I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

 

Thursday, 24 March 2022

4.00pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

(Quorum 3 members)

 

 

 

Jenny Bramley

Democracy Advisor

 

18 March 2022

 

Contact Telephone: 021 734 927

Email: Jenny.bramley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitākere Ranges Local Board

24 March 2022

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

8.1     Deputation: Laurie Ross - COVID-19 vaccine mandate regulations              7

8.2     Deputation: Tom Austen - Submission on the Draft Waitakere Ranges Regional Park Management Plan                                                                       7

9          Public Forum                                                                                                                  8

9.1     Public Forum: Eva Tamura - Disability issues for children in parks             8

10        Extraordinary Business                                                                                                8

11        Waitākere Ward Councillors' Update                                                                          9

12        Waitākere Ranges Local Board Engagement Strategy                                           13

13        Waitākere Ranges Local Board Work Programme Reallocations 2021/2022       27

14        Council-controlled Organisations Quarterly Update: Quarter Two, 2021-2022   33

15        Local board input to development of Auckland Transport’s Interim Speed Management Plan                                                                                                                                       67

16        Delegated local board feedback on Auckland Council’s submission to the proposed Hākaimangō-Matiatia Marine Reserve                                                                       71

17        Chair's Report - Saffron Toms                                                                                   73

18        Workshop Records                                                                                                      75

19        Governance Forward Work Programme                                                                   77

20        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson Saffron Toms opened the meeting and welcomed those present in person and online.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

·         Community Waitākere – Executive Officer

·         Bethells Valley Fire – Senior Fire Fighter

·         Waitākere Licensing Trust – Trustee

Michelle Clayton

·         Glen Eden Community House – Treasurer

·         Glen Eden Residents’ Association – Treasurer

·         Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

·         The Personal Advocacy and Safeguarding Adults Trust – Trustee

·         Glen Eden Returned Services Association (RSA) – Member

·         Glen Eden Railway Trust – Member

·         Te Wahi Ora Charitable Trust - Trustee

Sandra Coney

·         Cartwright Collective – Member

·         Women’s Health Action Trust – Patron

·         New Zealand Society of Genealogists – Member

·         New Zealand Military Defence Society – Member

·         Pest Free Piha – Partner is the Coordinator

·         Piha Tennis Club – Patron and Partner is the President

·         Piha Wetland Trust – Partner is a Trustee

·         Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

·         Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

Greg Presland

·         Whau Coastal Walkway Environmental Trust – Trustee

·         Combined Youth Services Trust – Trustee

·         Glen Eden Bid – Member

·         Titirangi Ratepayers and Residents Association – Member

·         Waitākere Ranges Protection Society - Member

·         Titirangi RSA - Member

Saffron Toms

·         Titirangi Community House – Secretary

·         Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

·         Huia-Cornwallis Residents and Ratepayers Association – Committee Member

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

.

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 February 2022, including the confidential section, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Laurie Ross - COVID-19 vaccine mandate regulations

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Laurie Ross.

Whakarāpopototanga matua

Executive summary

2.       Laurie Ross will be in attendance to speak on lifting the COVID-19 vaccine mandate regulations.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation regarding lifting the COVID-19 vaccine mandate regulations and thank Laurie Ross for her attendance.

 

Attachments

a          Letter from Laurie Ross dated 11 January 2022........................................... 85

 

 

8.2       Deputation: Tom Austen - Submission on the Draft Waitakere Ranges Regional Park Management Plan

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Tom Austen

Whakarāpopototanga matua

Executive summary

2.       Tom Austen will be in attendance representing a group of 310 Henderson Valley and Spragg Bush families to present for the local board’s information a group submission on the draft Waitakere Ranges Regional Park Management Plan.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation regarding the draft Waitakere Ranges Regional Park Management Plan and thank Tom Austen for his attendance, as well as the group he represents for their input.

 

Attachments

a          Henderson Valley & Spraggs Bush submission Feb 2022............................ 87

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum: Eva Tamura - Disability issues for children in parks

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary                                                                            

2.         Eva Tamura would like to speak to the local board about disability issues for children in parks.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation and thank Eva Tamura for her attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitākere Ranges Local Board

24 March 2022

 

 

Waitākere Ward Councillors' Update

File No.: CP2021/18580

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Waitākere Ward Councillors’ Linda Cooper and Shane Henderson.

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Waitākere Ranges Local Board on regional matters.

 

Ngā tūtohunga                                       

Recommendation/s

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors’ Linda Cooper and Shane Henderson for their verbal update.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

Waitākere Ranges Local Board Engagement Strategy

File No.: CP2022/03120

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the Waitākere Ranges Local Board Three-year Engagement Strategy.

Whakarāpopototanga matua

Executive summary

2.       Local boards have a series of statutory responsibilities under the Local Government (Auckland Council) Act 2009. This includes decision-making responsibility for community engagement, consultation, and advocacy.

3.       The purpose of the Waitākere Ranges Local Board Engagement Strategy is to set objectives to guide the local engagement and consultation programme. The engagement strategy will also enable delivery of the Waitākere Ranges Local Board Plan by guiding improvements to the engagement work undertaken by Council staff on behalf of the local board. This will guide the plans we develop for engaging and consulting the local community on special consultative procedures including for the annual plan, 10-year budget and the Waitākere Ranges Local Board Plan.

4.       The Engagement Strategy seeks to demonstrate that the Local Board values diversity and inclusion through creating meaningful opportunities for engagement and participation with our local community.

5.       The local board is committed to improving Māori engagement though our Māori Responsiveness Framework.

6.       Engagement will be evaluated to ensure and to identify ongoing improvements.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the Waitākere Ranges Local Board Engagement Strategy.

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 requires local boards to:

·     communicate with community organisations

·     communicate the interests and preferences of people in relation to strategies, policies, plans, and bylaws (to the governing body)

·     use the local board plan process to provide an opportunity for people to participate in decision-making processes on the nature and level of local activities to be provided by council within the local board area.

8.       The Auckland Council’s Significance and Engagement Policy 2014 (Refreshed in 2021):

·     identifies how and when communities can expect to be engaged in, or specifically consulted on, decisions about issues, proposals, assets, decisions and activities

·     enables the council and our communities to understand the significance that council places on certain issues, proposals, assets, decisions, and activities.

9.       Waitākere Ranges Local Board has invested into long term engagement initiatives through its Local Board Plan which serves diverse communities living in the local area. The engagement strategy is in alignment with this plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Formal Engagement

10.     In 2018 the population of the Waitākere Ranges local board area was 52,095 usual residents. Waitākere Ranges local board area had a high growth in Asian population with an increase of 2,937 people. Asian people are now the second largest ethnic group in Waitākere Ranges, followed by Māori at 13 per cent and Pacific People at 12 per cent.

Low engagement – a key challenge

11.     Demographic data from submissions on the 10year Budget 2018/2028 (which includes local board priorities for 2018/19) and the Auckland Plan 2050 demonstrates the local community has a low level of engagement with council and the Waitākere Ranges local board.

12.     The low statistical trends have been similar throughout all types of engagement in the past year.

Other challenges

13.     Numerous departments within Council undertake engagement with the community separately on various projects making it difficult to take a wholistic community-centric approach to engagement. Efforts to engage must be coordinated across departments to minimise costs and avoid saturation which can ‘turn off’ communities from remaining engaged.

14.     The diverse capacities and capabilities of resident’s present challenges to effective engagement. Ongoing targeted capacity building can assist in enhancing the ability of communities to make the most of engagement opportunities and enabling them to be heard.

15.     There is a need to educate the wider community about the Auckland Governance model, the role of local boards as well as decisions that are the responsibility of the regional governing body and central government agencies. This can ensure residents are engaging with the right parts of council to address the right types of issues.

Advice

16.     This strategy will guide delivery of engagement, consultation, and communication initiatives in the local board area. The engagement strategy sets the following principles for all consultation, engagement, and communication:

·     the local board will conduct its business in an open, transparent, and accountable manner and meet its identified priorities and outcomes in an efficient and effective manner

·     the local board will make itself aware of and carefully consider the views of all its communities.

·     the local board will provide opportunities for Māori to contribute to its decision-making processes.

·     the local board will work towards enhanced community input into its decision making and planning.

17.     The amount and timing of engagement activities each year will be dictated by the work programme of each electoral cycle and will include statutory processes (e.g. annual plan, local board plan), work programme project needs etc. It will also be influenced by the availability of resources including staff capacity.

18.     A coordinated approach to engagement will hopefully help us achieve other objectives e.g. greater youth representation, growing the database of people who receive notifications about Council activities and increase connections on social media platforms.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The local board is committed to meaningful engagement and improving engagement in the Waitākere Ranges Local Board area. The local board recognises that new and innovative approaches will be needed including the use of digital strategies.

20.     This engagement strategy has been developed by staff for the local board through the following activities facilitated by the engagement advisor.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Local government has obligations to Māori through legislation and the local board is committed to honoring te Tiriti o Waitangi/the Treaty of Waitangi. 

22.     Waitākere ki Tua provides opportunities to Mana Whenua and Māori to contribute to its decision-making in its dialogue with:

·     Waitākere ki Tua provides opportunities for Mana Whenua and Māori to contribute to the local board’s decision-making process.

·     The local board is desirous of improved engagement with Māori so that the views and preferences of Māori are considered and factored into its decision making.

23.     The local board is desirous of improved engagement with Māori so that the views and preferences of Māori are considered and factored into its decision making.

Ngā ritenga ā-pūtea

Financial implications

24.     The local board’s engagement activities are supported by the Engagement Advisor on a part time basis. The Engagement Advisor role is shared with the Whau, Henderson-Massey and Waitakere Ranges local boards.

25.     Additional funding will be required depending on the number of engagement and consultation activities and associated events and activities.

26.     The Waitākere Ranges Local Board has invested LDI funding towards the implementation of Waitākere ki Tua and various other initiatives across its work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     Poor engagement can sometimes lead to decision making that doesn’t adequately respond to people’s needs. This strategy is aimed at increasing the quality of engagement so that the Waitākere Ranges Local Board can better understand the range of needs and aspirations of its community. However, establishing a good understanding of all relevant issues for every decision will not always be possible as it is also dependent on the community’s desire, willingness and ability to engage and input.

28.     The local board could suffer a loss of reputation if the engagement strategy does not deliver improved meaningful engagement. Low engagement can risk the perception that the local board is out of touch with the community.

Ngā koringa ā-muri

Next steps

29.     The Engagement Advisor will develop an annual engagement calendar to be delivered alongside the Local Board Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Engagement Strategy 2022

17

     

Ngā kaihaina

Signatories

Author

Shoma Prasad – Engagement Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

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Waitākere Ranges Local Board

24 March 2022

 

 

Waitākere Ranges Local Board Work Programme Reallocations 2021/2022

File No.: CP2022/03107

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve reallocation of funding within the Waitākere Ranges Local Board’s 2021/2022 work programme.

Whakarāpopototanga matua

Executive summary

2.       The Waitākere Ranges Local Board approved its work programme 2021/2022 on 24 June 2021.

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The following activities within the work programme are tracking towards an underspend for the 2021/2022 financial year and have budget available for reallocation:

a)         ID 530: Events Partnership Fund – $21,500

b)         ID 527: Anzac services Waitākere  Ranges – $41,700

c)         ID 1585: Movies in Parks – $14,000

d)         ID 3171: Legacy rates grant (ABS opex) - $2,729

e)         ID N/A: Film Revenue - $5,730.

5.       Underspend budget must be allocated to projects that can be completed by the end of the 2021/2022 financial year.

6.       It is recommended that the underspend budget from the above initiatives is reallocated to support the following activities:

a)         ID 517: Māori Responsivenes s: Kaiwhakaawe - Māori broker and Māori-led engagement - $20,000

b)         ID 531: Community  grants Waitākere Ranges - $26,420

c)         ID 532: Māori Responsivenes s: Mana whenua engagement (Top up funding for New Resident’s Welcome Pack) - $4,200

d)         ID 722: Climate Action  Programme - $10,000

e)         ID New: Emergency grant to Titirangi community House - $10,039

f)         ID New: Business development  strategy and plan for Titirangi Community House - $15,000

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the reallocation of $85,659 underspend budget towards the following activities:

i)        ID 517: Customer and Community Services – Māori responsivenes s: Kaiwhakaawe - Māori broker and Māori-led engagement – $20,000

ii)       ID 531: Customer and Community Services – Community  grants Waitākere Ranges – $26,420

iii)      ID 532: Customer and Community Services – Māori Responsivenes s: Mana whenua engagement (Top up funding for New Resident’s Welcome Pack) – $4,200

iv)      ID 722: Infrastructure and Environmental Services – Climate action  programme – $10,000

v)      ID New: Customer and Community Services – Emergency grant to Titirangi community House – $10,039

vi)      ID New: Customer and Community Services – Business development  strategy and plan for Titirangi Community House – $15,000.

Horopaki

Context

7.       The Waitākere Ranges Local Board has an approved 2021/2022 work programme for the following operating departments:

·        Customer and Community Services;

·        Infrastructure and Environmental Services;

·        Plans and Places;

·        Auckland Emergency Management; and

·        The West Worx.

8.       The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2022 business meeting.

9.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

10.     Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should be reallocated on the basis that delivery can be achieved before the end of the financial year.

11.     Any budget reallocated in the current financial year must be spent by 30 June 2020 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

Activities with underspends

12.     Staff have identified five activities within the operational work programme that will deliver an underspend for the 2021/2022 financial year. The total underspend amount to reallocate is $85,659.

13.     The following table provides a breakdown of the underspend against each activity.

  Table 1: Work programme underspend for reallocation by the local board

ID

Work Programme Name

Activity Name

Reason for underspend

Underspend

amount

530

Customer and Community Services

Events Partnership

Funding to support community events through a non- contestable process.

Titirangi Glow Festival and the Glen Eden Christmas Parade were not delivered due to uncertainty surrounding COVID-19 alert levels.

$21,500

527

Customer and Community Services

Anzac services Waitākere  Ranges

Due to uncertainty surrounding COVID-19 alert levels a number of local events have been cancelled or are taking place in a significantly altered form.

$41,700

1585

Customer and Community Services

Movies in Parks

Due to uncertainty surrounding COVID-19 alert levels this event was cancelled.

 

$14,000

3171

Customer and Community Services

Legacy Rates Grants - Waitākere Ranges

As identified in Auckland Council Performance Report Quarter Two: Waitākere Ranges Local Board 2021/2022

$2,729

 

N/A

N/A

Film revenue

 

As identified in Auckland Council Performance Report Quarter Two: Waitākere Ranges Local Board 2021/2022

$5,730

 

 

 

TOTAL

$85,659

 


 

Activities to reallocate budget

14.     Staff have identified the following activities, which can be delivered by the end of the 2021/2022 financial year, to reallocate budget.

  Table 2: Activities to reallocate

ID

Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

517

Customer and Community Services

Māori responsivenes s: Kaiwhakaawe - Māori broker and Māori-led engagement

Allocate $20,000, which will allow the programme to run from May 2022 for a further 12 months.

$20,000

523

Customer and Community Services

/ Infrastructure and Environmental Services

Māori Responsivenes s: Mana whenua engagement (Top up funding for New Resident’s Welcome Pack)

The Waitākere Ranges Pest Free Alliance have requested additional funding to support Te Kawerau a Maki’s contribution to the New Resident’s Welcome Pack. Sourcing additional funding of $4,200 through the 2021/2022 underspend would enable Te Kawerau a Maki to deliver the level of information, advice and input they have recommended and be fully remunerated for this. Actions include, for example, providing advice, input to the resource material, content for the resident pack, assistance with te reo Māori on the Alliance’s website, newsletter and hosting community hui.

$4,200

531

Customer and Community Services

Community grants Waitākere Ranges

Community groups receive funding through a    contestable grants process.

There are two upcoming local grants rounds in which this could be used. 

$26,420

722

Infrastructure and Environmental Services

Climate Action Programme - Waitākere Ranges

To fund additional requirements for delivery of this programme, including a more comprehensive community engagement to underpin development of the local climate action plan.

A three-year community-based climate action    programme to guide design, prioritisation and implementation of mitigation actions. Year one includes a stocktake of existing local initiatives contributing to low carbon outcomes, forming a working group of community stakeholders and iwi to help identify and prioritise strategic action, and developing a local climate action plan. In years two and three a dedicated resource will coordinate and drive implementation of the local climate action plan, with investment to support collaboration and amplify community action.

$10,000

N/A

Customer and Community Services

Emergency grant to Titirangi community House

This is equivalent to one month’s operating costs. This is additional to the existing budget line (525) in which the house is allocated top up funding of $3,500 to maintain levels of service and pay their staff the living wage.

$10,039

N/A

Customer and Community Services

Business development strategy and plan for Titirangi Community House

Fund the Titirangi Community House to  deliver a business development strategy and plan by the end of June 2022.  

This is additional to the existing budget line (525) in which the house is allocated top up funding of $3,500 to maintain levels of service and pay their staff the living wage.

$15,000

 

 

 

TOTAL

$85,659

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The proposed work programme reallocation includes an additional budget of $10,000 for the local board’s Climate Action Programme.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

17.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2021/2022.

19.     The nature of the reallocation aligns with the local board’s work programme and the Waitākere Ranges Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

21.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2021/2022 financial year.

22.     The activities recommended to receive funding align with the Waitākere Ranges Local Board Plan 2020.

23.     Should the local board choose not to support the reallocation of the funding from the initiatives identified above, the funding would be offered up as budget savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff from the believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

25.     Covid-19 may interrupt the ability delivery work programme activities. Delivery departments will endeavour to adapt work programme activities for delivery where feasible.

Ngā koringa ā-muri

Next steps

26.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

27.     The Waitākere Ranges Local Board 2021/2022 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter 3 performance report onwards.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Raewyn Curran - Senior Local Board Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

Council-controlled Organisations Quarterly Update: Quarter Two, 2021-2022

File No.: CP2022/02599

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To update the Waitākere Ranges Local Board on Council-controlled Organisation work programme items in its area, along with updates to the Waitākere Ranges Local Board Joint CCO Engagement Plan.

 

Whakarāpopototanga matua

Executive summary

2.      The 2021-2022 CCO Local Board Joint Engagement Plans were agreed in 2021.

3.      Updates are made to the engagement plan throughout the year to ensure the plan is up to date and fit for purpose.

4.      An updated version of the engagement plan is provided as Attachment A.

5.      Work programme updates from Auckland Transport, Auckland Unlimited, Eke Panuku Development Auckland and Watercare are provided as Attachments B-E.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      note updates to the Joint council-controlled organisations Engagement Plan 2021/2022 as outlined in Attachment A of the agenda report.

 

Horopaki

Context

6.      Each local board has agreed an engagement approach with the four CCOs for the 2021-2022 local work programme. 

7.      While the local board approves the Joint CCO Engagement Plan each year, it remains a live document and CCOs are encouraged to keep the document up to date.

8.      Changes are also proposed by Local Board Services, where improvements can be made to all 21 engagement plans, and to keep information up to date.

9.      This report may include the following types of changes:

·    Additional work programme items, and proposed engagement level

·    Proposed changes to the engagement approach with the local board

·    Proposed changes to the extent of community engagement

10.    In addition, the four CCOs provide a quarterly update on projects listed in the engagement plan.

Tātaritanga me ngā tohutohu

Analysis and advice

Updates from Local Board Services

11.    Updates have been made where there have been staff changes within Local Board Services or CCOs.

12.    These changes are reflected in Attachment A – Waitākere Ranges Local Board Joint CCO Engagement Plan 2021-2022.

Auckland Transport

13.    Auckland Transport’s work programme updates for Quarter Two are provided as Attachment B.

Updates to the Auckland Transport work programme

14.     No updates have been made.   

Auckland Unlimited

15.    Auckland Unlimited’s work programme updates for Quarter Two are provided as Attachment C.

Updates to the Auckland Unlimited work programme

Additional activities

16.     These activities have been added since the last update, and are provided alongside the suggested engagement approach:

·        Government COVID-19 support packages (Activate and Reactivating Tāmaki Makaurau)

·        Sustainability Initiatives

·        Skills and workforce: Pacific Skills Shift.

Eke Panuku Development Auckland

17.    Eke Panuku’s work programme updates for Quarter Two are provided as Attachment D.

Updates to the Eke Panuku work programme

18.     No updates have been made.   

Watercare

19.    Watercare’s work programme updates for Quarter Two are provided as Attachment E.

Updates to the Watercare work programme

20.     The Watercare Asset Management Plan has been removed from the work programme as this project is now complete.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.    Updating the Joint CCO Engagement Plan between the local board and Auckland Council’s substantive Council-Controlled Organisations does not have a direct impact on climate, however the projects it refers to will.

22.    Each CCO must work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.    Approving the updated Joint CCO Engagement Plan 2021-2022 is likely to have a positive impact on other parts of the council as well as between the respective CCOs within each local board area.

24.    These plans will be shared with the integration teams that implement local board work programmes and will give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.    Local board engagement plans enable local boards to signal to CCOs those projects that are of greatest interest to the local board, and to ensure that engagement between the local board and the four CCOs is focussed on those priority areas.

26.    Joint CCO engagement plans also give local boards the opportunity to communicate to CCOs which projects they expect to be of most interest to their communities.

Tauākī whakaaweawe Māori

Māori impact statement

27.    Updating and adopting the Joint CCO Engagement Plan 2021-2022 may have a positive impact on local engagement with mana whenua and mataawaka.

28.    While both CCOs and local boards have engagement programmes with Māori, the engagement plan will allow a more cohesive and coordinated approach to engagement, with more advance planning of how different parts of the community will be involved.

Ngā ritenga ā-pūtea

Financial implications

29.    The receipt of the Joint CCO Engagement Plan 2021/2022 update for the quarter ending 30 September 2021 does not have financial impacts for local boards.

30.    Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.    It is likely that there will be changes made to work programme items in the engagement plan during the year, or to the level of engagement that the board or the community will have. This risk is mitigated by ensuring that the document states clearly that it is subject to change, contains a table recording changes made since it was signed, and will be re-published on the local board agenda quarterly, to ensure public transparency.

Ngā koringa ā-muri

Next steps

32.    The local board will receive the next quarterly update for Quarter Three in June 2022.

33.    A workshop will be held in April to begin development of a new engagement plan for 2022-2023.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitākere Ranges Local Board - Joint Council-controlled Organisations Engagement Plan 2021-2022

37

b

Auckland Transport Quarter Two 2021-2022 Report

51

c

Auckland Unlimited Quarter Two 2021-2022 Report

61

d

Eke Panuku Quarter Two 2021-2022 Report

63

e

Watercare Quarter Two 2021-2022 Report

65

     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason – General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

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Waitākere Ranges Local Board

24 March 2022

 

 

Local board input to development of Auckland Transport’s Interim Speed Management Plan

File No.: CP2022/02390

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek early local board input to the development of Auckland Transport’s proposed interim Auckland Speed Management Plan.

Whakarāpopototanga matua

Executive summary

2.       Central government is committed to speed reductions and the ‘Vision Zero’ road safety policy and is considering implementing regulations that would require the creation of regional speed management plans.

3.       Introduction of an interim Speed Management Plan meets the council’s direction to Auckland Transport (AT) to reduce road deaths and serious injuries, and to prepare to meet the proposed central government rules.

4.       In December 2021, AT advised all local boards about the development of an interim Auckland Speed Management Plan for the period 2023-2026. The plan will create a framework for setting new speed limits and will influence plans for related safety infrastructure across Auckland.  

5.       Prior to developing the interim Speed Management Plan, AT is seeking input from local boards, specifically to identify a list of roads in each local board area that should be reviewed when staff develop the proposed plan.

6.       The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      provide feedback on the introduction of an interim Auckland Speed Management Plan.

b)      provide a list of roads within the local board area that should be reviewed when staff develop the proposed plan.

 

Horopaki

Context

7.       AT has made speed limit changes covering 11 per cent of the road network, with changes to a further 27 per cent of the road network proposed. Each local board has received information detailing the roads in their area where changes are proposed under the first three phases of the Safe Speeds Programme.

8.       The Interim Speed Management Plan will continue this process of expanding Auckland’s network of safer roads.


 

9.       Between March and June 2022, AT will undertake an assessment to consider feedback from elected members, mana whenua, partners and the community against technical considerations related to benefit, cost, and risk. Several checks will then be made, including technical and legal reviews, and funding criteria. This work will inform the options that are presented as part of public consultation, planned to take place in late-2022.

Auckland Council Strategic Alignment

10.     Auckland Council is committed to road safety. The Auckland Plan envisages a transport network free of deaths and serious injuries by 2050. AT deliver the council’s policies in relation to transport. AT developed ‘Vision Zero for Tāmaki Makaurau’ in response to goals within the Auckland Plan and with the council’s Planning Committee’s direction. The interim speed management plan is a key contribution to ‘Vision Zero for Tāmaki Makaurau’.

11.     The interim Speed Management Plan encourages safer speeds that contribute to ‘Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’ by making roads safer and encouraging greater use of more environmentally friendly transport modes, such as walking and cycling. 

Central Government Alignment: Proposed Land Transport Rule on Setting Speed Limits

12.     ‘Road to Zero’ is New Zealand’s road safety strategy; infrastructure improvements and speed management are its first focus areas. In 2021, Waka Kotahi New Zealand Transport Agency consulted on a proposed new ‘Land Transport Rule: Setting of Speed Limits 2021’.

13.     The proposed changes include requirements for local authorities to develop speed management plans and set lower speed limits around schools to improve safety and encourage more children to use active modes of transport.

14.     Central government is considering the proposed rule and a decision is expected in the second quarter of 2022. Waka Kotahi is expected to release a new speed management guide at the same time as the new rule, which will include updated safe and appropriate speed limit ranges for our roads and streets. Under the proposed rule, AT is required to consult on speed limit changes in accordance with the Local Government Act 2002.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Development of an interim Speed Management Plan is a long process, and this engagement is an early step. AT will engage with the public, other agencies and elected members throughout 2022. 

16.     The current round of local board consultation started in December 2021. In February and March 2022, AT attended workshops with local boards and is now inviting feedback, specifically about roads or areas where there is community demand for safer speeds.

17.     Please note that where roads and schools are already included in conversations taking place within Tranche 2B of the previous speed limits programme, these should not be included in feedback on the interim Speed Management Plan.

18.     Feedback from local boards will contribute to the development of a draft Speed Management Plan that AT will consult on in late 2022. Following public consultation, the AT Board will finalise and approve an interim Auckland Speed Management Plan 2023-2026.

19.     The role of the local board is not to make technical decisions about speed management, but instead to provide the community’s perspective on local concerns and interests related to speed management.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Auckland Transport engages closely with the council to develop strategies, actions, and measures that support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan, and other council priorities.

21.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage greater take-up of walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes safer and more attractive. This supports emissions reductions.

22.     Recent surveys of town centres in which speed limits were reduced and safety improvements introduced in the first tranche of Auckland Transport’s speed limit changes demonstrated a link between slower speeds and more people walking or cycling. Surveys found that 19% of local people now participate in at least one ‘active mode’ activity (for example, walking or cycling) more often since the projects have been completed. Increasing the number of people choosing to walk or cycle reduces emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Auckland Transport engages closely with the council on developing strategies, actions, and measures to support the outcomes sought by the Auckland Plan 2050, Te-Tāruke-ā-Tāwhiri the Auckland Climate Action Plan and other council priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The new Land Transport Rule: Setting of Speed Limits 2022, once introduced, will require road controlling authorities to:

·    reduce 40% of their school speed limits by 2024, with all reductions completed by 2030

·    include their proposed speed limit changes and safety infrastructure treatments (including proposed safety camera placements) for the coming ten years into speed management plans

·    implement a new consultation process that aligns with the three-year Regional Land Transport Planning (RLTP) consultation process.

25.     The new rule will remove the requirement to set speed limits through bylaws, enabling a whole-of-network approach that considers safety-related infrastructure improvements, speed limit changes and safety camera placement together.

26.     Taken together, these changes will have a significant impact on Auckland communities, and on the ways that Aucklanders input into decisions around safer speed limits.

27.     In addition to the feedback local boards are invited to provide in response to this report, local boards will continue to be kept informed and up to date as this process progresses.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive to and inclusive of Māori.

29.     AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in Auckland to deliver effective and well-designed transport policy and solutions. AT also recognises mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

30.     Safe speeds make our roads safer for active road users, which encourages more people to walk, cycle and use public transport. Te Ora ō Tāmaki Makaurau is the well-being framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri. Safer roads contribute to more people walking or cycling, which in turn supports this framework developed by Mana Whenua.

31.     Waka Kotahi’s 2021 study ‘He Pūrongo Whakahaumaru Huarahi Mō Ngā Iwi Māori – Māori Road Safety Outcomesprovides data demonstrating that Māori are disproportionately more likely to be hurt or killed on New Zealand roads. The interim Speed Management Plan is expected to result in significant positive impacts for Auckland’s Māori communities.

Ngā ritenga ā-pūtea

Financial implications

32.     Providing feedback on the development of the interim Speed Management Plan has no financial implications for local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Providing feedback on the development of the interim Speed Management Plan does not present any risks for local boards.

34.     There is a risk to Auckland Transport if the interim Speed Management Plan is not finalised in time to meet central government requirements. This risk has been mitigated by ensuring that development and engagement on the interim plan begins ahead of the Minister of Transport announcing their final decision on the proposed rule.

Ngā koringa ā-muri

Next steps

35.     Local board feedback will be used by AT to inform the development of the interim Speed Management Plan.

36.     Between March and June 2022, Waka Kotahi will confirm that the new Land Transport Rule: Setting of Speed Limits 2022 has been approved by the Minister of Transport.

37.     Between June and August 2022, AT will communicate to local boards how their feedback has been taken into account in the development of a draft plan.

38.     In late 2022, AT will undertake public consultation on a draft version of the interim Speed Management Plan. The AT Board will then consider any recommended changes to the draft and approve an interim plan.

39.     The interim Speed Management Plan will be in place between 2023 and 2026. During 2023, consultation will begin on the first ten-year plan which is expected to be in place from 2024 to 2034.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason – General Manager Local Board Services

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

24 March 2022

 

 

Delegated local board feedback on Auckland Council’s submission to the proposed Hākaimangō-Matiatia Marine Reserve

File No.: CP2022/02014

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Waitākere Ranges Local Board of its feedback on the Auckland Council’s submission to the Department of Conservation on the proposed Hākaimangō-Matiatia Marine Reserve at the north-western end of Waiheke Island.

Whakarāpopototanga matua

Executive summary

2.       Timelines for central government consultation processes do not typically align with local board meeting timeframes to allow for matters to be reported to the local board. 

3.       To ensure there is the opportunity to provide input on matters of interest, the Waitākere Ranges Local Board has delegated authority to the Chair and Deputy Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils (resolution number WH/2021/38, 28 April 2021).

4.       The Waitākere Ranges Local Board, on 21 February 2022, provided feedback on the Department of Conservation’s proposed Hākaimangō-Matiatia Marine Reserve at the north-western end of Waiheke Island as follows:

·    The Waitākere Ranges Local Board notes that the proportion of New Zealand’s oceans currently subject to marine protection is extremely low, and strongly supports the establishment of the proposed Hākaimangō-Matiatia Marine Reserve at the north-western end of Waiheke Island. This is in the understanding that the views of tangata whenua will also be taken into account.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the feedback made under delegation on the proposed Hākaimangō-Matiatia Marine Reserve at the north-western end of Waiheke Island.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Raewyn Curran - Senior Local Board Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

Chair's Report - Saffron Toms

 

File No.: CP2022/02174

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      receive Chair Saffron Toms’ March 2022 verbal report.

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

Workshop Records

 

File No.: CP2022/01901

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Waitākere Ranges Local Board.

Whakarāpopototanga matua / Executive summary

2.       A workshop record providing a brief summary of the general nature of the discussion is reported to the next business meeting, along with, where considered appropriate under the Local Government Official Information and Meetings Act 1987, related supporting material.

3.       Waitākere Ranges Local Boards workshops are open to the public. This means that public and/or media may be in attendance and workshop materials including presentations and supporting documents will be made publicly available unless deemed confidential.

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the attached workshop records and supporting materials for 10, 17 and 24 February 2022

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

20220210 WRLB Workshop Record incl attachments (Under Separate Cover)

 

b

20220217 WRLB Workshop Record incl attachments (Under Separate Cover)

 

c

20220224 WRLB Workshop Record incl attachments (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

Governance Forward Work Programme

File No.: CP2022/01900

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitākere Ranges Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme for March 2022.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20220324 WRLB Governance Forward Work Programme

79

     

Ngā kaihaina

Signatories

Author

Jenny Bramley - Democracy Advisor

Authoriser

Adam Milina - Local Area Manager

 

 


Waitākere Ranges Local Board

24 March 2022

 

 

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Waitākere Ranges Local Board

24 March 2022

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Letter from Laurie Ross dated 11 January 2022 Page 85

Item 8.2      Attachment a    Henderson Valley & Spraggs Bush submission Feb 2022                                                                 Page 87


Waitākere Ranges Local Board

24 March 2022

 

 

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24 March 2022

 

 

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