|
Audit and Risk
Committee
22 February
2022
|
|
Note: a roll-call was conducted
that ascertained the following members were in attendance at the commencement
of the meeting: ü
|
Sue
Sheldon, CNZM
|
ü
|
Cr Shane
Henderson
|
ü
|
|
Deputy
Mayor Cr Bill Cashmore
|
ü
|
Cr Daniel Newman, JP
|
|
|
Paul
Conder, CA
|
ü
|
Bruce Robertson
|
ü
|
|
David
Taipari (Ex-officio)
|
|
|
|
1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no extraordinary
business.
Ex-officio member IMSB Chair David
Taipari entered the meeting at 10.10am.
|
11
|
Treaty Audit Monitoring Report
|
|
|
|
|
|
Resolution
number AUD/2022/6
MOVED by Chairperson S Sheldon, seconded by Member B
Robertson:
That
the Audit and Risk Committee:
a) receive
the update on the monitoring and progress of the Treaty Audit Response
Programme
b) note
the findings and recommendations contained in He Waka Kōtuia / Te Tiriti o
Waitangi 2021
c) note the 2021-2024 Treaty Audit Response Work
Programme
d) note
the oversight and monitoring that has been performed by the Risk and
Assurance department in relation to the Treaty Audit Response Programme
e) note
that the Risk and Assurance department will continue to report on a
six-monthly basis on progress against the 2021-2024 Treaty Audit Response
Programme to this committee.
CARRIED
|
14 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
15 Procedural
motion to exclude the public
|
|
Resolution
number AUD/2022/9
MOVED by Chairperson S Sheldon, seconded by Cr
S Henderson:
That the Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Greg Schollum, Deputy Auditor-General, David Taylor, Sector Manager,
Auckland, Athol Graham, Audit Director, Audit New Zealand, Penica Cortez,
Audit Manager, Audit New Zealand and Jaimala Singh, Audit Manager, Audit New
Zealand be permitted to remain for the confidential part of the meeting after
the public has been excluded, because of their knowledge of matters which
will help the Audit and Risk Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Council-controlled organisations' quarterly risk update - February 2022
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains risk reporting and detailed top risks
confidential to the substantive council-controlled organisations' Boards or
Audit and Risk Committees. The council-controlled organisations have
provided their risk reports for the Council's Audit and Risk Committee
subject to confidentiality.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C2 CONFIDENTIAL:
31 December 2021 half year results announcement for the NZX and Interim
Report
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report and attachments contain information regarding the
interim report and financial results of Auckland Council Group as at 31
December 2021 which cannot be made public until released to the NZX.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C3 CONFIDENTIAL:
Office of the Auditor-General and Audit New Zealand briefing
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report from the Office of the Auditor-General and Audit New
Zealand contains information regarding the interim report and financial
results of Auckland Council Group as at 31 December 2021 which cannot be
made public until released to the NZX.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
10.49am The
public was excluded.
Ex-officio member David Taipari retired
from the meeting at 10.49am.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.19pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
CONFIDENTIAL: Council-controlled
organisations' quarterly risk update - February 2022
|
|
|
Resolution
number AUD/2022/10
MOVED by Chairperson S Sheldon, seconded by Deputy Mayor Cr
BC Cashmore:
That the Audit and Risk
Committee:
a) note
the written and verbal updates provided by Auckland Transport and thank them
for their attendance
b) note
the written updates provided by Auckland Unlimited, Eke Panuku and Watercare
Services Limited
c) refer
the Council-controlled organisations quarterly risk update – February
2022 to the Council Controlled Organisations Oversight Committee for
information.
Restatement
d) agree
that the decisions be released in the open minutes, but this report and its
attachments remain confidential.
|
|
C2
|
CONFIDENTIAL: 31 December 2021 half year
results announcement for the NZX and Interim Report
|
|
|
Resolution
number AUD/2022/11
MOVED by Member P Conder, seconded by Member B Robertson:
That the Audit and Risk
Committee:
a) endorse
the change in accounting treatment and policy for Extension of Time costs and
Software as a Service arrangements respectively
b) note
that there are currently no significant outstanding issues in relation to the
draft half year NZX release
c) agree any significant changes to the draft half year NZX release
notified prior to the chair and deputy chair of the Finance and Performance
Committee’s approval of the release, and delegates approval of the
changes to the Audit and Risk Committee chair and the group chief financial
officer
d) recommend
the chair and deputy chair of the Finance and Performance Committee approve
the half year NZX release for the six months ended 31 December 2021
e) recommend
that the chair and deputy chair of the Finance and Performance Committee
authorise the mayor and the chief executive to approve and release the half
year NZX release on 28 February 2022
f) approve
the updated fraud representation document for release to Audit New Zealand
Restatement
g) agree
that the report remains confidential, but the decisions be restated in the
open minutes.
|
|
C3
|
CONFIDENTIAL: Office of the Auditor-General
and Audit New Zealand briefing
|
|
|
Resolution
number AUD/2022/12
MOVED by Chairperson S Sheldon, seconded by Deputy Mayor Cr
BC Cashmore:
That the Audit and Risk
Committee:
a) receive
the information provided by the Auditor-General’s representatives
Deputy Auditor-General Greg Schollum, Sector Manager, Auckland David Taylor
and Audit New Zealand Audit Director Athol Graham and thank them for their
attendance.
Restatement
b) agree
that the report and attachments will remain confidential, but the decisions
be restated in the open minutes.
|
Acknowledgement – Mark Maloney,
General Manager Risk and Assurance
Chair S Sheldon acknowledged that this was
the last meeting of the Committee that Mark Maloney would attend and wished to
note and thank Mark for his contribution to the Committee and to Council. She
noted that there had been very strong leadership of the Risk and Assurance
function during Mark’s term. That had enabled Council to make huge
strides forward in risk management, its development and implementation. Council
now has a mature program of work in place and is looking to identify emerging
risks. This focus had allowed Council to utilise the framework of risk as a key
in leading its response to Covid-19 from the outset of the pandemic.
In addition, ex-officio member IMSB Chair D
Taipari, earlier in the meeting acknowledged the work done by Mark and his team
in the Treaty Audit Response space.
The Chair noted that she had been well
supported in her role as had the Committee and Mark had always worked within a
No Surprises framework.
12.19pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
