I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:

Time:

Venue:

 

Thursday, 17 March 2022

3.00pm

This meeting will proceed via Microsoft Teams. A written summary will be uploaded on the Auckland Council website

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Troy Elliott

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Sarah Powrie

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

(Quorum 4 members)

 

 

 

Jade Grayson

Democracy Advisor

 

11 March 2022

 

Contact Telephone: 027 443 0342

Email: jade.grayson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōrākei Local Board

17 March 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

9          Public Forum                                                                            5

10        Extraordinary Business                                       6

11        Notices of Motion                                                  6

12        Notice of Motion - Member David Wong - Update On The Process For Applicants Gaining Access To Public Reserves For Stormwater Intrastructure Development           7

13        Fédération Internationale de Football Association Women’s Football World Cup 2023 – Sports Field Management Michaels Avenue Sports Fields                                                       13

14        Classification of Section 2 Survey Office Plan 545176 located at 30 Tephra Boulevard, Stonefields                                                           23

15        Meadowbank Community Centre Re-Development – Proposed Design                     33

16        Council-controlled Organisations Quarterly Update: Quarter Two, 2021-22                           41

17        Ōrākei Local Board Work Programme Reallocations 2021/2022                                    71

18        Local board input to development of Auckland Transport’s Interim Speed Management Plan 79

19        Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2022/2023                                                                              85

20        Urgent Decision - Ōrākei Local Board feedback on the National Environmental Standards for Sources of Human Drinking Water                   87

21        Urgent Decision - Ōrākei Local Board feedback on New Zealand’s Resource Management System                                                                 97

22        Urgent Decision -  Feedback on the Hākaimangō-Matiatia Marine Reserve application to DOC                                           115

23        Chairman and Board Member March 2022 Report                                                                123

24        Governance Forward Work Calendar             133

25        Ōrākei Local Board Workshop Proceedings 139

26        Resolutions Pending Action report                151

27        Consideration of Extraordinary Items


 

PUBLIC EXCLUDED

28        Procedural Motion to Exclude the Public                         161

15        Meadowbank Community Centre Re-Development – Proposed Design

a.      March 17 2022- Meadowbank Community Centre Redevelopment - Render           161


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Ōrākei Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 17 February 2022, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairman of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

Under Standing Order 7.1,  Notices of Motion have been received from Member David Wong for consideration under items 12.

 


Ōrākei Local Board

17 March 2022

 

 

Notice of Motion - Member David Wong - Update On The Process For Applicants Gaining Access To Public Reserves For Stormwater Intrastructure Development

File No.: CP2022/02762

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member David Wong has given notice of a motion that he wishes to propose.

2.       The notice, signed by Member David Wong and Member Troy Churton as seconder, is appended as Attachment A.

Motion

That the Ōrākei Local Board:

a)         request a formal report from the Land Advisory team of the process for applicants to apply for erecting stormwater (and wastewater) in reserve land and what is the point of difference if the land were privately held

b)         recommend that the Governing Body seek staff to develop a strategic solution for the region to secure the sustainability of our reserves. Noting the proliferation of stormwater applications over the past two years and the applicant’s preference to the reserve for convenience

c)         agree that in principle the Board does not support the use of public reserves for drainage works associated with private development

d)         request that a review of the fees and charges are undertaken to ensure that the applicant pays a charge to cover the cost of maintenance of infrastructure that is installed across local reserves.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Member David Wong -  Ōrākei Local Board Request Update On The Process For Applicants Gaining Access To Public Reserves For Stormwater Intrastructure Development

9

      

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 

 


Ōrākei Local Board

17 March 2022

 

 

Text, letter

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Text, letter

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Ōrākei Local Board

17 March 2022

 

 

Fédération Internationale de Football Association Women’s Football World Cup 2023 – Sports Field Management Michaels Avenue Sports Fields

File No.: CP2022/02774

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To request approval from the Ōrākei Local Board for the use of a herbicide targeted weed treatment for a limited period of time on Michaels Avenue sports fields in the lead up to the Fédération Internationale de Football Association (FIFA) Women’s Football World Cup 2023.

 

Whakarāpopototanga matua

Executive summary

2.       Michaels Avenue sportsground has been shortlisted by FIFA as a potential training ground for an international women’s football team during the FIFA Women’s Football World Cup tournament in 2023.

3.       Michaels Avenue sportsground is currently a designated no spray ground.

4.       FIFA sent representatives to inspect fields across Auckland and provided reports on improvements required to meet their standards. Michaels Avenue was identified as having weed issues which would need to be rectified in order for the ground to be included in their tournament programme.

5.       Community Facilities is requesting an exemption to use a targeted weed herbicide on Michaels Avenue sports fields in order to comply with FIFAs requirements. This will enable us to bring a part of this international tournament to the Ōrākei Local Board area should the fields meet FIFA requirements.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      approve the use of three to four herbicide applications during the period of 01/09/2022 to 20/08/2023 to target weeds on the playing surface, in the lead up to the FIFA Women’s Football World Cup at Michaels Avenue sportsground in Ellerslie.

 

Horopaki

Context

6.       The FIFA Women’s World Cup 2023 will take place in New Zealand and Australia from 20 July to 20 August 2023. Auckland, Hamilton, Wellington and Dunedin have been selected as host cities. Matches in Auckland will be played at Eden Park.

7.       FIFA Women’s World Cup 2023 will be the largest event ever staged in Auckland and New Zealand, with a broadcast reach of more than 1 billion viewers. The event is forecast to generate approximately NZ $60m in regional gross domestic product and drive significant visitation throughout the region.

8.       The tournament will deliver significant economic and social benefits for the region, including providing unique leverage opportunities for individual communities.

9.       For the first time ever in a Women’s World Cup, FIFA has changed the size and scale of the tournament to align with the men’s event. Thirty-two teams will participate, with sixteen teams based in New Zealand.

10.     FIFA representatives came to New Zealand in June 2021 to visit and shortlist stadia, training venues and hotels for the tournament.

11.     Nine training sites have been shortlisted in Auckland (see the map below and the interactive map linked).

 

Map

Description automatically generated

 

12.     Eight sites (see table below) are Council-owned sports parks which will serve as team or referee training bases for teams staying in Auckland.

13.     In addition, the Trusts Arena and North Harbour Stadium will serve as venue-specific training bases, where teams staying in other host cities will train if playing a match in Auckland.

Local Board

Sports Park

Football Club

Henderson Massey

Fred Taylor Park

West Coast Rangers

Henderson Massey

Trusts Arena

n/a

Kaipātiki

Shepherds Park

Birkenhead United

Māngere Ōtāhuhu

Māngere Centre Park

Manukau United

Ōrākei

Michaels Avenue Reserve

Ellerslie Football Club

Papakura

McLennan Park

Papakura Football Club

Puketāpapa

Keith Hay Park

Auckland United

Upper Harbour

North Harbour Stadium

n/a

Upper Harbour

Bay City Park

East Coast Bays

Waitematā

Seddon Fields

Western Springs

Whau

Olympic Park

Bay Olympic

 

14.     Of the nine sports parks listed above, currently a minimum of eight are required by FIFA. The final selection of training sites will be determined once all costs to upgrade venues (to meet FIFA specifications) have been confirmed.

15.     It will not be known until March 2023 which teams/countries will be based at which training venues.

Training Venues

16.     Auckland Unlimited, on behalf of Auckland Council, has a budget of $2.6m to invest in training venues to meet FIFA tournament requirements. This funding has been secured through the Long-term Plan. In addition, there will be revenue received from participating teams for venue hire.

17.     It is possible that not all nine team base training venues (sports parks) will be required for the tournament. FIFA have indicated that a minimum of eight venues are required.

Weed Management

18.     At present there is no chemical treatment used to manage weeds at Michaels Avenue sports grounds which has led to an abundance of weeds manifesting on the playing surfaces.

History on weed management at Michaels Ave:

a)      In the 1999 Auckland City Council Weed Management Policy it states – “In Ellerslie, in the Maungakiekie Ward, there is a ban on herbicide use on roadsides and sports parks; neighbourhood parks are under the Chemical Reduction Programme that applies to the rest of the City. (Ref Weed Management Policy 1999 – Page 25 – sec. 3.3 Waiheke, Great Barrier and Ellerslie ‘No Herbicide Use’ Policies)

b)      In response to the Ōrākei Local Board weed-spraying resolution (OR/2016/163) which read: “requests officers to report to the Board’s February 2017 business meeting on the question of extending the 30 year legacy ban, that existed in Ellerslie, on chemical spraying in the Ōrākei Local Board area and include analysis of the cost effectiveness of alternatives to chemical spraying” officers provided a memo in February 2017 which advised –

 A “30-year legacy ban that existed in Ellerslie” has been referenced by the local board members. Apart from references in the legacy Auckland City Council Weed Management Policy, staff have not been able to find any documentation that supports details of a comprehensive Auckland City Council Ellerslie “ban” on herbicide use. Similarly, the legacy Auckland City Council Weed Management Policy makes reference to an “Ellerslie ‘No Herbicide Use’ Policy”, however a search of legacy policy documents has been unable verify that a policy of this nature had been approved by any committees of the Auckland City Council.


 

c)      Any previous Weed Management Plans would now be superseded by the current plan. The purpose of the Auckland Council Weed Management Policy is to “…reduce the adverse effects of weeds…” (pg.8) with reduction in the “usability of sports parks and turf areas” (pg.4) defined as an adverse effect of weeds. The policy does not specifically say that agri-chemicals cannot be used, rather that use should be minimised. It also mentions best practise use, integrated management and ensuring health and safety, which are all specified in the full facilities contracts and value for money.

19.     As part of the process, FIFA sent out a team of professional turf managers to inspect all of the venues to ensure they will meet the FIFA specifications. The FIFA report noted that Michaels Avenue scored a three out of five and that the playing surface needed some improvement before the tournament.  The weeds on the playing surface would need to be eradicated in order for Michaels Avenue to be considered as a training site for an international football team.

20.     FIFA are aware that Michaels Avenue is a “no-spray zone” which has led to the sheer volume of weeds and that this will continue to happen if we cannot spray the weeds out.

21.     The programme will require spraying the fields every three months to keep the weeds under control. Effectively three to four applications will be required during the period in the lead up to the tournament.

22.     Exemption will be required to be given from 01/09/2022 (or straight after the local football season) to 20/08/2023. The normal no spray methodology will recommence on the completion of the tournament.

23.     If this exemption is not given to chemically treat the weeds, Michaels Avenue will no longer be considered as a training venue and FIFA will be required to consider other venues.

 

Tātaritanga me ngā tohutohu

Analysis and advice

OPTIONS:

Option one:  Herbicide Treatment

Treatments considered:

-     Glyphosate – this product has not been considered as it is a non-specific herbicide and would kill everything.

-     Organic products have not been found to be effective in the management of weeds in sports fields and are also non-specific.

-     The Bow & Arrow herbicide is widely used across the Auckland Region to manage weeds in the sports field environment. This has been found to be the most effective as it targets broadleaf weeds and leaves the grass unaffected. This is the recommended herbicide to be utilised at Michaels Avenue.

Option two: Status Quo

          If the decision is given not to spray, Michaels Avenue will no longer be considered as a training venue.


 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     Contractors propose to use the same chemical which has proven to deliver the best weed control across sports platforms throughout the region.

25.     The product Bow & Arrow which is a weed specific herbicide has low environmental impact on surrounding areas. Spraying generally occurs early morning and another product is used to reduce spray drift. The product is not washed in, it dries on the leaf so there is minimum leaching through the surface which will have minimal impact on the environment. The product dissipates within 24 hours.

26.     It is important to note that Bow & Arrow is not a glyphosate product.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The approval of the requested exemption and the application of weed specific herbicide aligns to the Auckland Council Weed Management Policy as the use of sprays on a limited basis (over a limited timeframe) to allow the park to be used for the FIFA Women’s World Cup (thereby improving usability) is consistent with the policy and does not impact on other council groups.

28.     Auckland Unlimited is partnering with FIFA to deliver the tournament. Should the Michaels Avenue fields not be available for use this will create scheduling difficulty and limit options should one of the other identified fields become unusable. 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     There is a preference to use organic herbicide for weed management by the local board, however, as discussed, organic products have not been found to be effective in the sports field environment in that they are a non-specific application and would kill everything.

30.     Concerns from neighbouring properties and users of the sports fields would need to be addressed via letter drop and direct communication. The Ellerslie Football Club would be in favour as this allows them to showcase their new clubrooms and possibly secure funding from FIFA for hosting.

31.     Contact has been made with the Principal at Michael’s Ave School advising him of the proposal and we are awaiting a response.

 

Tauākī whakaaweawe Māori

Māori impact statement

32.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

33.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Ōrākei Local Board Plan 2020.

34.     Community Facilities projects benefit Māori and the wider community.

35.     The benefits are realized through the provision and continued maintenance of quality facilities and open spaces that promote good health, the fostering of whanau and community relationships and connection to the natural environment.

 

Ngā ritenga ā-pūtea

Financial implications

36.     Auckland Unlimited, on behalf of Auckland Council, has a budget of $2.6m to invest in training venues to meet FIFA tournament requirements. This funding has been secured through the Long-term Plan 2021-2031. In addition, there will be revenue received from participating teams for venue hire.

37.     If the Michaels Avenue fields do not meet FIFA’s requirements, there will be no benefit from any funding.

38.     Sport New Zealand have also indicated there is circa $1.5m available for changing room upgrades in Auckland to meet FIFA tournament requirements.

39.     Where possible, investment will be aligned with planned park upgrades in local board work programmes.

40.     Investigations are currently underway to confirm the cost of sports field, lighting and changing room upgrades. Costs will inform final budget allocation and venue selection.

41.     Having an international football team training at Michaels Avenue has the potential to bring extra revenue into the community.

42.     There will be no cost to the local board for the use of the herbicide weed treatment.

43.     On the 10 March, 2022, Central Government has indicated potential changes to their funding model.  This which may mean dropping one more training venue.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     Opposition from neighbours of Michaels Avenue, including Michael Park school who have been opposed to the use of chemicals to treat weeds in the sports grounds.

45.     If an exemption is granted and FIFA appoints Michaels Avenue as a training ground, we will engage with the neighbours and schools to notify them of the weed management programme and work with them to alleviate any concerns.

46.     If the exemption is not granted, the potential revenue for the community will be lost to other regions.

47.     The sports field contractors will provide expertise and ensure the use of any chemicals follow all health and safety protocols. It is standard practice to have warning signage during spraying to notify the public.


 

 

Ngā koringa ā-muri

Next steps

48.     Should the local board be in favour of the requested exemption, the necessary steps will be taken to confirm the weed management plan and the dates of the proposed weed treatments. The necessary engagement with the neighbours, school and stakeholders will also be undertaken.

49.     Should the local board decide against the exemption request, the status quo will remain and FIFA will be informed that the sports fields will not be available for use.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Bow and Arrow Information  - Fact Sheet

21

     

Ngā kaihaina

Signatories

Author

Martin Wong - Manager Area Operations

Authorisers

Taryn Crewe - General Manager Community Facilities

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Timeline

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Text

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Ōrākei Local Board

17 March 2022

 

 

Classification of Section 2 Survey Office Plan 545176 located at 30 Tephra Boulevard, Stonefields

File No.: CP2022/00409

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To classify Section 2 Survey Office Plan 545176 situated at 30 Tephra Boulevard, Stonefields as recreation reserve pursuant to section 16(2A) of the Reserves Act 1977.

 

Whakarāpopototanga matua

Executive summary

2.       Section 2 Survey Office Plan 545176 (the reserve) is currently held as unclassified recreation reserve subject to the provisions of the Reserves Act 1977.

3.       Auckland Council is statutorily required to classify all unclassified reserves. This is undertaken under section 16 of the Reserves Act 1977 and if not taken would mean the council is not meeting its statutory obligations.

4.       Local boards hold the delegated authority under Section 16 of the Reserves Act 1977 to classify council held reserves.

5.       In December 2020, Templeton Stonefields Limited applied to council for Landowner Approval to install a minor wastewater connection over a small part of the reserve. The Ōrākei Local Board was consulted at the time and was supportive of the proposal.

6.       Land Advisory Services agreed to grant the Landowner Approval and enter into an Agreement to Grant Easement with Templeton Stonefields Limited on condition that the reserve will be classified.

7.       To enable Auckland Council to grant the easement to Templeton Stonefields Limited in the future the reserve must now be classified.

8.       The reserve was vested in Auckland Council for recreation purposes.

9.       The proposed classification is recreation reserve because it is consistent with the current and intended future use of the Reserve.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          resolve to classify pursuant to Section 16(2A) of the Reserves Act 1977 Section 2 Survey Office Plan 545176 situated at 30 Tephra Boulevard, Stonefields, held in fee simple by Auckland Council under record of title 548382 as recreation reserve, subject to the Reserves Act 1977.


 

 

Horopaki

Context

10.     Section 2 Survey Office Plan 545176 (the reserve) is located at 30 Tephra Boulevard, Stonefields and held as un unclassified recreation reserve subject to the provisions of the Reserves Act 1977 (the Act).

The reserve area is outlined in blue below (less the area highlighted yellow)

An aerial view of a city

Description automatically generated with medium confidence

 

11.     The reserve forms part of a bigger area (outlined blue above) that is legally described as Lot 903 DP 440854 contained in Record of Title 548382.

12.     The reserve was created on subdivision of Lot 800 DP 442159 and vested in Auckland Council for recreational purposes.

13.     In 2020, Lot 903 DP 440854 was surveyed for the purpose of enabling Auckland Council to grant a lease to Stonefields Community Centre Incorporated over part of Lot 903. Lot 903 was split into two sections, Section 1 and Section 2. Section 1 was classified as local purpose (community buildings) reserve.

14.     Section 2 SO 545176 is currently held as an unclassified recreation reserve subject to the provisions of the Reserves Act 1977 (the Act).

15.     Under the provisions of the Act the reserve must be classified for its primary purpose.

16.     Local boards hold delegated authority under Section 16(2A) of the Act to classify Auckland Council (Council) owned reserves, subject to all statutory processes having been satisfied.

Wastewater Infrastructure Easement

17.     In December 2020, Templeton Stonefields Limited applied to council for Land-Owner Approval to install a minor wastewater connection over a small part of the Reserve (shown on the arial photo below).

18.     As the reserve is unclassified, Land Advisory Services agreed to grant the Landowner Approval and enter into an Agreement to Grant Easement with Templeton Stonefields Limited on condition that the reserve will be classified. The Ōrākei Local Board was consulted at the time and was supportive of the proposal.

19.     To enable Auckland Council to grant the easement to Templeton Stonefields Limited in the future the Reserve must now be classified.

20.     The grant of easement will not impact on the long-term use of the reserve.

Map

Description automatically generated

 

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Classification is a mandatory process under section 16 of the Reserves Act 1977 which involves assigning a reserve (or parts of a reserve) to the appropriate class. The class determines the principal or primary purpose of the reserve. The present values of the reserve are considered as well as the future “potential” values and the possible future uses and activities on the reserve. 

22.     Land advisory staff recommend classification of a parcel of land being Section 2 Survey Office Plan 545176 situated at 30 Tephra Boulevard, Stonefields as recreation reserve for the following reasons:

a)           The reserve was vested in Auckland Council on subdivision for recreational purposes with intention to be used as recreation reserve.

b)         the reserve is an open space area that allows for informal recreation in an almost totally urbanised area.

23.     As the proposed classification is undertaken pursuant to section 16(2A) of the Reserves Act, council is not required to publicly notify its intention to classify the reserve. However, engagement with iwi was necessary in terms of Section 4 of the Conservation Act 1987.The proposal for classification was presented to the Central/South Mana Whenua Forum. There was support from the iwi identified with having the main interest in the land.

Other reserves in Stonefields

24.     Recent land status investigation of the land held by Auckland Council under the Act in Stonefields has identified a number of unclassified reserves. A table containing the list of the unclassified reserves including their legal descriptions and proposed classifications is attached to this report as Attachment A.

25.     Any unclassified reserves in Stonefields will be classified as part of the development and delivery of Local Park Management Plan process for Ōrākei Local Board area, being undertaken by the Services and Asset Planning team.

26.     The local board requested further information on the status of the surrounding parcels of land.  The parcel in the middle with the pond is held by Auckland Council as unclassified local purpose (drainage) reserve. Two pieces of land located at 18 and 80 Tephra Boulevard and adjoining the reserve are owned by Templeton Stonefields Limited.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     There will be no climate impact because the classification of a reserve is the formalisation of:

i)       statutory requirement under the Act; and

ii)       current status of the reserve

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The proposed classification has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of advice in this report.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The Ōrākei Local Board holds the delegated authority under Section 16(2A) of the Act where any reserve is or remains vested in a local authority, that local authority shall, by resolution, classify the reserve according to its principal or primary purpose, as defined in sections 17 to 23.

30.     There is no requirement in the Reserves Act to consult with resident associations on any classification of reserve land under the Reserves Act.

31.     In 2019/2020 the Ōrākei Local Board classified adjoining Section 1 Survey Office Plan 545176 as local purpose (community buildings) reserve.

32.     The formal classification of the parcel of land outlined in this report will enable the grant of easement to Templeton Stonefields Limited.  This is not possible on an unclassified reserve.  

 

Tauākī whakaaweawe Māori

Māori impact statement

33.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

34.     Staff attended Central/South Mana Whenua Forums on 30 June 2021 and 28 July 2021.

35.     Mana whenua representatives were concerned that the proposed classification of a reserve as “recreation reserve” did not sufficiently protect the reserve against commercial use, disposal or redevelopment of the land or leasing of land to clubs. The representatives wanted to know if there was any other class/type of reserve classification that would provide the best protection for the reserve.

36.     Staff prepared a detailed memo to iwi representatives containing information about alternative classes/types of classifications for their consideration. It was explained that the council is required to classify the land according to its principal purpose (recreation) and that alternatives, apart from not being the principal purpose, were less appropriate in terms of providing the protections the representatives were seeking assurance of. The representatives were satisfied with the explanation and support the proposed classification.

Ngā ritenga ā-pūtea

Financial implications

37.     The cost of classification under the Act will be borne by Auckland Council’s Community                    Facilities Department.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     If the Ōrākei Local Board decides not to resolve to classify the reserve as recommended, this decision would contravene the requirements of the Act.

 

Ngā koringa ā-muri

Next steps

39.     Land advisory staff will complete the classification statutory requirements.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Table of unclassified reserves in Stonefields

29

b

Tephra Boulevard - Map

31

     

Ngā kaihaina

Signatories

Author

Tamara Zunic - Specialist Technical Statutory Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Table

Description automatically generated


Ōrākei Local Board

17 March 2022

 

 

Map

Description automatically generated


Ōrākei Local Board

17 March 2022

 

 

Meadowbank Community Centre Re-Development – Proposed Design

File No.: CP2022/02819

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          The purpose of this report is to seek Ōrākei Local Board endorsement for the proposed design of the Meadowbank Community Centre, which will then progress to resource consent application using the Service Property Optimisation model previously approved by the board.

 

Whakarāpopototanga matua

Executive summary

2.       The redevelopment of the Meadowbank Community Centre located at 29-31 St Johns Road, Meadowbank was approved by the Ōrākei Local Board in July 2018 by way of Service Property Optimisation.

3.       The redevelopment of the site will deliver a fit-for-purpose community centre on the ground floor with apartments overhead.

4.       The airspace development rights being sold to fund the construction of the community centre comprises an area of 4,644m2 over the four levels above the community centre. This is made up of 609m2 at ground level, being the entrance lobby to the apartments (117m2) and the balance land (493m2) for landscaping, car, and bicycle parking.  These site measurements are subject to survey.

5.       The design proposal is for a five-level building with a roof top terrace that will provide amenity for the occupiers of the build-to rent apartments above the community centre.

6.       The proposal has met the requirements for the community facility on the ground floor as set by councils Community Facilities team for the community centre. 

7.       The specification required the ground floor to have a footprint of 570m2 and an internal stud height clearance of four metres.  This was to provide for an active space to accommodate the services being relocated from Tahapa Crescent Hall into the new fit-for-purpose Meadowbank Community Centre. 

8.       The Development Design Brief included the Orākei Local Board’s views that the design of the building should be within the limitations of the Auckland Unitary Plan (AUP). 

9.       The final proposal includes infringements to the overall building height for the roof top terrace features. This has been reviewed by the council Regulatory team and the Technical Advisory Group (TAG) Urban Design Panel. The design mitigates any adverse effects on the surrounding residential properties. 

10.     The community facility on the ground floor requires an internal stud height clearance of four metres. Consequently, the ability to design the mixed-use building under the 18m overall building height standard has been impacted. The development partner has considered options to reduce the overall building height. However, given that the Council service requirements for the community centre cannot be reduced, a redesign of the apartment layouts will impact on the quality, reduce the livable area and functionality of the apartments which will intern impact the value of the airspace sale. 

11.     Under the proposal, Auckland Council will retain in its ownership an area of approximately 1051m2 (subject to survey) being the ground floor community centre (570m2) and associated land for carparking which will be held for the purpose of a Community Centre.

12.     The development proposal has now reached the consenting stage and the development partner is in a position to apply for resource consent for the mixed-use building.

13.     Resource Consent is required for a Restricted Discretionary Activity for a new building and for infringements to the overall building height controls of the AUP. 

14.     The infringements to the overall building height control relate to the features on the roof top terrace and a small area in the southwest corner of the proposed development.

15.     Endorsement from the Ōrākei Local Board is being sought in order to progress the proposal to Resource Consent application stage.  This would provide a level of comfort to the developer that the resource consent can be given effect to by the development partner should the resource consent be approved by the Regulatory team, subject to landowner approval.

16.     The Ōrākei Local Board is the landowner representative on behalf of Auckland Council for 29-31 St Johns Road, Meadowbank. Therefore, both landowner consent and endorsement of the design for a resource consent application is being sought to ensure that if a resource consent is granted this can be implemented.

17.     Subject to endorsement of the design an application will be submitted to the Land Advisory Team to seek landowner consent. 

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          endorse the design proposal for the mixed-use building located at 29-31 St Johns Road, Meadowbank to be progressed to the Resource Consent application stage, with the application subject to consideration by the Auckland Council Regulatory team. 

 

Horopaki

Context

Background

18.     In July 2018 the Ōrākei Local Board resolved to approve the redevelopment of Meadowbank Community Centre by way of Service Property Optimisation.

19.     The application of the Service Property Optimisation framework involves the procurement of a development partner to design and construct a mixed-use building to incorporate the fit-for-purpose Meadowbank Community Centre on the ground floor in line with the council approved base build specifications and the development design brief in return for the airspace/substrata development rights. 

20.     The procurement process included the appointment of Colliers International to market the development opportunity and was undertaken in a three-stage procurement process being:

a)      Expression of Interest (EOI)

b)      Interviews and Shortlisting of EOI respondents

c)      Invitations to participate in the Request for Development Proposal (RFDP) process.

 

21.     The procurement process was completed in July 2019 with the selection of the preferred development partner.

22.     The proposal from the preferred development partner is to construct and hold a build-to-rent development above the community centre.  The development partner will own and hold the apartments as a long-term investment.

23.     A Term Sheet was agreed with the preferred development partner in September 2019 which formed the basis for the sale and development agreement. 

24.     The preferred development partner undertook site and project due diligence between September 2019 and August 2021.  

25.     At the request of the councils Service Strategy and Integration team the service requirements for the ground floor were reviewed and updated with the removal of the Local Board office which reduced the required footprint to 570m2. An updated base build specification was issued in January 2021.

26.     A sales and development agreement was executed in May 2021 that is conditional on:

a)      Council revoking the unclassified reserve which was completed in October 2021

b)      The development partner obtaining Resource Consent for the mixed-use building

c)      Agree shared fixed development costs for the base build hard shell

Design response

27.     Three design responses have been undertaken to date.

28.     Feedback was sought from the councils Regulatory Team at pre-application meetings for each design response.  The proposal was also reviewed by the TAG panel and was updated to incorporate its feedback.

29.     Following the feedback, each design response was costed, and value engineered by the development partner. The proposal is considered financially feasible and capable of covering the construction cost of the community facility on the ground floor to the standard and specification set by the council. 

30.     The design proposes to construct a five-level building being the community centre on the ground floor and four levels of apartments overhead.  The proposal meets the base build specification set by council. However, because it is a new building, it requires Resource Consent for a Restricted Discretionary activity.

31.     The design proposal incorporates a roof top terrace which has been designed to create more quality outdoor space and amenity for the residents.  The features include a dog exercise area, residents’ entertainment pavilion, covered deck, outdoor kitchen and BBQ area, communal gardens, and storage facilities which will provide amenity for the occupiers of the apartments.  Some features on the roof top terrace (identified below) are considered height infringements under the current unitary plan rules. The developer believes that this is integral to the success of the development. 

32.     Alternative options for the roof top terrace feature have been considered. These include removal of the roof top pavilion, use of shade sails or market umbrellas and the redesign of the apartment layouts to include balconies. 

33.     Items such as shade sails are considered to be a structure that would also infringe the overall building height standard. A redesign of the apartment layouts will impact on the quality, reduce the livable area and functionality of the apartments, it would also likely have an impact on the value of the airspace being insufficient to cover the construction costs of the base build hard shell

34.     The developer also requested a review of the Base Build Specification for the community centre, specifically the ground floor requiring the internal stud height clearance of four metres to assist with reducing the building height to under the 18m overall building height standard. However, this requirement could not be reduced given the activities being relocated from Tahapa Crescent Hall requiring the additional internal height. 

35.     The Ōrākei Local Board must decide whether the benefits and quality of the overall development outweighs the impact of the height infringement.

Tātaritanga me ngā tohutohu

Analysis and advice

36.     The July 2018 resolution of the Ōrākei Local Board, approved:

a)      the redevelopment of the Meadowbank Community Centre by way of service property optimisation,

b)      the relocation of the services currently located at Tahapa Crescent Hall and the Plunket service from 4 Victoria Avenue into the redeveloped Meadowbank Community Centre

c)      the sale of 4 Victoria Avenue

d)      the sale of Tahapa Crescent Hall

e)      the sales proceeds to be applied to the Meadowbank Community Centre redevelopment project, with any balance sale proceeds to be allocated to the Ōrākei Local Board to apply to an eligible project. 

37.     The proposal meets the requirement for the community facility on the ground floor being 570m2 footprint for the base build hard shell as follows:

a)      Minimum structural grid of 6m-by-6m clear span (no support columns within the meeting rooms)

b)      Ground floor requires a four-meter stud clearance

c)      Location of services to be agreed and caped

d)      Entry to the community centre off St Johns Road

e)      Carparking to comply with the AUP requirement with a minimum of 16 (14 plus two accessible)

38.     The Development Design brief required the building design to be within the limitations of the AUP.  The proposal sought to design the mixed-use building to comply with the standards of the AUP.  However, the overall building height for this proposal would infringe the height standard.  This is to accommodate the council requirement for an internal stud height clearance of four metres for the community centre and the developer partners preference to provide residents with the amenity of a roof top terrace. This is considered a Restricted Discretionary activity. 

39.     The design and location of the mixed-use building on the site has given full consideration to the residential properties to the south. The proposal has been designed to mitigate any adverse effects on the surrounding properties. 

40.     The roof top pavilion is centrally located on the roof and the building design includes significant recesses and setbacks on the southern elevation. This will minimise any impact of the rooftop elements. It will also ensure that a satisfactory standard of amenity is maintained on all adjacent land, including the streets.

41.     The features of the proposal that infringe on the 18m overall building height standard have been identified as follows:

a)      roof top pavilion exceeds by circa 2.56m

b)      stairs and storage exceed by circa 3.32m

c)      a small area of the apartment located on the southwest corner by circa 134mm.

42.     Should the local board endorse the design proposal, resource consent will be sought from councils Regulatory Team and the local board will also have an opportunity to input into the notification status. 

43.     Subject to endorsement of the design an application for landowner approval will be presented to the Land Advisory team to seek comment from the board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.     We consider the impact of emissions from the redevelopment of the Meadowbank Community Centre into a mixed-use building to potentially increase.  This is due to emissions associated with the demolition of the existing building at 29-31 St Johns Road, Meadowbank, and the construction of a new mixed-use facility.

45.     Eke Panuku will seek to ensure emissions associated with the demolition are reduced as much as possible by ensuring the party selected to undertake the demolition include appropriate methods for treating the resulting waste.  Eke Panuku will also seek to ensure that the developer reduce emissions for the redevelopment of the Meadowbank Community Centre by including development standards as part of any future development agreement. It is Eke Panuku policy that all residential developments are constructed to a minimum of Homestar 6.

46.     Key impacts on 29-31 St Johns Road, Meadowbank from climate change is likely to be higher temperatures and changing rainfall patterns. The property is located on the top of a ridge and is not within a flood plain or near the coast.  Therefore, there are not likely to be significant flooding concerns in the future from either rainfall or rising sea levels.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47.     Service Property Optimisation is a tri-partite development funding tool that involves the relevant local board, the relevant council department and Eke Panuku. Staff from Eke Panuku and council’s Customer & Community Services directorate have worked with the Ōrākei Local Board to consider a number of options to progress the redevelopment of the Meadowbank Community Centre.  The service requirements of the redeveloped Meadowbank Community Centre are based on the service requirements identified in the Community Needs Assessment and are supported by the council’s Service and Asset Planning team, council’s Community Facilities team and the Ōrākei Local Board. 

48.     The proposal has been reviewed, tested, and supported by Auckland Council Community Facilities staff and design consultants.  It has been supported by TAG and the councils Regulatory team.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The redevelopment of the Meadowbank Community Centre is a priority for the Ōrākei Local Board. 

50.     The 2014 Ōrākei Local Board Plan advocated for the upgrade of the Meadowbank Community Centre and the 2017 and 2020 Ōrākei Local Board Plan specifically noted the redevelopment of the Meadowbank Community Centre. 

51.     The Ōrākei Local Board approved the redevelopment of the Meadowbank Community Centre by way of Service Property Optimisation at its 19 July 2018 business meeting (resolution number OR/2018/145).

52.     Several workshops have been held with the Board since the 2018 resolution to update the board on the project.

53.     Recent workshops with the board were held on 9 December 2021, 10 and 24 February 2022 to present the proposal and discuss the proposed height infringements. 

54.     The Board has expressed its concerns with the proposed height infringements conflicting with the Board principal view that the proposals within the Board area remain within the controls of the Auckland Unitary Plan (AUP).

55.     This report provides the Ōrākei Local Board with an opportunity to formalise its views and provide the endorsement for the proposal to progress with the Resource Consent application for the mixed-use building. 

 

Tauākī whakaaweawe Māori

Māori impact statement

56.     Mana whenua have been advised of the optimisation concept and a framework for engagement has been agreed through the Eke Panuku Mana Whenua Governance Forum.

57.     As part of the community needs assessment undertaken 2017 Ngāti Whātua Ōrākei was consulted through a representative from Ōrākei Marae.

58.     The development proposal was presented to the Eke Panuku mana whenua forum to seek mana whenua representation to engage on cultural and design opportunities for the building.

59.     Ngāti Pāoa Iwi Trust and Ngāti Pāoa Trust Board have both expressed an interest in working with the development partner to support Māori outcomes within the development, and Ngāti Whātua Ōrākei supports their neighbours, Ngāti Pāoa, as the ahi kā and mana whenua iwi of that site to lead iwi engagement.

 

Ngā ritenga ā-pūtea

Financial implications

60.     The project is being delivered under the Service Property Optimisation framework, where the costs to deliver the project are being capitalised against the proceeds of sale and met by:

a)      the sale of the airspace development right at 29-31 St Johns Road is being applied to the agree shared fixed development costs for the 570m2 base build hard shell

b)      the sale proceeds from 4 Victoria Avenue ($3,750,000) have been applied to:

i)   the redevelopment of Meadowbank Community Centre

ii)       the relocation of the CAB from 4 Victoria Avenue to Ōrākei Community Centre ($215,000)

iii)      internal-fit-out design and delivery budget allocation is $3,361,000 being $3m for physical works and $361,000 for professional and consenting fees. 

c)      The future sale of Tahapa Crescent Hall

61.     The construction value of the mixed-use building is currently estimated at $50m.  Quantity Surveyors will be engaged to review and assess the shared fixed development costs for the 570m2 base build hard shell to confirm the sales value of the airspace development rights. 

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62.     The endorsement of the Ōrākei Local Board for the proposal is required to mitigate the risk of not being able to give effect to a granted and issued Resource Consent for the mixed-use building.

63.     Resource Consent will be sought on a non-notified basis as a Restricted Discretionary activity

64.     If Ōrākei Local Board do not endorse the proposal it is likely that the development partner will abandon the project. 

65.     The redevelopment of the Meadowbank Community facility is financially challenging in the current property and construction climate.

 

Ngā koringa ā-muri

Next steps

66.     Subject to the Ōrākei Local Board endorsement of the proposal, the Resource Consent application will be lodged with Auckland Council Regulatory team for processing and decision. 

67.     An application will be made seeking landowner approval to give effect to the Resource Consent. 

68.     Staff will ensure that the Resource Consent will not materially change from the landowner approval granted by the Ōrākei Local Board. Staff will come back to the board if there is material change to the granted resource consent. 

69.     The remaining conditions of the sales and development agreement are to be satisfied and the physical works commence onsite (demolition of the existing centre). 

70.     Eke Panuku will commence the sales process for Tahapa Crescent Hall. 

71.     Construction activity will be managed in line with the conditions of the sales and development agreement to ensure compliance with the Health & Safety at Work Act and the Eke Panuku Contract Management Framework.

72.     The internal fit-out design and delivery workstream will recommence to progress the design of the internal fit-out, identify and cost any variations required to the base build specification

73.     Community engagement will recommence on the proposed internal fit-out design

74.     Staff will seek approval from the Ōrākei Local Board for the community engagement plan and materials and the internal fit-out design for the fit-for-purpose redeveloped Meadowbank Community Centre. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

March 17 2022- Meadowbank Community Centre Redevelopment - Render - Confidential

 

     

Ngā kaihaina

Signatories

Author

Rochelle Killey - Portfolio Specialist, Panuku Development Auckland

Authorisers

Marian Webb – General Manager Assets and Delivery

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Council-controlled Organisations Quarterly Update: Quarter Two, 2021-22

File No.: CP2022/02668

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To provide the Ōrākei Local Board with an update on Council-controlled Organisation work programme items in its area, along with updates to the Ōrākei Local Board Joint CCO Engagement Plan.

 

Whakarāpopototanga matua

Executive summary

2.       The 2021/2022 CCO Local Board Joint Engagement Plans were agreed in 2021.

3.       Updates are made to the engagement plan throughout the year to ensure the plan is up to date and fit for purpose.

4.       An updated version of the engagement plan is provided as Attachment A.

5.       Work programme updates from Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Attachments B-E. 

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the Council-controlled Organisations Quarterly Report for Quarter Two 2021/2022

b)      approve the updates to the Joint CCO Engagement Plan 2021/2022

 

Horopaki

Context

6.       Each local board has agreed an engagement approach with the four CCOs for the 2021/2022 local work programme. 

7.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9.       This report may include the following types of changes:

i.    Additional work programme items, and proposed engagement level

ii.   Proposed changes to the engagement approach with the local board

iii.   Proposed changes to the extent of community engagement

10.     In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.


 

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11.     Updates have been made where there have been staff changes within Local Board Services or CCOs.

12.     These changes are reflected in Attachment A – Ōrākei Local Board Joint CCO Engagement Plan 2021/2022.

Auckland Transport

13.     Auckland Transport’s work programme updates for Quarter Two are provided as Attachment B.

Updates to the Auckland Transport work programme

14.     No additional activities or amendments have been made.   

Auckland Unlimited

15.     Auckland Unlimited’s work programme updates for Quarter Two are provided as Attachment C.

Updates to the Auckland Unlimited work programme

Additional activities

16.     These activities have been added since the last update, and are provided alongside the suggested engagement approach:

·        Government COVID-19 support packages (Activate and Reactivating Tāmaki Makaurau)

·        Sustainability Initiatives

·        Skills and workforce: Pacific Skills Shift

Eke Panuku Development Auckland

17.     Eke Panuku’s work programme updates for Quarter Two are provided as Attachment D.

Updates to the Eke Panuku work programme

18.     Eke Panuku recommends removing Tagalad from the work programme, as Eke Panuku is no longer the lead on the engagement and reporting for Tagalad. Auckland Council is the lead while Eke Panuku only manages the property from a maintenance perspective.

Watercare

19.     Watercare’s work programme updates for Quarter Two are provided as Attachment E.

Updates to the Watercare work programme

Additional activities

20.     These activities have been added since the last update, and are provided alongside the suggested engagement approach:

i.            Remuera – targeted asset renewal – Inform

ii.          Glendowie pump station - Inform

Completed activities

21.     These activities have been removed from the engagement plan as they have been completed:

i.            Ōkahu Bay wastewater and stormwater separation project

ii.          Central Interceptor Tunnel Boring Machine Launch – milestone event

iii.         Relining of Remuera Branch Sewer

iv.         Renewal of odour treatment bed at PS64.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

23.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Approving the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

25.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programm

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

27.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

 

Tauākī whakaaweawe Māori

Māori impact statement

28.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

29.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

 

Ngā ritenga ā-pūtea

Financial implications

30.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

31.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

 

Ngā koringa ā-muri

Next steps

33.     The local board will receive the next quarterly update for Quarter Three in June 2022.

34.     A workshop will be held in April to begin development of a new engagement plan for 2022/2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board - Joint CCO Engagement Plan

45

b

Auckland Transport Quarter Two 2021-22 Report - Orakei Local Board

61

c

Auckland Unlimited Quarter Two 2021-22 Report – Ōrākei Local Board

65

d

Eke Panuku Quarter Two 2021-22 Report – Ōrākei Local Board

67

e

Watercare Quarter Two 2021-22 Report – Ōrākei Local Board

69

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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17 March 2022

 

 

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17 March 2022

 

 

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17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Ōrākei Local Board Work Programme Reallocations 2021/2022

File No.: CP2022/02635

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To approve reallocation of funding within the Ōrākei Local Board’s 2021/2022 work programme.

 

Whakarāpopototanga matua

Executive summary

2.       The Ōrākei Local Board approved its work programme 2021/2022 on 17 June 2021 (resolutions OR/2021/88, OR/2021/89, OR/2021/90, OR/2021/91).

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The following activities within the work programme are tracking towards an underspend for the 2021/2022 financial year and have budget available for reallocation:

a)         ID 3162: Community Response Fund Ōrākei - $3,922

b)         ID 3162: Legacy Rates Grants – Ōrākei - $10,100

c)         ID 361: LB event - Christmas event Ōrākei - $16,000

d)         ID 362: Movies in Parks – Ōrākei - $18,872

e)         No ID: Filming in Ōrākei revenue - $2,730

5.       Underspend budget must be allocated to projects that can be completed by the end of the 2021/2022 financial year.

6.       Staff have identified the following activities, which can be delivered by the end of the 2021/2022 financial year, to reallocate budget to:

f)          ID 755: Pourewa Valley Integrated Plan – progress website and wayfinding - $15,000

g)         ID NEW: Restoration of the heritage Crimean War Trophy Gun - $30,000

h)         ID1457: Business Awards – local board event delivery - $5,000

i)          ID NEW: Ōrākei Volunteers Event - $1,000

j)          ID350: Saint Vincent Avenue placemaking - $15,000

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      approve the reallocation of $51,624 underspend budget towards one or more of the activities identified in this report.


 

 

Horopaki

Context

7.       The Ōrākei Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        Auckland Unlimited

8.       The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2022 business meeting.

9.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimized.

10.     Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should reallocated on the basis that delivery can be achieved before the end of the financial year.

11.     Any budget reallocated in the current financial year must be spent by 30 June 2020 otherwise it will be treated as savings.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Activities with underspends

12.     Staff have identified five activities within the operational work programme that will deliver an underspend for the 2021/2022 financial year. The total underspend amount to reallocate is $51,624.

13.     The following table provides a breakdown of the underspend against each activity.

  Table 1: Work programme underspend for reallocation by the local board

ID

Work Programme Name

Activity Name

Reason for underspend

Underspend

amount

3162

CCS: Connected Communities – Community Empower-ment

Community Response Fund Ōrākei

The local board allocated $38,922 to a discretionary fund to respond to community issues as they arise during the year.  The board allocated $35,000 of this fund to discretionary projects at its 17 February 2022 business meeting.  This leaves a remainder of $3,922 to be allocated.

$3,922

3167

CCS: Grants

Legacy Rates Grants - Ōrākei

Budget was allocated to local boards from legacy rates grants that have been continuing since amalgamation. A transition mechanism was put in place as part of LTP 2018-28 for three years. From 1 July 2021, this budget falls under the complete discretion of the local board to allocate to locally driven initiatives.

$10,100

361

CCS: RSPIP – Events

LB event - Christmas event Ōrākei

The local board Carols on the Green event was cancelled due to COVID-19 restrictions.  $6,000 was reallocated to Movies in the Park in quarter one (Resolution number OR/2021/1).  This leaves a remaining budget of $16,000 in this work programme line to be reallocated.

$16,000

362

CCS: RSPIP – Events

Movies in Parks – Ōrākei

The local board allocated $14,000 to Movies in the Parks and approved a further $6,000 in quarter one to cover COVID-19 related costs.  The event scheduled for March 2022 at Glover Park was cancelled in response to COVID-19 Omicron Phase 2.  Pre-event costs of $1,128 have occurred.  This leaves a remainder of $18,872 to be reallocated.

$18,872

NA

NA

Filming in Ōrākei revenue

During the 2020/2021 financial year, Auckland Unlimited collected $2,730.44 of revenue related to filming in the Ōrākei Local Board area.  This funding is now available to be allocated to other operating projects in 2021/2022.

$2,730

 

 

 

TOTAL

$51,624

 

Activities to reallocate the budget to

14.     Staff have identified the following activities, which can be delivered by the end of the 2021/2022 financial year, to reallocate the budget to.


 

Table 2: Activities to reallocate

ID

Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

755

CCS: PSR – Park Services

Pourewa Valley Integrated Plan – progress website and wayfinding development

Pourewa Valley Plan Website:

The initial development and design for the Pourewa Valley website is a key deliverable for the current financial year.  The website launch was targeted for FY22/23 however if funding is available the launch can be brought forward to take place before 30 June 2022.  Staff advised that an additional $5,000 would bring this activity to the launch stage.

Pourewa Valley Wayfinding:

Connectivity is one of the key aims for the Pourewa Valley Integrated Plan.  The wayfinding audit proposed maps and potential signage locations were presented to the local board in September 2021 and March 2022.

The next step to progress wayfinding is the design phase for a signage plan which outlines detailed signage content – this is currently scheduled for 2022/2023 financial year and not currently funded.  Allocating $10,000 in 2021/2022 financial year would progress this activity before 30 June 2022. The budget tagged to deliver this activity in 2022/2023 will be available to deliver other activities.

These activities have strong alignment with the Ōrākei Local Board Plan objective: Pourewa Valley is the focus for environmental projects and becomes the new jewel in Tāmaki Makaurau’s crown.

$15,000

 

 

 

 

 

New

CCS: Community Facilities – Project Delivery

Re-location and restoration of the heritage Crimean War Trophy Gun

In August 2019, the local board approved the re-location of the heritage Crimean War Trophy Gun from The Landing to a new site.

A site has been identified and staff are currently working with Auckland Transport for landowner approval prior to lodging resource consent in 2022/2023 financial year for placement of the gun.

Community Facilities have advised $30,000 is required to restore the heritage trophy gun.  Restoration can be progressed in 2021/2022 financial year if budget is available. 

The local board will need to consider LDI capex in 2022/2023 financial year to advance the resource consent (If required to remain in the current proposed install location) and to progress the installation and plinth with signage.  Staff have indicated $25,000.

Activity aligns with the Ōrākei Local Board Plan objective: Arts, local heritage and culture are reflected in our public facilities and places.

$30,000

1457

CCS: RSPIP – Events

Business Awards – local board event delivery

The current budget for the Business Awards work programme line is $12,500.

Current spend to date has been used for the nomination process, mystery shopping and nominees briefing event and hybrid award delivery.

There were unanticipated costs to cover the video/ photo presentations and the East and Bays Courier ad. 

Local board direction is to deliver a free to attend cocktail celebration event which is a change from the originally intended ticketed ceremony.

There is a budget shortfall to deliver the cocktail celebration while keeping the event free to attend.

This activity has strong alignment with the Ōrākei Local Board Plan objective: Ensure local businesses thrive and business excellence is recognised.

$5,000

New

CCS: RSPIP – Events

NEW - Ōrākei Volunteers Event

Local board requested staff to investigate a new local board event for volunteers.

The Events team held a workshop on 3 February to seek direction.

If the board is supportive of this event, reallocation of budget would be requested to secure a venue for the event to be held in July/August 2022.

The local board will need to consider budget for the delivery of the event through its 2022/2023 work programme discussions.

This project has strong alignment with the Ōrākei Local Board Plan outcome: Our communities are connected, engaged and resilient.

$1,000

350

CCS: Connected Communities – Community Empowerment

Placemaking: Neighbourhood development Ōrākei - Saint Vincent Avenue placemaking

The Saint Vincent Avenue placemaking project intends to support community-led planning and placemaking projects for Saint Vincent Avenue through the Placemaking: Neighbourhood development Ōrākei work programme line.

The local board requested staff to investigate how the project could be expediated.

There is a potential to procure a contractor to run community engagement, facilitate discussions and progress professional design.

This project has strong alignment with the Ōrākei Local Board Plan objective: Neighbourhoods and public places are safe, sustainable and attractive.

$15,000

 

 

 

TOTAL

$66,000

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The proposed work programme reallocation to ID755: The Pourewa Valley Integrated Plan Programme Management will have a positive impact on greenhouse gas emissions and contribute towards adapting to the impacts of climate change.  The programme supports activities that deliver environmental restoration and ecological outcomes which will increase native forest, offset carbon emissions and reduce the impacts of flooding.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

17.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2021/2022.

19.     The nature of the reallocation aligns with the local board’s work programme and the Ōrākei Local Board Plan 2020.

 

Tauākī whakaaweawe Māori

Māori impact statement

20.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

21.     The proposed work programme reallocation to ID755: The Pourewa Valley Integrated Plan Programme Management aims to have a high degree of Māori outcomes by engaging mana whenua in monitoring or restoration of a waterway, species or geographical area.  The website and wayfinding development aims to include the sharing of Māori history and stories.

 

Ngā ritenga ā-pūtea

Financial implications

22.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2021/2022 financial year.

23.     The re-location and restoration of the heritage Crimean War Trophy Gun will require $30,000 LDI opex towards the refurbishment of the trophy gun, and a further $25,000 LDI capex to advance the resource consent (if required to remain in the current proposed install location) and to progress the installation and plinth with signage.  If the local board is supportive of funding the refurbishment of the trophy gun in this report, the local board will need to also consider allocating LDI capex budget through its 2022/2023 work programme discussions.

24.     The proposed new Ōrākei Volunteers Event and advice on the budget required to deliver the event is currently being developed.  If the board is supportive of this event and reallocates budget to secure a venue for the event, the local board will need to consider allocating budget for the delivery of the event through its 2022/2023 work programme discussions.

25.     The local board will need to consider budget for the delivery of the event through its 2022/2023 work programme discussions.

26.     The activities recommended to receive funding align with the Ōrākei Local Board Plan 2020.

27.     Should the local board choose not to support the reallocation of the funding from the initiatives identified above, the funding would be offered up as budget savings.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

29.     COVID-19 may interrupt the ability delivery work programme activities. Delivery departments will endeavour to adapt work programme activities for delivery where feasible.

 

Ngā koringa ā-muri

Next steps

30.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

31.     The Ōrākei Local Board 2021/2022 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Caroline Teh - Local Board Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Local board input to development of Auckland Transport’s Interim Speed Management Plan

File No.: CP2022/02415

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To seek early local board input to the development of Auckland Transport’s proposed interim Auckland Speed Management Plan.

 

Whakarāpopototanga matua

Executive summary

2.       Central government is committed to speed reductions and the ‘Vision Zero’ road safety policy and is considering implementing regulations that would require the creation of regional speed management plans.

3.       Introduction of an interim Speed Management Plan meets the council’s direction to Auckland Transport (AT) to reduce road deaths and serious injuries, and to prepare to meet the proposed central government rules.

4.       In December 2021, AT advised all local boards about the development of an interim Auckland Speed Management Plan for the period 2023-2026. The plan will create a framework for setting new speed limits and will influence plans for related safety infrastructure across Auckland.  

5.       Prior to developing the interim Speed Management Plan, AT is seeking input from local boards, specifically to identify a list of roads in each local board area that should be reviewed when staff develop the proposed plan.

6.       The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      provide feedback on the introduction of an interim Auckland Speed Management Plan

b)      provide a list of roads within the local board area that should be reviewed when staff develop the proposed plan.

 

Horopaki

Context

7.       AT has made speed limit changes covering 11 per cent of the road network, with changes to a further 27 per cent of the road network proposed. Each local board has received information detailing the roads in their area where changes are proposed under the first three phases of the Safe Speeds Programme.

8.       The Interim Speed Management Plan will continue this process of expanding Auckland’s network of safer roads.

9.       Between March and June 2022, AT will undertake an assessment to consider feedback from elected members, mana whenua, partners and the community against technical considerations related to benefit, cost, and risk. Several checks will then be made, including technical and legal reviews, and funding criteria. This work will inform the options that are presented as part of public consultation, planned to take place in late 2022.

 

Auckland Council Strategic Alignment

10.     Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction. The interim speed management plan is a key contribution to ‘Vision Zero for Tāmaki Makaurau’.

11.     The interim Speed Management Plan encourages safer speeds that contribute to ‘Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’ by making roads safer and encouraging greater use of more environmentally friendly transport modes, such as walking and cycling. 

 

Central Government Alignment: Proposed Land Transport Rule on Setting Speed Limits

12.     ‘Road to Zero’ is New Zealand’s road safety strategy; infrastructure improvements and speed management are its first focus areas. In 2021, Waka Kotahi New Zealand Transport Agency consulted on a proposed new ‘Land Transport Rule: Setting of Speed Limits 2021’.

13.     The proposed changes include requirements for local authorities to develop speed management plans and set lower speed limits around schools to improve safety and encourage more children to use active modes of transport.

14.     Central government is considering the proposed rule and a decision is expected in the second quarter of 2022. Waka Kotahi is expected to release a new speed management guide at the same time as the new rule, which will include updated safe and appropriate speed limit ranges for our roads and streets. Under the proposed rule, AT is required to consult on speed limit changes in accordance with the Local Government Act 2002.

 

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Development of an interim Speed Management Plan is a long process, and this engagement is an early step. AT will engage with the public, other agencies and elected members throughout 2022. 

16.     The current round of local board consultation started in December 2021. In February and March 2022, AT attended workshops with local boards and is now inviting feedback, specifically about roads or areas where there is community demand for safer speeds.

17.     Please note that where roads and schools are already included in conversations taking place within Tranche 2B of the previous speed limits programme, these should not be included in feedback on the interim Speed Management Plan.

18.     Feedback from local boards will contribute to the development of a draft Speed Management Plan that AT will consult on in late 2022. Following public consultation, the AT Board will finalise and approve an interim Auckland Speed Management Plan 2023-2026.

19.     The role of the local board is not to make technical decisions about speed management, but instead to provide the community’s perspective on local concerns and interests related to speed management.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Auckland Transport engages closely with the council to develop strategies, actions, and measures that support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan, and other council priorities.

21.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes safer and more attractive. This supports emissions reductions.

22.     Recent surveys of town centres in which speed limits were reduced and safety improvements introduced in the first tranche of Auckland Transport’s speed limit changes demonstrated a link between slower speeds and more people walking or cycling. Surveys found that 19% of local people now participate in at least one ‘active mode’ activity (for example, walking or cycling) more often since the projects have been completed. Increasing the number of people choosing to walk or cycle reduces emissions.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Auckland Transport engages closely with the council on developing strategies, actions, and measures to support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan and other council priorities.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The new Land Transport Rule: Setting of Speed Limits 2022, once introduced, will require road controlling authorities to:

i.    reduce 40 per cent of their school speed limits by 2024, with all reductions completed by 2030

ii.   include their proposed speed limit changes and safety infrastructure treatments (including proposed safety camera placements) for the coming ten years into speed management plans

iii.   implement a new consultation process that aligns with the three-year Regional Land Transport Planning (RLTP) consultation process.

25.     The new rule will remove the requirement to set speed limits through bylaws, enabling a whole-of-network approach that considers safety-related infrastructure improvements, speed limit changes and safety camera placement together.

26.     Taken together, these changes will have a significant impact on Auckland communities, and on the ways that Aucklanders input into decisions around safer speed limits.

27.     In addition to the feedback local boards are invited to provide in response to this report, local boards will continue to be kept informed and up to date as this process progresses.


 

 

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive to and inclusive of Māori.

29.     AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in Auckland to deliver effective and well-designed transport policy and solutions. AT also recognises mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

30.     Safe speeds make our roads safer for active road users, which encourages more people to walk, cycle and use public transport. Te Ora ō Tāmaki Makaurau is the well-being framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri. Safer roads contribute to more people walking or cycling, which in turn supports this framework developed by Mana Whenua.

31.     Waka Kotahi’s 2021 study ‘He Pūrongo Whakahaumaru Huarahi Mō Ngā Iwi Māori – Māori Road Safety Outcomesprovides data demonstrating that Māori are disproportionately more likely to be hurt or killed on New Zealand roads. The interim Speed Management Plan is expected to result in significant positive impacts for Auckland’s Māori communities.

 

Ngā ritenga ā-pūtea

Financial implications

32.     Providing feedback on the development of the interim Speed Management Plan has no financial implications for local boards.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Providing feedback on the development of the interim Speed Management Plan does not present any risks for local boards.

34.     There is a risk to Auckland Transport if the interim Speed Management Plan is not finalised in time to meet central government requirements. This risk has been mitigated by ensuring that development and engagement on the interim plan begins ahead of the Minister of Transport announcing their final decision on the proposed rule.

 

Ngā koringa ā-muri

Next steps

35.     Local board feedback will be used by AT to inform the development of the interim Speed Management Plan.

36.     Between March and June 2022, Waka Kotahi will confirm that the new Land Transport Rule: Setting of Speed Limits 2022 has been approved by the Minister of Transport.

37.     Between June and August 2022, AT will communicate to local boards how their feedback has been taken into account in the development of a draft plan.

38.     In late 2022, AT will undertake public consultation on a draft version of the interim Speed Management Plan. The AT Board will then consider any recommended changes to the draft and approve an interim plan.

39.     The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2022/2023

File No.: CP2022/02706

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To seek the Ōrākei Local Board’s feedback on the draft Tūpuna Maunga Authority Operational Plan 2022/2023.

Whakarāpopototanga matua

Executive summary

2.       The Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 (the Act) came into effect on 29 August 2014. The Act vested the Crown-owned land in 14 Tūpuna Maunga (ancestral mountains) in 13 iwi/hapū with interests in Auckland (Ngā Mana Whenua o Tāmaki Makaurau). The Act also established the Tūpuna Maunga o Tāmaki Makaurau Authority (an independent statutory board comprising the council and Ngā Mana Whenua) to administer the Tūpuna Maunga.

3.       The Act requires that the Tūpuna Maunga Authority prepare an Annual Operational Plan to provide a framework in which the council must carry out the routine management of the 14 Tūpuna Maunga, under the direction of the Tūpuna Maunga Authority. This must be prepared and adopted concurrently with the council’s annual budget (or 10-year Budget) and included in a summary form.

4.       The draft Tūpuna Maunga Plan is being consulted on alongside the council’s Annual Budget 2022/2023 from 28 February to 28 March 2022.  The draft plan and summary documents are available on the AK Have Your Say website for the Annual Budget 2022/2023 which can be found here – https://akhaveyoursay.aucklandcouncil.govt.nz/other-matters-feedback.

5.       The local board has the opportunity to provide input on the draft Tūpuna Maunga Plan through the consultation process before 28 March 2022.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          provide its feedback on the draft Tūpuna Maunga Authority Operational Plan 2022/2023 provided to the Tūpuna Maunga Authority for consideration prior to adoption of the plan by the Tūpuna Maunga Authority and Auckland Council.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Caroline Teh - Local Board Advisor

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

Urgent Decision - Ōrākei Local Board feedback on the National Environmental Standards for Sources of Human Drinking Water

File No.: CP2022/02409

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To report to the Ōrākei Local Board the urgent decision to provide the board’s feedback on the proposed amendments to inform the Kia kaha ake te tiakina o ngā puna wai-inu / Improving the protection of drinking-water sources: Resource Management (National Environmental Standards for Sources of Human Drinking Water) Regulations 2007 consultation document (NES-DW).

Whakarāpopototanga matua

Executive summary

2.       The objectives of the proposed amendments to the NES-DW are to strengthen and align national direction (including with the Water Services Act 2021) for protection and management of source water.

3.       The objectives of proposed amendments to the NES-DW are to strengthen and align national direction (including with the Water Services Act) for protection and management of source waters.

4.       The proposed amendments to the NES-DW are technical in nature, but aim to improve water quality by improving:

i.          how at-risk source water areas are delineated by establishing scientifically derived methodology for mapping source water risk management areas

ii.         how activities that pose risks to source water are regulated or managed by ensuring higher-risk activities are managed either through more stringent controls or direction where necessary, or through consistent consideration of source water effects, and

iii.         protecting all registered water supplies by allowing the NES-DW to cover the same supplies as the Water Services Act (i.e. all water suppliers other than domestic self-suppliers).

5.       The proposed amendments to the NES-DW are part of a package of work to improve drinking water standards as encompassed by the government’s wider Three Waters review, as well as in response to the Havelock North Enquiry following an outbreak of gastroenteritis from the town’s water supply in 2016. The Havelock North Enquiry identified various issues with the regulatory regime, including ‘significant problems’ with the NES-DW. The current NES-DW came into effect in 2007.

6.       The council’s submission will assess the proposed amendments to the NES-DW against current priorities for managing source water and delivering drinking water services across the Auckland region. This will include current and future planning objectives within the Auckland Unitary Plan, management of land use activities through consenting processes, and operational priorities for the delivery of drinking water services.

7.       The discussion document aligns with several other recent and/or ongoing regulatory reforms, including:

i.          instruments under the Essential freshwater package, including National Policy Statement for Freshwater Management 2020 (NPS-FM), National Environment Standards for Freshwater 2020, and section 360 regulations for Stock Exclusion

ii.         Water Services Act 2021

iii.         Resource Management Act reform

iv.        Three Waters reform

8.       Given the regional and operational implications of these regulations to the supply of Drinking Water services and managing the impacts of activities on water sources, Auckland Council’s submission on this application was considered through the Planning Committee on 3 March 2022.

9.       Local board feedback was sought to help inform the council wide submission, drawing on a request for input from mana whenua, and other technical staff evaluation and input.  Formal feedback from local boards was requested to be received by the 22 February to allow time for appropriate consideration and influence on council’s overall feedback.  The opportunity for the local board to formalise this feedback fell outside of a scheduled business meeting so the urgent decision process was utilised.

10.     The Kia kaha ake te tiakina o ngā puna wai-inu / Improving the protection of drinking-water sources: Resource Management (National Environmental Standards for Sources of Human Drinking Water) Regulations 2007 consultation document can be found online here:

11.     https://environment.govt.nz/assets/publications/nes-dw-consultation-document.pdf

12.     A copy of the Urgent Decision memo (Attachment A) and the Board’s feedback (Attachment B) on the National Environmental Standards for Sources of Human Drinking Water is attached in this report.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          note the urgent decision to approve the Ōrākei Local Board feedback on the proposed amendments to inform the Kia kaha ake te tiakina o ngā puna wai-inu / Improving the protection of drinking-water sources: Resource Management (National Environmental Standards for Sources of Human Drinking Water) Regulations 2007 consultation document (NES-DW).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - National Environmental Standards for Sources of Human Drinking Water - Memo

89

b

Urgent Decision - National Environmental Standards for Sources of Human Drinking Water - Feedback

95

 

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Urgent Decision - Ōrākei Local Board feedback on New Zealand’s Resource Management System

File No.: CP2022/02418

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To present to the Ōrākei Local Board the urgent decision to formalise the board’s input into Auckland Council’s submission to Transforming Aotearoa New Zealand’s resource management system: Our future resource management system. consultation document (NES-DW).

 

Whakarāpopototanga matua

Executive summary

1.  The Government is undertaking comprehensive reform of the resource management system. This will entail the repeal of the RMA and enactment of three pieces of legislation: a Natural and Built Environments Act, a Spatial Planning Act, and a Managed Retreat and Climate Change Adaptation Act. The scale of reform is likely to be substantial and would have significant impacts on council.

2.  This input will be the third submission council has made on these reforms. Earlier submissions were in response to:

i.    Transforming the resource management system: opportunities for change - Issues and options paper as part of the Resource Management Review Panel’s review of the resource management system

ii.   An exposure draft of the Natural and Built Environments Bill which was subject to a inquiry by the Environment Select Committee

3.  In November 2022, the Ministry for the Environment released Transforming Aotearoa New Zealand’s resource management system: Our future resource management system - Materials for Discussion

4.  The consultation document can be found here: https://environment.govt.nz/assets/publications/Our-future-resource-management-system-materials-for-discussion.pdf

5.  The consultation document sets out a number of issues for input. These span the scope of the Natural and Built Environments Act (NBA) and Strategic Planning Act (SPA) and include:

i.    National Planning Framework

ii.   Regional spatial strategies

iii.   NBE plans

iv.  RSS and NBA joint committees

v.   Consenting

vi.  Compliance, monitoring and enforcement

vii.  Monitoring and system oversight

viii. Role of local government in the future system

ix.  National Māori entity

x.   Joint committee composition

xi.  Enhanced Mana Whakahono ā Rohe arrangements, integrated with transfers of powers and joint management agreements

xii.  Funding in the future system

 

6.  The deadline for local board feedback to incorporate into the final Auckland Council submission was 14 February 2022. The next local board meeting was not scheduled until 17 February 2022. Accordingly, the urgent decision process was utilised.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          receive the urgent decision and the approved board’s input into Auckland Council’s submission to Transforming Aotearoa New Zealand’s resource management system: Our future resource management system. consultation document (NES-DW).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Resource Management system reform - Memo

99

b

Urgent Decision - Resource Management system reform - Feedback

103

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Urgent Decision -  Feedback on the Hākaimangō-Matiatia Marine Reserve application to DOC

File No.: CP2022/02406

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To report to the Ōrākei Local Board the urgent decision request to approve local board feedback for inclusion in Auckland Council’s feedback on the Hākaimangō-Matiatia Marine Reserve application to DOC.

 

Whakarāpopototanga matua

Executive summary

2.       In January 2022, the Department of Conservation released its consultation document on Hākaimangō – Matiatia Marine Reserve (Northwest Waiheke Island) - Report in support of an application for an order in council for a marine reserve.

3.       The consultation document can be found here: https://www.doc.govt.nz/get-involved/have-your-say/all-consultations/2022-consultations/proposed-hakaimango-matiatia-northwest-waiheke-marine-reserve/

4.       The Government’s Response Strategy has also been made available online. https://www.mpi.govt.nz/fishing-aquaculture/sustainable-fisheries/strengthening-fisheries-management/revitalising-the-hauraki-gulf-government-action-on-the-sea-change-plan/#:~:text=Government%20is%20committed%20to%20delivering,trawling%20and%20other%20fishing%20methods

5.       Furthermore, The Marine Reserves Act can be found here: https://www.legislation.govt.nz/act/public/1971/0015/latest/DLM397838.html

6.       The consultation document seeks feedback on the following areas:

a)         Please include Local Board’s concise consideration of the rationale behind any view for the Environment and Climate Change Committee to either:

i.    support

ii.   support, with conditions or variations, or

iii.   object

b)         Any feedback could also be helpfully linked with the statutory requirements for assessing applications under the Marine Reserves Act 1971. The Council’s submission will assess the application’s merits in line with the Marine Reserves Act 1971, noting that under the Act marine reserves may be established to preserve areas for scientific study, that contain underwater scenery, natural features, or marine life of distinctive quality, or so typical, beautiful, or unique that their continued preservation is in the national interest.

7.       A draft evaluation was shared with local boards on Wednesday 16 February 2022 to highlight staff areas of focus. Local board input into that submission was sought, with a deadline of 23 February 2022 to be considered in Council’s overall feedback.

8.       As the closing date of 23 February 2022 was prior to the Board’s 17 March 2022 business meeting and it was not practical to call the full board together and meet requirements of a quorum, it was decided to use the urgent decision-making process to formalise the Board’s feedback.

9.       A copy of the Urgent Decision memo and the Ōrākei Local Board feedback on the Hākaimangō-Matiatia Marine Reserve application to DOC is attached in this report. (Attachment A)

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          note the urgent decision to approve the Ōrākei Local Board feedback to be included in Auckland Council’s submission on the Hākaimangō-Matiatia Marine Reserve application to DOC.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Hākaimangō-Matiatia Marine Reserve - Memo

117

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Chairman and Board Member March 2022 Report

File No.: CP2022/03026

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To provide the Ōrākei Local Board Chairman and Members with the opportunity to provide an update on projects, activities, and issues in the local board area.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      that the Ōrākei Local Board Chairman and Board Member’s Report as at 17 March 2022 be received.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairman and Board Member's Report - 17 March 2022

125

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Governance Forward Work Calendar

File No.: CP2022/02398

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To present the Ōrākei Local Board with a governance forward work calendar as at March 17 2022.

 

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Ōrākei Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)          note the draft governance forward work calendar as at 17 March 2022

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

March 17 2022 - Governance Forward Work Calender 2022

135

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Ōrākei Local Board Workshop Proceedings

File No.: CP2022/02397

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To note the records for the Ōrākei Local Board workshops held following the previous business meeting.

 

Whakarāpopototanga matua

Executive summary

2.       Local Board workshops are an informal forum held primarily for information or discussion purposes, as the case may be and at which no resolutions or decisions are made.

3.       Attached are copies of the records for the Ōrākei Local Board workshops held on 03, 10 and 24 February 2022.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board records for the workshops held on 03, 10 and 24 February 2022 be noted.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Proceedings 03 Feb 2022

141

b

Workshop Proceedings 10 Feb 2022

143

c

Workshop Proceedings 24 Feb 2022

147

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 


Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

 

 

Resolutions Pending Action report

File No.: CP2022/02396

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from staff.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)          note the Ōrākei Local Board resolutions pending action report as at 17 March 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolutions Pending Action Report - March 2022

153

     

Ngā kaihaina

Signatories

Author

Jade Grayson - Democracy Advisor for Orakei.

Authoriser

Trina Thompson - Local Area Manager

 

 



Ōrākei Local Board

17 March 2022

 

 

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Ōrākei Local Board

17 March 2022

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Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Ōrākei Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

15        Meadowbank Community Centre Re-Development – Proposed Design - Attachment a - March 17 2022- Meadowbank Community Centre Redevelopment - Render

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains rendered images of the potential budiling development..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.