I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 21 March 2022

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

 

 

Bo Burns

 

 

David Collings

 

 

Bruce Kendall

 

 

Mike Turinsky

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Blair Morrow

Democracy Advisor

 

16 March 2022

 

Contact Telephone: 027 278 6975

Email: blair.morrow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Howick Local Board

21 March 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

8.1     Angela Guptill of CAB Pakuranga & Botany                                                          5

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Notices of Motion                                                  6

12        Governing Body Member update                        7

13        Chairperson's Report                                           9

14        Notice of Motion - Chairperson Adele White - Council Enforcement                                         13

15        Urgent Decision - Movies in the Park - Barry Curtis Park                                                           17

16        Urgent Decision - Vaccination Event at Lloyd Elsmore Park                                                       23

17        Howick Local Board Work Programme Reallocations 2021/2022                                    33

18        Council-controlled Organisations Quarterly Update: Quarter Two, 2021-22                           39

19        Local board input to development of Auckland Transport’s Interim Speed Management Plan 65

20        Workshop records                                              71

21        Governance forward work calendar                 81

22        Consideration of Extraordinary Items

PUBLIC EXCLUDED

23        Procedural Motion to Exclude the Public                           87

C1       Alternative Commercial Opportunities            87


1          Welcome

 

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)          confirm the ordinary minutes of its meeting, held on Monday, 21 February 2022, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Angela Guptill of CAB Pakuranga & Botany

Te take mō te pūrongo

Purpose of the report

1.    Angela Guptill of CAB Pakuranga and Botany will present to the board regarding CAB Pakuranga and Botany’s activities over the last six months.

 

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      thank Angela Guptill of CAB Pakuranga & Botany for her deputation and attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names>  for consideration under item 14.

 


Howick Local Board

21 March 2022

 

 

Governing Body Member update

File No.: CP2022/03200

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Howick Ward Councillors to have an opportunity to update the local board on regional matters.

Whakarāpopototanga matua

Executive summary

2.       Providing the Howick Ward Councillors with an opportunity to update the local board on regional matters they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the verbal reports from Cr Paul Young and Cr Sharon Stewart QSM.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Blair Morrow – Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

Chairperson's Report

File No.: CP2022/03181

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the local board chairperson an opportunity to update the local board on any announcements and note the chairperson’s written report.

Whakarāpopototanga matua

Executive summary

2.       Providing the local board chairperson with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the chairperson’s verbal update and written report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Chairperson's Report

11

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

21 March 2022

 

 

Notice of Motion - Chairperson Adele White - Council Enforcement

File No.: CP2022/03176

 

  

 

Whakarāpopototanga matua

Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx

1.       Chairperson Adele White has given notice of a motion that they wish to propose.

2.       The notice, signed by Chair Adele White and Deputy Chair John Spiller as seconder, is appended as Attachment A.

Motion

That the Howick Local Board:

a)     acknowledge that the enforcement of many bylaws (including their compliance and enforcement responsibilities under a range of legislation) is a core and essential function of Auckland Council, and that the local board and the public expect that bylaws are enforced in a timely manner and in full.

 

b)     request that the relevant compliance enforcement teams be urgently provided

sufficient resources to effectively carry out their roles.

 

c)     request that call centre staff are provided updated training and instruction in the city’s bylaws to enable them to accurately and effectively carry out their roles.

 

d)     request that the Chief Executive give direction for a compliance enforcement review across Auckland Council and Council-Controlled Organisations to take place urgently for the purpose of identifying the challenges and obstacles in enforcement and recommend solutions to overcome them.

 

e)     request that findings of this review are reported back to all local boards as soon as possible to inform them of changes that will be put in place to ensure effective and efficient enforcement of all bylaws.

 

f)      acknowledges staff in the Compliance and Community Facilities teams who are doing an outstanding job under the circumstances of being severely under-resourced to deal with the sheer volume and variety of compliance breaches across the region.

 

g)      request that this Notice of Motion be forwarded members of all Local Boards, the Governing Body, the Independent Māori Statutory Board, as well as the Mayor, and Chief Executive.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Notice of Motion

15

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

21 March 2022

 

 

Urgent Decision - Movies in the Park - Barry Curtis Park

File No.: CP2022/03201

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to proceed with cancelling the Movies in the Park event, scheduled to be held at Barry Curtis Park on the 5th March 2022, due to the risk posed by Covid-19.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 9 December 2019 the Howick Local Board resolved (HW/2019/159) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b)    delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c)    agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d)    note that all urgent decisions will be reported to the next ordinary meeting of the local board.

3.      A decision is required from the Howick Local Board before the 21st February 2022, so that the Events team is able to issue a media release.

 

4.      As the next Howick Local Board Business meeting is on 21st February 2022, it is therefore necessary to seek an urgent decision to formalise this local board position.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      confirm the officer’s recommendation to proceed with cancelling the Movies in the Park event, scheduled to be held at Barry Curtis Park on the 5th March 2022, due to the risk posed by Covid-19.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Urgent Decision - Movies in the Park Barry Curtis Park

19

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Local Board Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

21 March 2022

 

 

Urgent Decision - Vaccination Event at Lloyd Elsmore Park

File No.: CP2022/03203

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to grant landowner approval to the Northern Region Health Coordination Centre for use of Lloyd Elsmore Park on Saturday 5th March 2022, including setting up on Friday 4th March 2022, and packing down on Sunday 6th March 2022.

Whakarāpopototanga matua

Executive summary

2.      At its meeting on 9 December 2019 the Howick Local Board resolved (HW/2019/155) to:

 

a)      appoint David Collings for Pakuranga subdivision, John Spiller for Howick subdivision and Peter Young for Botany subdivision, to be the nominated local board member for landowner consents (excluding landowner consents for filming) and authorise them to:

i)       be the point of consultation for staff on all applications for landowner consent and, at their discretion, refer any application for landowner consent to the local board for a local board decision,

 

3.      As the application is regarding a site in the Pakuranga subdivision within the Howick Local Board area, the member appointed for the Pakuranga subdivision has exercised their discretion and referred the attached application (Attachment B) for landowner consent to the local board for a local board decision.

 

4.      As the event is scheduled to occur on the 5th March 2022, and the next business meeting of the Howick Local Board is not until the 21st March 2022, an urgent decision is required.

 

5.      At its meeting on 9 December 2019 the Howick Local Board resolved (HW/2019/159) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b)    delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c)    agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d)    note that all urgent decisions will be reported to the next ordinary meeting of the local board.

2.       On 24 February 2022 the chair and deputy chair made an urgent decision on behalf of the board to grant landowner approval to the Northern Region Health Coordination Centre for use of Lloyd Elsmore Park. The urgent decision is included in this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      give landowner approval to the Northern Region Health Coordination Centre for use of Lloyd Elsmore Park on Saturday 5th March 2022, including setting up on Friday 4th March 2022, and packing down on Sunday 6th March 2022 as per the attached proposal (Attachment B).

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Urgent Decision - Vaccination Event at Lloyd Elsmore Park

25

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Local Board Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

21 March 2022

 

 

Howick Local Board Work Programme Reallocations 2021/2022

File No.: CP2022/03164

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve reallocation of funding within the Howick Local Board’s 2021/2022 work programme.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board approved its work programme 2021/2022 on 17 June 2021 (resolutions HW/2021/88, HW/2021/89, HW/2021/90 and HW/2021/91).

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The following activities within the work programme are tracking towards an underspend for the 2021/2022 financial year and have budget available for reallocation:

i.    ID 240 Movies in Parks - $37,972.34

ii.   ID 243 LB Event – Kiwi Anthems music concert - $30,250.00

iii.   ID 1584 LB Event – Celebrating Cultures - $55,415.51

iv.  ID 239 Event partnership fund Howick - $4,922.00

5.       Underspend budget must be allocated to projects that can be completed by the end of the 2021/2022 financial year.

6.       It is recommended that the underspend budget from the above initiatives is reallocated to support the following activities:

i.    ID 664 Pest Free Howick (Hub equipment)- $28,734.61

ii.   ID 664 Pest Free Howick (Te Naupata/Musick Point weed control)- $11,012

iii.   ID 664 Pest Free Howick (Sustainable Schools programme, planting at Mission Heights Primary school and junior college) – up to $36,000

iv.  ID 669 Howick stream improvement programme - $4,777.00

v.   ID 244 Community grants Howick - $48,036.24

7.       It is also recommended that the funding granted to the Brit & Euro Car Show (ID 239 Event partnership fund Howick) of $31,500 remain with the group so that the event can be undertaken in early 2023.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the reallocation of $128,559.85 underspent budget towards the following activities:

i. ID 664 Pest Free Howick (Hub equipment)- $28,734.61

ii.  ID 664 Pest Free Howick (Te Naupata/Musick Point weed control)- $11,012

a)   ID 664 Pest Free Howick (Sustainable Schools programme, planting at Mission Heights Primary school and junior college) – up to $36,000

b)   ID 669 Howick stream improvement programme - $4,777.00

c)   ID 244 Community grants Howick - $48,036.24

Approve funding granted to the Brit & Euro Car Show (ID 239 Event partnership fund Howick) of $31,500 remain with the group so that the event can be undertaken in early 2023.

Horopaki

Context

8.       The Howick Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services

·        External Partnerships;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Unlimited.

9.       The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2022 business meeting.

10.     As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised

11.     Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should reallocated on the basis that delivery can be achieved before the end of the financial year.

12.     Any budget reallocated in the current financial year must be spent by 30 June 2020 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

Activities with underspends

13.     Staff have identified 4 activities within the operational work programme that will deliver an underspend for the 2021/2022 financial year. The total underspend amount to reallocate is $128,559.85.

14.     The following table provides a breakdown of the underspend against each activity.

  Table 1: Work programme underspend for reallocation by the local board

ID

Work Programme Name

Activity Name

Reason for underspend

Underspend

amount

ID 240

CCS

Movies in Parks

Cancelled events due to COVID

$37,972.34

ID 243

CCS

LB Event – Kiwi Anthems music concert

Cancelled event due to COVID

$30,250.00

ID 1584

CCS

LB Event – Celebrating Cultures

Cancelled event due to COVID

 

$55,415.51

ID 239

 

Event partnership fund Howick

Cancelled events due to COVID:

Christmas in Burswood ($2,672.00)

Howick Fun Run ($2,250.00)

$4,922.00

 

 

 

TOTAL

$128,559.85

 

Activities to reallocate budget

15.     Staff have identified the following activities, which can be delivered by the end of the 2021/2022 financial year, to reallocate budget.

  Table 2: Activities to reallocate

ID

Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

ID 664

I&ES

Pest Free Howick (Hub equipment)

Equipment for hosting events and education days at new Pest Free Howick HUB

$28,734.61

ID 664

I&ES

Pest Free Howick (Te Naupata/Musick Point weed control)

Top up for weed control, including removal of phoenix palms

$11,012

ID 664

I&ES

Pest Free Howick (Sustainable Schools programme, planting at Mission Heights Primary school and junior college)

Purchase of plants for extensive planting on currently unusable land

Up to $36,000

ID 669

I&ES

Howick stream improvement programme

Interpretive signs where stream restoration is occurring

$4,777.00

ID 244

CCS

Community grants Howick

Top-up community grants fund

$48,036.24

 

 

 

TOTAL

$128,559.85

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

18.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2021/2022.

20.     The nature of the reallocation aligns with the local board’s work programme and the Howick Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

22.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2021/2022 financial year.

23.     The activities recommended to receive funding align with the Howick Local Board Plan 2020.

24.     Should the local board choose not to support the reallocation of the funding from the initiatives identified above, the funding would be offered up as budget savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff from the believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

26.     Covid-19 may interrupt the ability delivery work programme activities. Delivery departments will endeavour to adapt work programme activities for delivery where feasible.

Ngā koringa ā-muri

Next steps

27.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

28.     The Howick Local Board 2021/2022 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ian Milnes - Senior Local Board Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

Council-controlled Organisations Quarterly Update: Quarter Two, 2021-22

File No.: CP2022/03168

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Howick Local Board with an update on Council-controlled Organisation work programme items in its area, along with updates to the Howick Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2.       The 2021-22 CCO Local Board Joint Engagement Plans were agreed in 2021.

3.       Updates are made to the engagement plan throughout the year to ensure the plan is up to date and fit for purpose.

4.       An updated version of the engagement plan is provided as Attachment A.

5.       Work programme updates from Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Attachments B-E. 

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the Council-controlled Organisations Quarterly Report for Quarter Two 2021-22

b)      approve updates to the Joint CCO Engagement Plan 2021-2022.

Horopaki

Context

6.       Each local board has agreed an engagement approach with the four CCOs for the 2021-2022 local work programme. 

7.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9.       This report may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement

10.     In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11.     Updates have been made where there have been staff changes within Local Board Services or CCOs.

12.     These changes are reflected in Attachment A – Howick Local Board Joint CCO Engagement Plan 2021-2022.

Auckland Transport

13.     Auckland Transport’s work programme updates for Quarter Two are provided as Attachment B.

Updates to the Auckland Transport work programme

14.     Line items Local Board Transport Capital Fund (LBTCF) projects have been added. 

15.     Line items have also been added for:

·    Bus Shelters Flat Bush

·    Cascades Roads 2 (Marbeth)

16.     The Howick Town Centre project line has been removed as this is no longer a LBTCF project.

Auckland Unlimited

17.     Auckland Unlimited’s work programme updates for Quarter Two are provided as Attachment C.

Updates to the Auckland Unlimited work programme

Additional activities

18.     These activities have been added since the last update, and are provided alongside the suggested engagement approach:

·        Government COVID-19 support packages (Activate and Reactivating Tāmaki Makaurau)

·        Sustainability Initiatives

·        Skills and workforce: Pacific Skills Shift

Eke Panuku Development Auckland

19.     Eke Panuku’s work programme updates for Quarter Two are provided as Attachment D.

Updates to the Eke Panuku work programme

20.     No updates have been made.  

Watercare

21.     Watercare’s work programme updates for Quarter Two are provided as Attachment E.

Updates to the Watercare work programme

22.     Update on the Watercare Asset Management Plan has been removed as this project is now complete.

23.     Howick pump station – targeted asset renewals – has been added as a new project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

25.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Approving the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

27.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

29.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

31.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

32.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

33.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

35.     The local board will receive the next quarterly update for Quarter Three in June 2022.

36.     A workshop will be held in April to begin development of a new engagement plan for 2022-23.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Joint CCO Engagement Plan

43

b

21 March 2022 Howick Local Board - Auckland Transport Quarter 2 2021-22 Report

57

c

21 March 2022 Howick Local Board - Auckland Unlimited 2021-22 Report

59

d

21 March 2022 Howick Local Board - Eke Panuku Quarter 2 2021-22 Report

61

e

21 March 2022 Howick Local Board Watercare Quarter 2 2022-22 Report

63

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

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Howick Local Board

21 March 2022

 

 

Local board input to development of Auckland Transport’s Interim Speed Management Plan

File No.: CP2022/03283

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek early local board input to the development of Auckland Transport’s proposed interim Auckland Speed Management Plan.

Whakarāpopototanga matua

Executive summary

2.       Central government is committed to speed reductions and the ‘Vision Zero’ road safety policy and is considering implementing regulations that would require the creation of regional speed management plans.

3.       Introduction of an interim Speed Management Plan meets the council’s direction to Auckland Transport (AT) to reduce road deaths and serious injuries, and to prepare to meet the proposed central government rules.

4.       In December 2021, AT advised all local boards about the development of an interim Auckland Speed Management Plan for the period 2023-26. The plan will create a framework for setting new speed limits and will influence plans for related safety infrastructure across Auckland.  

5.       Prior to developing the interim Speed Management Plan, AT is seeking input from local boards, specifically to identify a list of roads in each local board area that should be reviewed when staff develop the proposed plan.

6.       The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      provide feedback on the introduction of an interim Auckland Speed Management Plan

b)      provide a list of roads within the local board area that should be reviewed when staff develop the proposed plan.

 

Horopaki

Context

7.       AT has made speed limit changes covering 11% of the road network, with changes to a further 27% of the road network proposed. Each local board has received information detailing the roads in their area where changes are proposed under the first three phases of the Safe Speeds Programme.

8.       The Interim Speed Management Plan will continue this process of expanding Auckland’s network of safer roads.

9.       Between March and June 2022, AT will undertake an assessment to consider feedback from elected members, mana whenua, partners and the community against technical considerations related to benefit, cost, and risk. Several checks will then be made, including technical and legal reviews, and funding criteria. This work will inform the options that are presented as part of public consultation, planned to take place in late-2022.

Auckland Council Strategic Alignment

10.     Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction. The interim speed management plan is a key contribution to ‘Vision Zero for Tāmaki Makaurau’.

11.     The interim Speed Management Plan encourages safer speeds that contribute to ‘Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’ by making roads safer and encouraging greater use of more environmentally friendly transport modes, such as walking and cycling. 

Central Government Alignment: Proposed Land Transport Rule on Setting Speed Limits

12.     ‘Road to Zero’ is New Zealand’s road safety strategy; infrastructure improvements and speed management are its first focus areas. In 2021, Waka Kotahi New Zealand Transport Agency consulted on a proposed new ‘Land Transport Rule: Setting of Speed Limits 2021’.

13.     The proposed changes include requirements for local authorities to develop speed management plans and set lower speed limits around schools to improve safety and encourage more children to use active modes of transport.

14.     Central government is considering the proposed rule and a decision is expected in the second quarter of 2022. Waka Kotahi is expected to release a new speed management guide at the same time as the new rule, which will include updated safe and appropriate speed limit ranges for our roads and streets. Under the proposed rule, AT is required to consult on speed limit changes in accordance with the Local Government Act 2002.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Development of an interim Speed Management Plan is a long process, and this engagement is an early step. AT will engage with the public, other agencies and elected members throughout 2022. 

16.     The current round of local board consultation started in December 2021. In February and March 2022, AT attended workshops with local boards and is now inviting feedback, specifically about roads or areas where there is community demand for safer speeds.

17.     Please note that where roads and schools are already included in conversations taking place within Tranche 2B of the previous speed limits programme, these should not be included in feedback on the interim Speed Management Plan.

18.     Feedback from local boards will contribute to the development of a draft Speed Management Plan that AT will consult on in late 2022. Following public consultation, the AT Board will finalise and approve an interim Auckland Speed Management Plan 2023-2026.

19.     The role of the local board is not to make technical decisions about speed management, but instead to provide the community’s perspective on local concerns and interests related to speed management.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Auckland Transport engages closely with the council to develop strategies, actions, and measures that support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan, and other council priorities.

21.     Auckland Transport’s plays a key role in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes safer and more attractive. This supports emissions reductions.

22.     Recent surveys of town centres in which speed limits were reduced and safety improvements introduced in the first tranche of Auckland Transport’s speed limit changes demonstrated a link between slower speeds and more people walking or cycling. Surveys found that 19% of local people now participate in at least one ‘active mode’ activity (for example, walking or cycling) more often since the projects have been completed. Increasing the number of people choosing to walk or cycle reduces emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Auckland Transport engages closely with the council on developing strategies, actions, and measures to support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan and other council priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The new Land Transport Rule: Setting of Speed Limits 2022, once introduced, will require road controlling authorities to:

·    reduce 40% of their school speed limits by 2024, with all reductions completed by 2030

·    include their proposed speed limit changes and safety infrastructure treatments (including proposed safety camera placements) for the coming ten years into speed management plans

·    implement a new consultation process that aligns with the three-year Regional Land Transport Planning (RLTP) consultation process.

25.     The new rule will remove the requirement to set speed limits through bylaws, enabling a whole-of-network approach that considers safety-related infrastructure improvements, speed limit changes and safety camera placement together.

26.     Taken together, these changes will have a significant impact on Auckland communities, and on the ways that Aucklanders input into decisions around safer speed limits.

27.     In addition to the feedback local boards are invited to provide in response to this report, local boards will continue to be kept informed and up to date as this process progresses.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive to and inclusive of Māori.

29.     AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in Auckland to deliver effective and well-designed transport policy and solutions. AT also recognises mataawaka and their representative bodies and desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

30.     Safe speeds make our roads safer for active road users, which encourages more people to walk, cycle and use public transport. Te Ora ō Tāmaki Makaurau is the well-being framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri. Safer roads contribute to more people walking or cycling, which in turn supports this framework developed by Mana Whenua.

31.     Waka Kotahi’s 2021 study ‘He Pūrongo Whakahaumaru Huarahi Mō Ngā Iwi Māori – Māori Road Safety Outcomesprovides data demonstrating that Māori are disproportionately more likely to be hurt or killed on New Zealand roads. The interim Speed Management Plan is expected to result in significant positive impacts for Auckland’s Māori communities.

Ngā ritenga ā-pūtea

Financial implications

32.     Providing feedback on the development of the interim Speed Management Plan has no financial implications for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Providing feedback on the development of the interim Speed Management Plan does not present any risks for local boards.

34.     There is a risk to Auckland Transport if the interim Speed Management Plan is not finalised in time to meet central government requirements. This risk has been mitigated by ensuring that development and engagement on the interim plan begins ahead of the Minister of Transport announcing a final decision on the proposed rule.

Ngā koringa ā-muri

Next steps

35.     Local board feedback will be used by AT to inform the development of the interim Speed Management Plan.

36.     Between March and June 2022, Waka Kotahi will confirm that the new Land Transport Rule: Setting of Speed Limits 2022 has been approved by the Minister of Transport.

37.     Between June and August 2022, AT will communicate to local boards how their feedback has been taken into account in the development of a draft plan.

38.     In late 2022, AT will undertake public consultation on a draft version of the interim Speed Management Plan. The AT Board will then consider any recommended changes to the draft and approve an interim plan.

39.     The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason, General Manager Local Board Services

Stephen Rainbow, Head of Community Engagement - Central Hub, Auckland Transport

 

 


Howick Local Board

21 March 2022

 

 

Workshop records

File No.: CP2022/03182

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion.

3.       This report attaches the workshop records for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the workshop records for workshops held on 21, 24 February, 3 and 10 March.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 February 2022 Howick Local Board Record of Workshop

73

b

24 February 2022 Howick Local Board Record of Workshop

75

c

3 March 2022 Howick Local Board Record of Workshop

77

d

10 March 2022 Howick Local Board Record of Workshop

79

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

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Howick Local Board

21 March 2022

 

 

Governance forward work calendar

File No.: CP2022/03194

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Howick Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·   ensuring advice on meeting agendas is driven by local board priorities;

·   clarifying what advice is expected and when; and

·   clarifying the rationale for reports.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the governance forward work calendar included as Attachment A of the agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

21 March 2022 Howick Local Board - Governance Forward Work Calendar

83

     

Ngā kaihaina

Signatories

Author

Blair Morrow – Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

21 March 2022

 

 

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Howick Local Board

21 March 2022

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Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Howick Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Alternative Commercial Opportunities

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains the report contains information covered in confidential Finance and Performance workshops and information relating to commercial activities that affect private landowners and negotiations associated with Auckland Council’s Own Your Own Home Scheme portfolio which has not been finalised or released publicly. The report, attachments, and resolution remain confidential until the reasons for confidentiality no longer exist.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.