I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 7 March 2022

1.00pm

This meeting will be held remotely and a recording of the meeting will be available on: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Rōpū Kaitohutohu Take Kaumātua /

Seniors Advisory Panel

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gayle Marshall, QSM

 

Members

Claire Dale

 

 

Bruce Davies

 

 

Zahra Fazelnia

 

 

Jane Messer

 

 

Jeet Suchdev, QSM, JP

 

 

Lindsay Waugh

 

 

David Wong Hop, MNZM, JP (Retd.)

 

Liaison Councillor

Cr Tracy Mulholland

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 5 members)

 

 

 

Sonja Tomovska

Kaitohutohu Mana Whakahaere / Governance Advisor

 

2 March 2022

 

Contact Telephone: 021 615 961

Email: Sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2022.


Seniors Advisory Panel

07 March 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          COVID-19 Response Update                                                                                         7

6          Community Think - Venues for hire values                                                                9

7          Update on Tāmaki tauawhi kaumātua/ Age-friendly Auckland Plan                     23

8          Seniors Advisory Panel's work programme                                                             25

9          Panel members' and liaison councillor's updates                                                   33

10        Local Government Elections 2022                                                                             35

11        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Seniors Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 October 2021, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Seniors Advisory Panel

07 March 2022

 

 

COVID-19 Response Update

File No.: CP2022/02385

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update regarding the Auckland Council’s Covid-19 response.

Whakarāpopototanga matua

Executive summary

2.         Phil Wilson, Director, Governance and CCO Partnerships will provide a verbal update regarding the Auckland Council’s Covid-19 response.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a)      note the verbal update on Auckland Council’s Covid-19 response.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

John Nash – Lead Officer

 

 

 

 

 


Seniors Advisory Panel

07 March 2022

 

 

Community Think - Venues for hire values

File No.: CP2022/02346

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek advisory panel feedback on a project regarding the venue for hire system.

Whakarāpopototanga matua

Executive summary

2.       Community Think have been contracted by the Auckland Council to look at what values and mechanisms might be needed to underpin the venue for hire system.

3.       A briefing paper is appended as Attachment A.

4.       A presentation is appended as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a)      receive the presentation from Community Think and provide feedback on the venues for hire project.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Briefing paper

11

b

Community Think presentation

13

     

Ngā kaihaina

Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

John Nash – Lead Officer

 

 


Seniors Advisory Panel

07 March 2022

 

 

Text, letter

Description automatically generated

Text, letter

Description automatically generated


Seniors Advisory Panel

07 March 2022

 

 

Shape

Description automatically generated with medium confidence

A picture containing company name

Description automatically generated

Diagram

Description automatically generated

Table

Description automatically generated with low confidence

Table

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing diagram

Description automatically generated

Table

Description automatically generated with low confidence

Timeline

Description automatically generated with medium confidence

A picture containing chart

Description automatically generated


Seniors Advisory Panel

07 March 2022

 

 

Update on Tāmaki tauawhi kaumātua/ Age-friendly Auckland Plan

File No.: CP2022/02382

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update on Auckland Council’s Tāmaki tauawhi kaumātua/Age-friendly Auckland Plan.

Whakarāpopototanga matua

Executive summary

2.       A partners welcome hui was held for partners to Tāmaki Makaurau Tauawhi Kaumātua, the Age-friendly Auckland Action Plan, in late February 2022, with representatives from the Seniors Advisory Panel present including Lindsay Waugh, chosen by the Seniors Advisory Panel to be the representative on the Implementation Group (name to be confirmed) for the Action Plan, and attendance from Jeet Suchdev of the Panel who was representing Bhartiya Samaj in his leadership of that organisation.

3.       Auckland Council’s Culture and Diversity team, which hosts the Action Plan, shared draft Terms of Reference for the Implementation Group, which will be a core group of aged sector organisations, central and local government partners, and representation from the Seniors Advisory Panel (Lindsay Waugh), who will champion and help deliver, monitor, and evaluate the Action Plan. These terms of reference will be adopted at the first hui of the Implementation Group, which will be held later in March, where the group will discuss how to drive the Action Plan and build an age-friendly Auckland, including via a suggested Age-friendly Expo/ Hui/ Fono held later in 2022.

4.       We have submitted our application to be part of the World Health Organisation (WHO) Network of Age-friendly Cities and Communities and hope to hear shortly from the WHO on membership. We have also sent guidance to partners and will soon share the final version of the Action Plan with the public. If you have any queries, please email agefriendlyauckland@aucklandcouncil.govt.nz

 

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a)      note the update on Tāmaki tauawhi kaumatua/ Age-friendly Auckland Plan.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Natasha Lewis – Senior Policy Advisor, Culture and Diversity

Authoriser

John Nash – Lead Officer

 

 


Seniors Advisory Panel

07 March 2022

 

 

Seniors Advisory Panel's work programme

File No.: CP2022/02381

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Seniors Advisory Panel on progress with their work programme.

Whakarāpopototanga matua

Executive summary

2.       The Seniors Advisory Panel has a work programme to keep track of the feedback they provide and presentations they receive from staff and other presenters. This contains a record of what has been presented to the panel.

3.       The work programme is attached (Attachment A), showing the work the panel has undertaken during their term to date.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a)      note the update on the work programme, appended as Attachment A to the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Seniors Advisory Panel's work programme - March 2022

27

     

Ngā kaihaina

Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

John Nash - Lead Officer

 

 



Seniors Advisory Panel

07 March 2022

 

 

Graphical user interface, text, application

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated with medium confidence

Graphical user interface, text, application, email

Description automatically generated


Seniors Advisory Panel

07 March 2022

 

 

Panel members' and liaison councillor's updates

 

File No.: CP2022/02351

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive updates from Seniors Advisory Panel members on recent activities.

2.       To receive an update from the panel’s liaison councillor.

3.       To update the panel on the opportunity to agree a second panel representative on the Climate Change Cross Panel Working Group.

 

Whakarāpopototanga matua / Executive summary

4.       Seniors Advisory Panel members will provide updates on their recent work and activities.

5.       The liaison councillor to the panel, Cr Tracy Mulholland, will provide an update of recent council business, and her local ward matters.

6.       Following the resignation in 2021 of one of the panel’s two representatives on the Climate Change Cross Panel Working Group there is an opportunity to discuss and agree a second panel representative on the working group which reconvened in February 2022.

7.       The purpose of the working group is to provide diverse community advice to guide the implementation of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. The working group meets quarterly with some additional meetings required in 2022 depending on the workflow and timelines of Council’s Climate Plan.

8.       Since the panel’s last meeting on 11 October 2021, the panel has been engaged in the following activities:

·    The co-chairs presented to Auckland Council’s Parks, Arts, Community and Events Committee on 11 November 2021 in support of The Tāmaki tauawhi kaumātua – Age-friendly Tāmaki Makaurau Action Plan where it was approved and adopted, delivered in partnership with the Seniors Advisory Panel.

·    Participated in Elections cross-panel working group 20 October 2021.

·    The co-chairs participated in the demographic advisory panel Co-Chairs Forum on 9 November 2021.

·    Participated in all member cross-panel session for Thriving Communities Strategy on 17 November 2021.

·    The co-chairs met with 17/20 members of the Governing Body, Executive Leadership Team and demographic advisory panel co-chairs on 22 November 2021.

·    Participated in all member cross-panel session for Three Waters Consultation on 15 December 2021.

·    Participated in Cross-Panel Climate Change working group hui on 1 and 15 February 2022.

 


 

 

Ngā tūtohunga / Recommendation/s

That the Seniors Advisory Panel:

a)      note the panel members’ updates.

b)      note the liaison councillor’s update

c)      discuss and agree a second panel representative for the Climate Change Cross Panel Working Group.

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

John Nash - Lead Officer

 

 


Seniors Advisory Panel

07 March 2022

 

 

Local Government Elections 2022

File No.: CP2022/02486

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update regarding 2022 Local Government Elections.

Whakarāpopototanga matua

Executive summary

2.       The elections team will discuss election matters with a particular focus on aspects relevant to seniors in Tāmaki Makaurau, with the panel which has expressed an interest in receiving an update.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a)      note the Local Government Elections 2022 update.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

John Nash - Lead Officer