Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held via Microsoft Teams videoconference on Tuesday, 22 March 2022 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Matthew Murphy

 

 

Logan Soole

 

 

ABSENT

 

Member

Amanda Kinzett

 

 

 


Franklin Local Board

22 March 2022

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

Resolution number FR/2022/24

MOVED by Chairperson A Baker, seconded by Member L Soole:  

That the Franklin Local Board:

a)         accept the apology from Member Kinzett for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2022/25

MOVED by Deputy Chairperson A Fulljames, seconded by Chairperson A Baker:  

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 22 February 2022, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 


 

9          Public Forum

 

Note: This item was taken after Item 14 in the agenda.

 

9.1

Public Forum – Franklin Amateur Radio Club

 

Resolution number FR/2022/26

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)   thank Tom McDonald for his attendance and presentation from the Franklin Amateur Radio Club.

b)   refer the presentation to Eke Panuku and request their direct engagement with the Franklin Amateur Radio Club on the Pukekohe Skatepark enhancement project.

CARRIED

 

Attachments

a     22 March 2022 Franklin Local Board - Franklin Amateur Radio Club presentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 


11

Council-controlled Organisations Quarterly Update:  Quarter Two, 2021-22

 

Resolution number FR/2022/27

MOVED by Deputy Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      receive the Council-controlled Organisations Quarter Two 2021/2022 report.

b)      approve updates to the Joint CCO Engagement Plan 2021/2022.

CARRIED

 

 

12

Approval for a new private road name at 41 Monument Road, Clevedon

 

Resolution number FR/2022/28

MOVED by Member M Bell, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      approves the name Renee Wyn Place for the new private road created by way of subdivision at 41 Monument Road, Clevedon, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90096733, and resource consent references BUN60372683 and SUB60371628).

CARRIED

 

 

 

13

Local board input to development of Auckland Transport’s Interim Speed Management Plan

 

Bruce Thomas and Nathan Cammock from Auckland Transport were in attendance to speak to this item.

 

 

Resolution number FR/2022/29

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)      provide feedback on the introduction of an interim Auckland Speed Management Plan as follows:

             i)        note that the pending Government requirement for regional councils to create regional speed management plans creates a risk to a localised approach in the Auckland context. Auckland is a varied region with both urban and rural considerations. Although Government’s requirement may envisage a generic set of principles that inform regional speed management, the board urges Auckland Transport to take a balanced and potentially bespoke approach to both the urban and rural roading environment that is suitable for the Auckland context

            ii)        consider that there is insufficient detail provided on how the community will be empowered to initiate changes to speed in their neighbourhood or under what circumstances it will be engaged on speed change proposals i.e. to ensure proposals consider local insights. The board considers that the community should be empowered by Auckland Transport to provide valuable local insights

           iii)        consider that there is insufficient detail provided on how and when boards will continue to be engaged on discrete speed changes. It is the board’s expectation that local boards continue to be afforded the opportunity to receive recommendations and supporting information that informs that recommendation (including evidence of resident and frequent user feedback), so that they can formally advocate for local perspectives and successful safety outcomes

           iv)        request a hold on any current or future proposed speed reduction until all concerns/requests of the Interim Auckland Speed Management Plan have been consulted on.

b)        recommend that the following principles are followed when developing the Speed Management plan and reviewing roads in the Franklin Local Board area;

               i)      proposed changes to speed should primarily be informed by the speed that the majority of users travel i.e. support self-explaining speeds unless there is a demonstrable community support for lower speeds e.g. outside schools and marae

              ii)      speed limits outside all schools should be amended to 40 kmph regardless of location to support consistent behaviour from motorists no matter where they are in Auckland

            iii)      Marae should continue to be prioritised for amendment where these are signaled as a priority by Māori

            iv)      no limit should be proposed to be reduced by more than 20kmph without consideration of other safety measures i.e. reengineering or maintenance solutions or without local demand demonstrated via consultation

              v)      changes to speed should not be made without a physical visit to the road by the recommending staff member noting that ‘desktop’ analysis is not sufficient to inform fit for purpose and pragmatic recommendations

            vi)      changes to speed must consider and be sympathetic to speed restrictions elsewhere on the road i.e. speed limits imposed by neighbouring territorial authorities such as Waikato District

           vii)      changes to speed should not be undertaken without an opportunity for input from affected residents and frequent users in the first instance

c)         provide the following list of roads within the local board area that should be reviewed as a priority when staff develop the proposed plan, noting that these roads have already been identified by community representatives and the board as needing review:

               i)        roads within the Pukekohe Town Centre i.e. within the ‘Ring Road’, with a view to reducing speeds to support pedestrian safety

              ii)        Papakura-Clevedon Road within the Clevedon Village with a view to reducing speeds to support pedestrian safety

             iii)        strategic routes used by quarry trucks, logging trucks and other heavy vehicles

             iv)        roads on the Āwhitu Peninsula, noting that these roads are of poor quality and are frequented by visitors unused to the roading condition

              v)        Whitford-Maraetai Road between Beachlands and Maraetai, noting that while this road appears to be rural, it bisects increasing densely populated areas with popular coastal areas and the local school and therefore needs to be more sympathetic to pedestrian and cycling activity; and in particular, the area 50 metres  either side of the Maraetai Beach School pedestrian crossing should be reviewed with urgency

             vi)        Beachlands Road from 20 metres south of Bell Road to 20 metres past the existing pedestrian crossing in Wakelin Road, given the large number of students now having to cross from the new developments to the east.

CARRIED

 

 

14

Proposed Plan Change - Rezoning of 1023 and 1039 Linwood Road, Kingseat

 

Tony Reidy, Senior Policy Planner, was in attendance to speak to this item.

 

 

Resolution number FR/2022/30

MOVED by Member A Cole, seconded by Member L Soole:  

That the Franklin Local Board:

a)      support the rezoning of 1023 and 1039 Linwood Road, Kingseat from Open Space – Sport and Active Recreation zone to Residential – Single House zone;

b)      note that the future subdivision of 1023 and 1039 Linwood Road will be the appropriate time to address the issue of the proposed primary school and existing park being separated by the access leg to 1039 Linwood Road, Kingseat.

CARRIED

 

The Public Forum item 9.1 was taken at this point. Tom McDonald attended by phone.

 


15

Governance Forward Work Calendar March 2022

 

Resolution number FR/2022/31

MOVED by Member M Bell, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      note the governance forward work calendar dated March 2022 (Attachment A).

CARRIED

 

 

16

Franklin Local Board workshop records

 

Resolution number FR/2022/32

MOVED by Member A Cole, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 8, 15 and 22 February, and 1 March, 2022.

CARRIED

 

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

19

Customer and Community Services work programme - Whiteside Pools and Pukekohe War Memorial Hall

 

Moushmi Sharan, Work Programme Lead – Community Facilities, was in attendance to speak to this item.

 

 

Resolution number FR/2022/33

MOVED by Member S Druyven, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      approve the following variations including budget and timeline changes to its adopted 2021–2024 Customer and Community Services work programme as per attachment A, specifically:

i)       addition of a new project “Whiteside Pools - renew waterpipe, concourse and retaining wall” utilising $100,000 of ABS: Capex Renewal budget over financial year 2021/2022.

ii)      variation to project ID 20637 “Pukekohe War Memorial Town Hall – renew heritage assets” utilising $550,268 of ABS: Capex Renewal budget over financial year 2021/2022, a reduction of $100,000.

CARRIED

 


 

18        Procedural motion to exclude the public

Resolution number FR/2022/34

MOVED by Chairperson A Baker, seconded by Member L Soole:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Local Board views on Notice of Requirement for a Counties Energy substation at 8 Whangapouri Road, Karaka

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details regarding negotiations not yet finalised

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Disposal of Land to Watercare - Rear of 148 Seddon Street, Pukekohe

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details regarding negotations not yet finalised

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

9.58am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.14am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Local Board views on Notice of Requirement for a Counties Energy substation at 8 Whangapouri Road, Karaka

 

Resolution number FR/2022/24

MOVED by Member A Cole, seconded by Chairperson A Baker:   

That the Franklin Local Board:

a)    confirm that the resolutions, report and attachment remain confidential until reasons for confidentiality no longer exist.

CARRIED

 

 

C2

Disposal of Land to Watercare - Rear of 148 Seddon Street, Pukekohe

 

 

Resolution number FR/2022/25

MOVED by Member A Cole, seconded by Chairperson A Baker:   

That the Franklin Local Board:

a)    confirm that the resolutions, report and attachment remain confidential until reasons for confidentiality no longer exist.

CARRIED

 

 

10.15 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................