Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held remotely on Tuesday, 8 February 2022 at 2.00pm and can be viewed on the Auckland Council website, https://councillive.aucklandcouncil.govt.nz/.

present

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley	from 2.11pm, Item 8
	Cr Dr Cathy Casey
	Deputy Mayor Cr Bill Cashmore
	Cr Fa’anana Efeso Collins	From 3.21pm, Item C1
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby
	Cr Alf Filipaina, MNZM	from 2.02pm, Item 1
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP
	Cr Richard Hills	from 2.02pm, Item 1
	Cr Tracy Mulholland	from 2.15pm, Item 8
	Cr Daniel Newman, JP	from 3.05pm, Item C1
	Cr Greg Sayers
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young

absent

Member

IMSB Member Renata Blair

Note:   All members of the Finance and Performance Committee and those presenting attended via electronic link.

Finance and Performance Committee 08 February 2022

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

Chairperson, Cr D Simpson	ü	Cr C Fletcher	ü
Mayor P Goff	ü	Cr S Henderson	ü
Deputy Mayor BC Cashmore	ü	Cr R Hills
Cr J Bartley		Cr T Mulholland
IMSB Member R Blair		Cr D Newman
Cr C Casey	ü	Cr G Sayers	ü
Cr E Collins - apology		Cr S Stewart	ü
Cr P Coom	ü	Cr W Walker	ü
Cr L Cooper	ü	Cr J Watson	ü
Cr A Dalton	ü	IMSB Chair D Taipari	ü
Cr C Darby	ü	Cr P Young	ü
Cr A Filipaina

1          Apologies

Resolution number FIN/2022/1

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) accept the apology from:

Absence

Cr E Collins – on council business

Lateness

Cr D Newman

CARRIED

Note:   Cr E Collins subsequently joined the meeting at 3.21pm.

Cr A Filipaina joined the meeting at 2.02pm.

Cr R Hills joined the meeting at 2.02pm.

2          Declaration of Interest

There were no declarations of interest.

3          Petitions

There were no petitions.

4          Public Input

There was no public input.

5          Local Board Input

There was no local board input.

6          Extraordinary Business

There was no extraordinary business.

7

Annual Budget 2022/2023: Communications and Engagement Plan

Resolution number FIN/2022/2 MOVED by Chairperson D Simpson: That the Finance and Performance Committee: a)      agree to the proposed communication and engagement approach for the Annual Budget 2022/2023 set out in this report, noting: i)          public consultation will run from Monday, 28 February 2022 to Monday, 28 March 2022 ii)         feedback can be provided through written, in person (COVID-19 permitting), telephone and digital channels iii)        various events and community forums will be held across the region (either in-person or virtually) to allow Aucklanders to have their views heard and provide feedback iv)        separate to the consultation feedback, a quantitative market research survey will be run by an industry leading market research agency and peer reviewed by the University of Auckland to provide an independent, representative survey v)         webinar information sessions will be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts vi)        post consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels for decision-makers vii)       there will be a joint hui between the Tūpuna Maunga o Tāmaki Makaurau Authority and council to consider feedback on the draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan 2022/2023 ahead of adoption of the final plan viii)      a summary of the final decisions made will be prepared, then made publicly available and widely communicated in by July 2022. b)      agree to delegate to the following elected members and council officers the responsibility to hear feedback at the Have Your Say events for consultation on the Annual Budget 2022/2023: i)    Mayor and councillors ii)   local board chairs and local board members iii)  staff approved by the group chief financial officer. CARRIED

8	Annual Budget 2022/2023: Adoption of consultation material
	Cr J Bartley joined the meeting at 2.11pm. Cr T Mulholland joined the meeting at 2.16pm.
	Resolution number FIN/2022/3 MOVED by Chairperson D Simpson, seconded by Cr S Henderson: That the Finance and Performance Committee: a)      agree to recommend to the Governing Body that it adopt the Supporting Information for the Annual Budget 2022/2023, which includes a statement of proposal for the proposed amendment to the council’s Waste Management and Minimisation Plan 2018. b)      agree to recommend to the Governing Body that it adopt the Consultation Document for the Annual Budget 2022/2023, which includes a summary of the information contained in the statement of proposal for the proposed amendment to the council’s Waste Management and Minimisation Plan 2018. c)      agree to recommend to the Governing Body that it delegate responsibility to the chair of the Finance and Performance Committee, and the group chief financial officer to approve any final edits required to the Consultation Document and Supporting Information for the Annual Budget 2022/2023 in order to finalise the documents for uploading online and physical distribution. CARRIED
	Note:   Pursuant to Standing Order 1.8.6, Cr G Sayers requested his dissenting vote be recorded.

9

Rating of Whenua Māori Changes to Financial Policies: Approval of consultation material

Resolution number FIN/2022/4 MOVED by Cr A Dalton, seconded by Cr S Henderson: That the Finance and Performance Committee: a)      whakaae / agree to: i)       recommend to the Governing Body that it adopt for consultation the: A)      Proposal to amend financial policies to comply with the Local Government (Rating of Whenua Māori) Amendment Act 2021 in Attachment A to this report B)      Proposal to amend the Māori Land Rates Remission and Postponement Policy in Attachment B to this report C)      Draft Māori Land Rates Remission and Postponement Policy in Attachment C to this report D)      Proposal to amend the Rates Remission and Postponement Policy in Attachment D to this report E)      Draft Rates Remission and Postponement Policy in Attachment E to this report F)      Proposal to amend the Revenue and Financing Policy in Attachment F to this report G)      Draft Revenue and Financing Policy in Attachment G to this report. ii)      recommend to the Governing Body that it delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the above documents to the chair of the Finance and Performance Committee and the group chief financial officer. CARRIED

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11        Procedural motion to exclude the public

Resolution number FIN/2022/5

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Auckland Film Studios budget update - February 2022

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information that, if made public, may adversely impact the council's position in current and upcoming negotiations.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.47pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.42pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	CONFIDENTIAL: Auckland Film Studios budget update - February 2022
	Resolution number FIN/2022/6 MOVED by Cr R Hills, seconded by Cr J Watson: e)      confirm that the resolutions, report and attachment remain confidential until reasons for confidentiality no longer exist.

3.42pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................