Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I

Te Maru O te Kaunihera / Council Controlled

Organisation Oversight Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held remotely on 22 March 2022 at 2.00pm.  A recording of the meeting will be available on the Auckland

Council website: https://www.aucklandcouncil.govt.nz/about-auckland-council/howaucklandcouncilworks/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

 

Members

Cr Josephine Bartley

From 2.16pm, Item 8

 

Cr Dr Cathy Casey

 

 

Cr Fa’anana Efeso Collins

From 2.13pm, Item 8

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina, MNZM

 

 

Cr Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Shane Henderson

 

 

Cr Richard Hills

From 2.06pm, Item 8, Until 4.10pm

 

Cr Tracy Mulholland

 

 

Cr Desley Simpson, JP

Until 3.55pm Item 8

 

Cr Sharon Stewart, QSM

Until 4.03pm, Item 8

 

IMSB Chair David Taipari

 

 

Cr Wayne Walker

 

 

Cr John Watson

Until 4.10pm

 

Cr Paul Young

 

 

ABSENT

 

 

Cr Chris Darby

 

 

IMSB Member Hon Tau Henare

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 


 

 

IN ATTENDANCE

 

 

Auckland Transport

 

 

Adrienne Young-Cooper

Board Chair

 

Mark Laing

Executive General Manager Finance

 

Mark Lambert

Executive General Manager Integrated Networks

 

Andrew Allen

Executive General Manager Transport Services

 

 

 

 

Auckland Unlimited

 

 

Mark Franklin

Board Chair

 

Nick Hill

Chief Executive

 

Justine White

Chief Finance Officer

 

 

 

 

Eke Panuku

 

 

Paul Majurey

Board Chair

 

David Rankin

Chief Executive

 

Carl Gosbee

Chief Finance Officer

 

 

 

 

Watercare

 

 

Margaret Devlin

Board Chair

 

Jon Lamonte

Chief Executive

 

 

 

 

Ports of Auckland Limited

 

 

Jan Dawson

Board Chair

 

Roger Gray

Chief Executive

 

Wayne Thompson

Chief Finance Officer

 


Council Controlled Organisation Oversight Committee

22 March 2022

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Member

Member

Deputy Mayor BC Cashmore

ü

Cr S Henderson

ü

Cr A Dalton

ü

Cr R Hills

 

Cr J Bartley

 

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman apology

 

Cr E Collins

 

Cr G Sayers apology

 

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr C Darby apology

 

IMSB Chair D Taipari

ü

Cr A Filipaina

ü

Cr W Walker

ü

Cr C Fletcher

ü

Cr J Watson

ü

Mayor P Goff

ü

Cr P Young

ü

IMSB Member T Henare apology

 

 

 

 

 

1          Apologies

 

Resolution number CCO/2022/1

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apologies from:

Absence

Cr Chris Darby

IMSB Member Hon Tau Henare – on board business

Cr Daniel Newman

Cr Greg Sayers – on council business

Early Departure

Cr Desley Simpson – on council business

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 


 

3          Confirmation of Minutes

 

Resolution number CCO/2022/2

MOVED by Cr A Dalton, seconded by Cr D Simpson:  

That the Council Controlled Organisation Oversight Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 14 December 2021, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

Pursuant to Standing Order 2.4.6, the meeting agreed to receive a verbal update relating to the general business of the committee (Auckland Unlimited report: Reimagining Tāmaki Makaurau Auckland: harnessing the region’s potential”) at Item 14 – Consideration of Extraordinary Items.

 

 

8

Quarter Two Performance Reports 2021/2022 Substantive Council-controlled organisations and Ports of Auckland

 

Presentations from the substantive Council-controlled Organisations and Ports of Auckland Limited were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Executive leaders and board members from the Council-controlled Organisations and Ports of Auckland Limited were in attendance to speak with the committee.

 

Auckland Transport

Adrienne Young-Cooper, Board Chair, Mark Laing, Executive General Manager Finance, Mark Lambert, Executive General Manager Integrated Networks, and Andrew Allen, Executive General Manager Transport Services

 

Auckland Unlimited

Mark Franklin, Board Chair, Nick Hill, Chief Executive and Justine White, Chief Financial Officer

 

Eke Panuku

Paul Majurey, Board Chair, David Rankin, Chief Executive, Carl Gosbee, Chief Financial Officer

 

Watercare

Margaret Devlin, Board Chair, Jon Lamonte, Chief Executive

 

Ports of Auckland Limited

Jan Dawson, Chair, Roger Gray, Chief Executive, and Wayne Thompson, Chief Finance Officer

 

Cr R Hills entered the meeting at 2.09pm.

Cr J Bartley entered the meeting at 2.16pm.

Cr D Simpson retired from the meeting at 3.55pm.

Cr S Stewart retired from the meeting at 4.03pm.

 

Resolution number CCO/2022/3

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the 2021/2022 second quarter reports of the substantive Council-controlled Organisations and Ports of Auckland Limited, provided as attachments A to G of the agenda report.

CARRIED

 

Attachments

a     22 March 2022, Council Controlled Organisation Oversight Committee, Item 8 - Quarter Two Performance Reports 2021/2022 Substantive Council controlled organisations and Ports of Auckland, Auckland Transport presentation

b     22 March 2022, Council Controlled Organisation Oversight Committee, Item 8 - Quarter Two Performance Reports 2021/2022 Substantive Council controlled organisations and Ports of Auckland, Auckland Unlimited presentation

c    22 March 2022, Council Controlled Organisation Oversight Committee, Item 8 - Quarter Two Performance Reports 2021/2022 Substantive Council controlled organisations and Ports of Auckland, Eke Panuku presentation

d    22 March 2022, Council Controlled Organisation Oversight Committee, Item 8 - Quarter Two Performance Reports 2021/2022 Substantive Council controlled organisations and Ports of Auckland, Watercare presentation

e     22 March 2022, Council Controlled Organisation Oversight Committee, Item 8 - Quarter Two Performance Reports 2021/2022 Substantive Council controlled organisations and Ports of Auckland, Ports of Auckland presentation

 

 

The meeting adjourned at 4.05pm and reconvened at 4.10pm.

 

 


 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance when the meeting reconvened: 

 

 

Member

Member

Deputy Mayor BC Cashmore

ü

Cr S Henderson

ü

Cr A Dalton

ü

Cr R Hills

 

Cr J Bartley

ü

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman apology

 

Cr E Collins

ü

Cr G Sayers apology

 

Cr P Coom

ü

Cr D Simpson apology

 

Cr L Cooper

ü

Cr S Stewart apology

 

Cr C Darby apology

 

IMSB Chair D Taipari

 

Cr A Filipaina

ü

Cr W Walker

ü

Cr C Fletcher

ü

Cr J Watson

 

Mayor P Goff

ü

Cr P Young

ü

IMSB Member T Henare apology

 

 

 

 

 

 

9

Amendment to the constitution of Watercare Services Limited

 

IMSB Chair D Taipari returned to the meeting at 4.12pm.

 

Resolution number CCO/2022/4

MOVED by Cr L Cooper, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      approve an amendment to the Watercare Services Limited constitution to remove the restriction on directors serving more than three consecutive terms

b)      delegate to the chief executive the authority to execute a shareholders resolution to make this amendment and take any other required steps.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr T Mulholland requested that her dissenting vote be recorded.

 

 


 

 

10

CCO Review: Implementation Programme Update

 

Note:   Attachment A of the agenda report was an incorrect version.  A copy of the correct version has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CCO/2022/5

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the update on the implementation programme for the Council-controlled Organisations Review

b)      note that in response to Recommendation 42, staff consider that Council-controlled Organisations constitutions already express that Council-controlled Organisations have both commercial and public good objectives, the new Statement of Expectations has a section about these objectives, and that the most appropriate place for a specific balance to be expressed is in the annual Statement of Intent.

CARRIED

 

Attachments

a     22 March 2022, Council Controlled Organisation Oversight Committee, Item 10 - CCO Review: Implementation Programme Update, Auckland Unlimited presentation - CCO Review Implementation – progress by recommendation, March 2022

 

 

 

11

Liaison councillors' updates

 

Resolution number CCO/2022/6

MOVED by Cr E Collins, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      tūtohi / receive the updates from liaison councillors to the Council Controlled Organisations.

CARRIED

 

 

12

Review of Forward Work Programme - Council Controlled Organisation Oversight Committee

 

Resolution number CCO/2022/7

MOVED by Deputy Mayor BC Cashmore, seconded by Cr P Coom:  

That the Council Controlled Organisation Oversight Committee:

a)      riro / receive and arotake / review the progress on the 2022 forward work programme as appended in Attachment A of the agenda report.

b)      whakaae / approve the forward work programme as agreed to at the meeting to October 2022.

CARRIED

 

 

 

13

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings - 22 March 2022

 

Resolution number CCO/2022/8

MOVED by Deputy Mayor BC Cashmore, seconded by Cr C Casey:  

That the Council Controlled Organisation Oversight Committee:

a)      tūtohi / receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 22 March 2022.

CARRIED

 

 

 

14        Consideration of Extraordinary Items

 

Pursuant to Standing Order 2.4.6, the committee agreed to receive a verbal update in relation to the Auckland Unlimited report: Reimagining Tāmaki Makaurau Auckland: harnessing the region’s potential”.

Chairperson, Deputy Mayor BC Cashmore acknowledged the work of Koi Tu: The Centre for Informed futures in presenting the report “Reimagining Tāmaki Makaurau Auckland: harnessing the region’s potential” that was commissioned by Auckland Unlimited.

The draft report had been presented to Auckland Councillors (twice), Local Board Chairs, Auckland business leaders and Auckland Policy Office leadership group.  The report had generated a lot of interest from all parties in utilising the report to facilitate discussion with Aucklanders, Government agencies and those outside Auckland.

Feedback had been incorporated into the final document which would be publicly released on 23 March 2022.  All members would receive a copy of the report which would be embargoed until 5.00am on 23 March 2022.

 

 

15        Procedural motion to exclude the public

Resolution number CCO/2022/9

MOVED by Deputy Mayor BC Cashmore, seconded by Cr A Dalton:  

That the Council Controlled Organisation Oversight Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

C1       CONFIDENTIAL: Defining Auckland Council's Ownership Objectives for the Ports of Auckland Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice Auckland Council and Ports of Auckland Limited's commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

4.32pm            The public was excluded.

 

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.07pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Defining Auckland Council's Ownership Objectives for the Ports of Auckland Limited

 

Resolution number CCO/2022/10

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:  

That the Council Controlled Organisation Oversight Committee:

c)      agree that the report and the resolutions will remain confidential due to risks that it may prejudice or disadvantage council’s commercial activities.

 

 

 

 


 

 

 

5.07pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................