Minutes of Parks, Arts, Community and Events Committee

Parks, Arts, Community and Events Committee

10 February 2022

IMSB Member Glenn Wilcox opened the meeting with a karakia.

Acknowledgement

IMSB Member Glenn Wilcox acknowledged Chairperson Cr A Filipaina for being made a Member of the New Zealand Order of Merit for his services to the Police and the community, and IMSB Member T Kake for being made a Member of the New Zealand Order of Merit for his services to Māori.

Note: a roll-call was conducted that ascertained the following members were in attendance at the meeting:

Cr A Filipaina	ü	Cr S Henderson	ü
Cr J Bartley	ü	IMSB Member T Kake	ü
Cr C Casey	ü	Cr T Mulholland	ü
Deputy Mayor BC Cashmore	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr D Simpson	ü
Cr L Cooper	ü	Cr S Stewart	ü
Cr A Dalton	ü	Cr W Walker	ü
Cr C Darby	ü	Cr J Watson	ü
Cr C Fletcher	ü	IMSB Member G Wilcox	ü
Mayor P Goff		Cr P Young	ü
Cr R Hills	ü

1 Apologies

Resolution number PAC/2022/1

MOVED by Cr A Filipaina, seconded by Cr E Collins:

That the Parks, Arts, Community and Events Committee:

a) accept the apologies from:

Early Departure

Cr L Cooper
S Henderson - on council business.

CARRIED

Note: an apology was subsequently received from Mayor P Goff for lateness on council business.

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAC/2022/2

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) confirm the ordinary minutes of its meeting held on Thursday, 11 November 2021, and the extraordinary minutes of its meeting held on Thursday, 2 December 2021, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input - Mark Roach - Auckland UNESCO City of Music
	Public Input Item 5.1 was heard prior to Item 10 - UNESCO Auckland City of Music.

5.2	Public Input - Max Tweedie - Rainbow Advisory Panel
	Public input 5.2 was heard prior to Item 13 - Adoption of Ngā Hapori Momoho \| Thriving Communities Strategy 2022-2032.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 10 February 2022

Resolution number PAC/2022/3

MOVED by Cr A Filipaina, seconded by Cr L Cooper:

That the Parks, Arts, Community and Events Committee:

a) tūtohi / receive the summary of Parks, Arts, Community and Events Committee Information – updates, memos and briefings – 10 February 2022.

CARRIED

Review of Forward Work Programme - Parks, Arts, Community and Events (PACE) Committee

Resolution number PAC/2022/4

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) riro / receive and arotake / review the progress on the 2022 forward work programme as appended in Attachment A of the agenda report.

b) whakaae / approve the forward work programme as to at the meeting to October 2022.

CARRIED

Note: Item 5.1, Public input - Mark Roach - Auckland UNESCO City of Music was taken at this time.

5.1	Public Input - Mark Roach - Auckland UNESCO City of Music
	A video was shown and a presentation was given. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the motion amending clause a) and adding new clause b), with the agreement of the meeting.
	Resolution number PAC/2022/5 MOVED by Cr D Simpson, seconded by Cr C Casey: That the Parks, Arts, Community and Events Committee: a) tūtohi / receive the public input from Auckland UNESCO City of Music and thank Mark Roach for his attendance, presentation and work with the music industry. b) congratulate Mark Roach for Auckland winning the Best Global Music Office at the Music Cities Awards 2021. CARRIED
	Attachments a 10 February 2022 - Parks, Arts, Community and Events Committee Item 5.1: Public Input - Mark Roach - Auckland UNESCO City of Music, Presentation

UNESCO Auckland City of Music

Mayor P Goff joined the meeting at 10.30am.

Resolution number PAC/2022/6

MOVED by Cr D Simpson, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) endorse the Auckland City of Music Quadrennial Report 2017 – 2021.

b) note that Auckland won the award for Best Global Music Office at the Music Cities Awards 2021.

CARRIED

Regional Event Fund Grants Allocation 2021/2022 Round 2

Resolution number PAC/2022/7

MOVED by Cr A Filipaina, seconded by Cr L Cooper:

That the Parks, Arts, Community and Events Committee:

a) approve the following funding allocations for the 2021/2022 Regional Events Grant Programme Round 2:

Applicant	Event	Recommended funding allocation
YMCA North Incorporated	Raise Up Youth Fest	20,000
Te Pou Theatre Trust	Whānau Day - Te Pou Theatre 2022	12,000
ALAC Inc	Family Day (Latin American)	12,500
Condor Rugby Football Club Incorporated	NZ Secondary Schools Rugby Sevens Championship & Cup Tournaments (Condor Sevens)	20,000
Franklin A & P Society	Franklin A & P Show	15,000
The Polyfest Trust	ASB Polyfest	75,000
YMCA North Incorporated	Walk the Line 2022	7,500
Youthtown	Football Communities Cup	17,500
Total		$179,500

b) delegate authority to the General Manager – Regional Service Planning, Investment and Partnerships to apply the amount of any unallocated or unpaid Regional Event Grants Programme budget for the year to:

i) requests from grant recipients, for additional funding due to increased costs or reduced revenue

ii) short notice requests for funding from regional events which have not applied for grants and are facing a budget deficit

iii) request carry-forward of an amount to the 2022/2023 financial year to provide additional support for the recommencement and recovery of regional event delivery

iv) support other COVID-19 response funding activities

v) meeting council savings targets for the financial year.

CARRIED

Proposal to revoke the reserve status of 9Z St George Street, Papatoetoe

Resolution number PAC/2022/8

MOVED by Cr A Filipaina, seconded by Cr E Collins:

That the Parks, Arts, Community and Events Committee:

a) agree to submit a request to the Minister of Conversation to uplift the reserve status of the following property:

i) 9Z St George Street, Papatoetoe comprised of an estate in fee simple of approximately 60m² being part Lot 2 DP 105518.

CARRIED

Note: Item 5.2, Public input - Max Tweedie - Rainbow Advisory Panel was taken at this time.

5.2

Public Input - Max Tweedie - Rainbow Advisory Panel

Cr S Stewart left the meeting at 11am.

Resolution number PAC/2022/9

MOVED by Cr E Collins, seconded by Cr R Hills:

That the Parks, Arts, Community and Events Committee:

a) tūtohi / receive the public input from the Rainbow Advisory Panel and thank Max Tweedie for his attendance today.

CARRIED

Adoption of Ngā Hapori Momoho | Thriving Communities Strategy 2022-2032

MOVED by Cr E Collins, seconded by Cr R Hills:

That the Parks, Arts, Community and Events Committee:

a) tango / adopt the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report.

b) tuku mana / delegate authority through the Chief Executive to the manager responsible for strategy implementation to make changes to the design, and minor amendments to wording before publishing Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 and to update the context section annually to reflect the most recent data and insights.

c) whakaae / agree that staff, as delegated by the Chief Executive report back to the Committee with an implementation plan, monitoring/evaluation framework and business case for additional investment in August 2022.

Note: Cr A Dalton experienced connection issues during her speaking turn in the debate and left the meeting at 11.32am.

The Chair deferred further consideration of this item until later in the meeting.

Initial findings – Community lease rent pricing structure

Cr A Dalton returned to the meeting at 11.40am.
Cr E Collins left the meeting at 12.32pm

Note: changes were made to the original recommendation, amending clause c), with the agreement of the mover and seconder.

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) tūtohi / receive the report that highlights the initial findings for Auckland Council’s current rent pricing structure for community leases:

i) rents on most community leases are likely to be insufficient to cover administration costs or contribute to renewal and maintenance costs, can impact the long-term financial sustainability for the council to operate community leases

ii) there is no consideration between those who pay and those who benefit from community leases, which creates a perceived transparency and fairness issue

iii) there is no real incentive for leaseholders to maximise utilisation of assets as rents are very low, which leads to lower levels of community benefits from the leases.

b) whakaae / agree that staff as delegated by the Chief Executive, provide an in-depth information report on relevant domestic and international community lease rent pricing options and organise a direction setting workshop with the committee in August 2022.

c) whakatuu / appoint a joint working group, comprising of up to three councillors, three local board chairs (or their delegates) and one Independent Māori Statutory Board member to consider domestic and international community lease rent pricing options as part of the information report back to the committee.

The motion was put in parts.

Resolution number PAC/2022/10

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) tūtohi / receive the report that highlights the initial findings for Auckland Council’s current rent pricing structure for community leases:

i) rents on most community leases are likely to be insufficient to cover administration costs or contribute to renewal and maintenance costs, can impact the long-term financial sustainability for the council to operate community leases

ii) there is no consideration between those who pay and those who benefit from community leases, which creates a perceived transparency and fairness issue

iii) there is no real incentive for leaseholders to maximise utilisation of assets as rents are very low, which leads to lower levels of community benefits from the leases.

CARRIED

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

A division was called for, voting on which was as follows:

For

Cr C Casey

Cr P Coom

Cr L Cooper

Cr C Darby

Cr A Filipaina

Cr J Watson

Against

Cr J Bartley

Deputy Mayor BC Cashmore

Cr A Dalton

Cr C Fletcher

Mayor P Goff

Cr S Henderson

Cr R Hills

IMSB Member T Kake

Cr T Mulholland

Cr D Newman

Cr D Simpson

Cr W Walker

IMSB Member G Wilcox

Cr P Young

Abstained

The motion was declared lost by 6 votes to 14.

Note: Discussion continued on Item 13 - Adoption of Ngā Hapori Momoho | Thriving Communities Strategy 2022-2032 at this time.

Adoption of Ngā Hapori Momoho | Thriving Communities Strategy 2022-2032 (continued)

Cr E Collins returned to the meeting at 12.46pm.

Resolution number PAC/2022/11

MOVED by Cr E Collins, seconded by Cr R Hills:

That the Parks, Arts, Community and Events Committee:

a) tango / adopt the Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report.

CARRIED

Cr C Darby retired from the meeting at 12.48pm.

The meeting adjourned at 12.48pm and reconvened at 1.00pm.

Cr G Sayers and Cr S Stewart were not present.

Cr E Collins returned to the meeting at 1.03pm

Note: a roll-call was conducted that ascertained the following members were in attendance:

Cr A Filipaina	ü	Cr S Henderson	ü
Cr J Bartley	ü	IMSB Member T Kake	ü
Cr C Casey	ü	Cr T Mulholland	ü
Deputy Mayor BC Cashmore	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers
Cr P Coom	ü	Cr D Simpson	ü
Cr L Cooper	ü	Cr S Stewart
Cr A Dalton	ü	Cr W Walker	ü
Cr C Darby		Cr J Watson	ü
Cr C Fletcher	ü	IMSB Member G Wilcox	ü
Mayor P Goff	ü	Cr P Young	ü
Cr R Hills	ü

Potential refresh of Auckland Council's wider open space policy framework

Resolution number PAC/2022/12

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

a) whakaae / approve staff engagement with key stakeholders to obtain their views on the potential refresh and consolidation of Auckland Council’s open space policy framework, which consists of five strategies, policies and plans:

i) Parks and Open Spaces Strategic Action Plan (2013)

ii) Parks and Open Space Acquisition Policy (2013)

iii) Open Space Provision Policy (2016)

iv) Auckland Sport and Recreation Strategic Action Plan 2014-2024 (2014)

v) Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 (2019)

b) whakaae / agree that staff, as delegated by the Chief Executive, report back to the Committee on options for the scope of a potential refresh of the wider open space policy framework, including the status quo and an enhanced status quo, in June 2022.

CARRIED

16	Implementation of the Auckland Sport and Recreation Strategic Action Plan and Parks and Open Spaces Strategic Action Plan
	Cr S Stewart returned to the meeting at 1.30pm.
	A presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PAC/2022/13 MOVED by IMSB Member T Kake, seconded by Cr E Collins: That the Parks, Arts, Community and Events Committee: a) tūtohi / receive the Parks, Sport and Recreation department Auckland Sport and Recreation Strategic Action Plan (ASARSAP) and Parks and Open Spaces Strategic Action Plan (POSSAP) implementation highlights report. CARRIED
	Attachments a 10 February 2022 - Parks, Arts, Community and Events Committee Item 16: Implementation of the Auckland Sport and Recreation Strategic Action Plan and Parks and Open Spaces Strategic Action Plan, Presentation.

17 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.46 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Alf Filipaina, MNZM
Deputy Chairperson	Cr Dr Cathy Casey
Members	Cr Josephine Bartley
	Deputy Mayor Cr Bill Cashmore
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom
	Cr Linda Cooper, JP	Until 1.20pm, Item 16
	Cr Angela Dalton
	Cr Chris Darby	Until 12.48pm
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP	From 10.30am, Item 10
	Cr Shane Henderson
	Cr Richard Hills
	IMSB Member Tony Kake, MNZM
	Cr Tracy Mulholland
	Cr Daniel Newman, JP
	Cr Greg Sayers	Until 12.48pm
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson
	IMSB Member Glenn Wilcox
	Cr Paul Young