I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Venue:

 

Wednesday, 23 March 2022

4.30pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

 

 

Keven Mealamu

 

 

Sue Smurthwaite

 

 

(Quorum 3 members)

 

 

 

Carmen Fernandes

Democracy Advisor

 

17 March 2022

 

Contact Telephone: 027 273 6809

Email: carmen.fernandes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

23 March 2022

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

8.1     Deputation - Supreme Sikh Society New Zealand                                                         5

8.2     Deputation - Fix Up, Look Sharp               6

8.3     Deputation - Reading Warrior                    6

9          Public Forum                                                                            7

10        Extraordinary Business                                       7

11        Governing Body Member's Update                    9

12        Chairperson's Update                                        11

13        Keri Downs Park, Papakura - Park Renewals  13

14        Auckland Transport Update for the Papakura Local Board                                                         23

15        Local board input to development of Auckland Transport’s Interim Speed Management Plan 29

16        Council-controlled Organisations Quarterly Update:  Quarter Two, 2021-22                             35

17        Papakura Local Board Work Programme Reallocations 2021/2022                                    65

18        Urgent decision - Papakura Local Board - grant for a plaque - Drury Runciman Cenotaph        69

19        For Information: Reports referred to the Papakura Local Board                                        81

20        Papakura Local Board Governance Forward Work Calendar - October 2021                           119

21        Papakura Local Board Achievements Register 2019-2022 Political Term                                  125

22        Papakura Local Board Workshop Records   147

23        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 23 February 2022, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Supreme Sikh Society New Zealand

Te take mō te pūrongo

Purpose of the report

1.       Daljit Singh from the Supreme Sikh Society New Zealand (SSSNZ) will provide an update on their COVID response and again share with the board their aspiration for a name change to part of Takanini School Road.

Whakarāpopototanga matua

Executive summary

2.        SSSNZ support 500 families daily by delivering food to them and to those in isolation at their homes, motel or in managed isolation and quarantine (MIQ). They are also doing 100 food parcels daily for wider community. There is a huge demand for food as a large number of people in the community are in isolation and the numbers are growing.

3.       Stuff.co.nz acknowledged SSSNZ’s new move of providing accommodation for isolation to returning migrants when border restrictions are relaxed next month. About 100 families have already registered with them. 

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      thank Daljit Singh from the Supreme Sikh Society New Zealand for his attendance and presentation to the board.

 

 

8.2       Deputation - Fix Up, Look Sharp

Te take mō te pūrongo

Purpose of the report

1.       Jane Treseder, Director - Fix Up, Look Sharp would like to update the board on the work they do and to also thank the board for their support which has enabled them to serve the tāne in the Papakura community.

Whakarāpopototanga matua

Executive summary

2.       Fix Up, Look Sharp is a not-for-profit charity service based in Ōtara, that styles male identified tāngata in appropriate clothing that they then keep, for important meetings and employment interviews.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      thank Jane Treseder, Director - Fix Up, Look Sharp, for her attendance and presentation.

 

 

8.3       Deputation - Reading Warrior

Te take mō te pūrongo

Purpose of the report

1.       David Riley of Reading Warrior would like to present to the board to share the outcomes from literacy projects that Reading Warrior has delivered.

Whakarāpopototanga matua

Executive summary

2.       The Reading Warrior project seeks to get young people reading, to inspire them with positive and inspirational stories from New Zealand and the Pacific, and to encourage them to write their own stories.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      thank David Riley of Reading Warrior for his attendance and presentation.


9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

23 March 2022

 

 

Governing Body Member's Update

File No.: CP2022/02535

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the local board on Governing Body issues at the Papakura Local Board business meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

Chairperson's Update

File No.: CP2022/02536

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on his activities and any issues.

 

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

Keri Downs Park, Papakura - park renewals

File No.: CP2022/03122

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to remove the skate bowl and install two half basketball courts at Keri Downs Park in Papakura, and to progress the design and construction.

Whakarāpopototanga matua

Executive summary

2.       The Community Facilities financial year 2018/2019 Work Programme (PPK/2021/106) identified park asset renewal projects. The Papakura Local Board considered it timely to develop a concept plan for Keri Downs Park to ensure that park facilities meet community needs and that ongoing park sustainability is managed and maintained.

3.       On 14 July 2019, the concept plan was adopted by the Papakura Local Board, (PPK/2019/124). The concept plan proposed youth play in the area where the skate bowl is currently situated.

4.       Keri Downs Park is an open space area bound by Dominion Road to the west Settlement Road to the north and the unnamed stream to the east and south.

5.       Due to the poor state of the asset, it is currently underutilized by the community, it has become a location for unwanted activities and undesirable behavior, specifically motorbike riders and after hours drinking inside the skate bowl.

6.       On 17 November 2021, staff presented the proposal to the local board to remove the skate bowl and install two half basketball courts. The local board indicated support, in principle, for the proposal.

7.       Basketball is a popular community activity. The proposal for two basketball half courts has been selected based on consultation feedback. The asset will be visible from the road and will provide an attractive new space for the local community to gather.

8.       The proposal responds to the Council Asset Assessment (2019), the Keri Downs Park concept plan (2019), and is responsive to community needs, desires and identifies opportunities to increase park activation.

9.       The local board has allocated $260,000 of local renewals and locally driven initiatives (LDI) funding towards the basketball court development. (PPK/2021/106). 

10.     Staff seek approval to progress the project to detailed design and plan construction.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the removal of the skate bowl at Keri Downs Park and redevelop the park to provide two half basketball courts as per Attachment A of this agenda report.

b)      request staff to progress the project to detailed design and construction.

Horopaki

Context

11.     Keri Downs Park (the park) is located at 200R Dominion Road, 17R Redcrest Avenue and 25R Fairdale Avenue. The park is located in the Otūwairoa catchment and Papakura Local Board area.

12.     The park is approximately 7.5ha and is zoned as Active Recreation Open Space. It is significant for its community garden, passive recreation, and large areas of open space. The park provides both informal and formal community recreation.

13.     The park currently provides a skate bowl, changing block and a BMX track which is hidden from public view and has low levels of visitation.

14.     The skate bowl is a ‘kidney’ shaped structure with two lower levels, similar to a swimming pool except the structure was constructed on top of ground level and with fill rather than being placed around the exterior to create a ‘raised skate bowl.’

Below is an aerial view of the skate bowl in its current state.

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15.     Investment in park infrastructure has been minimal in recent years and park assets are expected to reach the end of their functional life.

16.     The local board has allocated $260,000 of local renewals and locally driven initiatives (LDI) funding to investigate and renew park assets to improve current service levels. (PPK/2021/106).

17.     Keri Downs is a large open space park with assets that are deteriorating, resulting in the park being under-utilized or used as a thorough fare for residents to connect to outer streets.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     The current provision of community facilities within the Papakura Local Board area fails to   meet provision guidelines and levels of service for both existing and projected population numbers.

19.     Papakura’s population has grown much more quickly than wider Auckland. The 2018 Census statistics show 57,636 people living here – a 26 per cent increase from 2013 (Papakura Local Board Plan, 2020).

20.     Kainga Ora also has plans to build new houses in close proximity to Keri Downs Park which will result in an increase in households and residents, and an increasing demand for recreational facilities.

21.     Growth funding has not been available for the park. Instead, staff have looked at ways to improve areas by using local renewals funding until the park is considered for future growth funding.

Reason for investment based on 2020 Play Network Analysis findings:

22.     Basketball is a popular activity in Papakura and suitable for all ages. Two half-court basketball courts will provide for more users and more game time. It would also be an ideal location for future local activation and consultation events.

23.     Whilst the 2020 Play Network Analysis highlights the need to future proof areas for future growth, Keri Downs Park already has a large surrounding community who would use the park if the assets were fit for purpose.

24.     The park is underutilized; the assets are not fit for purpose and are hidden from public view. The park is mostly used as a thorough fare to connect to adjacent streets.

25.     The operational management and maintenance have been minimal in recent years with assets aged and in decline. The skatepark asset has not had a renewal or any improvements since it was built over 20 years ago.

26.     There are reoccurring issues proving challenging for maintenance i.e., vandalism to park furniture, constant graffiti and broken glass bottles spread around the bowl and inside the drain. Blocked drains have caused ponding inside the bowl.

27.     The park is a known spot for motor bike riders that have been seen and heard on the fields. This activity damages the sports fields turf.

28.     Providing activation of the park will assist in encouraging the community to use the park and the location will provide passive surveillance

29.     Compared to the skate park located in Ray Small Park, also located in Papakura, Keri Downs is underutilized. It is a lot smaller and designed for advanced users only.

30.     Ray Small Park is also a popular spot for outdoor basketball. Providing courts at Keri Downs means locals will not have to travel far to play basketball and have the option to remain closer to home.

Consultation

31.     The interest in basketball far outweighs the need for a skate bowl. Staff have looked as far back to 2018, to review responses from past consultation via surveys including a provision assessment for skate parks in Papakura. There has only been one response from an experienced rider to keep the skate bowl.

32.     Opportunity for basketball was identified during the project scoping exercise, which has included both internal and external consultation.

33.     During Auckland’s COVID lockdowns in 2020 and 2021 the project was placed on hold. To comply with government guidelines all further face to face consultation was cancelled.

34.     To progress, staff utilised feedback from the concept plan (2019) project, reaching out to stakeholders who were involved and online survey through Councils “Have your say” website.

35.     Feedback from past community consultation events revealed that the community are passionate about the development of the park, and have a strong desire to:

·     improve the access to and circulation through the park;

·     create a community space for families and events;

·     improve play spaces suitable for all ages;

·     improve safety and security.

36.     Staff reached out to stakeholders who provided feedback for the concept plan (2019). Responses were received from community members who represent diverse groups including the Red Hill Community Centre which is located across the road from the park and a local parents and business owners, who were raised in the Redhill community and are passionate to see the space come back to life again.

37.     The Redhill Community Centre runs programmes for local youth who frequently play indoor basketball at the Centre. Feedback from the youth expressed basketball as popular and their input has been incorporated into the design.

38.     Outdoor basketball courts will provide the youth group with outdoor space to continue their programmes utilizing their park.

Project Scope

39.     The project scope (refer to Attachment A) includes:

·   two 3 x 3 half basketball courts;

·   one drinking fountain;

·   four bench seats and two picnic tables;

·   one rubbish bin;

·   planting trees to provide natural shade in the future;

·   the footprint of the courts connects to the existing pathways to allow accessibility;

·   planting native plants has been proposed along the adjacent property boundary, 109 Settlement Road (the adjacent property is a commercial Council owned property which sits within the reserve);

·     The colours of the park amenities will be confirmed after further consultation with the local youth from Red Hill Community Centre and council’s Parks, Sports and Recreation.

Other projects at Keri Downs Park

40.     There are two other separate projects at the park, approved by the local board on the 2021/2022 Community Facilities work programme. (PPK/2021/106).

a)   Keri Downs Park - Demolish start ramp, commentary box and club room

·    The local board allocated $60,000 Opex renewals funding to remove the deteriorated assets.

·    The existing start ramp was constructed with a concrete slab built over shipping containers.

·    Health and safety concerns have been identified and need to be resolved immediately to prevent potential injuries to the public i.e signs of erosion and cracks in the concrete are visible.

b)   Keri Downs Park - renew Park assets 

·    The local board allocated $132,883 in financial year 2021/2022 to renew park assets.

·    Minor works to replace bollards and signage was completed in financial year 2021.

·    The renew park assets includes the renewal of the BMX track. The design has been led by findings from the Keri Downs Park concept plan (2019), council asset assessment and past community feedback.

·    The renewal will include, a new start roll-in pad, asphalt track with beginner and intermediate jump lines, furniture, a separate beginner’s asphalt track and formal access from the car park.

41.     Both projects will benefit the community by providing fit for purpose assets, that meet the current service level for the community to enjoy and lead active lives.

42.     The existing change block/toilets are available for community events and park bookings. The asset was renewed in 2019 as part of the community facilities renewal work programme (PPK/2019/104). 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

·   to prepare the region for the adverse impacts of climate change.

44.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options including sourcing materials locally and the use of products with environmental declarations for embodied carbon reductions.

45.     The proposal includes the planting of native trees that will provide natural shade infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46.     Council’s Community Facilities and Parks, Sports and Recreation have worked together to provide the advice for this proposal.

47.     Staff agree that investment to develop recreation opportunities will improve overall utilization and care of the park. Removing the skate bowl and redeveloping the area will make it more attractive, with better visibility from the road, making it fit for purpose for activities.

48.     Several documents informed the development of this report and relevant strategies, plans and policies considered to ensure alignment where applicable. These include:

·    Papakura Local Board Plan 2020;

·    The Auckland Plan 2018;

·    Parks and Open Space Strategic Action Plan 2013;

·    Open Space Provision Policy 2016; and

·    Local Parks Service Strategy 2020.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     This project aligns with the Papakura Local Board Plan (2020) Outcome 2: A community enriched by its diversity, where people feel connected and lead active, healthy lives. We have great parks and places to play and do the things we enjoy. We come together at lively events and activities that include people socially and draw on the strengths of our different cultures.

50.     On 17 November 2021, staff presented the proposal for the basketball facility to the local board. Support was given in principle to progress to detailed design and construction.

51.     Challenges arising from the COVID-19 pandemic have highlighted the importance of mental health and wellbeing. Active recreation plays a large role in aiding wellbeing. Improving our local parks benefits the community by providing a space that is safe, welcoming, and usable.

Tauākī whakaaweawe Māori

Māori impact statement

52.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori.

53.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

54.     In Papakura 26.8 percent identify as Māori. Eleven mana whenua iwi/hapū have an interest in Papakura.

55.     During the concept plan (2019) engagement, mana whenua expressed support to continue planting only native plants and renew assets to reactivate the park for community use.

Ngā ritenga ā-pūtea

Financial implications

56.     A total budget of $260,000 (PPK/2021/106) has been approved by the local board for this project, as per the following:

Budget source

FY2021/2022

Renewals

$248,000

LDI capex

  $12,000

Total allocated budget

$260,000

57.     Subject to detailed design and estimates being completed, we believe the budget allocated is sufficient to complete construction.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risks identified

Mitigation

No progression

·    An identified service level gap will remain unfilled resulting in continued recreational under provision for the community.

·    The consequences of not undertaking the recommended works will further accelerate deterioration of the ‘defective areas’ and significantly increased future costs to remediate to at least a good condition.

 

Staff recommend local board approval of the proposal.

Other projects or services

·    The initial Mill Road scope was to use only a portion of the reserve corner outside of the stormwater pipe (red line). The basketball halfcourts would not be affected if this project were to proceed in future years.

·    There is a gas pipeline running between the edge of the skate bowl mound and adjacent property, 109 Settlement Road (pink line). Consultation with First Gas has been completed with support to proceed with the project scope.

·    Designs have been produced to ensure the physical works will not disrupt the gas pipe. Every precaution will be included in the Site-Specific Safety Plan (SSSP) before physical work commences.

 

Consultation has been completed to progress the project to construction.

Timeframes

·    It is intended works will start in financial year 2021/2022 however like many products and services at present, there is currently a long lead time for supplies and equipment. The risk of this delaying the project can be reduced by ordering the equipment as early as possible and securing the physical works contractors.

·    Weather will also need to be taken into consideration if supplies take longer than usual to arrive.

 

Staff will manage each situation as they arise and keep the local board updated.

 

COVID interruptions to the work programme

·    Unforeseen delays as a result of COVID-19 have impacted the work programme since March 2020. We anticipate this will continue.

 

·    Consultation has been challenging to engage a community who prefer face to face interaction.

 

 

·    Supply and importation of play equipment from overseas is proving to be challenging. Suppliers have advised 8 - 12 weeks.

 

Staff will manage each situation as they arise and keep the local board updated.

 

We have utilized online channels where necessary as well as referred to completed feedback from 2019 – 2021.

 

Subject to local board approval, staff will start the tender process and plan to start physical works, once equipment arrives.

Reputational

·    Public expectations have been raised to see improvements according to the feedback provided during all consultation. If the plans are not supported by the local board, it could cause disappointment for community, as well as contribute to a drop in consultation and engagement of future projects. Communities in low decile areas that are in most need, will continue to be the most poorly provided for.

 

Staff recommend local board approval of the project proposal.

Ngā koringa ā-muri

Next steps

58.     If the local board approves the project, staff will progress to detailed design and plan physical works for the basketball courts in financial year 2021/2022 dependent on the availability of supplies and weather conditions.

59.     The local board will receive monthly updates on progress of the project through regular Community Facilities reporting.

60.     Staff will continue working with and provide updates to the local community.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Keri Downs basketball concept

21

     

Ngā kaihaina

Signatories

Author

Jasmine Samuel - Community Led & LDI Specialist

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

Map

Description automatically generated with medium confidence



Papakura Local Board

23 March 2022

 

 

Auckland Transport Update for the Papakura Local Board

File No.: CP2022/03092

 

  

Te take mō te pūrongo

Purpose of the report

1.       To update the Papakura Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2.     The purpose of the report is to provide an update on transport related items including:

·    Speeding issues

·    AT and COVID-19

·    Waiata Shores bridge

·    Local Board Transport Capital Fund

·    Park and Ride development

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      receive the March 2022 report from Auckland Transport.

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4.       This section of the report contains information about relevant projects, issues, and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Speeding issues

5.       Over the last few months there has been an increasing number of complaints and concerns regarding vehicle speeds on Papakura roads. These have come from members of the public, Councillors and Local Board members.

6.       There are a number of mechanisms that can be used to address these concerns, including enforcement, regulation, education and road infrastructure and safety measures. There is no “silver bullet” to solve these issues, as it involves multiple agencies, resources and cost.

7.       Below is a summary of these options:

i.  Enforcement – This is the responsibility of the NZ Police through their obligation to ensure compliance with speed limits. Normally through check points (for licensing and impairment) and speed monitoring. In the last two years police resources have been stretched as they have been seconded to Manged Isolation and Quarantine (MIQ) roles, border protection and more recently anti-mandate protests and the impact of Omicron on staff.

ii. Regulation – This is the AT ability to regulate speed changes through its’ bylaw powers. Currently AT is implementing tranche 2A and progressing 2B of speed limit changes. One of the mechanisms that informs the bylaw team of roads to investigate for speed reductions is the complaints logged through its customer centre. The Papakura roads noted below have, or will be, included in this assessment

iii. Education – This varies from national media campaigns, in particular the Waka Kotahi TV advertisements, to driver feedback signs. The signs are used across the region, but in particular in areas where children are likely to cross the road, such as near schools and playing fields. The community safety team also works with the community, and schools in particular, on safety programmes.

iv.         Road infrastructure – This includes kerb build-outs, grit treatments, raised mediums and raised tables. All these are aimed at slowing vehicles and/or alerting the driver to be aware of their speed.

8.       As noted above all these have resource or cost implications. Listed below are the roads in the Papakura Local Board area where speeding concerns have been raised in the last few months.

Road

Update

Walters Road

AT together with Healthy Waters are about to culvert the open drain between Grove Road and Papakura Normal School. The closed drain will then have a shared path constructed. In a  later, but separate project, the pedestrian crossing near Battalion Drive is being investigated.

Old Wairoa Road

There are a number of initiatives on this road. The Local Board Transport Capital Fund (LBTCF) will deliver road marking and signage on the roads that intersect Old Wairoa Road. There is work on the intersection of Old Wairoa Road and Cosgrave Road. This will go out to consultation in the next few months. In addition, the bylaws team are looking at this road.

Pararekau Road

There is nothing planned for this road at present, however AT is aware that some enforcement has taken place. The developers have incorporated some road treatments that aim to reinforce with drivers that it is a residential zone. Once the road has reached its development potential this may warrant further investigation.

Hingaia Road

This has had two points of focus, the Oakland/Hingaia intersection and more recently the Papaka/Hingaia intersection. Investigations are currently underway on the Oakland intersection and the consultants are expected to come back with advice on this in the near future. The Papaka intersection has been added to this case.

Kelvin Road

AT in the last year has constructed a raised intersection at the corner of Kelvin and Settlement Road. There is also a raised crossing near Kelvin Road School.

Opaheke Road

Opaheke Road is part of the supporting growth study and a key is a solution to issues relating to the Opaheke Road/Settlement intersection. Further down Opaheke Road near Tasman Drive, a raised crossing will be constructed.

Boundary Road

There is a LBTCF project in the pipeline to investigate improvements at Boundary Road/ Opaheke Road intersection. There is also an investigation into finding a safer entrance to the Marae off Parker Road.

Harbourside Drive

There is nothing planned for this road at present, however AT is aware that some enforcement has taken place. The developers have incorporated some road treatments that aim to reinforce with drivers that it is a residential zone. Once the road has reached its development potential this may warrant further investigation.

Grove Road

A safer crossing near the intersection with Walters Road is being investigated.

Beach Road

At present there is nothing planned in the area, but an option that could be explored is turning the crossing near the school into a raised crossing.

9.       As outlined in the inventory above there are active initiatives to address speeding on most of these roads. These projects will be most effective when used in conjunction with other tools. Also, to reiterate resourcing, funding is a key constraint. For example, even when it is an appropriate and safe treatment, a raised table costs between $250,000 and $350,000, depending on road width, proximity to utilities and adjoining land use.

AT and COVID-19

10.     It is just over two years since the COVID pandemic hit News Zealand. Subsequent lockdowns impacted on delivery times for projects and revenues, in particular from passenger transport and enforcement activities.

11.     Consequential impacts have been observed more recently, such as costs in specific areas increasing significantly and well above the general rate of inflation. This impacts AT’s delivery of projects. These cost increases are apparent with bitumen and labour. Labour includes both contractors on construction projects and recruitment of staff. It is estimated projects have been delayed between six and 12 weeks.

12.     Omicron, as it builds to peak infection rates, is having further impacts as staff become unavailable because of infection or isolating as household contacts. As of 7 March 2022, passenger transport service frequency reduced and some routes have been cancelled. In addition, specific services are having to be cancelled almost at random because of driver or crew unavailability.

Waiata Shores bridge     

13.       After review of the Offer of Services (OoS) received for the feasibility study, AT has now selected a chosen consultant to undertake this work. AT is currently finalising a memo to request additional funding for appointment of this consultant as their OoS has come in higher than the allocated budget towards this project.

 Local Board Transport Capital Fund

14.     The Local Board Transport Capital Fund (LBTCF) is a capital budget established by the Governing Body to allow Local Boards to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

15.     Projects must be safe, not impede network efficiency and be in the road corridor, although projects running through parks can be considered if there is a transport outcome.

16.     The 2021-2031 Long Term Plan re-established the Local Board Transport Capital Fund at its pre-Covid level of $20m. There has been a minor adjustment in boards funding, based on the agreed allocation formula. This leaves $269,780 to allocate.

17.    The projects have now been assigned project managers and are progressing through the investigation and design phases. The next report will commence reporting progress on the projects.

Park and Ride development

18.     AT staff are in the final stages of preparing the material for a resource consent to increase the capacity of the park and ride facilities at Papakura station. In the near future an update at a workshop will be arranged.

Hunua Trail

22.     Following a request from the board, AT has assigned a project manager to assist with the next phase of this initiative. They have been in contact with ARUP consultants and Auckland Unlimited. An update will be provided in the near future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     AT engages closely with Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

24.     AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

25.     There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

26.     Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

27.     Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

30.     There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

31.     Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

32.     This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

33.     There are no direct financial implications for this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

35.     In addition to upcoming workshops, the local board will receive a further report at its May 2022 business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Members Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa – Auckland Transport Southern Hub Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 


Papakura Local Board

23 March 2022

 

 

Local board input to development of Auckland Transport’s Interim Speed Management Plan

File No.: CP2022/02378

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek early local board input to the development of Auckland Transport’s proposed interim Auckland Speed Management Plan.

Whakarāpopototanga matua

Executive summary

2.       Central government is committed to speed reductions and the ‘Vision Zero’ road safety policy and is considering implementing regulations that would require the creation of regional speed management plans.

3.       Introduction of an interim Speed Management Plan meets the council’s direction to Auckland Transport (AT) to reduce road deaths and serious injuries, and to prepare to meet the proposed central government rules.

4.       In December 2021, AT advised all local boards about the development of an interim Auckland Speed Management Plan for the period 2023-26. The plan will create a framework for setting new speed limits and will influence plans for related safety infrastructure across Auckland.  

5.       Prior to developing the interim Speed Management Plan, AT is seeking input from local boards, specifically to identify a list of roads in each local board area that should be reviewed when staff develop the proposed plan.

6.       The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide feedback on the introduction of an interim Auckland Speed Management Plan.

b)      provide a list of roads within the local board area that should be reviewed when staff develop the proposed plan.

Horopaki

Context

7.       AT has made speed limit changes covering 11% of the road network, with changes to a further 27% of the road network proposed. Each local board has received information detailing the roads in their area where changes are proposed under the first three phases of the Safe Speeds Programme.

8.       The Interim Speed Management Plan will continue this process of expanding Auckland’s network of safer roads.


 

9.       Between March and June 2022, AT will undertake an assessment to consider feedback from elected members, mana whenua, partners and the community against technical considerations related to benefit, cost, and risk. Several checks will then be made, including technical and legal reviews, and funding criteria. This work will inform the options that are presented as part of public consultation, planned to take place in late-2022.

Auckland Council Strategic Alignment

10.     Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction. The interim speed management plan is a key contribution to ‘Vision Zero for Tāmaki Makaurau’.

11.     The interim Speed Management Plan encourages safer speeds that contribute to ‘Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’ by making roads safer and encouraging greater use of more environmentally friendly transport modes, such as walking and cycling. 

Central Government Alignment: Proposed Land Transport Rule on Setting Speed Limits

12.     ‘Road to Zero’ is New Zealand’s road safety strategy; infrastructure improvements and speed management are its first focus areas. In 2021, Waka Kotahi New Zealand Transport Agency consulted on a proposed new ‘Land Transport Rule: Setting of Speed Limits 2021’.

13.     The proposed changes include requirements for local authorities to develop speed management plans and set lower speed limits around schools to improve safety and encourage more children to use active modes of transport.

14.     Central government is considering the proposed rule and a decision is expected in the second quarter of 2022. Waka Kotahi is expected to release a new speed management guide at the same time as the new rule, which will include updated safe and appropriate speed limit ranges for our roads and streets. Under the proposed rule, AT is required to consult on speed limit changes in accordance with the Local Government Act 2002.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Development of an interim Speed Management Plan is a long process, and this engagement is an early step. AT will engage with the public, other agencies and elected members throughout 2022. 

16.     The current round of local board consultation started in December 2021. In February and March 2022, AT attended workshops with local boards and is now inviting feedback, specifically about roads or areas where there is community demand for safer speeds.

17.     Please note that where roads and schools are already included in conversations taking place within Tranche 2B of the previous speed limits programme, these should not be included in feedback on the interim Speed Management Plan.

18.     Feedback from local boards will contribute to the development of a draft Speed Management Plan that AT will consult on in late 2022. Following public consultation, the AT Board will finalise and approve an interim Auckland Speed Management Plan 2023-2026.

19.     The role of the local board is not to make technical decisions about speed management, but instead to provide the community’s perspective on local concerns and interests related to speed management.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Auckland Transport engages closely with the council to develop strategies, actions, and measures that support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan, and other council priorities.

21.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes safer and more attractive. This supports emissions reductions.

22.     Recent surveys of town centres in which speed limits were reduced and safety improvements introduced in the first tranche of Auckland Transport’s speed limit changes demonstrated a link between slower speeds and more people walking or cycling. Surveys found that 19% of local people now participate in at least one ‘active mode’ activity (for example, walking or cycling) more often since the projects have been completed. Increasing the number of people choosing to walk or cycle reduces emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Auckland Transport engages closely with the council on developing strategies, actions, and measures to support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan and other council priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The new Land Transport Rule: Setting of Speed Limits 2022, once introduced, will require road controlling authorities to:

·    reduce 40% of their school speed limits by 2024, with all reductions completed by 2030;

·    include their proposed speed limit changes and safety infrastructure treatments (including proposed safety camera placements) for the coming ten years into speed management plans;

·    implement a new consultation process that aligns with the three-year Regional Land Transport Planning (RLTP) consultation process.

25.     The new rule will remove the requirement to set speed limits through bylaws, enabling a whole-of-network approach that considers safety-related infrastructure improvements, speed limit changes and safety camera placement together.

26.     Taken together, these changes will have a significant impact on Auckland communities, and on the ways that Aucklanders input into decisions around safer speed limits.

27.     In addition to the feedback local boards are invited to provide in response to this report, local boards will continue to be kept informed and up to date as this process progresses.


 

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive to and inclusive of Māori.

29.     AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in Auckland to deliver effective and well-designed transport policy and solutions. AT also recognises mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

30.     Safe speeds make our roads safer for active road users, which encourages more people to walk, cycle and use public transport. Te Ora ō Tāmaki Makaurau is the well-being framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri. Safer roads contribute to more people walking or cycling, which in turn supports this framework developed by Mana Whenua.

31.     Waka Kotahi’s 2021 study ‘He Pūrongo Whakahaumaru Huarahi Mō Ngā Iwi Māori – Māori Road Safety Outcomesprovides data demonstrating that Māori are disproportionately more likely to be hurt or killed on New Zealand roads. The interim Speed Management Plan is expected to result in significant positive impacts for Auckland’s Māori communities.

Ngā ritenga ā-pūtea

Financial implications

32.     Providing feedback on the development of the interim Speed Management Plan has no financial implications for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Providing feedback on the development of the interim Speed Management Plan does not present any risks for local boards.

34.     There is a risk to Auckland Transport if the interim Speed Management Plan is not finalised in time to meet central government requirements. This risk has been mitigated by ensuring that development and engagement on the interim plan begins ahead of the Minister of Transport announcing their final decision on the proposed rule.

Ngā koringa ā-muri

Next steps

35.     Local board feedback will be used by AT to inform the development of the interim Speed Management Plan.

36.     Between March and June 2022, Waka Kotahi will confirm that the new Land Transport Rule: Setting of Speed Limits 2022 has been approved by the Minister of Transport.

37.     Between June and August 2022, AT will communicate to local boards how their feedback has been taken into account in the development of a draft plan.

38.     In late 2022, AT will undertake public consultation on a draft version of the interim Speed Management Plan. The AT Board will then consider any recommended changes to the draft and approve an interim plan.

39.     The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.


 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason - GM Local Board Services

Stephen Rainbow, Head of Community Engagement - Central Hub, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

Council-controlled Organisations Quarterly Update:  Quarter Two, 2021-22

File No.: CP2022/02732

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Papakura Local Board with an update on Council-controlled Organisation work programme items in its area, along with updates to the Papakura Local Board Joint CCO Engagement Plan.

Whakarāpopototanga matua

Executive summary

2.       The 2021/22 CCO Local Board Joint Engagement Plans were agreed in 2021.

3.       Updates are made to the engagement plan throughout the year to ensure the plan is up to date and fit for purpose.

4.       An updated version of the engagement plan is provided as Attachment A.

5.       Work programme updates from Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Attachments B-E. 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the Council-controlled Organisations Quarterly Report for Quarter Two 2021-22

b)      approve updates to the Joint CCO Engagement Plan 2021-2022.

Horopaki

Context

6.       Each local board has agreed an engagement approach with the four CCOs for the 2021/2022 local work programme. 

7.       While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8.       Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9.       This report may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement

10.     In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11.     Updates have been made where there have been staff changes within Local Board Services or CCOs.

12.     These changes are reflected in Attachment A – Papakura Local Board Joint CCO Engagement Plan 2021-2022.

Auckland Transport

13.     Auckland Transport’s work programme updates for Quarter Two are provided as Attachment B.

Updates to the Auckland Transport work programme

14.     No updates have been made.   

Auckland Unlimited

15.     Auckland Unlimited’s work programme updates for Quarter Two are provided as Attachment C.

Updates to the Auckland Unlimited work programme

16.     No updates have been made.   

Eke Panuku Development Auckland

17.     Eke Panuku’s work programme updates for Quarter Two are provided as Attachment D.

Updates to the Eke Panuku work programme

18.     No updates have been made.   

Watercare

19.     Watercare’s work programme updates for Quarter Two are provided as Attachment E.

Updates to the Watercare work programme

20.     No updates have been made.   

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

22.     Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Approving the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

24.     These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

26.     Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

27.     Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

28.     While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

29.     The adoption of the Joint CCO Engagement Plan 2021-2022 between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have financial impacts for local boards.

30.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

32.     The local board will receive the next quarterly update for Quarter Three in June 2022.

33.     A workshop will be held in April to begin development of a new engagement plan for 2022-23.


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Joint CCO Engagement Plan 2021-2022

39

b

Auckland Transport 2021-2022 Q2 Report - Papakura Local Board

57

c

Auckland Unlimited 2021-22 Q2 Report - Papakura Local Board

59

d

Eke Panuku Development Auckland 2021-22 Q2 Report - Papakura Local Board

61

e

Watercare work programme 2021-22 Q2 Report - Papakura Local Board

63

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

Papakura Local Board Work Programme Reallocations 2021/2022

File No.: CP2022/03118

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve reallocation of funding within the Papakura Local Board’s 2021/2022 work programme.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board approved its Customer & Community Services work programme 2021/2022 on 23 June 2021 (resolutions PPK/2021/106).

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The following activities within the Customer and Community Services Work Programme 2021/2022 are tracking towards an underspend for the 2021/2022 financial year and have budget available for reallocation:

a)   ID 413: Anzac Services Papakura

5.       Underspend budget must be allocated to projects that can be completed by the end of the 2021/2022 financial year.

6.       It is recommended that the underspend budget from the above initiative is reallocated to support the following activities:

b)    ID 418: Community Grants Papakura - $9,800.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      approve the reallocation of $9,800 underspend budget from Customer and Community Services Work Programme 2021/2022 line 413 - ‘Anzac Services Papakura’ towards the following activity:

i)       Customer and Community Services Work Programme 2021/2022- ID 418 Community Grants Papakura - $9,800.

Horopaki

Context

7.       The Papakura Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services;

·        External Partnerships;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Unlimited.

8.       The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2022 business meeting.

9.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised

10.     Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should reallocated on the basis that delivery can be achieved before the end of the financial year.

11.     Any budget reallocated in the current financial year must be spent by 30 June 2022 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Staff have identified one activity within the operational work programme that will deliver an underspend for the 2021/2022 financial year. The total underspend amount to reallocate is $9,800.

13.     The following table provides a breakdown of the underspend against each activity.

  Table 1: Work programme underspend for reallocation by the local board

ID

Work Programme Name

Activity Name

Reason for underspend

Underspend

amount

413

Customer and Community Services Work Programme 2021/2022

Anzac Services Papakura

The two Papakura Anzac day events were not able to proceed as previously intended. The Drury Anzac Day event will still proceed.

$9,800

 

 

 

TOTAL

$9,800

 

Activities to reallocate budget

14.     Staff have identified the following activities, which can be delivered by the end of the 2021/2022 financial year, to reallocate budget.

  Table 2: Activities to reallocate

ID

Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

418

Customer and Community Services Work Programme 2021/2022

Community Grants Papakura

Budget can be distributed as part of the remaining local grant, small grant and multi-board grand rounds during 2021/2022.

$9,800

 

 

 

TOTAL

$9,800

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

17.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2021/2022.

19.     The nature of the reallocation aligns with the local board’s work programme and the Papakura Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

21.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2021/2022 financial year.

22.     The activities recommended to receive funding align with the Papakura Local Board Plan 2020.

23.     Should the local board choose not to support the reallocation of the funding from the initiatives identified above, the funding would be offered up as budget savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

25.     Covid-19 may interrupt the ability to delivery on work programme activities. Delivery departments will endeavour to adapt work programme activities for delivery where feasible.

Ngā koringa ā-muri

Next steps

26.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

27.     The Papakura Local Board 2021/2022 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Victoria Hutt - Senior Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

Urgent decision - Papakura Local Board - grant for a plaque - Drury Runciman Cenotaph

File No.: CP2022/03053

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note an urgent decision of the Papakura Local Board approving a $575 grant for a plaque to acknowledge those that worked on the refurbishment of the Drury Runciman Cenotaph.

Whakarāpopototanga matua

Executive summary

2.       In 2022, the Drury Runciman Cenotaph, will be 100 years old on 25 April 2022.

3.       A community led refurbishment of the Drury Runciman Cenotaph was organised by the Drury Community Committee (the applicant). 

4.       The applicant is requesting $575.00 (Local Grant Round number LG2214-201) towards the purchase of a bronze plaque acknowledging the local community for all the contributions towards the Drury Runciman cenotaph. (See attachment B)

5.       The plaque will not be attached to the cenotaph itself but to the tiled footing.

6.       The group has sought expert advice from council to find the best approach to fit this project.

7.       The bronze plaque needs to be purchased as soon as possible to allow the group to have the cenotaph ready and available to the public before the centenary for Anzac Day 2022.

8.       The Drury Community Committee has applied for a grant of $575 (application number LG2214-201) in the local grant round.  (See attachment A).

9.       The subject matter expert (SME) is happy to support this applicant as this application aligns with the Papakura Local Board Plan 2020 outcome: A treasured environment and heritage. It supports the Papakura grant priority: highlight and celebrate Papakura’s history and heritage.

10.     The reason an urgent decision was taken is that Drury Community Committee required time to organise the installation of the plaque in time for the 25 April 2022 ANZAC Service. The local board grants round opened on 14 February 2022 and closes on 25 March 2022.  The local board would be making the decision on that grants round at its 27 April 2022 business meeting, which is after 25 April 2022.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      note the urgent decision of the Papakura Local Board dated 11 March 2022 to grant $575 to the Drury Community Committee towards a plaque as follows:

That the Papakura Local Board:

a)   approve the Drury Community Committee local grant application (LG2214-201) for $575 towards the purchase of a bronze plaque acknowledging the local community for all the contributions towards the Drury Runciman cenotaph, subject to consultation with the appropriate staff regarding the location of the plaque.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board - grant for a plaque - Drury Runciman Cenotaph (LG2214-201)

71

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

For Information: Reports referred to the Papakura Local Board

File No.: CP2022/02713

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Compliance and Bylaw Enforcement

12

16 February 2022

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Auckland Council submission on the Hākaimangō-Matiatia Marine Reserve

29.1

16 February 2022

Kaipātiki Local Board resolutions circulated to all local boards for their information

3

Notice of Motion - Chairperson Ruth Jackson - Compliance and Bylaw Enforcement

12

15 February 2022

Devonport-Takapuna Local Board resolutions circulated to all local boards for their information

4

Notice of Motion: Member J Rose to recommend that Auckland Council adopt the Waka Kotahi "Guidelines for restricting traffic for Play Streets events"

13

23 February 2022

Whau Local Board resolutions circulated to all local boards for their information

5

Notice of Motion - Member Alexis Poppelbaum - Bylaw and legislative compliance enforcement

12

17 February 2022

Hibiscus and Bays Local Board resolutions circulated to all local boards for their information

 


 

 

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      receive the following information from other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Managed Notice of Motion - Compliance and Bylaw Enforcement

12

16 February 2022

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Auckland Council submission on the Hākaimangō-Matiatia Marine Reserve

29.1

16 February 2022

Kaipātiki Local Board resolutions circulated to all local boards for their information

3

Notice of Motion - Chairperson Ruth Jackson - Compliance and Bylaw Enforcement

12

15 February 2022

Devonport-Takapuna Local Board resolutions circulated to all local boards for their information

4

Notice of Motion: Member J Rose to recommend that Auckland Council adopt the Waka Kotahi "Guidelines for restricting traffic for Play Streets events"

13

23 February 2022

Whau Local Board resolutions circulated to all local boards for their information

5

Notice of Motion - Member Alexis Poppelbaum - Bylaw and legislative compliance enforcement

12

17 February 2022

Hibiscus and Bays Local Board resolutions circulated to all local boards for their information

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Kaipātiki Local Board: Notice of Motion - Compliance and Bylaw Enforcement

85

b

Kaipātiki Local Board: Auckland Council submission on the Hākaimangō-Matiatia Marine Reserve

87

c

Devonport-Takapuna Local Board: Notice of Motion - Chairperson Ruth Jackson - Compliance and Bylaw Enforcement

97

d

Whau Local Board: Notice of Motion: Member J Rose to recommend that Auckland Council adopt the Waka Kotahi "Guidelines for restricting traffic for Play Streets events"

113

e

Hibiscus and Bays Local Board: Notice of Motion - Member Alexis Poppelbaum - Bylaw and legislative compliance enforcement

115

     

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

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23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

Papakura Local Board Governance Forward Work Calendar - October 2021

File No.: CP2022/02703

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.


 

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)  Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar for March 2022

123

     

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2022/02702

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to add and note achievements of the Papakura Local Board for the 2019 – 2022 political term.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      note the Papakura Local Board Achievements Register for the 2019-2022 political term.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Achievements Register - March 2022

127

     

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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Papakura Local Board

23 March 2022

 

 

Papakura Local Board Workshop Records

File No.: CP2022/02701

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 9 February 2022, 16 February 2022 and 2 March 2022.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records from:

i)       9 February 2022

ii)       16 February 2022

iii)      2 March 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 9 February 2022

149

b

Papakura Local Board Workshop Record - 16 February 2022

151

c

Papakura Local Board Workshop Record - 2 March 2022

153

     

Ngā kaihaina

Signatories

Author

Carmen Fernandes - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

 

 


Papakura Local Board

23 March 2022

 

 

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23 March 2022

 

 

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23 March 2022

 

 

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