the ongoing consultation and event concept development, the event will continue conversations with the Auckland Hospital, Wintergarden Pavilion, Auckland Museum, Grafton Residents Association, and the Parnell Business Association.

Promotion

· Advertising channels

· Sponsorship / funding

Website, radio, television commercials and print material.

Draft Site Map below.

A screenshot of a video game

Description automatically generated with medium confidence

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements

13. Sustainability summary from AUL Major Event Feasibilty Report

· Encouraging the use of public transport

· Following zero waste event guidelines.

· Waste provider must do back-end sorting of waste.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Feedback from the Waitemata local board will be sought once more detailed information becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

16. The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

17. Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

18. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

19. Summary from AUL Feasibility report:

· Kia ora Te Ahurea – Māori Identity and Culture:
Kapa haka moment within the show. Māori performers

· Kia ora Te Reo – Māori language:
Use of te reo greetings by MC, and in marketing comms

· Kia ora Te Umanga – Māori Business, Tourism and Employment:
Procurement plan developed to include Māori performers, event professionals, and food vendors.

Ngā ritenga ā-pūtea

Financial implications

20. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

21. The event is applying to be part of 2022 Auckland Unlimited Major Event investment portfolio.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The event facilitation process is designed to mitigate the risk of having events in public open space.

23. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

24. The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

25. The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

26. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

27. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

28. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

29. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

· Auckland Transport (Streetscapes, Special Events and Public Transport)

· Auckland Council Community Facilities

· Auckland Council Environmental Health (Noise)

· Auckland Transport Harbour Master

· Auckland Council Heritage

· Auckland Council Resource Consents

· Auckland Council Waste Solutions

· Auckland Council Animal Management

· Auckland Council Bylaws

· Auckland Council Alcohol Licensing

· Auckland Council Building Consents

· Auckland Council Health & Safety

· Auckland Council Street Trading

· Civil Aviation Authority

· Civil Defence

· Auckland Hospital

· NZ Police

· Fire and Ambulance

· Local Businesses and Residents.

30. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Jane Mason – Operations Manager Auckland Unlimited Major Events
Authoriser	Martin van Jaarsveld - Manager Community Parks & Places

No.	Title	Page
a ⇩	Auckland Museum Update report	19

Auckland Domain Committee

14 February 2022

Auckland Domain - General and Financial Update

File No.: CP2022/00918

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an update on the work programme and recent activities in the Domain.

Whakarāpopototanga matua

Executive summary

2. The delivery of this year’s work programme is progressing well, with most of the projects and programmes either completed or on track.

3. The Auckland Domain is one of 24 parks across New Zealand to receive a Green Flag Award for 2022. The Green Flag Award recognises and rewards parks and green spaces providing high quality and innovative recreational experiences for our communities. The award sets a benchmark standard for recreational outdoor spaces worldwide.

4. There has been a change in the operating model for horticultural services in the Domain. The Auckland Botanic Gardens will be responsible for the horticultural outcomes from April this year. These include the wintergardens and nursery glasshouses, the fernery, all planted gardens including annual and perennial display beds and bush and natural areas.

5. Several events have been cancelled due to the move to Red under the Covid Protection Framework (CPF), particularly the events hosting more than 100 people.

6. These activities, along with a range of other developments, are discussed in more detail in the report.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive the Auckland Domain – general and financial update report.

Horopaki

Context

Update on the Current Year Work Programme

7. Two changes have been approved under delegation to the Community Facilities Regional Renewals Work Programme 2021 – 2024 in order to address priority lighting and wastewater needs at the Domain as follows:

8. Auckland Domain - renew lighting programme – this project has been brought forward from FY23 and FY24 to FY22 and required a total budget increase of $400,000. The full project budget of $600,000 will now be delivered in FY22. This project will deliver a lighting renewals programme in the Auckland Domain. Delivery is supported by the local area team and the project was approved in principle by PACE as part of the Regional Renewals programme and endorsed by the Auckland Domain Committee.

9. Auckland Domain - renew wastewater pipes - this new project to the regional renewals programme has been added with a budget of $100,000 in FY22 and $200,000 in FY23. This project will address critical wastewater pipe damage in the Auckland Domain and is supported by the local area team and Manager Community Parks and Places.

10. The following table shows the budget allocation and year to date expenditure of the Auckland Domain FY21/22 capital work programme.

Project	Budget Source	Budget allocation 2021/22 $	YTD Expenditure $
Wintergarden renewal	ABS Capex - Regional Renewal and Seismic Strengthening	$2,880,618	$815,901.09
Wintergarden boiler renewal	ABS Capex - Regional Renewal	$100,000	$1,101.67
Renew lighting programme	ABS Capex - Regional Renewal	$600,000	$0
Renew wastewater pipes	ABS Capex - Regional Renewal	$100,000	$0

11. The Waitematā Local Board approved the funding of the four new paths in the Domain from the Transport Capital Fund in November 2021, following this being put on hold. Consent has been sought for the path from the Parnell Station to Domain Drive and this will be delivered as a priority. Work will now continue on finalising the design for the other three paths. This will require further discussions with AT and potentially further approvals from AT’s Traffic Control Committee.

12. The following table gives a brief summary of the progress of the capital work programme projects as well as other initiatives that are to be delivered this financial year.

Project	Update	Status
Wintergarden renewal	· Project in progress with minor delays to programme currently; Cool House end Feb.2022 moving to Tropical house Feb. to Nov.2022; · Structural steel bar/bracing installation underway; · Repointing interior brickwork – complete until scaffolding is removed; · Repair of all the decorative scrolls to piers complete; · Plaster work repairs complete, fines coat underway; · Painting leading edges in the courtyard; · Decorative leadwork on the porches complete; · Glazing all areas Lantern, main roof and gables underway; · Rainwater goods installation complete. · Protection tropical house underway.	On track
Wintergarden boiler renewal	This project is to renew the gas boiler that heats the Winter Gardens tropical house. Community Facilities are working with the Energy Efficiency and Sustainability team to assess feasibility of low emission boiler units. Installation of the new boiler is to align with completion of the seismic strengthening and renewal works on the Winter gardens tropical house	On track
Trial gates monitoring	Feedback from the Auckland Museum has indicated some improvement in the parking availability since the gate were installed. However, there are other factors that have impacted this, including 2 Degrees moving out of the Titoki St area, as many of their staff utilised the carpark, and the behavioural changes of workers given the lockdown. AT wardens have been active on the site since Auckland came out of lockdown. It is anticipated that a further parking survey will be undertaken in March/April to determine demand across the Domain and assist with exploring further parking management options. However this will be dependent on the changing situation with the pandemic.	In progress
Grafton Mews parking plan implementation	AT has implemented paid parking at the Grafton Mews carpark.	Completed
Greenflag Award – renew accreditation	The Auckland Domain is one of 24 parks across New Zealand to receive a Green Flag Award for 2022.	Completed
Volunteer activities	Continue to increase volunteer activities and engagement in the Domain	In progress
Wintergarden display security –	CCTV cameras installed in tropical house but have been removed to allow for the renewal works. These will be reinstated on completion of renewal works	Completed
Caretaker cottage investigation	Assess options on the future of the caretaker cottage, including a heritage assessment	In progress
Pipe repairs at the Millennium Tree	Renew wastewater pipes beneath Millennium Tree and Fairy Fountain – consultant engaged to assess full extent of renewal works required and obtain resource consent.	In progress
Investigation on the Pond aeration device - Duckponds	Options for the supply and installation of aeration devices are being investigated.	In progress

New operating model for horticultural services in the Domain

13. As part of the sale process for AIM Services, it was determined that the delivery of specialist horticultural services in the Auckland Domain would be retained within Council.

14. The Auckland Botanic Gardens (ABG) will be responsible for the horticultural outcomes at the Domain. These include the Wintergardens and nursery glasshouses, the fernery, all planted gardens including annual and perennial display beds and bush and natural areas. It generally excludes hard assets that will remain the responsibility of Community Facilities with non-plant related assets maintained by their full facilities supplier.

15. The Wintergardens and Botanic Gardens have experienced teams with much in common, but they work with different plant groups utilising somewhat different operational practices. It is envisaged that ongoing collaboration between the teams including staff exchanges will improve service standards at both of these popular destinations and also boost individual staff development.

16. It is expected that synergies arising from the alignment of the Domain horticultural services with ABG will deliver improvements in the curatorial management of the plant collections, lead to benefits in staff training and development and improve career opportunities. As resources become available further improvements are anticipated in the documentation of the plant collections, enhanced marketing, event management and revenue generation, and an all-round improvement to visitor services.

17. Fifteen staff currently employed by AIM Services will remain with the Domain horticultural team and their employment transferred to Council. The transition will occur prior to 4 April 2022.

Operations and maintenance

18. The national covid lockdowns from August through to December resulted in the extended closure of the Wintergardens complex. The courtyard gardens and fernery were re-opened to the public on 5^th January, 2022. During the closure of this attraction we took the opportunity to progress maintenance items like cleaning of the central pond and deep-cleaning of the courtyard pavers.

19. Protest groups have been using Auckland Domain as a gathering place to protest national health measures put in place by the government. Operations has ensured the cenotaph and forecourt area has been roped off for each of these protest occurrences. We have also completed inspections of the areas used to ensure protestors did not damage any Domain assets.

20. We have had an increase in illegal dumping in the bush areas of the lower Domain. Illegal dumpers were driving through barrier chains to access closed yard areas to dump their rubbish. We have replaced chains with bollards and removed the illegal dumping. This has eliminated the illegal dumping in these areas.

21. The extended dry and sunny period over December resulted in algae bloom in two water features – the duck ponds and the mirror ponds. The duck ponds rely on stormwater to flush these algae blooms and we are hoping for decent rainfall within the next month to remove this issue. The mirror pond was drained and cleaned and will be re-filled in January.

Events

22. With the government announcement on Sunday, 23 January of the move to Red under the Covid Protection Framework (CPF), there are impacts for council and community-delivered events planned to take place at the Auckland Domain. At this stage it is unclear how long we will be at Red under the CPF but given the early stages of the Omicron community outbreak it is appropriate to take a precautionary approach to reduce the potential spread of the virus.

23. The precautionary approach outlined above means cancelling all permits for events hosting over 100 people for the next five weeks. This week our event facilitation team are assessing all issued event permits and open event permit applications for January and February 2022. We will be communicating with impacted organisers to discuss their plans, opportunities for postponement and notify them if their permit is cancelled. We will do our best to support event organisers wishing to make date adjustments and will keep stakeholders informed.

24. Further advice on events planned from March onwards will be made the week of 14 February, unless clear direction comes out earlier from the Ministry of Health.

25. Planning for the Auckland Domain Anzac service will continue. Updates will be provided by the Civic Events team once more guidance from the government is provided and implications for event activity in April 2022 is better understood.

26. Below is a table highlighting the specific events with Domain committee approval and how they have been impacted due to COVID-19 lockdown or alert level implications.

Event	Update	Status
Pink Star Walk	Was scheduled for 16 October 2021	Cancelled
Walking Stars	Was scheduled for 13 November 2021	Cancelled
Christmas in the Park	Was scheduled for 11 December 2021	Cancelled
Corporate Challenge	Was scheduled for 23 February 2022	Cancelled
Eight Continent Marathon	Was scheduled for 27 February 2022, they do fall under 100 participants so awaiting further updates from the organiser. They also have a postponement date set for 20 March 2022.	Postponed
Lexus Urban Polo	Scheduled for 12 March 2022, awaiting further government updates and communications with the event organiser.	On hold

Tātaritanga me ngā tohutohu

Analysis and advice

27. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

29. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

32. The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

33. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

34. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

35. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget or proposals that will be considered in a future report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are no substantive risks identified at this point in time.

37. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

38. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin van Jaarsveld - Manager Community Parks & Places
Authoriser	Dave Stewart, Acting General Manager Parks, Sports and Recreation

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Adriana Avendano Christie
Members	Member Renata Blair
	Member Alexandra Bonham
	Cr Pippa Coom
	IMSB Member Hon Tau Henare
	Member Kerrin Leoni
	Cr Sharon Stewart, QSM

Date	Workshop/Briefing
15/11/2021	Confidential Briefing on the anti-lockdown protests at the Domain (no attachments)
13/12/2021	Synthony - Request for Event approval

Author	Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Martin van Jaarsveld - Manager Community Parks & Places