I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 7 March 2022

5.30 pm

This meeting will be held remotely and a recording of the meeting will be available on: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Ngā Hui a te Rōpū Kaitohutohu Take Hapori

Iwi Takatāpui / Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-chair

John Kingi

 

Co-chair

Aych McArdle

 

Members

Jack Byrne

 

 

Campbell Clarkson

 

 

Tux Hika

 

 

Fale Andrew Lesā, JP

 

 

Teresa Platt

 

 

Max Tweedie

 

 

Julie Watson

 

 

 

 

Liaison Councillor

Cr Richard Hills

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 4 members)

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere /
Governance Advisor

 

2 March 2022

 

Contact Telephone: 09 890 2656

Email: Duncan.Glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2022.


Rainbow Communities Advisory Panel

07 March 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Panel members' and liaison councillor's updates                                                     7

6          Community Think - Venues for hire values                                                                9

7          Rob Sykes (He/Him/Ia) – Diversity & Inclusion Principal Advisor - update          23

8          Rainbow Communities Advisory Panel - community forum                                  25

9          Rainbow Communities Advisory Panel members - panel work updates              27

10        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 21 June 2021, as a true and correct record.

 

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Rainbow Communities Advisory Panel

07 March 2022

 

 

Panel members' and liaison councillor's updates

File No.: CP2022/02282

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive updates from Liaison Councillors and Rainbow Communities Advisory Panel members on recent activities.

Whakarāpopototanga matua

Executive summary

2.       Rainbow Communities Advisory Panel members will provide updates on their recent work and activities relevant to the panel’s work.

3.       The liaison councillors to the panel, Cr Cathy Casey and Cr Richard Hills, will have an opportunity to provide an update of recent council business relevant to the panel’s work.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note the liaison councillor and panel members’ updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

07 March 2022

 

 

Community Think - Venues for hire values

File No.: CP2022/02301

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek advisory panel feedback on a project regarding the venue for hire system.

Whakarāpopototanga matua

Executive summary

2.       Community Think have been contracted by Auckland Council to look at what values and mechanisms might be needed to underpin the venue for hire system.

3.       A briefing paper is appended as Attachment A.

4.       A presentation is appended as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the presentation from Community Think and provide feedback on the venues for hire values project.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Briefing paper

11

b

Community Think presentation

13

     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

07 March 2022

 

 

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Rainbow Communities Advisory Panel

07 March 2022

 

 

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Rainbow Communities Advisory Panel

07 March 2022

 

 

Rob Sykes (He/Him/Ia) – Diversity & Inclusion Principal Advisor - update

File No.: CP2022/02283

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Rob Sykes (He/Him/Ia) – Diversity and Inclusion Principal Advisor.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the update from Rob Sykes, Diversity & Inclusion Principal Advisor.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

07 March 2022

 

 

Rainbow Communities Advisory Panel - community forum

File No.: CP2022/02374

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive input from members of the public on matters of importance and interest to them and their communities.

Whakarāpopototanga matua

Executive summary

2.       Members of the public are invited to attend the meeting and present to the panel members on matters of importance or interest.

3.       Requests to speak should be sent to rainbowadvisorypanel@aklc.govt.nz by 9.00am Monday 7 March. 

4.       Any additional requests may be considered by the Co-Chairs if time allows at the meeting.

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the public input from members of the community and thank them for attending.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

07 March 2022

 

 

Rainbow Communities Advisory Panel members - panel work updates

File No.: CP2022/02376

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide panel members an opportunity to update the meeting on their involvement in cross-panel activities or other work relevant to the panel.

2.       To update the panel on the opportunity to agree a second panel representative on the Climate Change Cross Panel Working Group.

Whakarāpopototanga matua

Executive summary

3.       Since the panel’s last open meeting on 21 June 2021, the panel has been engaged in the following activities:

·        Co-chairs forum on 2 August 2021.

·        Thriving Communities working group meeting on 20 September 2021.

·        Participated in Elections cross-panel working group 20 October 2021

·        The co-chairs participated in the demographic advisory panel Co-Chairs Forum on 9 November.

·        Participated in all member cross-panel session for Thriving Communities Strategy on 17 November.

·        The co-chairs met with 17/20 members of the Governing Body, Executive Leadership Team and demographic advisory panel co-chairs on 22 November.

·        Participated in all member cross-panel session for Three Waters Consultation on 15 December.

·        Panel member and Thriving Communities Working Group member Max Tweedie presented to Auckland Council’s Parks, Arts, Community and Events Committee on 10 February 2022 in support of Auckland Council’s Thriving Communities Action Plan Ngā Hapori Momoho, which was adopted and approved.

·        Participated in Cross-Panel Climate Change working group hui on 1 and 15 February 2022.

4.       Following the resignation of one of the panel’s representatives on the Climate Change Cross Panel Working Group in 2021, there is an opportunity to appoint a second panel representative on the working group which reconvened in February 2022.

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the updates from panel members on their panel work

b)      appoint a second panel representative for the Climate Change Cross Panel Working Group.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer