Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held remotely on Monday, 28 February 2022 at 4.00pm. A recording of the meeting is available on the Auckland Council website.

present

Chairperson	Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Cr Linda Cooper, JP
	Member Wyllis Maihi
	Member Scott Milne

ABSENT

Member Alec Hawke

Note: All members and those presenting attended via electronic link.

Ngāti Whātua Ōrākei Reserves Board 28 February 2022

1          Apologies

Resolution number NGA/2022/1

MOVED by Deputy D Simpson, seconded by Member W Maihi:

That the Ngāti Whātua Ōrākei Reserves Board:

a) accept the apology from Alec Hawke for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number NGA/2022/2

MOVED by Cr L Cooper, seconded by Member W Maihi:

That the Ngāti Whātua Ōrākei Reserves Board:

b) confirm the ordinary minutes of its meeting, held on Monday, 29 November 2021, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

5	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 29 November 2021
	The minutes were confirmed at Item 3: Confirmation of Minutes

6	Operations Report
	Resolution number NGA/2022/3 MOVED by Deputy D Simpson, seconded by Member W Maihi: That the Ngāti Whātua Ōrākei Reserves Board: a)      note the operational updates as detailed in this report. CARRIED

7	Projects Report
	Resolution number NGA/2022/4 MOVED by Cr L Cooper, seconded by Member W Maihi: That the Ngāti Whātua Ōrākei Reserves Board: a)      note the project update reports i) Combined Reserve Management Plan ii) Urupā iii) Pourewa Pathways iv) Pourewa Māra Kai CARRIED

8	Financial Update as at 31 January 2022
	Note:   changes to the original motion, adding new clauses b) and c), were made with the agreement of the meeting.
	Resolution number NGA/2022/5 MOVED by Member W Maihi, seconded by Member S Milne: That the Ngāti Whātua Ōrākei Reserves Board: a) receive the financial report as at 31 January 2022.  b) confirm the 2021/2022 annual budget, as provided in the Auckland Council’s Long Term Plan and reflected in the Ngāti Whātua Ōrākei Reserves Board 10-year budget is sufficient for the 2021/2022 proposed reserves board work programme. c) confirm the 2022/2023 annual budget, as provided in the Auckland Council’s Long Term Plan and reflected in the Ngāti Whātua Ōrākei Reserves Board 10-year budget is sufficient for the 2022/2023 proposed reserves board work programme. CARRIED

9

Audited Annual Performance Report for the year ending 30 June 2021

Resolution number NGA/2022/6 MOVED by Cr L Cooper, seconded by Member W Maihi: That the Ngāti Whātua Ōrākei Reserves Board: a)      delegate authority to the Chair and Deputy Chair to sign the letter of representation for external auditor Moore Markhams for the year ending 30 June 2021 (Attachment A) b)      delegate authority to the Chair and Deputy Chair to adopt and sign the audited financial performance report for the year ending 30 June 2021 (Attachment B) c)      note that draft audit report (Attachment C) d)      approve the distribution of a copy of the audited financial performance report to the Ngāti Whātua Ōrākei Trust as the trustee of the reserves board and to Auckland Council. CARRIED

10        Consideration of Extraordinary Items

            There was no consideration of extraordinary items.

Whakawātea

Member Wyllis Maihi closed the meeting with a karakia.

6.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................