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Strategic
Procurement Committee
01 March 2022
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Note: a roll-call was conducted that ascertained the following members
were in attendance at the commencement of the meeting: ü
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Cr Greg Sayers
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ü
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Cr Cathy Casey
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ü
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Deputy Mayor Cr Bill Cashmore
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Cr Linda Cooper
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ü
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Cr Alf Filipaina
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Mayor Phil Goff
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Cr Tracy Mulholland
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ü
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IMSB Member Karen Wilson
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ü
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Cr John Watson
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ü
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Combined Software Licensing Solutions
Provider for Council and Council Group.
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A
presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution
number STR/2022/9
MOVED by Cr L Cooper, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) note
the information contained in this report on the procurement for Combined
Licensing Solutions Provider 2022 enables transparency on the topic due for discussion
in the public excluded part of the meeting.
CARRIED
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Attachments
a 1 March 2022, Strategic Procurement Committee
Item 8: Combined Software Licensing Solutions Provider for Council and
Council Group, Presentation
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9
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Review of Forward Work Programme - Strategic
Procurement Committee
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Resolution
number STR/2022/10
MOVED by Cr G Sayers, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) riro
/ receive and arotake / review the progress on the 2022 forward work
programme as appended in Attachment A of the agenda report.
b) whakaae
/ approve the forward work programme as agreed to at the meeting to October
2022
CARRIED
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Noting:
· Victoria Linear Park streetscape upgrade - change from May to June reporting
· SAP Maintenance Agreement –will
be removed from the forward work programme.
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number STR/2022/11
MOVED by Cr G Sayers, seconded by Cr T
Mulholland:
That the Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is
made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Confidential
Report: Combined Software Licensing Solutions Provider for Council and
Council Group.
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.55am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11:10am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential Report: Combined Software
Licensing Solutions Provider for Council and Council Group.
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Resolution
number STR/2022/12
MOVED by Cr G Sayers, seconded by Cr J Watson:
That the Strategic Procurement
Committee:
c) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality no longer exist.
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11.10am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
