Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held via MS Teams on Thursday, 17 February 2022 at 3.00pm.

present

Chairman	Scott Milne, JP
Deputy Chairman	Troy Elliott
Members	Troy Churton
	Colin Davis, JP	From 3.05pm; Item 7
	Sarah Powrie
	Margaret Voyce

ABSENT

Member

David Wong, JP

ALSO PRESENT

Councillor

Cr Desley Simpson

Ōrākei Local Board 17 February 2022

1          Welcome

Chairman Scott Milne opened the meeting and welcomed those present.

Note: A roll call was conducted by Chairman Scott Milne that ascertained the following members were in attendance at the commencement of the meeting:

Chairman Scott Milne: ✓

Deputy Chairman Troy Elliot: ✓

Member Colin Davis:

Member Sarah Powrie: ✓

Member Margaret Voyce: ✓

Member Troy Churton: ✓

Member David Wong:

2          Apologies

Resolution number OR/2022/1

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:

That the Ōrākei Local Board:

a) accept the apologies from Member David Wong for absence and Member Colin Davis for lateness due to techincal difficulties.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2022/2

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 2 December 2021, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

Member C Davis joined the meeting at 3.05pm.

7          Petitions

There were no petitions.

8          Deputations

Note:   Item 8.1 - Deputation - Men's Shed Expansion Proposal was considered after Item 12.- Notice of Motion - Member Troy Churton - Eke Panuku Development - Meadowbank community centre site

8.2	Deputation - Annual Report for Tāmaki Estuary Environmental Forum
	Julie Chambers attended the meeting to present the Annual Report for the Tāmaki Estuary Environmental Forum.
	Resolution number OR/2022/3 MOVED by Member M Voyce, seconded by Member C Davis: That the Ōrākei Local Board: a)      receive the presentation and thank Julie Chambers for her attendance. CARRIED

9          Public Forum

9.1	Public Forum – Mark and Fleur Revell-Devlin - Issues at Churchill Park
	Mark and Fleur Revell-Devlin attended the meeting to present on issues surrounding the Churchill Park development.
	Resolution number OR/2022/4 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      receive the presentation and thank Mark and Fleur Revell-Devlin for their attendance. CARRIED A letter was provided as a tabled document. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 9.1 - Public Forum – Mark and Fleur Revell-Devlin - Issues at Churchill Park - Presentation

9.2	Public Forum - Kimberly Graham - Needs of our Disability Community and Accessibility Issues
	Kimberly Graham attended the meeting to present on awareness surrounding accessibility needs for disabled users.
	Resolution number OR/2022/5 MOVED by Member S Powrie, seconded by Member M Voyce: That the Ōrākei Local Board: a)      receive the presentation and thank Kimberly Graham for her attendance. CARRIED A presentation was provided as a tabled document. A copy of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 9.2 Public Forum - Kimberly Graham - Needs of our Disability Community and Accessibility Issues - Presentation

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

Under Standing Order 7.1, Notice of Motion has been received from Member Troy Churton for consideration under item 12.

12	Notice of Motion - Member Troy Churton - Eke Panuku Development - Meadowbank community centre site
	Resolution number OR/2022/6 MOVED by Member T Churton, seconded by Member C Davis: That the Ōrākei Local Board: a) appoint Member Troy Churton to present to the Governing Body/ Planning Committee the Board's views seeking the following planning protocol changes: i) council planners must follow the AUP and the relevant guidelines ii) for certain types of pre-lodgement applications – Board members be invited to attend those pre-lodgement meetings with a right to observe but not comment.  iii) where the local board has a specific governance interest in a council-owned property, such as working on a redevelopment proposal, the invitation be a requirement.  iv) that for local boards to carry out their statutory duties of representing their communities, the minutes of pre-lodgement meetings are made available to board members on request, with strict confidentiality obligations.
	MOVED by Chairman S Milne, seconded by Member M Voyce an amendment by way of addition: v) note that it is our understanding that Eke Panuku were not involved in or part of the pre-lodgement meeting and did not request any changes to the development. CARRIED
	The substantive motion was put:
	a) appoint Member Troy Churton to present to the Governing Body/ Planning Committee the Board's views seeking the following planning protocol changes: i) council planners must follow the AUP and the relevant guidelines ii) for certain types of pre-lodgement applications – Board members be invited to attend those pre-lodgement meetings with a right to observe but not comment.  iii) where the local board has a specific governance interest in a council-owned property, such as working on a redevelopment proposal, the invitation be a requirement.  iv) that for local boards to carry out their statutory duties of representing their communities, the minutes of pre-lodgement meetings are made available to board members on request, with strict confidentiality obligations. v) note that it is our understanding that Eke Panuku were not involved in or part of the pre-lodgement meeting and did not request any changes to the development. CARRIED

8	Deputations

8.1	Deputation - Men's Shed Expansion Proposal
	Alan Minson and Mal Mclennan attended the meeting to present their proposal on expanding the Men’s Shed lease area.
	Resolution number OR/2022/7 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a)      receive the presentation and thank Alan Minson and Mal Mclennan for their attendance. CARRIED

13

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter two 2021/2022

Resolution number OR/2022/8 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      receive the performance report for quarter two ending 31 December 2021. b)      note the announcement earlier this week that New Zealand is now entering Phase 2 of the Omicron Response and the respective staff advice that all Auckland Council-run events hosting over 100 people scheduled to be held from now until Sunday 3 April 2022 be cancelled, postposed or an alternative delivery date is arranged, and agree to the following: i)          cancel Movies in the Park ii)         postpone the local board Enviro Forum event and review this at a later date c)      approve the allocation of the local board Community Response Fund as follows: i) allocate $5,000 to ID354: Māori Responsiveness Ōrākei towards funding an additional 10 Te Reo and Te Ao Māori sessions. ii) allocate $15,000 to ID350: Placemaking: Neighbourhood development Ōrākei towards supporting the Mission Bay Kohimarama Residents Association to fund professional services to facilitate ongoing discussions and progress a community-led design and business case for Tagalad. iii) allocate $15,000 towards a new Orakei Community Arts Broker to develop strategic relationships with the creative community and support community-led local arts activities, including temporary projects and activations in public places. d)      note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2021/2022 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 28 February 2022. CARRIED

14

Local Board Transport Capital Fund Report

Resolution number OR/2022/9 MOVED by Member S Powrie, seconded by Member M Voyce: That the Ōrākei Local Board: a)      receive this report updating the board on its local board transport capital fund. b)      approve the allocation of $70,000 of its local board transport capital as follows: i) allocate $50,000 to Option 2, Modules 1b, 2 and 3 being Achilles Point (large) and St Heliers Boat Ramp and Toilets and Playground CCTV project. ii) allocate $20,000 as a contribution towards the new raised pedestrian crossing on Shore Road delivered by St Kentigern’s College. CARRIED

15	Auckland Transport - proposed speed limit changes (Tranche 2A)
	Resolution number OR/2022/10 MOVED by Member S Powrie, seconded by Member C Davis: That the Ōrākei Local Board: a) approve the tabled feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes. CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 15 -  Auckland Transport - proposed speed limit changes (Tranche 2A) - Feedback

16	Orakei Local Board feedback to the Three Waters Economic Regulation Submission
	Resolution number OR/2022/11 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      note the Ōrākei Local Board feedback provided under delegation to Chairman Milne (Attachment A of the agenda report) to the Three Waters Economic Regulation Submission. CARRIED

17	Public feedback on proposal to make a new Signs Bylaw 2022
	Resolution number OR/2022/12 MOVED by Deputy Chairman T Elliott, seconded by Chairman S Milne: That the Ōrākei Local Board: a)      receive the public feedback on the proposal to make a new Auckland Council and Auckland Transport Ture ā-Rohe mo nga Tohu 2022 / Signs Bylaw 2022 and associated controls in this agenda report. b)      provide its views as tabled on how the Bylaw Panel should address matters raised in public feedback to the proposal in clause (a) to assist the Bylaw Panel in its deliberations. c)      appoint Member David Wong and Member Troy Elliott to present the views in b) to the Bylaw Panel on 28 March 2022. d)      delegate authority to the local board Chairman to appoint replacement(s) to the persons in clause c) should an appointed member be unable to present to the Bylaw Panel. CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 17 - Public feedback on proposal to make a new Signs Bylaw 2022 - Feedback

18	Public feedback on proposal to make a Freedom Camping in Vehicles Bylaw 2022
	Resolution number OR/2022/13 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 in this agenda report. b)      provide its views as tabled on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations. c)      appoint Member Troy Elliott to present the views in (b) to the Bylaw Panel on 22 April 2022. d)      delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel. CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 18 - Public feedback on proposal to make a Freedom Camping in Vehicles Bylaw 2022 - Feedback

19	Public feedback on proposal to amend Stormwater Bylaw 2015
	Resolution number OR/2022/14 MOVED by Member M Voyce, seconded by Member T Churton: That the Ōrākei Local Board: a)      receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Wai Āwhā 2015 / Auckland Council Stormwater Bylaw 2015 in this report. b)      provide its views as tabled on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 19 - Public feedback on proposal to amend Stormwater Bylaw 2015 - Feedback

20	Public feedback on proposal to amend the Property Maintenance and Nuisance Bylaw 2015
	Resolution number OR/2022/15 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) receive the general public feedback on the proposal to amend Te Ture ā-rohe Tiaki Rawa me Ngā Mahi Whakapōrearea 2015 / the Property Maintenance and Nuisance Bylaw 2015 in this report. b) note that there was no feedback received from people in the Ōrākei Local Board area CARRIED

21	Auckland’s Water Strategy
	Resolution number OR/2022/16 MOVED by Member M Voyce, seconded by Member S Powrie: That the Ōrākei Local Board: a) provide the tabled feedback on the Water Strategy framework CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 21 - Auckland's Water Strategy - Feedback

22	Ngā Pou Taunaha o Aotearoa - New Zealand Geographic Board: recording of unofficial place names as official
	Resolution number OR/2022/17 MOVED by Member C Davis, seconded by Member T Churton: That the Ōrākei Local Board: a)      receive the report, including attachments which detail the unofficial place names in the local board area which are proposed to be made official b)      provide the tabled feedback on any place names that, in their view, should not proceed under the fast-track process. CARRIED Documents were tabled in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Attachments a     17 February 2022, Ōrākei Local Board, Item 22 - Ngā Pou Taunaha o Aotearoa - New Zealand Geographic Board: recording of unofficial place names as official - Feedback

23	Māori Outcomes Annual Report - Te Pūrongo a te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020/2021
	Resolution number OR/2022/18 MOVED by Member S Powrie, seconded by Chairman S Milne: That the Ōrākei Local Board: a)      receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2020-2021. CARRIED

24	Urgent Decision - Ōrākei Local Board feedback the National Emissions Reduction Plan (ERP)
	Note: This item was withdrawn.

25	Chairman and Board Member February 2022 report
	Resolution number OR/2022/19 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      that the Ōrākei Local Board Chairman and Board Member February 2022 report be received. CARRIED

26	Governance Forward Work Calendar
	Resolution number OR/2022/20 MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott: That the Ōrākei Local Board: a)      note the draft governance forward work calendar as at 17 February 2022 CARRIED

27	Ōrākei Local Board Workshop Proceedings
	Resolution number OR/2022/21 MOVED by Member C Davis, seconded by Chairman S Milne: That the Ōrākei Local Board: a) note the Ōrākei Local Board records for the workshops held on 04, 11 and 25 November 2021, and 02 and 09 December 2021. CARRIED

28	Resolutions Pending Action report
	Resolution number OR/2022/22 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a)      note the Ōrākei Local Board resolutions pending action report – February 2022. CARRIED

29        Consideration of Extraordinary Items

There was no extraordinary business.

4.48pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:.......................................................