Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held via Microsoft Teams on Thursday, 17 February 2022 at 2:00pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

ABSENT

 

Member

Leanne Willis

 

 

 


Hibiscus and Bays Local Board

17 February 2022

 

 

 

1          Welcome

 

            The chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2022/1

MOVED by Member G Holmes, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 2 December 2021, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

Pursuant to Standing Order 2.4.6 the meeting agreed to discuss the local board submission to the Waka Kotahi Penlink Tolling Proposal at item 31.

 


 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Member Poppelbaum and Member Parfitt for consideration under item 12.

 

12

Notice of Motion - Member Alexis Poppelbaum - Bylaw and legislative compliance enforcement

 

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:   

That the Hibiscus and Bays Local Board:

a)      express their view that enforcement of its many bylaws, including enforcement responsibilities under a range of legislation, is a core and essential function of Auckland Council

b)      request that the relevant compliance enforcement teams be urgently provided sufficient resources to effectively carry out their roles

c)       request that customer call centre staff are provided updated training and instruction in the city’s bylaws to enable them to carry out their roles accurately and effectively

d)      request that the Chief Executive give direction for a compliance enforcement review across Auckland Council and Council-Controlled Organisations to take place before Easter, for the purpose of identifying the challenges and obstacles in enforcement and recommend solutions to overcome them

e)      ask that the review investigates and reports back on resourcing options including, but not limited to, an increase in employed compliance enforcement officers; routinely contracting work out to third parties during peak times; warranting staff of relevant teams and Auckland Council contractors who are present in areas where bylaw breaches may occur; overcoming delineation issues between council departments and between Auckland Council and Auckland Transport; and/or the re-introduction of educative approaches by unwarranted employees at peak times

f)       acknowledge that there will be an opportunity to provide this feedback via the Annual Budget 2022/23 consultation but consider that, given the wide range of problems reported by residents and elected members across Auckland and dissatisfaction that it is often not possible for these to be responded to and resolved, that this must be addressed and planned for with urgency

g)      wish to thank the staff in the Compliance and Community Facilities teams who are doing an outstanding job under the circumstances of being severely under-resourced to deal with the sheer volume and variety of compliance breaches across the region

h)      note that the attached Appendix should be read alongside this Notice of Motion which outlines the extent of the issues as they relate to our local board

i)        request that we be provided the opportunity to speak to the contents of this Notice of Motion at the next meeting of the Regulatory Committee

j)        ask that this Notice of Motion be forwarded to all Local Boards, Councillors, Mayor, and Chief Executive for their information.

 

Resolution number HB/2022/2

MOVED by Deputy Chairperson V Short, seconded by Member G Holmes an amendment by way of addition:

a)          request that local board services staff investigate options for greater compliance enforcement within the local board area and to include this in the draft 2022/2023 work programme.

 

A division was called for, voting on which was as follows:

For

Chairperson G Brown

Member A Dunn

Member G Holmes

Deputy Chairperson V Short

Against

Member J Fitzgerald

Member J Parfitt

Member A Poppelbaum

Abstained

 

The motion was declared carried by 4 votes to 3.

CARRIED

 

The substantive motion was put.

 

Resolution number HB/2022/3

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      express their view that enforcement of its many bylaws, including enforcement responsibilities under a range of legislation, is a core and essential function of Auckland Council

b)      request that the relevant compliance enforcement teams be urgently provided sufficient resources to effectively carry out their roles

c)      request that customer call centre staff are provided updated training and instruction in the city’s bylaws to enable them to carry out their roles accurately and effectively

d)      request that the Chief Executive give direction for a compliance enforcement review across Auckland Council and Council-Controlled Organisations to take place before Easter, for the purpose of identifying the challenges and obstacles in enforcement and recommend solutions to overcome them

e)      ask that the review investigates and reports back on resourcing options including, but not limited to, an increase in employed compliance enforcement officers; routinely contracting work out to third parties during peak times; warranting staff of relevant teams and Auckland Council contractors who are present in areas where bylaw breaches may occur; overcoming delineation issues between council departments and between Auckland Council and Auckland Transport; and/or the re-introduction of educative approaches by unwarranted employees at peak times

f)       acknowledge that there will be an opportunity to provide this feedback via the Annual Budget 2022/23 consultation but consider that, given the wide range of problems reported by residents and elected members across Auckland and dissatisfaction that it is often not possible for these to be responded to and resolved, that this must be addressed and planned for with urgency

g)      wish to thank the staff in the Compliance and Community Facilities teams who are doing an outstanding job under the circumstances of being severely under-resourced to deal with the sheer volume and variety of compliance breaches across the region

h)      note that the attached Appendix should be read alongside this Notice of Motion which outlines the extent of the issues as they relate to our local board

i)       request that we be provided the opportunity to speak to the contents of this Notice of Motion at the next meeting of the Regulatory Committee

j)       ask that this Notice of Motion be forwarded to all Local Boards, Councillors, Mayor, and Chief Executive for their information

k)      request that local board services staff investigate options for greater compliance enforcement within the local board area and to include this in the draft 2022/2023 work programme.

CARRIED

Note:

Member Parfitt requested that it be noted that the original recommendations were agreed to by unanimous decision.

 

 

13

Assignment of Lease and approval to transfer assets from Torbay Senior Citizens Club Incorporated to Torbay Community Association Incorporated and renewal of lease to Torbay Community Association at Watea Road Reserve, R33 Watea Road, Torbay

 

Tania Seale – Community Lease Specialist was in attendance for this item.

 

Resolution number HB/2022/4

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      approve the assignment of lease from Torbay Senior Citizens Club Incorporated to Torbay Community Association Incorporated, on the same terms and conditions

b)      grant landlord approval to transfer Torbay Senior Citizens Club Incorporated’s assets to Torbay Community Association Incorporated

c)      grant a community ground lease renewal to Torbay Community Association Incorporated for 33 years effecting final expiry 31 October 2051 and note all other terms and condition will be in accordance with the original lease agreement dated 1 November 1985.

CARRIED

Note:

The local board would like to acknowledge and thank Ms Caroline Knox for her assistance through this transition and for taking care of the facility whilst a new lease is being assigned.

 

 

14

Variation of the current community lease agreement to Orewa Surf Life Saving Club Incorporated for land on which its existing clubroom is located at Orewa Domain Recreation Reserve, 275 Hibiscus Coast Highway

 

Tania Seale – Community Lease Specialist and Karen Walby – Community Lease Specialist were in attendance for this item.

 

Resolution number HB/2022/5

MOVED by Member J Fitzgerald, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      approve a variation to the lease agreement between the former Rodney District Council and Orewa Surf Life Saving Club Incorporated (relating to the land on which the club’s existing clubroom is located legally described as Part Allotment 319 Waiwera Parish, defined by Survey Office Plan 22295 at Orewa Domain Recreation Reserve, 275 Hibiscus Coast Highway) dated 12 March 2008 and the subsequent renewal of lease document between both parties dated 18 November 2016 as follows:

i)       amend the final expiry date so that the lease will expire on the earlier date of 29 November 2027 (being the existing final expiry date) and the date which is 12 months from completion of the club’s proposed new development adjacent to the existing clubroom; and

ii)      provide that the club must remove its existing clubroom (and all associated improvements) and remediate the subject land prior to such final expiry date.

CARRIED

 

 

15

Shoreline Adaptation Plan: Whangaparāoa Pilot Report

 

Tracy Howe - Principal Natural Hazards Specialist, Natasha Carpenter - Coastal Management Practice Lead and Hannah Brightley – Relationship Advisor were in attendance for this item.

 

Resolution number HB/2022/6

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      endorse the Whangaparāoa Pilot Shoreline Adaptation Plan

b)      note that a vote of thanks is given to all the community groups and members of the public who contributed to this plan.

CARRIED

 

 

16

Auckland Council's Quarterly Performance Report: Hibiscus and Bays Local Board for quarter two 2021/2022

 

Resolution number HB/2022/7

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the performance report for quarter two ending 31 December 2021

b)      note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2021/2022 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2022.

CARRIED

 

 

17

Public feedback on proposal to make a Freedom Camping in Vehicles Bylaw 2022

 

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      tūtohi / receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in this agenda report

b)      whakarato / provide the following views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations:

i)        endorse the proposal to make a Freedom Camping in Vehicles Bylaw 2022

ii)      endorse proposal 3.12 that freedom camping in vehicles be prohibited at Metro Park (East)

iii)     endorse Proposal 4.5 that Gulf Harbour Marina Hammerhead Reserve should be a restricted area, where freedom camping is allowed subject to site-specific conditions

iv)     request that the number of freedom camping vehicles allowed in Schedule 2 of the designated area at Gulf Harbour Marina Hammerhead Reserve be increased from 10 to 20 and seek regional funding to increase the size of the proposed carpark in this area to accommodate this

v)      note that support for proposal 4.5 is made with concern about the proposed freedom camping area being adjacent to the only all-weather boat launching ramp in the area, and therefore needs some investment to investigate and construct a freedom camping area that avoids conflict between campers, boat users and their trailers, and ferry commuters.

vi)     recommend that urgent attention is paid to ensuring that one simplified set of rules for freedom camping, whether in vehicle or not, are made for the Auckland region, in order to prevent confusion, and aid in enforcement

vii)    note that the current range of legislation used for monitoring and enforcement of freedom camping in Auckland is confusing and difficult to enforce and can have the unintended consequence of a more permissive attitude towards breaches of statute and bylaws than is desired by the community

viii)  request that Auckland Council make requests to the government to recommend bylaw infringement regulations for selected Auckland Council Bylaws via the provisions in the Local Government Act 2007 and by order in Council with the Governor General, in relation to the Public Safety and Nuisance Bylaws

ix)     recommend that work progress quickly on defining which reserve lands of Auckland Council are held under the Reserves Act

x)      recommend that the “no return” rule contain a more specific range than currently, and be measured in kilometres such as a diameter of 2 kilometres

xi)     recommend that camping on reserves and other council owned lands which is be covered by a similar enforcement and public notification approach as to the proposed Freedom Camping Vehicles Bylaw, in order to provide clarity and ease of use for the public and to those enforcing the rules

xii)    recommend that the monitoring of this bylaw be recognised as firstly and principally a council function, rather than a community responsibility, therefore ensuring that resource is allocated to this monitoring

xiii)  endorse any extra resourcing needed to assist with monitoring measures needed to enforce this bylaw.

c)       whakatuu / appoint local board chairperson G Brown, deputy chairperson V Short and local board members J Parfitt, A Poppelbaum and J Fitzgerald to present the views in (b) to the Bylaw Panel on 22 April 2022.

d)      tuku mana / delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel.


 

 

Resolution number HB/2022/8

MOVED by Member A Poppelbaum, seconded by Member G Holmes as amendment by way of addition:   

a)          do not support proposal 2.2 outlining a maximum of two nights in the same road or off-road parking area.  We believe one night is more appropriate.

CARRIED

Note:

Pursuant to Standing Order 1.937 Member Parfitt requested that her dissenting vote be recorded.

 

The substantive motion was put.

 

Resolution number HB/2022/9

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      tūtohi / receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in this agenda report

b)      whakarato / provide the following views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations:

i)        endorse the proposal to make a Freedom Camping in Vehicles Bylaw 2022

ii)      endorse proposal 3.12 that freedom camping in vehicles be prohibited at Metro Park (East)

iii)     endorse Proposal 4.5 that Gulf Harbour Marina Hammerhead Reserve should be a restricted area, where freedom camping is allowed subject to site-specific conditions

iv)     request that the number of freedom camping vehicles allowed in Schedule 2 of the designated area at Gulf Harbour Marina Hammerhead Reserve be increased from 10 to 20 and seek regional funding to increase the size of the proposed carpark in this area to accommodate this

v)      note that support for proposal 4.5 is made with concern about the proposed freedom camping area being adjacent to the only all-weather boat launching ramp in the area, and therefore needs some investment to investigate and construct a freedom camping area that avoids conflict between campers, boat users and their trailers, and ferry commuters.

vi)     recommend that urgent attention is paid to ensuring that one simplified set of rules for freedom camping, whether in vehicle or not, are made for the Auckland region, in order to prevent confusion, and aid in enforcement

vii)   note that the current range of legislation used for monitoring and enforcement of freedom camping in Auckland is confusing and difficult to enforce and can have the unintended consequence of a more permissive attitude towards breaches of statute and bylaws than is desired by the community

viii)  request that Auckland Council make requests to the government to recommend bylaw infringement regulations for selected Auckland Council Bylaws via the provisions in the Local Government Act 2007 and by order in Council with the Governor General, in relation to the Public Safety and Nuisance Bylaws

ix)     recommend that work progress quickly on defining which reserve lands of Auckland Council are held under the Reserves Act

x)      recommend that the “no return” rule contain a more specific range than currently, and be measured in kilometres such as a diameter of 2 kilometres

xi)     recommend that camping on reserves and other council owned lands which is be covered by a similar enforcement and public notification approach as to the proposed Freedom Camping Vehicles Bylaw, in order to provide clarity and ease of use for the public and to those enforcing the rules

xii)   recommend that the monitoring of this bylaw be recognised as firstly and principally a council function, rather than a community responsibility, therefore ensuring that resource is allocated to this monitoring

xiii)  endorse any extra resourcing needed to assist with monitoring measures needed to enforce this bylaw

xiv)  do not support proposal 2.2 outlining a maximum of two nights in the same road or off-road parking area.  We believe one night is more appropriate.

c)      whakatuu / appoint local board chairperson G Brown, deputy chairperson V Short and local board members J Parfitt, A Poppelbaum and J Fitzgerald to present the views in (b) to the Bylaw Panel on 22 April 2022.

d)      tuku mana / delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel.

CARRIED

 

 

18

Public feedback on proposal to make a new Signs Bylaw 2022

 

Resolution number HB/2022/10

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      tūtohi / receive the public feedback on the proposal to make a new Auckland Council and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022 and associated controls in this agenda report.

b)      whakarato / provide the following views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations:

i)           Banner signage

A)         do not endorse proposal 1, as there are sufficient rules are in place to govern their use currently

ii)         Elections signs

A)         endorse proposal 2A, as this aligns with the provisions of the Electoral Act 1993

B)         note that many residents would like to see a shorter time period allowed for the display of electoral signage, but the local board believes that this would require a review of the Electoral Act 1993

C)         do not endorse Proposal 2B as not only is electoral signage temporary in nature but this restriction applies to private properties only which the local board believes is not a justifiable use of bylaw powers

D)         endorse Proposal 2C as certainty and clarity is required for the permitted placement and location of signs

E)         recommend that, in the interests of fairness, all signs must comply with the special and general rules in Subparts 2 and 3 of part 2 of the proposed Signs Bylaw 2022

F)         do not endorse excluding Entrust from proposal 2C as the proposed Signs Bylaw 2022 must treat all energy trusts consistently and not make exceptions

G)         note that the Entrust energy trust does not operate within the Hibiscus and Bays Local Board area

iii)        Event signage

A)         recommend that that events signage rules in proposal 3 needs to differentiate between community and commercial events

B)         partially endorse Proposal 3A - event signs, and suggest that a 2- or 3-day period would be more appropriate for signs advertising a temporary sale of goods, otherwise known as a garage sale, rather than just the day of the sale itself

C)         partially endorse Proposal 3B - community events should be able to erect signage for events on the same roadside sites as election signs

D)         recommend that proposal 3B is amended to recognise that sometimes events for community groups are provided by other parties, who might not be a not for profit group

E)         endorse Proposal 3C, as public safety is paramount and the gaps and contradictions in the current bylaw need to be rectified in the new bylaw

iv)        Free-standing signs

A)         endorse Proposal 4 - free-standing signs, as it provides needed clarity and approves amenity

B)         endorse the elements of Proposal 4 - free-standing signs that relate to the placement of signage, as these should not create safety issues

v)         Portable signs

A)         request that the Proposal 5 – portable signs apply to all town centres, not just the City Centre Zone, as the problems identified, of obstruction and hindering visibility, in the statement of proposal for the Signs Bylaw occur in any commercial area

B)         endorse Proposal 5B as this provides clarity and is less repetitive than the current bylaw regarding portable signage

vi)        Poster rules

A)         endorse Proposal 6 – Poster rules need to reflect current practice and agree that the location of poster board sites should be approved before it can be installed. We believe that local boards are the appropriate entity to do these approvals

vii)      Real estate signs

A)         endorse proposal 7A that certain wall mounted real estate signs could be increased in size to 6 square metres in Heavy Industrial Zones as long as they are firmly attached to a structure and are located on private property

B)         endorse proposal 7B as this confirms to a principle that any proposed rules should reflect current practice and reduce, where possible, the risk of nuisance

viii)     Stencil signs

A)         endorse proposal 8 - Stencil signs as long as stencil signage is firmly affixed like other mounted signage it should be treated in the same way

ix)        Vehicle signs

A)         endorse proposal 9 - Vehicle signs as this aligns with the Auckland Transport Traffic Bylaw 2012 as well providing greater clarity and simplicity

x)         Verandah signs

A)         endorse proposal 10 Verandah signs as this provides providing greater clarity and simplicity

xi)        Wall-mounted signs

A)         endorse proposal 11a – Wall mounted signs, as consistency is required in the Heavy Industry Zone with the way we treat wall mounted real estate signage

B)         endorse proposal 11b - Wall Mounted Signs, as clearer rules that reduce clutter and address safety issues

xii)      Window signs

A)         endorse proposal 12 Window Signs, for all of the Auckland Council region, in non-residential areas, as long as it is on private property and adds the vibrancy and uniqueness of the area

xiii)     Special rules for certain signs

A)         endorse proposal 13A Special Rules for Certain Signs, as the changes that make rules easier to be understood and adhered to. Major recreational facilities require clear and effective signage

B)         endorse proposal 13B Special Rules for Certain Signs, as more clarity is required on the rules. Need to be clear who approves signage in Open Space zones

C)         request clarification of the role and delegations that Local Boards will have in proposal 13B, given their key role on local decision making and place making

D)         recommend that the provisions in proposal 13C remain unchanged, as the current rules appear to be working, there is little negative feedback, and certainty is needed for commercial sexual services particularly as these premises are allowed in residential zones

xiv)     General rules for all signs

A)         endorse proposal 14A - General Rules For all Signs, as the safety of any signage proposed is paramount

B)         do not endorse proposal 14B - General Rules For all Signs, as any building alteration is conducted with an appropriate consent, the display signage of signage should be permitted as long as it is allowed for

C)         endorse proposal 14C - General Rules For all Signs, as the person or people responsible for displaying the illuminated signage must demonstrate that it complies with all Auckland Council and Auckland Transport rules (clauses 7 and 28) if required

D)         endorse Proposal 14D - that unless a sign is of heritage value or is an integral part of the structure of the building it should be removed or covered within 60 working days of a business ceasing to trade noting that working days is fairer to allow the work to be done

E)         recommend that property numbering standards are part of this bylaw, rather than purely suggested by a guidance standard

F)         recommend that all signage design rules suggest that all signs be accessible using English and/or Maori

xv)      Controls (additional rules) and Approvals (permissions)

A)         endorse Proposal 15 Controls (additional rules) and Approvals (permissions) as this update improves clarity and ensures greater simplicity, also enabling information notes and a separate review clause to be added are both useful additions

B)         note that local reserves are the responsibility of Local Boards and that if if signs are to be approved in these locations, landowner approvals should be applied for

xvi)     Enforcement powers, penalties and transitional rules

A)         endorse proposal 16 - Enforcement Powers, penalties and transitional rules, especially as extending the principle of clarity and ease of use to the transition period is in line with the intentions of this updated bylaw

B)         recommend that if this bylaw is to be effective it should be enforceable, and as it is a bylaw that is enacted under the Local Government Act the local board would request Auckland Council consider seeking an Order of Council process so that fines can be imposed, similarly to what was sought with the Navigation Bylaw 2021

xvii)   Other Feedback

A)         note concern over the limited numbers of submissions, especially in our local board area, and low levels of public engagement, although this was impacted by the Level 3 and 4 lockdowns

B)         note the feedback form was overly lengthy and appeared rather repetitive, and the limited series of online have your say sessions could have been targeted to key user groups, and supported by subject matter experts, to achieve a better response

c)      recommend a further targeted engagement with key user groups such as business associations, real estate agencies and community groups before implementation will gain their valuable feedback and engagement, especially given the low numbers of submissions to this bylaw proposal

d)      whakatuu / appoint chairperson G Brown, deputy chairperson V Short and local board members J Parfitt and J Fitzgerald to present the views in b) to the Bylaw Panel on 28 March 2022

e)      tuku mana / delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel.

CARRIED

 

 

19

Public feedback on proposal to amend Stormwater Bylaw 2015

 

Resolution number HB/2022/11

MOVED by Member A Poppelbaum, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      tūtohi / receive the public feedback on the proposal, and thank the submitters, to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Wai Āwhā 2015 / Auckland Council Stormwater Bylaw 2015 in this report

b)      whakarato / provide the following views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations:

i)       Proposal 1: Controls on public stormwater network and private stormwater systems

A)      endorse proposal 1 to introduce revised controls

         ii)  Proposal 2: Additional requirements for vesting of public assets and approvals

A)         endorse Proposal 2, as having additional regulations and controls is important to improve water quality

iii)     Proposal 3: Approving modifications or new engineered wastewater overflow points

A)    endorse proposal 3 as a principle should be that new wastewater overflow points should not adversely affect the quality of our waterways

 

iv)      Proposal Four: Restricting of excluding activities for parts of the stormwater network

A)         do not endorse a full exclusion of activities in parts of the stormwater network, rather, if they are navigable, well-sign posted and with no immediate risks to public health and safety, activities should be allowed for

B)         recommend that activities that are primarily supporting volunteer ecological restoration work have a clear and simple method of applying for usage in all areas of the network, taking into account health and safety risks

 

v)    Other feedback

A)      recommend that Auckland Council advocates for the ability to issue infringement notices under the Local Government Act 2002 as the process of using the Resource Management Act 1991 is a lengthy and time-consuming process that would warrant only the most serious offences to be worthy of taking court action

B)      note that if the Resource Management act 1991 continues to be used as an enforcement framework for monitoring illegal discharges, the enforcement needs further resource, as the damage of illegal sedimentation is permanent in our harbours and estuaries.

 

c)      whakatuu / appoint local board chairperson G Brown and local board member A Poppelbaum to present the views in b) to the Bylaw Panel on 4 April 2022

d)      tuku mana / delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 4 April 2022.

CARRIED

 

 

20

Auckland Transport - proposed speed limit changes (Tranche 2A)

 

Adam Moller – Principal Transport Engineer and Emma Petrenas – Elected Member Relationship Partner were in attendance for this item.

 

Resolution number HB/2022/12

MOVED by Member J Fitzgerald, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      endorse the proposals contained in Tranche 2A of Auckland Transport’s proposed speed limit changes.

CARRIED

 

 

21

Proposed Auckland Council submission on the Hākaimangō-Matiatia Marine Reserve application

 

Resolution number HB/2022/13

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      endorses the council-wide submission through the Environment and Climate Change Committee on the proposed Hākaimangō-Matiatia Marine Reserve application to Department of Conservation (DOC).

CARRIED

 

 

22

Auckland’s Water Strategy

 

Resolution number HB/2022/14

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      endorses the eight strategic shifts of the Water Strategy framework:

i)       Te Tiriti Partnership

ii)      Empowered Aucklanders

iii)     Sustainable Allocation and Equitable Access

iv)     Regenerative Water Infrastructure

v)      Water Security

vi)     Integrated Land use and Water Planning

vii)    Restoring and Enhancing Water Ecosystems

viii)   Pooling Knowledge.

CARRIED

 

 

23

Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021

 

Resolution number HB/2022/15

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021.

CARRIED

 

 

24

Ngā Pou Taunaha o Aotearoa - New Zealand Geographic Board: recording of unofficial place names as official

 

Resolution number HB/2022/16

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the report, including attachments which detail the unofficial place names in the local board area which are proposed to be made official

b)      provide feedback on any place names that, in their view, should not proceed under the fast-track process

c)      endorse the unofficial place names as indicated in attachments A, B, C and D to the agenda report to be fast tracked for official naming by the New Zealand Geographic Board.

CARRIED

 

 

25

Approval for a new private road name at 165 Wainui Road, Silverdale

 

Resolution number HB/2022/17

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approves the name Hinonga Loop (1st alternative suggestion) for the new private road created by way of subdivision at 165 Wainui Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60360489 and SUB60360581, and road naming reference RDN90097581).

CARRIED

 

 

26

Adoption of the 2022 business meeting schedule

 

Resolution number HB/2022/18

MOVED by Chairperson G Brown, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)          adopt the 2022 business meeting times and dates as per the schedule below:

Date

Time

Venue (subject to change)

Thursday 17 February, 2022

2.00pm

Virtual via Microsoft Teams

Thursday 17 March, 2022

2.00pm

Virtual via Microsoft Teams

Thursday 21 April, 2022

2.00pm

Virtual via Microsoft Teams

Thursday 19 May, 2022

2.00pm

TBC

Thursday 16 June, 2022

2.00pm

TBC

Thursday 21 July, 2022

2.00pm

TBC

Thursday 18 August, 2022

2.00pm

TBC

Thursday 15 September, 2022

2.00pm

TBC

 

b)         approve the following two additional meetings for the purposes of the Annual Budget:

 

i)               12 May 2022, 2.30pm, venue TBC (time and venue subject to change)

ii)             23 June 2022, 2.30pm, venue TBC (time and venue subject to change)

CARRIED

 

 

27

Deputations update

 

Resolution number HB/2022/19

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update from December 2021.

CARRIED

 

 

28

Members' Reports

 

Resolution number HB/2022/20

MOVED by Member G Holmes, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from local board members A Poppelbaum, A Dunn and J Fitzgerald.

CARRIED

 

 

29

Governance forward work calendar

 

Resolution number HB/2022/21

MOVED by Member G Holmes, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

30

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2022/22

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      note the workshop record for December 2021.

CARRIED

 

 


 

31        Consideration of Extraordinary Items

 

Pursant to Standing Order 2.4.6 the local board discussed their submission to the Waka Kotahi Penlink Tolling Proposal.

 

Noting the local board’s position:

·       The Hibiscus and Bays Local Board strongly opposes the proposal to toll the Penlink Route, unless there is a Bus Lane/T2 lane created along the shoulder lane

·       Noting that this is the top transport advocacy priority of the local board, as stated in the Local Board Plan 2020.

 

 

 

 

3.31pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................