Kōmiti Mahi Āta Torotoro Rawa

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held remotely on Tuesday, 1 March 2022 at 10:00am. A recording of the meeting will be available on: https://www.aucklandcouncil.govt.nz/about-auckland-council/howauckland-council-works/meetings-council-bodies/Pages/webcastscouncil-meetings.aspx  

 

present

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Cr Linda Cooper, JP

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

 

 

ABSENT

 

 

Deputy Mayor Bill Cashmore

 

 

Cr Alf Filipaina, MNZM

 

 

Mayor Phil Goff

 

 

 

 

 


Strategic Procurement Committee

01 March 2022

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: ü

Cr Greg Sayers

ü

Cr Cathy Casey

ü

Deputy Mayor Cr Bill Cashmore

 

Cr Linda Cooper

ü

Cr Alf Filipaina

 

Mayor Phil Goff

 

Cr Tracy Mulholland

ü

IMSB Member Karen Wilson

ü

Cr John Watson

ü

 

 

 

 

1          Apologies

 

Resolution number STR/2022/7

MOVED by Cr G Sayers, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)          accept the apologies from:

Absence

Mayor P Goff – on council business

Deputy Mayor BC Cashmore

Cr Alf Filipaina

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number STR/2022/8

MOVED by Cr L Cooper, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 1 February 2022, including the confidential section, as a true and correct record.

CARRIED

 


 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Combined Software Licensing Solutions Provider for Council and Council Group.

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number STR/2022/9

MOVED by Cr L Cooper, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      note the information contained in this report on the procurement for Combined Licensing Solutions Provider 2022 enables transparency on the topic due for discussion in the public excluded part of the meeting.

CARRIED

 

Attachments

a     1 March 2022, Strategic Procurement Committee Item 8: Combined Software Licensing Solutions Provider for Council and Council Group, Presentation

 

 

 

9

Review of Forward Work Programme - Strategic Procurement Committee

 

Resolution number STR/2022/10

MOVED by Cr G Sayers, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      riro / receive and arotake / review the progress on the 2022 forward work programme as appended in Attachment A of the agenda report.

b)      whakaae / approve the forward work programme as agreed to at the meeting to October 2022

CARRIED

 

Noting:

·       Victoria Linear Park streetscape upgrade - change from May to June reporting

·       SAP Maintenance Agreement –will be removed from the forward work programme.

 

 

 

 

 

 

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

11        Procedural motion to exclude the public

Resolution number STR/2022/11

MOVED by Cr G Sayers, seconded by Cr T Mulholland:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Confidential Report: Combined Software Licensing Solutions Provider for Council and Council Group.

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.55am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11:10am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential Report: Combined Software Licensing Solutions Provider for Council and Council Group.

 

Resolution number STR/2022/12

MOVED by Cr G Sayers, seconded by Cr J Watson:

That the Strategic Procurement Committee:

c)       confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

 

 

 

 

11.10am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................