Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held remotely on Thursday, 24 February 2022 at 10.00am and can be viewed on the Auckland Council website, https://councillive.aucklandcouncil.govt.nz/

 

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Until 12.30pm, Item C1

 

Cr Dr Cathy Casey

 

 

Cr Fa’anana Efeso Collins

Until 12.27pm, Item C1

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Christine Fletcher, QSO

 

 

Cr Shane Henderson

 

 

Cr Richard Hills

From 10.04am

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

From 10.07am

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

From 12.02pm, Item C1

 

Cr Sharon Stewart, QSM

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

 

ABSENT

 

Councillors

Cr Alf Filipaina, MNZM

 

 

 

Note:   All member of the Governing Body and those presenting attended via electronic link.

 

 


Governing Body

24 February 2022

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Mayor P Goff

ü

Cr S Henderson

ü

Deputy Mayor BC Cashmore

ü

Cr R Hills

 

Cr J Bartley

ü

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman

 

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

 

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

ü

Cr W Walker

ü

Cr C Darby

ü

Cr J Watson

ü

Cr A Filipaina

 

Cr P Young

ü

Cr C Fletcher

ü

 

 

 

 

 

2          Apologies

 

Resolution number GB/2022/7

MOVED by Cr E Collins, seconded by Cr L Cooper:  

That the Governing Body:

a)          accept the apology from:

Absence

Cr A Filipaina

Lateness

Cr D Simpson – on council business

CARRIED

 

 

 

Cr R Hills joined the meeting at 10.04am.

Cr D Newman joined the meeting at 10.07am.

 

 


 

 

Acknowledgements

 

His Worship the Mayor acknowledged:

 

New Year’s Honours List

Councillor Alf Filipaina on being made a Member of the New Zealand Order of Merit (MNZM)

Independent Māori Statutory Board member Tony Kake on being made a Member of the New Zealand Order of Merit (MNZM)

 

Recent Passing

Liane Ngamane, Independent Māori Statutory Board Member

Olsen Filipaina, New Zealand Rugby League Player

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GB/2022/8

MOVED by Cr C Casey, seconded by Cr A Dalton:  

That the Governing Body:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 16 December 2021 including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 8 February 2022, as a true and correct record.

CARRIED

 

 

5          Petitions

 

There were no petitions.

 

 

6          Public Input

 

There was no public input.

 

 

7          Local Board Input

 

There was no local board input.

 


 

 

8          Extraordinary Business

 

There was no extraordinary business.

 

 

9

Significance and Engagement Policy 2022

 

Note:   changes were made to the original recommendation, amending clause a), as a chairperson’s recommendation.

 

Resolution number GB/2022/9

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

a)          consider the public feedback and local board input received on the proposed changes to the Significance and Engagement Policy and adopt the Significance and Engagement Policy 2022 as set out in Attachment A of the agenda report with the following retained as strategic assets in the policy:

i)           freehold interests in central Auckland waterfront land

ii)         shares in substantive Council Controlled Organisations (CCOs).

CARRIED

 

 

10

Local Government Elections 2022 - Order of Names on Voting Documents

 

Resolution number GB/2022/10

MOVED by Mayor P Goff, seconded by Cr W Walker:  

That the Governing Body:

a)      note the feedback from local boards

b)      resolve that the candidates’ names on voting papers for the Auckland Council 2022 elections will be arranged in alphabetical order of surname.

CARRIED

 

 

11

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Report

 

At its meeting of 22 February 2022, the Audit and Risk Committee resolved the following:

Resolution number AUD/2022/4

That the Audit and Risk Committee:

a)      note the information in this report and associated health, safety and wellbeing indicators

b)      refer this report to the Governing Body

c)      forward this report to Local Boards for their information.

 

Resolution number GB/2022/11

MOVED by Cr D Newman, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)          tuhi / note the Auckland Council's Health, Safety and Wellbeing Report (Attachment A of the agenda report) and any commentary from the Audit and Risk Committee

b)         tuhi / note that the report has been provided to all local boards for their information.

CARRIED

 

 

12

Referred from the Audit and Risk Committee - Enterprise Risk Management Activity Update - February 2022

 

Cr C Darby left the meeting at 11.22am.

 

At its meeting of 22 February 2022, the Audit and Risk Committee resolved the following:

Resolution number AUD/2022/5

That the Audit and Risk Committee:

a)      note the Enterprise Risk Update – February 2022 report

b)      refer the Enterprise Risk Update – February 2022 report to the Governing Body for information.

 

Resolution number GB/2022/12

MOVED by Cr D Newman, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)          riro / receive the Enterprise Risk Management Activity Update – February 2022 (Attachment A of the agenda report).

CARRIED

 

 

Cr C Darby returned to the meeting at 11.26am.

 

 

13

Summary of Governing Body information memoranda, workshops and briefings (including the Forward Work Programme) - 24 February 2022

 

Resolution number GB/2022/13

MOVED by Cr E Collins, seconded by Cr C Casey:  

That the Governing Body:

a)      tuhi / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      riro / receive the Summary of Governing Body information memoranda, workshops and briefings – 24 February 2022.

CARRIED

 


 

 

14

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2022/14

MOVED by Cr A Dalton, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      tuhi / note the confidential decision and related information that is now publicly available:

i)       Recommendation from the Appointments and Performance Review Committee – Chief Executive Remuneration Review

CARRIED

 

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

16        Procedural motion to exclude the public

Resolution number GB/2022/15

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       City Rail Link - C9 Works Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  Eke Panuku Strategic Development Partnership Opportunity

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that is subject to an obligation of confidence and if it were disclosed it would likely prejudice or disadvantage Council’s negotiations with NZ Super Fund.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

 

11.26am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.44pm          The public was re-admitted.

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

City Rail Link - C9 Works Update

 

Resolution number GB/2022/16

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

f)       note that the report is subject to matters of commercial sensitivity and agree that the report and the decisions will remain confidential until the reasons for confidentiality no longer exist.

 

 

 


 

 

 

 

C2

CONFIDENTIAL:  Eke Panuku Strategic Development Partnership Opportunity

 

Resolution number GB/2022/17

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

e)      note that the report and its attachments are subject to matters of commercial sensitivity and agree that the report, its attachments and the decisions will become public once the framework agreement and the joint ventures are finalised and entered into by Auckland Council, Panuku Development Auckland Limited and the Guardians of New Zealand Superannuation Fund.

 

 

 

12.44pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................