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Strategic
Procurement Committee
01 February
2022
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Note: a roll-call was conducted that ascertained the following members
were in attendance at the commencement of the meeting: ü
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Cr Greg Sayers
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ü
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Cr Cathy Casey
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ü
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Deputy Mayor Cr Bill Cashmore
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Cr Linda Cooper
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ü
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Cr Alf Filipaina
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ü
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Cr Tracy Mulholland
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ü
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IMSB Chair David Taipari
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ü
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Cr John Watson
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ü
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Procurement plan for Avondale Library and
Community Hub – Early Contractor Involvement (ECI) and construction
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A presentation
was given in support of the item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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IMSB Chair D Taipari left the
meeting 10.30am.
IMSB Member K Wilson entered the meeting 10.30am.
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Resolution
number STR/2022/3
MOVED by Cr T Mulholland, seconded by Cr L Cooper:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on the Avondale Library and Community Hub Early
Contractor Involvement and construction project, enables transparency on the
topic due for discussion in the public excluded part of the meeting
b) note
that the confidential report contains information that could prejudice the
council's commercial position with suppliers.
CARRIED
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Attachments
a 1 February 2022, Strategic Procurement
Committee, Item 8: Procurement plan for Avondale Library and Community Hub
– Early Contractor Involvement (ECI) and construction - Presentation
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9
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Summary of Strategic Procurement Committee
Information - updates, memos and briefings (including the forward work
programme) - 1 February 2022
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Resolution
number STR/2022/4
MOVED by Cr G Sayers, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
CARRIED
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number STR/2022/5
MOVED by Cr G Sayers, seconded by Cr J Watson:
That the Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is
made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 CONFIDENTIAL:
Procurement plan for Avondale Library and Community Hub – Early
Contractor Involvement (ECI) and construction
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.35am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.55 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Procurement plan for Avondale
Library and Community Hub – Early Contractor Involvement (ECI) and
construction
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Resolution
number STR/2022/6
MOVED by Cr T Mulholland, seconded by Cr G Sayers:
That the Strategic Procurement
Committee:
c) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality no longer exist.
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10.55am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
