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Appointments
and Performance Review Committee
05 April 2022
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Note: a roll-call was conducted that ascertained the
following members were in attendance at the commencement of the meeting:
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Member
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Member
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Mayor P Goff
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ü
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Cr A Dalton
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ü
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Cr C Fletcher
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ü
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Cr C Darby
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ü
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Cr J Bartley (apology)
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Cr A Filipaina
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ü
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Deputy Mayor BC Cashmore
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Cr R Hills
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ü
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Cr P Coom
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IMSB Chair D Taipari
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ü
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1 Apologies
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Resolution
number APR/2022/8
MOVED by Mayor
P Goff, seconded by Cr C Fletcher:
That the Appointments and Performance Review
Committee:
a)
accept the apologies
from the following members:
Absence
Cr J Bartley
Early Departure
Cr C Fletcher
Cr R Hills – on council business
CARRIED
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Note: Subsequently,
Cr R Hills did not depart early.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
Note: The
chairperson accorded precedence to Item 9 – Strategic Workforce Planning
update, at this time.
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9
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Strategic Workforce Planning update
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Resolution
number APR/2022/10
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That
the Appointments and Performance
Review Committee:
a) note
this update on progress of the Strategic Workforce Planning Project
b) endorse
the proposed strategic workforce planning approach for further implementation
across the organisation.
CARRIED
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8
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Update on FY2022-2024 chief executive's
performance objectives for the financial year to 31 December 2021
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Resolution
number APR/2022/11
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That
the Appointments and Performance
Review Committee:
a) receive the report on the FY2022-2024 chief
executive’s performance objectives for the six months to 31 December
2021 and refer the report to the Governing Body for information
b) note that the majority of the FY2022-2024 chief
executive’s performance objectives remain on track to be met by June
2022
c) agree that the full-time equivalent target range is
adjusted from 6385 – 6485 to 6123
– 6223 from quarter four of the current financial year, reflecting the divestment of Amenities and Infrastructure
Maintenance Services.
CARRIED
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Note: Item
9 - Strategic Workforce Planning update was considered prior to Item 8 - Update
on FY2022-2024 chief executive's performance objectives for the financial year
to 31 December 2021
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10
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Brief for appointment to the board of
Auckland Regional Amenities Funding Board
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Note: changes
to the original recommendation, amending clauses c) and d) were made with the
agreement of the meeting.
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Resolution
number APR/2022/12
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That
the Appointments and Performance
Review Committee:
a) agree
that a letter of thanks be sent to Precious Clark for her service on the
Auckland Regional Amenities Funding Board
b) approve
the following skills to be sought for a new member of the Auckland Regional
Amenities Funding Board:
i) ability
to represent the interests of Māori in Tāmaki Makaurau
ii) governance
experience
iii) relevant
industry experience (i.e. arts, education, rescue, community facilities)
iv) commercial
and financial expertise
v) public sector expertise
c) nominate
Councillor Alf Filipaina to represent the committee on the selection panel
d) note
that the Independent Māori Statutory Board has appointed Member Karen Wilson
to be their representative on the selection panel.
CARRIED
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11
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Approval of brief for the appointment of a
director of Auckland Unlimited
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Note: changes
to the original recommendation, amending clause b) and adding new clauses c)
and d), were made with the agreement of the meeting.
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Resolution
number APR/2022/13
MOVED by Mayor P Goff, seconded by Cr C Fletcher:
That
the Appointments and Performance
Review Committee:
a) approve
the brief provided as Attachment A of the report for the search for one
director to the board of Auckland Unlimited Limited
b) appoint Councillor Angela Dalton to the selection panel for
assessing candidates to meet the requirements of this brief
c) agree
that a letter of thanks be sent to Fabian Partigliani for his service to the Auckland
Unlimited Board
d) note
that the Independent Māori Statutory Board has appointed Chair David
Taipari to be their representative on the selection panel.
CARRIED
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12
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Update on appointments to the boards of City
Rail Link Limited and Tāmaki Redevelopment Company
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Cr C
Fletcher retired from the meeting at 3.20pm.
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Resolution
number APR/2022/14
MOVED by Mayor P Goff, seconded by Cr A Dalton:
That
the Appointments and Performance
Review Committee:
a) note
the information about the recruitment processes contained in this report
b) note
that the report in the confidential section of the agenda seeks decisions
regarding:
i) shortlisted
candidates for interview for the City Rail Link Limited board
ii) reappointments
to the Tamaki Redevelopment Company board
c) note
that these reports are confidential due to the personal information that they
contain.
CARRIED
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13
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Appointments and Performance Review
Committee Forward Work Programme - 05 April 2022
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Resolution
number APR/2022/15
MOVED by Mayor P Goff, seconded by Cr R Hills:
That
the Appointments and Performance
Review Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
CARRIED
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14 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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15 Procedural
motion to exclude the public
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Resolution
number APR/2022/16
MOVED by Mayor P Goff, seconded by Deputy
Mayor BC Cashmore:
That the Appointments and Performance Review Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL
- Tamaki Redevelopment Company appointments 2022
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding directors of
Tāmaki Redevelopment Company
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Approval to interview shortlisted candidates for City Rail Link Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for City Rail Link Limited board positions
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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3.23pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.43pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL - Tamaki Redevelopment Company
appointments 2022
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Resolution
number APR/2022/17
MOVED by Mayor P Goff, seconded by Cr P Coom:
e) agree
that the report will always remain confidential due to the private
information relating to individuals contained in the report
f) note
that at the conclusion of the appointment process, the decisions on
candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL: Approval to interview
shortlisted candidates for City Rail Link Limited
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Resolution
number APR/2022/18
MOVED by Mayor P Goff, seconded by Deputy Mayor BC
Cashmore:
f) agree
that the report will always remain confidential due to the private
information relating to individuals contained in the report
g) note
that at the conclusion of the appointment process, the decisions on
candidates appointed will be made publicly available.
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3.43 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Appointments and Performance Review
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
