Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held on Tuesday, 15 March 2022 at 5.01pm via MS Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Apulu Reece Autagavaia

Deputy Chairperson

Dawn Trenberth

Members

Dr Ashraf Choudhary, QSO, JP

 

Dr Ofa Dewes

 

Lotu Fuli

 

Ross Robertson, QSO, JP

 

ABSENT

 

Member

Swanie Nelson

 

ALSO PRESENT

 

Councillors

Efeso Collins

From 5.42 to 6.01pm

 

Alf Filipaina

From 5.13 to 6.01pm


Ōtara-Papatoetoe Local Board

15 March 2022

 

 

 

1          Welcome

 

            Chair Apulu Reece Autagavaia opened the meeting with a karakia.

 

 

2          Apologies

 

Resolution number OP/2022/24

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)           accept the apology from Member Swanie Nelson for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2022/25

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 15 February 2022, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

Dame Valerie Adams

Two-time Olympic shot put champion Dame Valerie Adams has announced her retirement after a 22-year career in the sport. Dame Valerie, who also won three gold and two silver shot put medals across five Commonwealth Games, was made a Dame Companion of the New Zealand Order of Merit in the 2017 New Years Honours. She was named the supreme award winner at the Halberg Awards for three consecutive years from 2007 and won the same awards' Sportswoman of the Year accolade for seven consecutive years from 2006. In addition to her two Olympic gold medals, Adams claimed an Olympic silver in Rio in 2016 and a bronze in Tokyo last year.

 

Thank you to Dame Valerie for representing Aotearoa on the international stage. Also, as a Pacific role model who lives and has trained and competed locally, she has inspired many other South Auckland young people to use their talents and reach the highest achievements in sports.

 

7          Petitions

 

7.1

Petitions – Victoria Hearn - Get dogs under control in Otara

 

Victoria Hearn was in attendance to give a presentation and to table her petition regarding Get dogs under control in Otara.

 

Petition Prayer

 

Get dogs under control in Otara

 

I’m calling for urgent action from Auckland Council to address the issue of uncontrolled dogs in Ōtara before a child gets seriously injured or killed.”

 

A copy of the presentation and petition has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/26

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Victoria Hearn for her presentation regarding Get dogs under control in Otara and receive the petition.

CARRIED

 

Attachments

a     15 March 2022: Ōtara-Papatoetoe Local Board - Item 7.1 Petition - Get dogs under control in Otara - presentation.

b     15 March 2022: Ōtara-Papatoetoe Local Board - Item 7.1 Petition - Get dogs under control in Otara - petition.

 

 

8          Deputations

 

Note: At the chair’s discretion item 8.2 was taken before item 8.1.

 

8.2

Deputation - Business Manukau - Strategic Plan

 

Kerry Burridge from Business Manukau and Leigh Auton were in attendance to present to the board. The Business Manukau presentation on pages 181 to 182 of the agenda has been updated.

 

A copy of the updated presentation has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2022/27

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Kerry Burridge and Leigh Auton from Business Manukau for their attendance and presentation.

CARRIED

 

Attachments

a     15 March 2022: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Business Manukau Strategic Plan updated presentation

 

Precedence of Business

Resolution number OP/2022/28

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)           agree that Item 11: Governing Body Member Update be accorded precedence at this time.

CARRIED

 

 

11

Governing Body Member Update

 

Resolution number OP/2022/29

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal reports from the Manukau Ward Councillors Alf Filipaina and Efeso Collins.

CARRIED

 

 

8.1

Deputation - Tāmaki Estuary Environmental Forum - Annual report

 

This item was withdrawn.

 

 

8.3

Deputation - Fix Up, Look Sharp

 

Jane Treseder from Fix Up, Look Sharp was in attendance to present to the board.  The Fix Up, Look Sharp presentation is pages 183 to 222 of the agenda.

 

 

Resolution number OP/2022/30

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Jane Treseder from Fix Up, Look Sharp for her attendance and presentation.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

12

Board Members' Report

 

Member Dr Ofa Dewes’ report was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OP/2022/31

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     15 March 2022: Ōtara-Papatoetoe Local Board - Item 12 Board Members' Reports - Dr Ofa Dewes report

 

 

13

Chairperson's Announcements

 

Resolution number OP/2022/32

MOVED by Member R Robertson, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

 

14

Draft Manukau Sports Bowl master plan - approval of draft plan for public feedback

 

Resolution number OP/2022/33

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)           approve the draft Manukau Sports Bowl master plan provided in Attachment A for community engagement during April 2022

b)          note the challenges of online engagement in our community and request that staff pursue creative and innovative methods, including through partnering with key community stakeholders, to undertake consultation that suits our diverse community and encourages greater participation.

CARRIED

 

 

15

Reserve Revocation of 11R Birmingham Road, Otara

 

Resolution number OP/2022/34

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)           refuse to provide feedback as the board has not been given access to a copy of the Hearing Panel recommendation report following the hearing on the proposed reserve revocation

b)          note the board does not accept the reasoning from staff for refusing to provide the Hearings report when it becomes available, which included concern about setting a precedent, a requirement that the Governing Body access the information first, the need to avoid local boards critiquing an otherwise public report, and that a Hearings report is irrelevant to local boards in providing their views

c)           note that it is inappropriate for staff to withhold information which will soon be a public document as this does not align with quality advice standards, transparency, the shared governance model, or the principle of making all relevant information available

d)          note that it is unfair to ask boards to consider the Hearings report only once it is published on a committee agenda and then provide its views at the committee, as that would not enable all local board members as a collective to meaningfully consider the Hearings report on such an important issue to the local community as the disposal of local reserves

e)           request the Parks, Arts, Community and Events Committee postpone consideration of this item to give the board the time to access the information from the Hearing Panel, consider it further and provide their informed views to the Governing Body

f)            request that the board’s views in this matter and the provision of the Hearings report be given adequate weight as the reserve remains a local reserve under the board’s governance until finally disposed of  

g)          request the Chair attend the meeting of the Parks, Arts, Community and Events Committee to raise the board’s concerns and state its views further

h)          request these resolutions be circulated to all local boards for their information and seek their support for the board’s position and the principle that boards are provided all available and relevant information to inform their views.

CARRIED

 

 

16

Unlock Old Papatoetoe: Spatial Delivery Masterplan

 

Resolution number OP/2022/35

MOVED by Chairperson R Autagavaia, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the updated Unlock Old Papatoetoe Spatial Delivery Plan 2023 provided as Attachment A.

CARRIED

 

 

17

Papatoetoe Community Facility Provision Investigation

 

Resolution number OP/2022/36

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      tautoko / endorse the findings of the Auckland Council’s Papatoetoe community provision investigation 2021 as follows:

i)       residents within Papatoetoe have access to library, arts and venues for hire services

ii)      there are no anticipated gaps in provision for library, arts or venues for hire services within Papatoetoe in the future

iii)     there are condition issues at Papatoetoe Library, Spotlight Theatre, Papatoetoe Chambers and Papatoetoe Town Hall

iv)     there is a provision gap for community space. There is one non-council community centre space in Papatoetoe. Based on the population threshold in the provision guideline, additional community space is now required. Community spaces are best to be delivered as part of an integrated facility

v)      residents in Papatoetoe have access to council-owned pool and leisure centre facilities, privately-owned recreation facility and community has access to neighbourhood school courts

vi)     there are no anticipated gaps in provision for pool and recreation services within Papatoetoe in the future

vii)    there are condition issues at Allan Brewster Centre that are being addressed as renewal budget allows

b)      tautoko / support the following key move as identified in the Papatoetoe community provision investigation 2021:

i)       investigate opportunities to optimise the ageing community facilities portfolio and to provide an integrated facility that provides library and arts and culture spaces as well as delivers additional community services space in Papatoetoe.

CARRIED

 

 

18

Classification of reserve at 20 Newbury Street, Otara

 

Resolution number OP/2022/37

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      classify pursuant to Section 16(1) of the Reserves Act 1977:

i)       Lot 54 Deposited Plan 55184 contained in Record of Title NA35A/1455, as local purpose (community facility) reserve

ii)      Lot 55 Deposited Plan 60001 contained in Record of Title NA21A/575, as local purpose (community facility) reserve.

CARRIED

 

 

19

Council-controlled Organisations Quarterly Update: Quarter Two, 2021-22

 

Resolution number OP/2022/38

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Council-controlled Organisations Quarterly Report for Quarter Two 2021-22

b)      approve updates to the Joint CCO Engagement Plan 2021-2022.

CARRIED

 

 

20

Local board input to development of Auckland Transport’s Interim Speed Management Plan

 

Resolution number OP/2022/39

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      support lowering speed limits to ensure fewer deaths or serious injuries on our roads, in particular around schools and town centres

b)      support making roads safer by reducing speed limits to allow residents to be safer and more confident walking, cycling and utilising other micro mobility options in areas that were previously unsafe due to inappropriate speed limits

c)      note that supporting and encouraging micro mobility will have a positive effect on climate change through emissions reductions

d)      support the goal of Vision Zero, and encourage the implementation of speed limits in conjunction with other means, such as better quality roads, to achieve this goal.

CARRIED

 

 

21

Local board resolution responses and information report

 

Resolution number OP/2022/40

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm its objection to an application for a renewal of the alcohol off-licence at Liquor Baron Ōtara 4/93 Ferguson Road, Ōtara

b)         note the six-monthly graffiti vandalism update in Attachment A

c)         note the feedback to inform a council-wide submission on the proposed amendments to the National Environmental Standards for Sources of Human Drinking Water in Attachment B

d)         note the Auckland Unlimited February-March newsletter in Attachment C.

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number OP/2022/41

MOVED by Chairperson R Autagavaia, seconded by Deputy Chairperson D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 


 

 

23

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2022/42

MOVED by Chairperson R Autagavaia, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 1 February, 8 February and 22 February 2022.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

6.39 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:......................................................