I hereby give notice that an ordinary
meeting of the Rainbow Communities Advisory Panel will be held on:
MEMBERSHIP
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Co-chair
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John Kingi
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Co-chair
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Aych McArdle
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Members
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Jack Byrne
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Campbell Clarkson
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Tux Hika
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Fale Andrew Lesā, JP
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Teresa Platt
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Max Tweedie
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Julie Watson
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Liaison Councillor
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Cr Richard Hills
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 4 members)
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Duncan Glasgow
Kaitohutohu Mana Whakahaere /
Governance Advisor
2 March 2022
Contact Telephone: 09 890 2656
Email: Duncan.Glasgow@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland Council
advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
- Auckland Council’s regional policies, plans and
strategies
- Regional and strategic matters including those that
Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2022.
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Rainbow
Communities Advisory Panel
07 March 2022
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary Business 5
5 Panel
members' and liaison councillor's updates 7
6 Community
Think - Venues for hire values 9
7 Rob
Sykes (He/Him/Ia) – Diversity & Inclusion Principal Advisor - update 23
8 Rainbow
Communities Advisory Panel - community forum 25
9 Rainbow
Communities Advisory Panel members - panel work updates 27
10 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Rainbow Communities Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 21 June 2021, as a true and correct
record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Rainbow
Communities Advisory Panel
07 March 2022
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Panel
members' and liaison councillor's updates
File No.: CP2022/02282
Te take mō te
pūrongo
Purpose of the report
1. To
receive updates from Liaison Councillors and Rainbow Communities Advisory Panel
members on recent activities.
Whakarāpopototanga matua
Executive summary
2. Rainbow
Communities Advisory Panel members will provide updates on their recent work
and activities relevant to the panel’s work.
3. The
liaison councillors to the panel, Cr Cathy Casey and Cr Richard Hills, will
have an opportunity to provide an update of recent council business relevant to
the panel’s work.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) note the
liaison councillor and panel members’ updates.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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David Gurney - Lead Officer
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Rainbow
Communities Advisory Panel
07 March 2022
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Community Think - Venues for hire values
File No.: CP2022/02301
Te take mō te pūrongo
Purpose of the report
1. To
seek advisory panel feedback on a project regarding the venue for hire system.
Whakarāpopototanga matua
Executive summary
2. Community
Think have been contracted by Auckland Council to look at what values and
mechanisms might be needed to underpin the venue for hire system.
3. A
briefing paper is appended as Attachment A.
4. A
presentation is appended as Attachment B.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the presentation from Community Think and provide feedback on the venues for
hire values project.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Briefing paper
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11
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b⇩
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Community Think presentation
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13
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Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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David Gurney - Lead Officer
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Rainbow
Communities Advisory Panel
07 March 2022
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Rainbow
Communities Advisory Panel
07 March 2022
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Rainbow
Communities Advisory Panel
07 March 2022
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Rob Sykes (He/Him/Ia) – Diversity
& Inclusion Principal Advisor - update
File No.: CP2022/02283
Te take mō te
pūrongo
Purpose of the report
1. To
receive an update from Rob Sykes (He/Him/Ia) – Diversity and Inclusion
Principal Advisor.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the update from Rob Sykes, Diversity & Inclusion Principal Advisor.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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David Gurney - Lead Officer
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Rainbow
Communities Advisory Panel
07 March 2022
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Rainbow Communities Advisory Panel -
community forum
File No.: CP2022/02374
Te take mō te
pūrongo
Purpose of the report
1. To
receive input from members of the public on matters of importance and interest
to them and their communities.
Whakarāpopototanga matua
Executive summary
2. Members
of the public are invited to attend the meeting and present to the panel
members on matters of importance or interest.
3. Requests
to speak should be sent to rainbowadvisorypanel@aklc.govt.nz
by 9.00am Monday 7 March.
4. Any
additional requests may be considered by the Co-Chairs if time allows at the
meeting.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the public input from members of the community and thank them for attending.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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David Gurney - Lead Officer
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Rainbow
Communities Advisory Panel
07 March 2022
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Rainbow Communities Advisory Panel
members - panel work updates
File No.: CP2022/02376
Te take mō te
pūrongo
Purpose of the report
1. To
provide panel members an opportunity to update the meeting on their involvement
in cross-panel activities or other work relevant to the panel.
2. To
update the panel on the opportunity to agree a second panel representative on
the Climate Change Cross Panel Working Group.
Whakarāpopototanga matua
Executive summary
3. Since
the panel’s last open meeting on 21 June 2021, the panel has been engaged
in the following activities:
· Co-chairs
forum on 2 August 2021.
· Thriving
Communities working group meeting on 20 September 2021.
· Participated
in Elections cross-panel working group 20 October 2021
· The
co-chairs participated in the demographic advisory panel Co-Chairs Forum on
9 November.
· Participated
in all member cross-panel session for Thriving Communities Strategy on 17
November.
· The
co-chairs met with 17/20 members of the Governing Body, Executive Leadership
Team and demographic advisory panel co-chairs on 22 November.
· Participated
in all member cross-panel session for Three Waters Consultation on
15 December.
· Panel
member and Thriving Communities Working Group member Max Tweedie presented to
Auckland Council’s Parks, Arts, Community and Events Committee on
10 February 2022 in support of Auckland Council’s Thriving
Communities Action Plan Ngā Hapori Momoho, which was adopted and approved.
· Participated
in Cross-Panel Climate Change working group hui on 1 and 15 February 2022.
4. Following
the resignation of one of the panel’s representatives on the Climate
Change Cross Panel Working Group in 2021, there is an opportunity to appoint a
second panel representative on the working group which reconvened in February
2022.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive
the updates from panel members on their panel work
b) appoint
a second panel representative for the Climate Change Cross Panel Working Group.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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David Gurney – Lead Officer
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